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    UNM Book Club Constitution

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    AS Divya
    This document outlines the constitution for the Book Club at the University of Nottingham Malaysia. It details the aims of the club which are to foster a community of book lovers, encourage reading, and provide a space for literary discussion. The constitution defines the roles and responsibilities of executive committee positions including the President, Vice President, Secretary, Treasurer, Events Manager, and Public Relations officer. It also covers membership fees, meeting procedures, and the process for amending the constitution.

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    © All Rights Reserved
    Download as PDF, TXT or read online from Scribd

    UNM Book Club Constitution

    Uploaded by

    AS Divya
    18 views3 pages
    This document outlines the constitution for the Book Club at the University of Nottingham Malaysia. It details the aims of the club which are to foster a community of book lovers, encourage reading, and provide a space for literary discussion. The constitution defines the roles and responsibilities of executive committee positions including the President, Vice President, Secretary, Treasurer, Events Manager, and Public Relations officer. It also covers membership fees, meeting procedures, and the process for amending the constitution.

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    This document outlines the constitution for the Book Club at the University of Nottingham Malaysia. It details the aims of the club which are to foster a community of book lovers, encourage reading, and provide a space for literary discussion. The constitution defines the roles and responsibilities of executive committee positions including the President, Vice President, Secretary, Treasurer, Events Manager, and Public Relations officer. It also covers membership fees, meeting procedures, and the process for amending the constitution.

    Copyright:

    © All Rights Reserved
    Download as PDF, TXT or read online from Scribd
    Download as pdf or txt
    18 views3 pages

    UNM Book Club Constitution

    Uploaded by

    AS Divya
    This document outlines the constitution for the Book Club at the University of Nottingham Malaysia. It details the aims of the club which are to foster a community of book lovers, encourage reading, and provide a space for literary discussion. The constitution defines the roles and responsibilities of executive committee positions including the President, Vice President, Secretary, Treasurer, Events Manager, and Public Relations officer. It also covers membership fees, meeting procedures, and the process for amending the constitution.

    Copyright:

    © All Rights Reserved
    Download as PDF, TXT or read online from Scribd
    Download as pdf or txt
    of 3

    THE UNIVERSITY OF NOTTINGHAM MALAYSIA

    Book Club Constitution

    1. Name of the Club/Society: Book Club

    2. Aims and Objectives


    2.1 To foster a community for book lovers
    2.2 Encourage students to exchange and share information
    2.3 Introduce members to different kinds of genre and reading materials
    2.4 Cultivate reading habits among members and UNM students
    2.5 Encourage reading by providing a safe environment where literary discussion can
    take place in a respectful manner

    3. Membership
    3.1 Membership must be opened to all registered and active students
    3.2 Activities / Events must be opened to all interested participants without favour
    and discrimination, unless specifically meant for members only
    3.3 Annual membership fee is RM 10.00

    4. Quorum and Meetings


    4.1 Quorum: half the number of members in the club
    4.2 A minimum of 2 meetings will be held per semester, or when called upon by the
    President and announced to members via email channel

    5. The CS Executive Committee Job Description


    5.1 President
    − Chair meetings
    − Responsible for the overall management of the club /society
    − Responsible for guiding executive officers to carry out their duties as and when
    needed
    − Organize work and delegate responsibilities
    − Represent the CS at university and external functions
    − Responsible for ensuring the general well-being and moral of the other
    executive officers
    − Maintain open and continuous communication with fellow officers, advisor,
    and Student Association Office

    5.2 Vice President


    − Acting president when president is unable to perform his/her duty
    − Chair meetings
    − Responsible for the overall management of the club /society
    − Responsible for guiding executive officers to carry out their duties as and when
    needed
    − Organize work and delegate responsibilities
    − Represent the CS at university and external functions
    − Responsible for ensuring the general well-being and moral of the other
    executive officers
    − Maintain open and continuous communication with fellow officers, advisor,
    and Student Association Office

    5.3 Secretary
    − Maintain membership information and copies of forms pertaining to the CS
    − Call for meetings upon confirmation from the President
    − Taking minute of meetings
    − To ensure that infrastructure for meetings is in order
    − Disseminate in advance to all members information pertaining to the CS
    − Shall be present alongside the President during meetings with external parties
    as and when necessary
    − Responsible for interpretation and maintenance of CS constitution and related
    documents
    − Responsible for administering and coordinating the club/society AGM

    5.4 Treasurer
    − Maintain accurate amount of CS’s budget, expenses, receipts
    − Responsible for submitting paperwork relevant to obtaining funds from the SA
    Staff Office
    − Submitting financial records to the SA staff office according to the stipulated
    − Distribution of cash reimbursement to members of the CS
    − Overlook all other matters pertaining to club/society money
    − Responsible for liaising with relevant sources to seek sponsors in the form of
    funds or items to assist in the running of the SC

    5.5 Events Manager


    − Responsible for management and coordination of events held by the club
    − To ensure smooth sailing of all events
    − Responsible for submitting events proposal form (EPF) to SA
    − Submitting event related records (e.g., event report) to SA
    − Responsible to liaise with external parties for collaborations on events
    − Responsible for organizing corporate social responsibility (CSR) projects
    5.6 Public Relations
    − Responsible for marketing and promoting any events held by the club
    − Responsible for designing posters, t-shirt, or merchandise for the club
    − Liaise with SA to get approval on designs
    − Liaise with Secretary to produce emails for marketing of events
    − Responsible for shaping SC’s image and enhance SC’s reputation

    6. Election of Executive Member


    6.1 Elections will be held through secret ballot and win is defined by simple majority
    for candidates of each position

    7. Amendments to the Constitution


    7.1 Minutes of the meeting will be taken. Raise of hands and a two-thirds majority from
    members present at the AGM or EGM will be needed to pass the amendment

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