West Visayas State University

(Formerly Iloilo Normal School)

DUTIES AND RESPONSIBILITIES OF AWARDS COMMITTEE

1. Establish the processes of and timelines in accepting nominations and determining qualifiers for
grade level awards.

2. Formulate rubrics specific to the grade level awards.

3. Communicate to the school community, parents, and other stakeholders the processes involved in
giving awards.

4. Verify the authenticity of documents submitted.

5. Deliberate on the qualifications of the candidates for the awards based on the rubrics and the
documents submitted.

6. Recommend to the school head or principal the result of evaluation for approval.

7. Communicate to the school community, parents, and other stakeholders involved in the results of
the evaluation.

8. Recommend to the school head or principal the resolution on any related issue that may arise from
the results of the awards.

9. Ensure that guidelines stipulated in DepEd Order No. 36 s. 2016 are followed.

List of Awards

A. Academic Awards

B. Non-Academic Awards

1. Leadership Award
2. Award for Outstanding Performance in Specific Disciplines
2.1. Athletics
2.2. Arts
2.3. Communication Arts
2.4. Science
2.5. Mathematics
2.6. Social Sciences
3. Award for Research or Innovation
4. Award for Club or Organization Achievement

C. Special Recognition

A. Academic Excellence Award

At the end of the school year, the Academic Excellence Award is given to Grade 12 learners
who have attained a General Average of at least 90 and a passing Final Grade in all learning areas.

The General Average is reported as a whole number following DepEd Order No. 8, s. 2015.
The class advisers will give to the AC the list of qualified learners to be awarded during a
school ceremony. Refer to Table 1 for the Academic Excellence Award at the end of the school year.

Table 1. Academic Excellence Award

B. Non-Academic Awards

1. Leadership Award

The leadership award is given to learners in grades 6, 10, and 12 who have demonstrated exemplary
skills in motivating others and organizing projects that have significantly contributed to the betterment
of the school and/or community.

This award is given during the completion or graduation ceremony.

To qualify for this award, a learner must:

1. Have no failing grades in any of the learning areas.

Table 2 shows the set of criteria and weights that will be used by advisers and peers in the evaluation
and deliberation process. Schools may opt to add more indicators based on the decision of the AC.
Candidates will be evaluated by at least 30% of their peers (group, team, class, or club mates) as well
as their class or club advisers. Only those learners who have met at least 90% of the criteria on the
next page shall be awarded.
Table 2. Criteria for Leadership Award
2. Award for Outstanding Performance in Specific Disciplines

These awards are given to recognize learners in Grade 12 who have exhibited exemplary skills and
achievement in specific disciplines. These disciplines are Athletics, Arts, Communication Arts,
Mathematics and Science, and Social Sciences. These awards also value the learner’s achievement in
a specific discipline that has contributed to the school and/or community. Table 3 on specifies the
criteria and weights for these awards.

There may be more than one category of awards under the following disciplines: Athletics, Arts, and
Communication Arts. There will be no separate awards for special programs.

2.1. Athletics

This award is given to learners who have shown outstanding skills in athletics (particularly in games
and sports) through participation and victories in competitions, as well as discipline in training and
sportsmanlike conduct and character.

The academic rating that will be considered for this award would be the student’s final grade in
Physical Education.

2.2. Arts (e.g., visual, media, music, or performing arts)

This award is given to learners who have consistently demonstrated outstanding skills in the arts and
above average creativity and craftsmanship exemplified through contribution to school’s various
functions and events. The academic rating that will be considered for this award is the final grade in
Music, Arts, or Contemporary Philippine Arts from the Regions for Senior High School (SHS).

2.3. Communication Arts

This award is given to learners who have demonstrated proficiency in any language (Filipino, English,
or other foreign languages), in written or in oral communication, shown creativity in expressing ideas
in written or oral activities in various subjects, and contributed to the school community.

The academic rating that will be considered for this award is the student’s final grade in Filipino,
English, or other foreign-language subjects and related learning areas in Senior High School specific to
the award.

2.4. Science

This award is given to learners who have high academic standing in Science, demonstrated passion
for science expressed through an excellent attitude toward science work, shown enthusiasm for
science which positively influences other students in class and the wider school community, and
displayed inquisitiveness about the environment, how things work, and how natural processes occur.

The academic rating that will be considered for this award is the student’s final grade in Science for
grades 6 and 10, or the average rating for the two core Science subjects in SHS.

2.5. Mathematics

This award is given to learners who have high academic standing in Mathematics, demonstrated
passion for math expressed through an excellent attitude toward math work, and shown enthusiasm
for math, which positively impacts other students in class. The academic rating that will be considered
for this award is the student’s average rating for the core Mathematics subjects in SHS.

2.6. Social Sciences

This award is given to learners who have high academic standing in social sciences. They have
consistently demonstrated the willingness and ability to contribute to and participate in activities that
serve the common good. They have used their knowledge, skills, and disposition in history,
geography, economics, and other areas of the social sciences to promote the common good and to
achieve shared ends for others in the school and/or community above and beyond their personal
good.

The academic rating that will be considered for this award is the student’s average rating for the core
Social Science subjects Personal Development/ Pansariling Kaunlaran and Understanding Culture,
Society, and Politics) in SHS.

Table 3 specifies the criteria and weights that will be used in the evaluation and deliberation process
for the award for outstanding performance in specific disciplines. This award shall be given to learners
who have met at least 90% (outstanding rating) of the criteria.

Table 3. Criteria for awards for outstanding performance in specific disciplines

Note: Peer evaluation is only applicable to disciplines that involve collaborative work. Candidates will
be evaluated by at least 30% of their peers (group, team, class, or club mates) as well as their class
or club advisers.

3. Award for Research or Innovation

Award for Research or Innovation is specific to the SHS tracks. Grade 12 graduating students—
individuals, pairs, or groups of not more than four members—must have led the planning and
execution of a research or innovation to advance the potential applications of technology, or research
whose findings can be used to drive better efficiency and productivity as well as to improve the lives
of the people in the school and/or community.

Tables 4 and 5 show the set of criteria and weights that will be used in the evaluation and
deliberation process for Award for Research or Innovation, respectively. Only those learners who have
received at least 90% of the criteria below shall be awarded.

Table 4. Research criteria and weights

4. Award for Club or Organization Achievement

This award is given to a duly recognized club or organization that has created positive impact on the
school and/or community it serves through the implementation of all its planned projects and
activities, provided strong support to the implementation of the school activities and attainment of the
school’s objectives, and taken great strides to help its members develop their potentials.

Table 6 shows the set of criteria and weights that will be used in the evaluation and deliberation
process for this award. Only those clubs or organizations that have received at least 90% of the
criteria below shall be awarded.

Table 6. Criteria and weights for awards for Club or Organization Achievement

C. Special Recognition

Learners who have represented and/or won in competitions at the district, division, regional, national,
or international levels will be recognized. These awardees have demonstrated their exemplary
performance in academics, athletics, and the arts, and/or represented the school in DepEd-recognized
activities.
In addition to the above awards, the schools may give due recognition to learners who have brought
honor to the school. The actual certificates, medals, trophies and/or plaques received by the learners
from the various activities or competitions shall be used to publicly affirm and acknowledge the
contribution of the awardees in giving honor to the school. This will be done during a flag ceremony
or in a school-awarding ceremony.

In case external sponsors, partners, and donors opt to give awards, they shall be regulated by the
school, subject to compliance with the policy guidelines. These awards should be consistent with the
WVSU’s Vision, Mission, and Core Values, and must be named after the trait, value, or achievement
recognized, or an esteemed person who is deceased.

What do awardees receive?

The grade-level awardees shall receive certificates, medals, and/or plaques from the school, bearing
the official seal of the Department (DepEd Order No. 63, s.2011). Schools are required to follow the
specifications to ensure the quality of awards, certificates, and medals and uphold the prestige of the
awards.

Certificates indicating the specific awards shall be given to all awardees. It is important to note that in
the preparation of certificates, attention to proportion and detail is important. The date and venue of
the school ceremony should also be complete and accurate.

Table 7 shows the medal specifications for each of the awards.

Table 7. Medal and plaque specifications

The AC shall use the report cards and permanent records as the main reference for Academic
Excellence Awards. For other awards, a portfolio of copies of all documents such as DepEd Advisories,
written authorization from the SHS Coordinator, certificates, medals, trophies, plaques,
accomplishment reports (verified through certifications by proper authorities), and others shall be
presented.

The report on the results of the AC shall be signed by all members of the committee and certified by
the SHS Coordinator. The SHS Coordinator shall approve the final list of awardees upon the
recommendation of the committee. If the SHS Coordinator is related within the second degree of
consanguinity or affinity to any of the candidates for awards, the SHS Coordinator must inhibit
him/herself from participating in the process. The approval shall come from the person next in
Rank, the Asst. SHS Coordinator.

The documents shall be kept in the office of the principal for ready reference. Copies of the results
shall be submitted to the Schools District and Division Offices. The AC, through the Office of the SHS
Coordinator, shall release the final list of awardees upon the request of stakeholders for scholarship
purposes.

The AC, together with the SHS Coordinator, shall determine roles and assign tasks to
the awardees (e.g., delivery of graduation speech, batch history) for the graduation or school-
awarding ceremony.

When to file and settle protests?

Cases of protest shall be filed by the candidate with his/her parent or guardian to the SHS Coordinator
within three (3) working days from the announcement and shall be
decidedon by the school head or principal, considering the recommendations of the
AC within three (3) working days from filing.

Reference:

DepEd Order No. 36, s. 2016