NEW - Microplanning Template For COVID-19 Vaccines

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MICROPLANNING FOR COVID-19 VA

Deployment and Vaccination Plan for COVID-19 vaccines, you can be guided how to expand your planning beyond
tool as frequently as possible as more information are available. Thank you!
SUMMARY of SUBPLANS

1. Activity Plan
2. Disagreggation of Eligible Population
3. Implementing Units and Vaccination Posts/Sites
4. Vaccination Workforce
5. Assigning Vaccinees and Vaccination Workforce
6. Cold Chain and Logistics Requirements
7. Cold Chain Capacity Inventory
8. Delivery Plan
9. Distribution Plan
10. Daily Vaccination Session Plan
11. Demand Generation and Communication Plan
12. Supervision and Monitoring Plan
13. AEFI/AESI Surveillance and Response Plan
14. Waste Management Plan
OPLANNING FOR COVID-19 VACCINES
D-19 vaccines, you can be guided how to expand your planning beyond the confines of this tool. We shall update this
mation are available. Thank you! - TG COVID-19 Immunization Program Secretariat
COMPLETENESS OF PLANS
YES
D-19 VACCINES
ur planning beyond the confines of this tool. We shall update this
munization Program Secretariat
OMPLETENESS OF PLANS
NO
AC
Region: City/ Municipality:

Activities Indicator
PRE-IMPLEMENTATION ACTIVITIES
1. Establish theCOVID-19 Vaccination Operations Center with the
following
2.Conductteams: a) Planning,
Orientation CampaignWorkshop,
and Microplaning Management, Monitoring
includinggovernment
3.Conduct agencies, stakeholderstheandSlide
partners
Deck(utilize
for thethe
4. ConductOrientation and Advocacy
capacity building / training(utilize
to provinces, cities,
Strategic Plan and the National Deployment and Vaccination Plan)
municipalities
a) microplanning
b) profiling and data management
c) supply chain and cold management
d) risk communication and community engagement
e) counseling and health education
f) vaccine administration
g) managing AEFI/AESI following COVID-19 vaccination
h)
RHUsimmunization
& HCs for waste management
field health workers/vaccination teams / barangay
health workers / brgys. officials and partners
4. Masterlist the following:
a) Eligible Population
b) Vaccination Workforce
c) Implementing Units and Vaccination Sites/Posts
5. Mapping of Vaccination Sites and Vaccination Workforce
6.
7. Conduct Coldcoordinate
Prepare and Chain inventory
accordingly for the delivery of vaccines and
logistics
8. Conduct advocacy and community engagement activities
9. Prepare the AEFI/AESI Surveillance System
10. Prepare the implementation units and vaccination posts
11. Prepare and conduct Supervisory and monitoring activities
IMPLEMENTATION
actual vaccination with ACTIVITIES
implementation of Infection Prevention and
Control measures
2. Conduct monitoring and supervision
3. AEFI Monitoring and Surveillance
- AEFI Kit & Medical Equipment Positioning
- Standby ambulance or emergency transport
POST-IMPLEMENTATION ACTIVITIES
1. Post-Campaign Meetings and Evaluation
2. Partner's Recognition
3. Final Disposal of Immunization Wastes
5. Continuation of AEFI Surveillance or Monitoring
ACTIVITY PLAN
District: Barangay:

Time frame Responsible person/unit Budgetary requirement


Date:

Funding source(s) Remarks


DISAGGREGATED ELIGIBLE POPULATION BY BARANGAY/ HE
Critical Step #1: Determine the number of eligible population for COVID-19 vaccination in your area.
REGIONAL POPULATION (2021)

LGU (MUNICIPALITY/CITY) POPULATION

Eligible Population (Priority Group A) # of the Eligible Population (utilize the masterlisting)

1: Frontline Health Workers


a) Public and Private Health Facilities
(Hospitals, TRCs and TTMFs)
b) Public Health Workers (all RHU/ CHO
personnel; PHO, PDOHO, CHD and CO field
workers) and LGU contact tracers

c) Barangay Health Workers including BHERTS


d) Other NGAs (DSWD, DepEd, DILG, BJMP,
BuCor, etc.)

2: Indigent Senior Citizens

3: Remaining Senior Citizens

4: Remaining Indigent Population


5: Uniformed Personnel (PNP, AFP, PCG, BFP,
CAFGU)

TOTAL

Eligible Population Barangay/ HF 1

1:
a) Frontline
Public andHealth
PrivateWorkers
Health Facilities
(Hospitals, TRCs and TTMFs)
personnel; PHO, PDOHO, CHD and CO field
workers) and LGU contact tracers
c)
d) Barangay
Other NGAsHealth Workers
(DSWD, including
DepEd, BHERTS
DILG, BJMP,
BuCor, etc.)
2: Indigent Senior Citizens
3: Remaining Senior Citizens
4:
5: Remaining
Uniformed Indigent
PersonnelPopulation
(PNP, AFP, PCG, BFP,
CAFGU)
TOTAL
BARANGAY/ HEALTH FACILITY (HF)
in your area.

Percentage

100%

Barangay/ HF 2 Barangay/ HF 3 Barangay/ HF 4


Barangay/ HF 5 Barangay/ HF 6 Barangay/ HF 7 Barangay/ HF 8 Barangay/ HF 9
Barangay/ HF 10 Barangay/ HF 11 TOTAL
IMPLEMENTING UNITS and VACCINATION SITE
Critical Step #2: Identify the implementing units in your area, and the number of Vaccination Sites/ Posts, and Crea
List of Facilities can be accessed thru this website: https://nhfr.doh.gov.ph/rfacilities2list.php
Implementing Units
1)
2)
Hospitals (Government) 3)
4)
5)
1)
2)
Hospitals (Private) 3)
4)
5)
1)
2)
Rural Health Units 3)
4)
5)
1)
2)
Health Facilities of Other Agencies 3)
4)
5)
1)
2)
Private Clinics 3)
4)
5)
TOTAL
S and VACCINATION SITES/ POSTS
umber of Vaccination Sites/ Posts, and Create/ Plot in your Operational Spot Map.
rfacilities2list.php
# of Vaccination # of AEFI Composite
# of Vaccination Sites/ Posts
Teams Team
List of Vaccination Work Force, Teams and
Critical Step #3: Identify the number of Supervisors, Vaccination Teams, AEFI/ AESI Composite Teams and other P
Composition
Vaccination Team
2 For Screening and Assessment
1 As Health Educator
1 As Vaccinator
2 As Documenter/ Recorder
AEFI/ AESI Composite Team
1 As Monitor/ Responder
1 As Surveillance Personnel
Supervisor/ Coordinator
1 Vaccination Team Supervisor
1 Implementing Unit Level Supervisor
1 LGU Level Supervisor
Cold Chain and Logistics Officer
at least 1 per RHU or health Cold Chain and Logistics Officer/Manager
facilities
Local Officials
1 Barangay Captain
1 Barangay Counselor (Committee for Health)
1 Barangay Tanod
To be determined with Security Personnel (PNP)
coordination with
1 Barangay/City Ambulance Driver
at least 1 Driver for Logistics
at least 1 Driver for Personnel
all Barangay Health Workers
on Work Force, Teams and Personnel
ams, AEFI/ AESI Composite Teams and other Personnel needed and available for the Vaccination Activity.
# of Teams/ Individuals Required Remarks

Coordinate with LGU

Depending on the number of puroks


ation Activity.
ASSIGNING VACCINEES AND VACCINATION/COMPOSITE TEAMS
Critical Step #4: Assign vaccinees and Vaccination Teams to an Implementing Unit/ Vaccination Post/site
CITY/MUNICIPALITY: _________________________
Barangay Vaccination Post No. of eligible No. of Vaccination
population assigned teams Required
to vaccination post
/COMPOSITE TEAMS
nit/ Vaccination Post/site

No. of Available Gaps No. of Composite No. of Available Gap


Vaccination teams required Composite teams
Teams
No. of Supervisors No. of Gap No. of Cold No. of Cold Gap
Required Available Chain Chain
Supervisors Personnel Personnel
Requred Available
No. of No. of Gap
HealthCare HealthCare
Waste Waste
Management Management
Personnel Available
Required
VACCINES AND ANCILLARY REQUIREMENTS
Critical Step #5: Estimate the vaccine requirement and ancillary supplies needed # of Safety Vaccine Thermal Gun, BP Campaign
CITY/ DISTRICT/ TOTAL ELIGIBLE # OF DAYS # of AEFI/ Epinephrine Alcohols,
PROVINCE Collection Boxes # of PPEs carriers and ice Apparatus, Stethoscope, Forms and Cot beds Ambulance
MUNICIPALITY BARANGAY POPULATION REQUIRED Kits cottons
(SCBs) packs Pulse Oximeter Checklists
COLD CHAIN CAPACITY/ INVENTORY
Region: _____________________________________________
Province: ____________________________________________
Municipal/City: ________________________________________
Vaccination Sites No. of Refrigerators No. of Vaccine Carriers

for +2 - +8 C for -20C for -70C


No. of thermometers or Functionality of Gaps Solutions and
temperature monitoring Electrical System and contigency
devices Supply plan
Remarks
DELIVERY PLAN
Region: _____________________________________________
Province: ____________________________________________
Municipal/City: ________________________________________
Vaccines and Logistics Source of Logistics Quantity
Vaccines
Diluents
AD syringes
Mixing syringes
AEFI Kits
Safety Collection Boxes
Face Masks
Face Shields
Alcohol
Cotton
Campaign Forms and
Checklists
Others
ERY PLAN

Date of Delivery
DISTRIBUTION PLAN
Region: _____________________________________________
Province: ____________________________________________
Municipal/City: ________________________________________
Vaccination No. of No. of AD Syringes No. of Mixing No. of Diluents
Posts/Sites Vaccines Syringes
No. of AEFI No. Safety No. of Face No. Face No. of No. of Cottons
Kits Collection Masks Shields Alcohols
No. of Forms Others
DAILY VACCINATION SESSION PLAN
Region: _____________________________________________
Province:
____________________________________________
Municipal/City:
________________________________________
Vaccination Date of Vaccination Assigned Eligible Daily Target of
Day 1 Day Immunization Posts Vaccination Population Eligible
Day 2
Day 3
Day 4
Day 5
Day 6
Day 7
Day 8
Day 9
Day 10
Day 11
Day 12
Day 13
Day 14

Mop-up Dates (please notify the Centers for Health Development if your are planning to extend the vaccinat
Vaccination Date of Vaccination Assigned Eligible Daily Target of
Day 1 Day Immunization Posts Vaccination Population Eligible
Day 2
Day 3
Day 4
Day 5
Day 6
Day 7
Transport Transport Resources Remarks
Mechanism for Mechanisms Needed with

ing to extend the vaccination schedule or do mop-up activities)


Transport Transport Resources Remarks
Mechanism for Mechanisms Needed with
Demand Generation and Communication Plan
Region: _____________________________________________
Province: ____________________________________________
Municipal/City: ________________________________________
Activities Indicators Target
BEFORE THE MAS
1. Briefing and feedback with LCEs, 100% of target key local officials are
city
2. Dialogues and/or capacity building briefed on the COVID-19
administrator, LGU HEPOs, public
with local partners
a. Barangay and BHWs,
chairmen, local leaders
BHERTs, 100% of target barangay chairmen,
and other barangay officials
b. Community-based leaders and BHWs,
80% of BHERTs and other local
target community-based
representatives of community-based
c. Representatives of Faith-based leaders and representatives
80% of target representativesfrom
of
groups
d. NGOs, CSOs, civic, and other faith-based groups oriented
80% of representatives NGOs,and/or
organizations operating
e. local medical societiesinand
the networks
city CSOs,
80% of and other
target organizationsof
representatives
f. private elementary and high school local medical
80% of target societies and of
representatives
teachers
3. Development, production, and/or private elementary and highschool
dissemination/posting
a. Development and/or of
printing of # of communication materials
communication
b. Distribution and posting/installation developed
materials # of streamers or posters installed
of streamers, posters, and other
4. Awareness-raising activities
a. Announcements via local public # of announcements made
address system(s) - e.g.
b. Awareness-raising mobilefor
activities public # of activities conducted
eligible population
c. Awareness (group
raising orientation; # of activities conducted
and engagement
via the mass media and
d. Awareness-raising social media
activities for # of awareness-raising activities for
hard-to-reach or special populations 'special' populations conducted
(e.g. areas with security issues,
relocated populations, mobile and
transient
e. families,
City-level homeless)
launching or kick-off # of city-level kick-off activities
activity conducted
- Form committee; assign tasks;
coordinate with
national task group for simultaneous
launch
- Prepare programme or activity plan,
5. Pre-campaign monitoring (check for # of pre-campaign monitoring
visibility of communication
a. Documentation materials
of pre-campaign activities conducted
Type of documentation used (video,
activities (e.g. video,
b. Coordination photo)
meetings on advocacy audio, photo, narrative)
# of coordination meetings
and social mobilization conducted DURING THE MASS
1. Monitor the progress of # of monitoring activities conducted
immunization activities;
2. Continuing social check for
mobilization
activities (add details below; some AFTER THE MASS
1. Post-campaign assessment # of post-campaign assessment
meetings and
2. Meetings other
with activities
local partners to meetings and conducted
# of meetings other related activities
report on campaign
3. Preparation accomplishment
and submission of # of reports submitted
campaign documentation report(s)
Baseline Time frame Responsible person/unit
BEFORE THE MASS IMMUNIZATION CAMPAIGN

DURING THE MASS IMMUNIZATION CAMPAIGN

AFTER THE MASS IMMUNIZATION CAMPAIGN


Budgetary requirements Funding Source
SUPERVISION AND MONITORING PLAN
Region: _____________________________________________
Province: ____________________________________________
Municipal/City: ________________________________________

Name of Supervisor / Team Number and Name of Name of Vaccination Posts and
Monitor VT Leader Implementing Units
Contact Number
Mode of Transportation Start Date End Date
VT Leader
Contact Number

Supervisor
AEFI/AESI SURVEILLANCE AND RESPONSE PLAN
Region: _____________________________________________
Province: ____________________________________________
Municipal/City: ________________________________________
Vaccination No. of Composite Team No. of AEFI/ Emergency Equipment Referral Facility
Posts Assigned AESI Kits Needed
Contact Person Contact Details Assigned Emergency Transport
Vehicle
WASTE MANAGEMENT PLAN
Region: _____________________________________________
Province: ____________________________________________
Municipal/City: ________________________________________
Vaccination Post/ Disposal Facility Contact Person
Implementing Unit
Contact Number Schedule

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