Note: Microplanning is a bottom-up planning process carried out to determine local needs and gaps and to ensure smooth

and
shall serve as guide and aid in planning. However, since there are still so many unknowns with the COVID-19 vaccines, we enc
taking in mind various possibilities and scenarios, especially, in regards to cold chain and and number of eligible population to b
MICROPLANNING FOR COVID-19 VAC
explore beyond what is being asked of in this microplanning template. By utilizing the Philippine National Deployment and Vacc
guided how to expand your planning beyond the confines of this tool. We shall update this tool as frequently as possible as mo
COVID-19 Immunization Program Secretariat
SUMMARY of SUBPLANS

1. Activity Plan
2. Disagreggation of Eligible Population
3. Implementing Units and Vaccination Posts/Sites
4. Vaccination Workforce
5. Assigning Vaccinees and Vaccination Workforce
6. Cold Chain and Logistics Requirements
7. Cold Chain Capacity Inventory
8. Delivery Plan
9. Distribution Plan
10. Daily Vaccination Session Plan
11. Demand Generation and Communication Plan
12. Supervision and Monitoring Plan
13. AEFI/AESI Surveillance and Response Plan
14. Waste Management Plan
cess carried out to determine local needs and gaps and to ensure smooth and satisfactory vaccine implementation. This template
er, since there are still so many unknowns with the COVID-19 vaccines, we encourage that you do strategic and scenario building
s, especially, in regards to cold chain and and number of eligible population to be vaccinated in a given time. We encourage you to
OPLANNING FOR COVID-19 VACCINES
croplanning template. By utilizing the Philippine National Deployment and Vaccination Plan for COVID-19 vaccines, you can be
confines of this tool. We shall update this tool as frequently as possible as more information are available. Thank you! - TG

COMPLETENESS OF PLANS
YES
ensure smooth and satisfactory vaccine implementation. This template
19 vaccines, we encourage that you do strategic and scenario building
igible population to be vaccinated in a given time. We encourage you to
D-19 VACCINES
eployment and Vaccination Plan for COVID-19 vaccines, you can be
y as possible as more information are available. Thank you! - TG

OMPLETENESS OF PLANS
NO
AC
Region: City/ Municipality:

Activities Indicator
PRE-IMPLEMENTATION ACTIVITIES
1. Establish theCOVID-19 Vaccination Operations Center with the
following
2.Conductteams: a) Planning,
Orientation CampaignWorkshop,
and Microplaning Management, Monitoring
and Technical Team; agencies,
includinggovernment b) Vaccine, Cold Chain and
stakeholders & Logistics
partners
3.Conduct
4. Conduct Orientation
capacity and Advocacy
building / training(utilize the Slide
to provinces, Deck(utilize
cities, for thethe
Management
Slide Deck forTeam;
the c) Coordination
Strategic Plan andTeam;
the d) Vaccine
National Safety, and
Deployment
Strategic Plan and the National Deployment and Vaccination Plan)
municipalities
Surveillance and Response, and Risk Management Team; e)
Vaccination Plan)
Advocacy,
a) microplanning Mobilization, Communications and Media Relations
Social
Team
b) profiling and data management
c) supply chain and cold management
d) risk communication and community engagement
e) counseling and health education
f) vaccine administration
g) managing AEFI/AESI following COVID-19 vaccination
3. Conduct of roll-out capacity building and microplanning for VTs in
h)
RHUsimmunization
& HCs for waste management
field health workers/vaccination teams / barangay
health workers / brgys. officials and partners
4. Masterlist the following:
a) Eligible Population
b) Vaccination Workforce
c) Implementing Units and Vaccination Sites/Posts
5. Mapping of Vaccination Sites and Vaccination Workforce
6. Prepare
7. Conduct and
Coldcoordinate
Chain inventory
accordingly for the delivery of vaccines and
logistics
8. Conduct advocacy and community engagement activities
9. Prepare the AEFI/AESI Surveillance System
10. Prepare the implementation units and vaccination posts
11. Prepare and conduct Supervisory and monitoring activities
1. Deploy vaccination teams and composite teams & conduct of
IMPLEMENTATION
actual vaccination with ACTIVITIES
implementation of Infection Prevention and
Control measures
2. Conduct monitoring and supervision
3. AEFI Monitoring and Surveillance
- AEFI Kit & Medical Equipment Positioning
- Standby ambulance or emergency transport
POST-IMPLEMENTATION ACTIVITIES
1. Post-Campaign Meetings and Evaluation
2. Partner's Recognition
3. Final Disposal of Immunization Wastes
5. Continuation of AEFI Surveillance or Monitoring
ACTIVITY PLAN
District: Barangay:

Time frame Responsible person/unit Budgetary requirement

Date:

Funding source(s) Remarks

DISAGGREGATED ELIGIBLE POPULATION BY BARANGAY/ HEA
Critical Step #1: Determine the number of eligible population for COVID-19 vaccination in your area.

REGIONAL POPULATION (2021)

LGU (MUNICIPALITY/CITY) POPULATION

Eligible Population (Priority Group A) # of the Eligible Population (utilize the masterlisting)

1: Frontline Health Workers

a) Public and Private Health Facilities
(Hospitals, TRCs and TTMFs)
b) Public Health Workers (all RHU/ CHO
personnel; PHO, PDOHO, CHD and CO field
workers) and LGU contact tracers

c) Barangay Health Workers including BHERTS

d) Other NGAs (DSWD, DepEd, DILG, BJMP,
BuCor, etc.)

2: Indigent Senior Citizens

3: Remaining Senior Citizens

4: Remaining Indigent Population

5: Uniformed Personnel (PNP, AFP, PCG, BFP,
CAFGU)

TOTAL

Eligible Population Barangay/ HF 1

1:
a) Frontline Health Workers
b) Public
Public and Private
Health Health
Workers (allFacilities
RHU/ CHO
(Hospitals, TRCs and TTMFs)
personnel; PHO, PDOHO, CHD and CO field
workers) and LGU contact tracers
c)
d) Barangay
Other NGAsHealth Workers
(DSWD, DepEd, including BHERTS
DILG, BJMP,
BuCor, etc.)
2: Indigent Senior Citizens
3: Remaining Senior Citizens
4:
5: Remaining
Uniformed Indigent
PersonnelPopulation
(PNP, AFP, PCG, BFP,
CAFGU)
TOTAL
BARANGAY/ HEALTH FACILITY (HF)
rea.

Percentage

100%

Barangay/ HF 2 Barangay/ HF 3 Barangay/ HF 4

Barangay/ HF 5 Barangay/ HF 6 Barangay/ HF 7 Barangay/ HF 8 Barangay/ HF 9
Barangay/ HF 10 Barangay/ HF 11 TOTAL
IMPLEMENTING UNITS and VACCINATION SITES
Critical Step #2: Identify the implementing units in your area, and the number of Vaccination Sites/ Posts, and Create/ Plot in yo
List of Facilities can be accessed thru this website: https://nhfr.doh.gov.ph/rfacilities2list.php
Implementing Units
1)
2)
Hospitals (Government) 3)
4)
5)
1)
2)
Hospitals (Private) 3)
4)
5)
1)
2)
Rural Health Units 3)
4)
5)
1)
2)
Health Facilities of Other Agencies 3)
4)
5)
1)
2)
Private Clinics 3)
4)
5)
TOTAL
and VACCINATION SITES/ POSTS
of Vaccination Sites/ Posts, and Create/ Plot in your Operational Spot Map.
ilities2list.php
# of AEFI Composite
# of Vaccination Sites/ Posts # of Vaccination Teams
Team
List of Vaccination Work Force, Teams and
Critical Step #3: Identify the number of Supervisors, Vaccination Teams, AEFI/ AESI Composite Teams and other Personnel ne
Composition
Vaccination Team
2 For Screening and Assessment
1 As Health Educator
1 As Vaccinator
2 As Documenter/ Recorder
AEFI/ AESI Composite Team
1 As Monitor/ Responder
1 As Surveillance Personnel
Supervisor/ Coordinator
1 Vaccination Team Supervisor
1 Implementing Unit Level Supervisor
1 LGU Level Supervisor
Cold Chain and Logistics Officer
at least 1 per RHU or health facilities Cold Chain and Logistics Officer/Manager

Local Officials
1 Barangay Captain
1 Barangay Counselor (Committee for Health)
1 Barangay Tanod
To be determined with coordination Security Personnel (PNP)
with Barangay/City
1 LGU Ambulance Driver
at least 1 Driver for Logistics
at least 1 Driver for Personnel
all Barangay Health Workers
on Work Force, Teams and Personnel
EFI/ AESI Composite Teams and other Personnel needed and available for the Vaccination Activity.
# of Teams/ Individuals Required Remarks

Coordinate with LGU

Depending on the number of puroks

ASSIGNING VACCINEES AND VACCINATION/COMPOSITE TEAMS
Critical Step #4: Assign vaccinees and Vaccination Teams to an Implementing Unit/ Vaccination Post/site
CITY/MUNICIPALITY: _________________________
Barangay Vaccination Post No. of eligible No. of Vaccination
population assigned teams Required
to vaccination post
COMPOSITE TEAMS
nation Post/site

No. of Available Gaps No. of Composite No. of Available Gap

Vaccination Teams teams required Composite teams
No. of Supervisors No. of Available Gap No. of Cold No. of Cold Gap
Required Supervisors Chain Chain
Personnel Personnel
Requred Available
No. of No. of Gap
HealthCare HealthCare
Waste Waste
Management Management
Personnel Available
Required
VACCINES AND ANCILLARY REQUIREMENTS
Critical Step #5: Estimate the vaccine requirement and ancillary supplies needed # of Safety Vaccine Thermal Gun, BP Campaign
CITY/ DISTRICT/ TOTAL ELIGIBLE # OF DAYS # of AEFI/ Epinephrine Alcohols,
PROVINCE Collection Boxes # of PPEs carriers and ice Apparatus, Stethoscope, Forms and Cot beds Ambulance
MUNICIPALITY BARANGAY POPULATION REQUIRED Kits cottons
(SCBs) packs Pulse Oximeter Checklists
COLD CHAIN CAPACITY/ INVENTORY
Region: _____________________________________________
Province: ____________________________________________
Municipal/City: ________________________________________
Vaccination Sites No. of Refrigerators No. of Vaccine Carriers

for +2 - +8 C for -20C for -70C

No. of thermometers or Functionality of Electrical Gaps Solutions and
temperature monitoring System and Supply contigency plan
devices
Remarks
DELIVERY PLAN
Region: _____________________________________________
Province: ____________________________________________
Municipal/City: ________________________________________
Vaccines and Logistics Source of Logistics Quantity
Vaccines
Diluents
AD syringes
Mixing syringes
AEFI Kits
Safety Collection Boxes
Face Masks
Face Shields
Alcohol
Cotton
Campaign Forms and Checklists
Others
RY PLAN

Date of Delivery
DISTRIBUTION PLAN
Region: _____________________________________________
Province: ____________________________________________
Municipal/City: ________________________________________
Vaccination Posts/Sites No. of Vaccines No. of AD Syringes No. of Mixing No. of Diluents
Syringes
No. of AEFI Kits No. Safety No. of Face No. Face No. of Alcohols No. of Cottons
Collection Masks Shields
Boxes
No. of Forms Others
DAILY VACCINATION SESSION PLAN
Region: _____________________________________________
Province: ____________________________________________
Municipal/City: ________________________________________
Vaccination Day Date of Vaccination Assigned Eligible Daily Target of
Immunization Posts Vaccination Population Eligible
Day 1 Schedule Teams and Population Population to
Day 2 Composite be Vaccinated
Day 3 Teams

Day 4
Day 5
Day 6
Day 7
Day 8
Day 9
Day 10
Day 11
Day 12
Day 13
Day 14

Mop-up Dates (please notify the Centers for Health Development if your are planning to extend the vaccination schedu
Vaccination Day Date of Vaccination Assigned Eligible Daily Target of
Immunization Posts Vaccination Population Eligible
Day 1 Schedule Teams and Population Population to
Day 2 Composite be Vaccinated
Day 3 Teams

Day 4
Day 5
Day 6
Day 7
Transport Transport Resources Remarks
Mechanism for Mechanisms for Needed with
Teams (if Vaccinees (if Quantity
needed) needed)

tend the vaccination schedule or do mop-up activities)

Transport Transport Resources Remarks
Mechanism for Mechanisms for Needed with
Teams (if Vaccinees (if Quantity
needed) needed)
Demand Generation and Communication Plan
Region: _____________________________________________
Province: ____________________________________________
Municipal/City: ________________________________________
Activities Indicators Target
BEFORE THE MASS
1. Briefing and feedback with LCEs, 100% of target key local officials are
city
2. Dialogues and/or capacity building briefed on the COVID-19
administrator, LGU HEPOs, public
information
with officer,and
local partners DRRMO,local and other vaccination campaign
leaders
a.
key Barangay chairmen, BHWs,
local officials BHERTs, 100% of target barangay chairmen,
and other barangay officials
b. Community-based leaders and BHWs,
80% of BHERTs and other local
target community-based
representatives of community-based officials
leaders are oriented and/or from
and representatives
c. Representatives of Faith-based 80% of target
capacitated onrepresentatives
the COVID-19 of
organizations
groups (homeowners community-based
faith-based groups organizations
oriented and/or
d. NGOs, CSOs,
associations, civic,citizens,
senior and other women's 80% vaccination campaign
of representatives
oriented and/or NGOs,
capacitated on the
organizations operating in the city capacitated
CSOs, and on the
other COVID-19
organizations
groups, transport groups, youth
e. local medical societies and networks vaccination COVID-19
80% of target vaccination campaign
representatives of
campaign
groups, indigenous peoples) given
local oriented
medical and/or capacitated
societies and of
f. private elementary and high school on 80% theofCOVID-19
target representatives
teachers networks
private oriented vaccination
elementary and/or
and highschool
3. Development, production, and/or campaign
capacitated on theand/or
COVID-19
dissemination/posting teachers oriented
a. Development and/or of printing of vaccination campaign
# of communication
capacitated materials
on the COVID-19
communication
communication materials
materials developed
b. Distribution and posting/installation # vaccination
of streamers campaign
or posters installed
of streamers, posters,activities
4. Awareness-raising and other
communication materials (consider # of flyers distributed
a. Announcements
public markets, transport via local public
terminals, # of announcements made
address
ports,
b. system(s) - e.g. mobile
health facilities,activities
Awareness-raising day carefor public # of activities conducted
address
centers,
eligible system, community
commercial
population areas)orientation;
(group
c. Awareness raising and engagement # of activities conducted
megaphones
announcements;
via the mass media barangay
and assemblies;
social media
d. Awareness-raising
townhall meetings; activities
online Q&A for # of awareness-raising activities for
platforms
hard-to-reach (e.g. Facebook, Twitter,
or special populations 'special' populations conducted
sessions)
Instagram, Youtube)
(e.g. areas with security issues,
relocated populations, mobile and
transient
e. City-level families,
launchinghomeless)
or kick-off # of city-level kick-off activities
-activity
Identifying hard-to-reach or special conducted
populations
- Form committee; assign tasks;
- Conduct ofwith
coordinate local strategies to reach
hard-to-reach
national task group or 'special' populations
for simultaneous
launch
- Prepare programme or activity plan,
with budget; speeches
5. Pre-campaign monitoringor talking
(check for # of pre-campaign monitoring
points
visibility of communication
a. Documentation of pre-campaign materials activities conducted
Type of documentation used (video,
-activities
Send
e.g. invitations;
streamers; coordinate
awareness
(e.g. video, photo) of logistics audio, photo, narrative)
b. Coordination
support
parents/caregivers meetings
about the on advocacy # of coordination meetings
and social kick-off
- Conduct
campaign; mobilization
activities activity
conducted by conducted DURING THE MASS
local officials and partners in support
1.
of Monitor the progress of
the campaign) # of monitoring activities conducted
immunization activities;
2. Continuing social mobilization check for
possible
activities issues including
(add details below;refusals,
some
rumours, misinformation; apply AFTER THE MASS
awareness-raising activities during
corrective
1. actions,
Post-campaign
pre-campaign if needed
assessment
period may be continued # of post-campaign assessment
meetings
until end and
of theother activities
campaign
2. Meetings with local partners period toand/or meetings
# of meetingsand conducted
other related activities
when
report all children
on campaign have been
accomplishment conducted
3. Preparation
immunized) and submission of # of reports submitted
and to thank them
campaign documentation for theirreport(s)
support;
agreements to maintain/sustain the
partnership
Baseline Time frame Responsible person/unit
BEFORE THE MASS IMMUNIZATION CAMPAIGN

DURING THE MASS IMMUNIZATION CAMPAIGN

AFTER THE MASS IMMUNIZATION CAMPAIGN

Budgetary requirements Funding Source
SUPERVISION AND MONITORING PLAN
Region: _____________________________________________
Province: ____________________________________________
Municipal/City: ________________________________________

Name of Supervisor / Team Number and Name of Name of Vaccination Posts and
Monitor VT Leader Implementing Units
Contact Number
Mode of Transportation Start Date End Date
VT Leader
Contact Number

Supervisor
AEFI/AESI SURVEILLANCE AND RESPONSE PLAN
Region: _____________________________________________
Province: ____________________________________________
Municipal/City: ________________________________________
Vaccination No. of Composite Team No. of AEFI/ Emergency Equipment Referral Facility
Posts Assigned AESI Kits Needed
Contact Person Contact Details Assigned Emergency Transport
Vehicle
WASTE MANAGEMENT PLAN
Region: _____________________________________________
Province: ____________________________________________
Municipal/City: ________________________________________
Vaccination Post/ Implementing Disposal Facility Contact Person
Unit
Contact Number Schedule