Secure the profitability and success of your projects with TimeCamp, an easy-to-use time tracking and billing software. Track billable hours and manage budgets efficiently to ensure that every project remains on target.
Plan your projects and keep them on track with TimeCamp’s time tracking and billing software. Set cost and time estimates for each project and monitor progress to prevent overruns.
TimeCamp’s time and billing system helps you control costs in real time, making project billing simpler and more transparent.
Set specific rates for each team member or project, and let TimeCamp’s hourly billing software do the calculations. As you track billable hours, our software accurately calculates revenue and expenses, ensuring transparency and simplifying client invoicing.
With TimeCamp’s project billing software, you’ll always have a clear view of your financial performance.
With TimeCamp’s financial reporting feature, you can easily track project profitability, client billability, and overall business performance.
TimeCamp provides comprehensive insights, allowing you to assess and adjust your project strategies to maintain profitability and optimize resources.
Set up smart notifications in TimeCamp’s time and billing system to receive alerts whenever a project’s cost or time approaches the budget limit.
These reminders help you stay informed and take timely action, ensuring that your projects stay within budget and meet financial targets.
Sign up for a new account or log in with your Google account to get started.
Create a project and set rates for your team members.
Just select a task and press “start” to track billable hours.
Monitor project status, analyze finances, and keep your projects profitable with real-time insights.
Knowing how long it takes to complete tasks is a basic principle of creating accurate project budgets and project management in general. Once you start relying on data-based predictions instead of guessing, you'll quickly notice that making the final results meet the estimates is no rocket science.
A robust time and billing software helps you drive the highest profit by providing real-time updates on billable hours tracked for each client.
TimeCamp: Sign up for a free trial and automatically pull tracked hours into invoices!
Project billing is a cornerstone process for driving revenue throughout a project. In a nutshell, it's how you get paid for the services delivered.
Project billing consists of three main steps:
Setting rates or fees for the offered services.
Invoicing customers for the completed work.
Collecting revenue according to client agreements.
Tracking time and, more importantly, billable hours is the core of accurate revenue calculations. Use automated time tracking software and a project management tool to prepare project cost estimations tailored to customer's needs, yet still beneficial to your organization.
This way, you can not only win a customer's heart but also make them more likely to hire your services again in the future and give you positive referrals.
A company's approach to the billing process depends on its industry, the services it offers, and client relationships.
Fixed fee projects: Charging a pre-decided amount for the entire project, no matter how long or many resources the completion takes. May occur in advance, right before project delivery, or upon completion. Sometimes, it means splitting the payment when a fixed percentage is paid upfront and the rest upon fulfillment.
Time and materials: Charging is based on time spent and materials purchased during the projects. Payments may be weekly, monthly, or come as a lump sum (depending on project duration)
Retainer: A fee paid upfront to secure the services of a professional and their continued availability.
Cost plus billing: A model popular in the construction industry that refers to adding a percentage markup to the total costs.
TimeCamp supports your business regardless of how you bill your projects.
Join thousands of happy clients here.
Poor, imprecise methods of tracking employee time lead to lost revenue and hurt your business - you haven't signed yourself up for it, right? Implementing automated time tracking software into your team's workflow is your easiest way to prevent billable hours leakage and ensure the organization a smooth, successful run.
Automatic time capture builds a sense of transparency between your team and your customers, fostering healthy company-client relationships.
It provides constant proof of work and a record of billable time spent on client work.
It establishes rules for tracking time and submitting timesheets, which are common for the entire organization, including remote workers.
Differentiation between billable and non-billable hours and data-based estimates help reduce the risk of undercharging or overcharging the client.
Tracking time to a single second ensures no billable hours are left unaccounted for.
The tool creates and seamlessly issues customizable invoices based on time tracked for client-related projects or tasks and with assigned billing rates.
It tracks internal costs and, thus, supports establishing fair, custom pricing for the company's services.
A time tracker with billing features helps reduce late payments and improves cash flow.
Due to numerous advantages, time tracking and billing software is the easiest option for accurate client billing and streamlined resource management. Tracking time spent on client work with TimeCamp is essential to avoid errors and inaccurate estimates leading to a profit loss.
They don't say "time is money" for nothing, right?
How does time billing software support companies through all stages of a project?
Let's check it step by step:
Initiation: A time tracker provides data essential to assess the project's profitability before the company decides to go on with it. It allows managers to define the project's goals and objectives, and address potential challenges that may affect the next stages of the project's lifecycle.
Planning: A time tracking tool serves as data backup, helps prepare accurate budget estimates, and defines a time limit based on time tracked for previous projects.
Execution: Automated time tracking software offers deep visibility into project progress, expenses, and resource utilization to react when the project starts to get off track.
Closure: A timesheet software helps deliver to the client a final breakdown of the budget spent and work done, alongside the invoice created based on tracked time. Having all project-related data at hand, teams can reflect on their performance and develop strategies to accomplish better results in the future.
Unlimited time tracking covers your team at every stage of the project lifecycle. Detailed reports help identify potential risks along with what causes them, allowing managers to administer countermeasures and put the project back on track.
On the other hand, time billing software fosters efficient resource management by revealing underutilized and overutilized employees.
TimeCamp has many tailored time and billing solutions up its sleeve and automatically adjusts to the needs of even the most demanding businesses.
Automatic time tracking and timesheet system
Powerful reporting capabilities
Easy to use invoicing tool
Billable time tracking
Specific billing rates
Budget tracking and estimates (automated reminders)
Productivity tracking
Project management features
See how all the features mentioned above streamline your team's billability.
Track time in the background with TimeCamp's desktop app for Mac, Windows, and Linux. Auto tracker recognizes keywords in the websites/app names and seamlessly assigns time entries to the relevant project or task.
Top tip: You can mark tracked hours as billable by default for each task separately to be sure the time your team spends on client work is always invoiceable.
Desktop time tracker, mobile apps, Time Kiosk, and browser extensions automatically sync with timesheets, a web version of TimeCamp that gathers all time entries in one place.
See your tracked time as:
A list of time entries registered for a particular day.
A weekly calendar view.
A table of tracked time for tasks within a specific week.
Time tracking data is the core of TimeCamp and ensures the smooth run of other features it offers.
All ways of time tracking are included in a free version for unlimited users.
Read more: TimeCamp Automatic time tracking
TimeCamp has got you covered with a wide range of customizable reports that provide your business with data essential for a successful run. Alongside the exporting feature, they serve as proof of work for your customers and, thus, help strengthen client relationships.
Among summaries of hours tracked per user or specific tasks, you can find financial reports, your main source of information for streamlined billability. They help you compare tracked time with budget and billing rates to ensure the maximum profit from client work.
Financial reports in TimeCamp are divided into:
Billable, unbillable, invoiced: Compare the amount of total, billable and unbillable time you’ve tracked on tasks, check which of these hours are invoiced, and see the value of tracked time.
Estimates: See the amount of tracked time on tasks and the number of hours and fees consumed from the settled budget. Numbers included in this report are based on a budget set for a specific project or task in the Projects tab.
Revenues: Evaluate the income of a certain employee and the tasks they're assigned to and track time for. Numbers in this report refer to revenue rates defined for each user in Settings.
Costs: Check the cost of tracked time by a specific employee on a certain task. Numbers in this report are based on cost rates defined in Settings.
Margin: Compare the total revenue and total cost numbers.
The report types mentioned above should cover the needs of even the most demanding teams. However, if you require more granular data, generate custom reports using a Pivot Table. In this most flexible solution, you can adjust multiple available columns and rows according to what you wish to analyze.
Read more: TimeCamp Time Reporting
Create invoices based on billable hours tracked for a project or task within a specific timeframe, billable expenses, and assigned billing rates. You can send them via email, download them as PDF files, or generate a public link and share them with your clients according to the billing terms set in the agreement.
Top tip: Integrate TimeCamp with a PayPal account to track the payments for issued invoices.
With handy Xero and Quickbooks integrations, you can export your invoices straight to your favorite accounting software.
Native invoicing feature helps keep all client-related data in one place and use it for other purposes, such as reporting or documentation storage.
Read more: TimeCamp Invoicing
TimeCamp allows you to distinguish billable and non-billable hours from the total amount of time tracked for a specific project. This feature is essential to streamline invoicing and ensures your team receives a fair payment for client work delivered on time.
Billable and non-billable hours can be filtered in Reports to assess client profitability whenever you want.
Read more: TimeCamp billable time tracking
As robust time and billing software, TimeCamp allows you to create income/cost rates and assign them to specific projects or users. You can use the default billing rates defined in the system or set specific rates. The latter is especially useful if you handle multiple tasks simultaneously and bill your clients/employees differently.
Billable time entries and billing rates are the core of TimeCamp's invoicing feature.
Read more: TimeCamp Billing Rates
TimeCamp allows you to track time and set budgets for each project or task to easily monitor team performance and evaluate project profitability at every stage of a client work.
Set a budget based on a chosen value:
Estimated fee
Estimated hours
Do it along with other project details in the Projects tab.
Then, generate an Estimates report and compare the registered time with the budget to identify potential resource shortages and administer appropriate countermeasures in time.
TimeCamp also offers automated reminders - emails that inform you whether your budget nears exceeding or has just exceeded.
Read more: TimeCamp Budget Tracking
Track expenses related to specific projects to invoice them and charge clients for additional costs related to their projects.
Read more: TimeCamp Expense tracking
Enhanced time management skills translate to higher employee accountability and better engagement in client work.
With TimeCamp, your employees track time by themselves and can check their timesheets and attendance records anytime.
Moreover, a desktop time tracking app feeds real-time dashboards with activity data on an ongoing basis. Productivity reports the dashboard generates are a perfect tool for the employees to do regular performance check-ups and eliminate distractions that negatively affect their focus on billable work.
Build an independent structure of projects and tasks and track time for them. Projects in TimeCamp are tree-like; a parent project contains a list of tasks and subtasks, which helps establish clear task dependencies.
Top tip: Use project and task descriptions to determine if hours logged for them should be considered billable by default.
Read more: TimeCamp Projects
TimeCamp is not only a time tracking software; it's a comprehensive time and billing software that aids you with features essential for driving the maximum profit for your team's efforts.
Switch from jumping between multiple tools to TimeCamp, a single platform to handle project billing from estimates to payment execution.
Below, you'll find all the most popular questions about tracking time and invoicing billable hours.
Billable hours are time spent on the client's work. Specifically, the number of hours you can charge your client according to the rate set in the agreement. Along with non-billable hours (spent on, e.g., administrative tasks), they give a total sum of hours spent on a project.
With a time tracking software that provides automatic time capture and project management features.
Time and billing software is an indispensable tool for tracking, managing, and invoicing billable hours. It usually provides other key features for streamlining the billing process, like expense tracking, detailed reports on current and archived data, or employee productivity tracking.
TimeCamp! In a nutshell, our time tracking software:
Tracks billable hours automatically, eliminating the risk of miscalculations caused by manual entry.
Supports creating and managing multiple billing rates for different projects and individual employees.
Provides a built-in invoicing tool to generate invoices and issue them to clients.
Use TimeCamp's customizable reports to prepare accurate estimates, compare them with actual spending, and keep the ratio between invoiced and uninvoiced hours under control.
Time tracking features and basic reports are available for free, forever.
Budgeting, billing tools, and advanced reporting are included in paid plans. You can sign up for a free trial and find out how flawlessly they work.
TimeCamp has you covered - set specific billing rates for different users or projects.
TimeCamp provides a native invoicing feature to help you invoice your clients based on tracked time and billing rates without any other apps involved.
TimeCamp has a generous free tier that covers all time tracking features, 10+ reports, and unlimited projects. Moreover, we offer a free trial so that you can sign up for a free account and test TimeCamp's full capability for 14 days.
Of course! TimeCamp time tracking software offers a built-in invoicing tool. Still, if your company already uses accounting software, you can create invoices in TimeCamp and export them to your account (available for Xero and Quickbooks).
