Orientation Meeting On Deped Memorandum 14, S. 2021: Guidelines in The Preparation, Submission and Checking of School Forms

Orientation meeting on DepEd

Memorandum 14, s. 2021:

Guidelines in the preparation, submission
and checking of school forms
April 21, 2021
DEPARTMENT OF EDUCATION
MEETING NORMS

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DATA PRIVACY NOTICE
Please be informed that this online meeting is

recorded and all information gathered will be
solely used for the purposes of documentation.
Rest assured that the recording will not be

shared to people not included in this meeting.
Opening Prayer
Lupang Hinirang
OPENING PRAYER
Father God, thank You for allowing us today
to gather and be able to share our
knowledge and time with one another in this
meeting.
We pray that you would deepen our

comprehension, broaden our thinking, and
guide us in understanding of what we are
about to discuss today. Bless our colleagues
in DepEd as we work for a better quality
education amidst the pandemic.
May You bestow Your blessings after this

meeting, so that we may be able to perform
our roles and responsibilities, in the spirit of
your love and generosity.
Amen.
Inspirational Message
Diana P. Topacio
Chief-SGOD
Inspirational Message
Elpidia B. Bergado
Chief-Curriculum
Meeting Proper
Dr. Josephine Monzaga
EPS-ESP & Division Coordinator in Guidance and Counseling
1st Agenda:
Kamustahan
School Guidance
Counsellors and LIS/
DATA Management
Coordinators
ROLES AND RESPONSIBILITIES OF THE GUIDANCE COUNSELLORS
ROLES AND RESPONSIBILITIES OF THE GUIDANCE COUNSELLORS
ROLES AND RESPONSIBILITIES OF THE
GUIDANCE COUNSELLORS
Meeting Proper
Reniel Patrick Tejidor
EPS - Division Planning
2nd Agenda:
Interim Guidelines on
the Preparation,
Submission and
Checking of School
Forms
Orientation on the
DepEd Memorandum 14, s. 2021
Interim Guidelines on the
Preparation, Submission, and
Checking of School Forms
MEETING OBJECTIVES
● Orient the participants on their roles in the

implementation of the aforementioned
memorandum
● Clarify/discuss issues and concerns in the
implementation of the said memorandum
POLICY RATIONALE
● Shift in distance learning modalities entails

changes in school operations
● Consultation with and feedback from
teachers and school heads
● Support to the BE-LCP implementation
POLICY OBJECTIVES
● Establish clear guidelines for the

preparation, submission, and checking of
school forms for SY2 2020-2021
● Gather no more than those data that are
important and relevant to the school given
the ongoing health crisis
Pertinent Provisions of the
DepEd Memorandum 14, s. 2021
PREPARATION & SUBMISSION OF SCHOOL FORMS
School Form 1 (SF1) School Registry

● Additional data elements for Learning Modality shall be added in
the existing SF1.
● The learning modality shall be updated whenever the learner
shifts from one learning modality to another.
● At the end of each quarter, the updated modality shall be
generated through the Learner Information System (LIS) as
official quarterly enrollment count per modality.
● The age to be recorded in the form is the learner’s age by
October 31, 2020.
School Form 3 (SF3) Books Issued and Returned

● If the school is releasing books and other learning materials to
learners, SF3 may be used.
● This form can also be utilized to record the distribution and
retrieval of Learning Modules.
● In using SF3 for the recording and monitoring of modules, the title
of the book shall be replaced by an appropriate reference code or
title of the module being issued or distributed.
8
School Form 4 (SF4) Monthly Report of Learner Movement

and Attendance
● Instead of a monthly submission to the District/Division Office,
School Form 4 shall only be submitted quarterly.
● Replace the Column for Dropout with No Longer Participating in
Learning Activities (NLPA). NLPA is a status of learners whose
parent/guardian or even the learner has failed to communicate or
has not made any efforts to contact the class adviser for at least
seven consecutive weeks.
● Additional data fields for Mortality/Death
School Form 8 (SF8) Basic Health and Nutrition Profile

● Parents or guardians may administer the actual measuring of
weight and height (Body Mass Index) and submit a reading result
to the class adviser.
● Updating of SF8 through the LIS facility is highly encouraged for
elementary grade levels but not mandatory except for the learner-
recipient of any program promoting health and nutrition. JHS and
SHS are not required to accomplish SF8 and update BMI in LIS.
School Form 9 (SF9) Progress Report

● Indicate at the bottom part of each column the learning modality
being adopted in each quarter.
● The character traits and core values portions of SF9 are not
required to be accomplished.
School Form 10 (SF10) Permanent Record

● SF10 shall be prepared at the end of the school year.
● For Grades 5 and 6 who are still using Form 137, instructions for
SF9 character traits and core values shall be applied.
School Form 2 (SF2) Daily Attendance

● Teachers/advisers may choose an applicable Learner Attendance
Conversion Tool (LACT) that can be considered in checking the
learner’s attendance in Annex 2.
● The SF2 that are already prepared by teachers for the first two
quarters should be adopted without any further modification.
Hence, the adoption of LACT in Annex 2 is only applicable and
should only be used for the third and fourth quarters of SY 2020-
2021.
School Form 2 (SF2) Daily Attendance

● A learner can only be considered drop-out or no longer
participating in learning activities (NLPA) if he/she and his/her
parent voluntarily withdraw from schooling or if he/she incurs
absences of more than 20% of the prescribed number of class or
laboratory periods during the school year or semester as per DO
No. 8, s. 2015.
● Reporting cut-off date for enrollment count is as of October 9,
2020.
LEARNER ATTENDANCE CONVERSION TOOLS
LACT 1
● Online presence-based
● Actual recording of number of class days present and absent
● Applicable only to online distance learning modality with daily
schedule of online classes
LACT 2 Attendance Checking Number of Contact Equivalence in Class

● Communication-based Efforts Attendance (in days)
(meaning has nothing Weekly 1 contact 3 class days

to do with the learning effort for
outputs or distribution
performance) 1 contact 3 class days
● Applicable to all effort for
distance learning retrieval
modalities Monthly 4 contact 12 class days
efforts for
DEPARTMENT OF EDUCATION distribution
LACT 3
● Output-based
● Applicable only to printed
modular and digital modular
distance learning modalities
SUMMARY OF AMENDMENTS
School Form Action Adjustments/Amendments
Addition of Learning Modality
SF 1 Required
Age cut-off as of October 31, 2020
LACT
SF 2 Required NLPA
Enrolment count cut-off is October 9, 2020
SF 3 Highly encouraged Module Reference Code
Quarterly submission
SF 4 Required NLPA
Mortality/Death
SF 8 Highly encouraged Parents to administer measuring BMI
Addition of Learning Modality

SF 9 Required
Character traits and core value portions are not required.
CHECKING OF SCHOOL FORMS
● The division level checking of school forms, which is being conducted by
the Division Checking Committee (DCC) as stipulated in Section V
Paragraphs A1, B2, and C2 of DepEd Order 11 s. 2018, is hereby
suspended.
● The annual checking of school forms shall only be done at the school
level by the School Checking Committee.
● The school level checking may be conducted through online and/or on-
site, provided that health and safety protocols are being observed.
● The result of the checking of forms initiated by the School Checking
Committee is deemed final and can be used by the school to complete
its submission in LIS.
Frequently Asked Questions
(FAQs) on DM 14, s. 2021
FAQs on DM 14, s. 2021
1. Will the same guidelines be applied for the
next school year?
● No. DepEd Memorandum 14, s. 2021 shall

only be applicable for SY 2020-2021, unless
otherwise the suspension of face to face
classes is extended .
2. What if I already filled out the portions of core
values and character traits in SF 9, do I
still need to revise or redo it?
● No, leave the filled out core values and

character traits as is
3. Do I need to backtrack my record of
attendance of learners and revise my SF 2 for
the first and second quarters?
● No. The SF2 that are already prepared by teachers for the first two
quarters SHOULD be adopted without any further modification. The
adoption of LACT is only applicable and should only be used for the
third and fourth quarters of SY 2020-2021.
● For those who did not prepare SF2 prior to the issuance of LACT
guidelines, teachers may adopt the LACT guidelines in the preparation
of SF2 for those reporting months.
4. How can I update SF 8 if I am not able to
meet the learners to measure their BMI?
● Parents or guardians may administer the

actual measuring of weight and height (Body
Mass Index) and just submit a reading result
to the class adviser.
5. Am I required to update SF 8?
● Generally no. The BMI feature in LIS is temporarily relaxed
and does not require users to update BMI data.
● However, for those grade levels in elementary that are
beneficiary of health and nutrition support programs, the BMI
data may be deemed relevant.
● Teachers are highly encouraged to collect BMI data provided
that the health and safety protocols are being observed.
6. What is the age to be recorded in SF 1?
● The age to be recorded in the

form is the learner’s age by
October 31, 2020.
7. What is the reporting cut-off date for
enrollment count?
● Reporting cut-off date for
enrollment count is as of
October 9, 2020.
8. Do I still need to accomplish SF 3?
● If there is an existing form (electronic/printed)
being used to monitor distribution of learning
materials or modules, there is no need to
make another recording of the same data in
SF3..
9. Who will choose the applicable LACT?
● Teachers/advisers have the freedom to

choose the applicable LACT in checking the
learner’s attendance. Refer to Annex 2 of the
Memorandum for the list of LACTs that can
be used.
10. Which LACT should I choose?
● It depends on your adopted distance

learning modality. Refer to Annex 2
of the Memorandum for the list of
LACTs that can be used.
11. Can I use different LACTs in my
classes?
● Yes, as long as the chosen LACT is
applicable to your classes. Refer to Annex 2
of the Memorandum to see which LACT can
be applied to your classes.
12. When should a student be dropped out
of class?
● Teachers are highly encouraged to exercise due consideration and reach out to
learners.
● A learner can only be considered drop-out or no longer participating in learning
activities (NLPA) if he/she and his/her parent voluntarily withdraw from schooling or
if he/she incurs seven weeks of non-attendance in his/her online classes and/or
non-submission of modules/activity sheets without any communication/contact
efforts being made by the learner or parent/guardian with the teacher.
13. In LACT 1, is the student considered present if he/she is only able
to enter the online learning platform and attend the class for a few
minutes due to internet connectivity
issues?
● Yes, as long as there is communication made
by the learner/parent/guardian to the teacher
that the learner is having internet connectivity
issues.
14. In LACT 2, should a learner still be
considered present even in the delayed or
non-submission of a module?
● Yes, as long as there is communication made
between the parent/guardian or learner and

the teacher.
15. What communication efforts are
considered valid as a form of attendance
and/or communication?
● Contact/communication efforts may vary depending on the distance learning
modality and may include but not limited to electronic/digital communication, using
of designated drop/pick up kiosk/middleman for printed modules, phone calls, text
messaging, handheld CB radio, letter correspondence or attending
classes/meetings, and/or physical appearance of parent/guardian and adviser
within the parameter of the existing local/national health safety protocols of IATF for
COVID-19.
16. What if there are multiple modalities being held in
a section or a class, does the teacher need to prepare
separate SF2 for each modality?
● If this is the most convenient and

useful to the class adviser,
he/she may do so.
17. Is the internal Division and District Level
Checking allowed?
● No. The annual checking of school forms

shall only be done at the school level by
the School Checking Committee.
18. Is the result of the checking of forms
conducted by the School Checking
Committee valid and final?
● Yes. It can also be used by the
school to complete its submission in
LIS.
Open Forum
OPEN FORUM NORMS
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have any questions/clarifications. when not speaking.
THANK YOU!
Planning Service - Office of the Director
[email protected] | (02) 635 3976

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Orientation meeting on DepEd

Memorandum 14, s. 2021:

Mute your microphone Show courtesy to Listen intently to Ask questions

Please be informed that this online meeting is

Rest assured that the recording will not be

We pray that you would deepen our

May You bestow Your blessings after this

● Orient the participants on their roles in the

● Shift in distance learning modalities entails

● Establish clear guidelines for the

School Form 1 (SF1) School Registry

School Form 3 (SF3) Books Issued and Returned

School Form 4 (SF4) Monthly Report of Learner Movement

School Form 8 (SF8) Basic Health and Nutrition Profile

School Form 9 (SF9) Progress Report

School Form 10 (SF10) Permanent Record

School Form 2 (SF2) Daily Attendance

School Form 2 (SF2) Daily Attendance

LACT 2 Attendance Checking Number of Contact Equivalence in Class

(meaning has nothing Weekly 1 contact 3 class days

SF 3 Highly encouraged Module Reference Code

SF 8 Highly encouraged Parents to administer measuring BMI

Addition of Learning Modality

● No. DepEd Memorandum 14, s. 2021 shall

● No, leave the filled out core values and

● Parents or guardians may administer the

● The age to be recorded in the

● Teachers/advisers have the freedom to

● It depends on your adopted distance

between the parent/guardian or learner and

● If this is the most convenient and

● No. The annual checking of school forms

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