Rollout for Rapid release domains will be complete on Wednesday, May 5, 2022.
Rollout for Scheduled release domains will begin on Wednesday, May 11, 2022 and is expected to be complete by Tuesday, May 24, 2022.
Previous announcements
The announcements below were published on the Workspace Updates blog earlier this week. Please refer to the original blog posts for complete details.
Easily manage storage related activity and policies through new storage management tools in the Admin console
In the Admin console, storage related activities can now be accessed and managed from a single source. | Learn more.
Quick access to additional actions when composing a message in Google Chat on iOS
When using Google Chat on iOS, you can now easily take additional actions by hovering over the plus (“+”) icon next to the compose bar. You’ll see a variety of options such as:
Sharing a Google Meet link
Creating a meeting in Calendar
Accessing Google Drive
Text formatting options and more.
Warning banners alert users of suspicious Google Docs, Sheets, or Slides files on web
Previously, we announced warning banners for potentially malicious or dangerous files in Google Drive. We’re extending these warnings at the file-level — going forward, if you open a Google Docs, Sheets, or Slides file on the web, you’ll see these warnings. | Learn more.
We’re updating the menus in Google Docs to make it easier to locate the most commonly-used features. In this update you’ll notice:
Shortened menus for better navigation
Reorganization for more intuitive feature location
Prominent icons for faster recognition
Who’s impacted
End users
Why it’s important
The new design improves findability of key features, making it quicker and easier to use Docs. Note that existing functionality isn't changing with this launch.
For features that have been reorganized, we hope that their new menu location will be more intuitive and make it easier and faster to navigate the product. In particular, Apps Script-related functionality is now grouped under the new “Extensions” menu. This includes access to the Apps Script IDE as well as management of add-ons.
Getting started
Admins: There is no admin control for this feature.
End users: This feature will be available by default. Visit the Help Center to learn more about using Google Docs
In the Admin console, storage related activities can now be accessed and managed from a single source. Using these new storage management tools, admins can quickly and easily:
View a storage usage summary for their entire organization
View storage used by specific products like Drive or Gmail
View the top users of storage in their organization
View shared drives with the most storage used in your organization
Manage and delete shared drives based on storage use, including the ability to sort and delete individual or multiple shared drives
View storage limit warnings
Access detailed reports on storage usage
Apply storage limits for users
See below for more information.
Who’s impacted
Admins
Why it’s important
Admins can use these new tools to see how much storage is being used across their organization and view how close their organization is to reaching their storage limit.
In Storage Settings you can manage storage limits in Google Workspace across your organization. You’ll see the storage limit settings for your entire organization, which you can customize for specific organizational units and groups. Please visit the Help Center for more details on how storage is being used—and how you can manage it—across your organization.
This setting is turned OFF by default - when it’s turned on, you can create individual storage limits.
Easily modify storage privileges
At launch, only super admins will have access to the storage management tools. Over the coming months, access will expand to delegated, user, and reseller admins. When available, admins can control all previously implemented storage policies, allowing them to control defaults and create custom roles to manage storage policies for their organization or users in specific organizational units or groups.
Getting started
Super Admins: The new storage landing page can be accessed via:
The “Storage” option in the left-hand navigation menu.
A new “Storage” card on the Admin console homepage.
Important Note: At launch, super admins will have access to the storage management tools. We will share an update regarding access for delegated, user, and reseller admins on the Workspace Updates Blog once available.
End users: No action required.
Availability
Available for all Google Workspace super admins, as well as legacy G Suite Basic and Business super admins
Previously, the default behavior for app updates in managed Google Play was contingent on the device being connected to a Wi-Fi network, to be charging, and not being actively used. This behavior is not always suited to the needs of our customers and admins need more granular control over how apps are updated.
With this update, Admins can now set specific criteria for when Managed Play apps update:
High priority mode: the app is updated immediately after the developer publishes a new version. Note that for high priority, app updates will also still be issued when the default update criteria is met.
Postponed mode: the app will not be automatically updated during the 90 days after a new version is released. After this 90-day period, the newly available version of the app is automatically installed when a device is connected to Wi-Fi, charging, and the app is not in use. Note: users can still manually update the app via the Play Store.
Available to Google Workspace Business Plus, Enterprise Essentials, Enterprise Standard, Enterprise Plus, Education Fundamentals, Education Standard, the Teaching and Learning Upgrade, Education Plus, Frontline, legacy G Suite Business and Basic, and Cloud Identity premium customers.
Not available to Google Workspace Business Starter, Business Standard, Essentials, Nonprofits customers, and Cloud Identity Free customers
Available to Google Workspace Enterprise Standard, Enterprise Plus, and Education Plus customers
Not available to Google Workspace Essentials, Business Starter, Business Standard, Business Plus, Enterprise Essentials, Education Fundamentals, Frontline, and Nonprofits, as well as legacy G Suite Basic and Business customers
End users: To configure host control and co-host options when scheduling a meeting in Google Calendar, select “Add Google Meet video conferencing” > “Video call options” (gear icon) > Host controls or Co-hosts.
Available to all Google Workspace customers, as well as legacy G Suite Basic and Business customers.
Available to users with a personal Google account
Co-host settings
Available to Google Workspace Essentials, Enterprise Essentials, Enterprise Standard, Enterprise Plus, Business Standard, Business Plus, Education Fundamentals, Education Standard, Education Plus, and Teaching and Learning Upgrade customers
Not available to Google Workspace Business Starter, Frontline, and Nonprofits, as well as legacy G Suite Basic and Business customers
Debuting with the Asus hardware kits is the newly designed Google Speaker Mic for Google Meet (2nd gen). It provides excellent audio performance for your rooms with a sleek 30% smaller industrial design. It also comes with a magnetic table mount for easy installation.
Another part of the Asus hardware kits for Google Meet is “Myst Capture,” the new touch controller from Mimo. The Mimo Myst Capture features a refreshed industrial design which will give your conference rooms a more modern look. The new controller features standard HDMI and USB-C connectors and a USB-A connector for the speaker mic. Together with the included five-meter USB A-C cable, the new kit offers faster, simpler, and more reliable installations.
Retaining folder IDs (“copyless moves”) to reduce disruption due to the move
Preventing moves that would exceed any shared drive limits
Creating shortcuts for any items that can’t be moved, preserving the existing hierarchy as a reference
Who’s impacted
Admins
Why it’s important
Shared drives are a powerful way to empower teams and organizations to store, access, and collaborate on files. These improvements will help admins confidently migrate folders from My Drive to shared drives by providing them with more context on the changes they’re making.
Additional details
In the coming months, we will introduce end user support for moving My Drive folders to shared drives. Additionally, based on your feedback from beta testing, we are adding the ability to generate a report with more details about unmovable items. We will provide an update on the Workspace Updates Blog when these capabilities become available.
Important note: We strongly recommend refreshing your browser before moving folders.
If you are currently participating in the beta for this feature, all admins and delegated admins in your domain have access to the new feature.
End users: There is no end user impact.
Rollout pace
This feature is available now for all admins and delegated admins.
Availability
Available to Google Workspace Essentials, Business Standard, Business Plus, Enterprise Essentials, Enterprise Standard, Enterprise Plus, Education Fundamentals, Education Plus, and Nonprofits, as well as G Suite Business customers
Not available to Google Workspace Business Starter and G Suite Basic customers, as well as users with personal Google Accounts
Admins: The feature is available by default. Use this guide to learn more about the use of Document Popularity in Cloud Search ranking. Note: You need to use the default redirect URLs for search results when using Cloud Search Query API for this feature to work.
Available to Google Workspace Business Plus, Enterprise Standard, Enterprise Plus, and Education Plus customers
Not available to Google Workspace Essentials, Business Starter, Business Standard, Enterprise Essentials, Education Fundamentals, Frontline, and Nonprofits, as well as G Suite Basic and Business customers
For example, the above correction helps users when writing VLOOKUP functions, which only return values to the right of the matched cell. The correction suggests a combination of INDEX and MATCH functions to reverse the column order in the formula.
Getting started
Admins: There is no admin control for these features.
End users: This feature will be available by default and can be disabled by going to Tools > Enable formula corrections or from the three-dot menu of the suggestion dialog box. Visit the Help Center to learn more about using formulas and functions in Google Sheets.
In addition, Meet is introducing support for UDP port 3478 to deliver media (Note that existing ports 19302–19309 deliver media as well).
Getting started
Admins:
If you already use Meet today, configure your network to support Meet on port 3478. Note: If the port is blocked, Meet will fallback to port 19302–19309.
If you use DPI technology on port 443, add the corresponding user SNIs to the allowlist:
Google Workspace admins: Meet traffic over TLS and port 3478 will use the same fixed IP range dedicated for Google Meet in Google Workspace domains.
Non-Google Workspace admins: Meet traffic over TLS and port 3478 will use the fixed IP range dedicated for non-Google Workspace users.
The Apps Script Connector will be available for users in the AppSheet Core plan and above, which is available to users of the Google Workspace Enterprise edition. Users in the AppSheet Starter plan can test the feature. Learn more from AppSheet documentation.
Who’s impacted
Admins, end users, and developers
Why it matters
AppSheet is Google’s platform for building no-code custom apps and workflows to automate business processes. AppSheet works well with mixed data sources, even if customer data is stored across Sheets, CloudSQL, or on-premise databases.
Apps Script is Google’s hosted JavaScript platform that makes it easy to build solutions that integrate, automate, and extend Google Workspace. Apps Script is integrated with Google Workspace APIs and includes native integrations to Google services such as YouTube, Google Analytics, and BigQuery.
You can use the AppSheet Apps Script connector to extend custom no-code apps to integrate and automate workflows across Google Workspace. This is useful in a variety of scenarios, such as use cases in the retail, manufacturing or public sector. For example, you could use the connector with your AppSheet app to:
Receive employee travel requests via the web, and when a request is made, it can look up the requestor’s manager and send a chat or email notification for approval.
Allow workers to capture photos from their mobile device for on-site inspections, and upload images and media to Google Drive and adjust Drive sharing settings to ensure auditors have access.
Manage shift schedules and appointments through a simple web interface, and when a time slot is booked, create an event on Google Calendar with the requestor invited.
Getting started
Admins and Developers: As a feature of AppSheet, this will be available based on the admin control for AppSheet. There is no admin control for this individual feature, only a product-level admin control for AppSheet.
The Apps Script Connector will be available for users in the AppSheet Core plan and above (available to Google Workspace Enterprise, see AppSheet pricing). Users in the Starter plan can test the feature.
We’re now adding several new features to the IDE to help achieve functional parity with the legacy IDE experience. These features are:
Script Properties
Add-on Testing
Time Zone Setting
Rhino Debugging
See below for more information.
Who’s impacted
Admins and developers
Why it’s important
Apps Script is a rapid application development platform that makes it fast and easy to create custom business solutions that integrate with Google Workspace and that increase the power of apps including Calendar, Docs, Drive, Gmail, Sheets, and Slides. For more information, see the original announcement on the Workspace Updates Blog.
This launch ensures Apps Script users can utilize the legacy features in the new environment:
Script Properties: Allows you to store simple data in key-value pairs scoped to one script. Script properties are typically used to store developer configuration data. The new IDE has now integrated the interface to edit, delete and create up to 50 new script properties.
Add-on Testing: Allows add-on developers to test their add-ons before publishing them broadly.
Time Zone Setting: Allows you to update the time zone of the script and its executions.
Rhino Debugging: Adds the ability to debug Rhino subroutines on V8 debugger, without migrating to V8. If the code is not V8 compatible, users will get a warning message.
We hope these additional features empower you to create solutions and integrations for Google Workspace applications faster and easier.
Available to Google Workspace Essentials, Business Starter, Business Standard, Business Plus, Enterprise Essentials, Enterprise Standard, and Enterprise Plus, as well as G Suite Basic, Business, Education, Enterprise for Education, and Nonprofits customers
To help teams do their best work in the hybrid work world, as many of us begin a return to office, we continue to make enhancements to Google Meet to help ensure that video meetings are inclusive and collaborative no matter the location or device preference.
We hope this feature makes it easier for everyone in the meeting to collaborate in real-time while having a conversation—all from the same tab.
Device wipeout: for “device compromised” and “suspicious device activity” alerts. If the admin feels blocking the device is not sufficient to protect the data at risk, they can can remotely wipe out the data of the device.
Quarantine email: for alerts such as malware detected post delivery, user phishing reported, suspicious message reported, and more. Once in quarantine, admins can take additional actions such as delivering the message to the intended recipient or denying message delivery.
Available to Google Workspace Enterprise Plus, Education Standard, and Education Plus customers
Not available to Google Workspace Essentials, Business Starter, Business Standard, Business Plus, Enterprise Essentials, Enterprise Standard, Education Fundamentals, Frontline, and Nonprofits, as well as G Suite Basic and Business customers
Available to Google Workspace Enterprise Standard, Enterprise Plus, Education Standard, Education Plus, and Cloud Identity Premium customers.
Not available to Google Workspace Essentials, Business Starter, Business Standard, Business Plus, Enterprise Essentials, Education Fundamentals, Frontline, and Nonprofits, as well as G Suite Basic and Business customers.
Now, we’re launching a new beta that will allow users to respond to external forms that contain File Upload questions, while also helping to prevent the leak of sensitive and confidential information. This beta will apply your domain’s existing Drive DLP policies to files that your users submit to Google Forms, without creating new rules or updating any existing ones.
Admins of eligible customers can express interest in the beta using this form.
Who’s impacted
Admins and end users
Why it’s important
With this launch, end users will be unblocked from responding to Google Forms with File Upload questions across domains. At the same time, DLP gives admins control over what their users can share, and prevents unintended exposure of sensitive information such as credit card numbers or personal identifiable information.
Once accepted into the beta, Drive DLP rules defined for your domain will be applied to files submitted to File Upload questions in Google Forms.
If you are not using DLP for Drive, you can create DLP rules at the domain, OU, or group level in the Admin console under Security > Data protection. You can apply block, warn or audit actions, consistent with DLP for Drive. Visit the Help Center to learn more about turning data loss prevention in Google Forms on for your organization.
End users:
End users can respond to forms as usual, but can now respond to forms outside their domain, including forms that have File Upload questions.
If a form violates Drive DLP rules for their domain, end users may see warnings or be blocked from submitting.
Availability
Available to Google Workspace Enterprise Standard, Enterprise Plus, Education Fundamentals, Education Standard and Education Plus customers
Not available to Google Workspace Essentials, Business Starter, Business Standard, Business Plus, Enterprise Essentials, Frontline, and Nonprofits, as well as G Suite Basic and Business customers
Prompts to exit meetings when you’re the only user in a meeting.
A centralized location for host management controls.
See below for more information.
Who’s impacted
End users
Why you’d use it
Leave empty call reminders
Now, when you’re the only person in a meeting for ten minutes, you’ll receive a prompt asking whether you want to stay or leave the meeting. If you don’t respond after two minutes, you will automatically leave the meeting.
We hope that this feature will help prevent situations where your audio or video is unintentionally shared.
This feature will be available for Google Meet on desktop and iOS devices (this will launch on Android soon) — see below for availability.
Host Management controls update
Currently, host and co-host controls can be found in multiple locations in Meet. For a more user intuitive experience, we’ve consolidated all host and co-host features in a single, central location under the “Host controls” menu. We hope this change makes it easier to manage your meeting settings by reducing the need to switch between various menus.
This update is specifically for Google Meet on desktop.
Getting started
Admins: There is no admin action required.
End users: Leave empty call reminders: This feature will be ON by default and can be turned off by the user. Visit the Help Center to learn more.
Host management controls can now be found under the “Host Controls” button located in the bottom bar.
Rollout pace
Rapid Release domains: Gradual rollout (up to 15 days for feature visibility) starting on April 11, 2022
Scheduled Release domains: Extended rollout (potentially longer than 15 days for feature visibility) starting on April 18, 2022
Availability
Meeting exit reminders
Available to all Google Workspace customers, as well as legacy G Suite Basic and Business customers
Also available to users with personal Google accounts
Host Management menu updates
The Host management menu updates are available for all users.
End users: This feature will be ON by default and can not be disabled by the user. To access reactions in Docs, hover over any message or an existing anchor and click on the “Add reaction” icon. Additionally, emoji preferences are shared with Google Chat, so any preferences set in one app will be reflected in the other. Both apps can be used to update emoji preferences via the picker. Visit the Help Center to learn more about using emoji reactions in Google Docs
Rollout pace
Rapid Release domains:Gradual rollout (up to 15 days for feature visibility) starting on April 5, 2022
Scheduled Release domains: Gradual rollout (up to 15 days for feature visibility) starting on April 20, 2022
Availability
Available to all Google Workspace customers, as well as legacy G Suite Basic and Business customers, and users with personal Google Accounts.
In the Google Cloud Community, connect with Googlers and other Google Workspace admins like yourself. Participate in product discussions, check out the Community Articles, and learn tips and tricks that will make your work and life easier. Be the first to know what's happening with Google Workspace.
On the “What’s new in Google Workspace?” Help Center page, learn about new products and features launching in Google Workspace, including smaller changes that haven’t been announced on the Google Workspace Updates blog.
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