Main Characteristics:
An invitation is a complete information.
It answers the questions:
• ‘who’
• ‘Whom’,
• ‘when’,
• ‘where’
• ‘what time’
• ‘and for what’.”
The important components of an invitation, therefore,
are:
• Occasion
• Name(s) of the invitee(s)
• Name(s) of the host(s)
• Date, time and venue.
&
• Name(s) of the chief guest or special invitees, in
case of an official invitation.
Fo r m a l
at o f
Form ns :
Inv i ta tio
• In case of formal invitations, each of the following is
written in a separate line with fonts of varying sizes.
• Names of the hosts
• Name of the invitee (in case of a FORMAL LETTER of
invitation)
C AR DS )
mp le: (in
n, fo r exa
f inv itatio
p h ra s e o
Formal
• “Request the pleasure your benign presence/company”
OR
• “Seek your auspicious presence”
OR
• “Solicit your gracious presence on the auspicious
occasion”
• Date, time and venue of the event
• Occasion/ reason of the invitation.
Characteristics of Formal Invitations:
1. Meant for a lot of invitees:
• written in the 3rd person
• In case a VIP is invited as the chief guest, the
name of the VIP must appear prominently.
• Name of the invitee is NOT to be included. The
addressee’s address is to be written only on the
RSVP- “Please Reply” (in Formal CARDs)
• NO date of writing
• NO signature of the host.
• The abbreviation RSVP (French: repondez silvers plait) i.e. ‘Please
reply’ as :
RSVP
Rajesh Gupta with family
Ph. No. 9829XXXXXX
•
2. Meant for an individual (a FORMAL LETTER of invitation)
• NAME OF THE INVITEE is a MUST
• Address of the Invitee is a MUST
• Subject is a MUST
Question -1:
tti n g
i s p u
h o o l r y
u r s c c re t a
o f y o A s s e
c l ub d o t ’. g t h e
e r a r y r G o v i ti n st o f
e l i t n g f o o n i n g u e
Th ‘ W a i ti v i ta ti b e t h e
n i n
p l a y a n i n a t o i ta ti o
t h e ra ft G u p t i n v
u p l u b , d e s h e t h e
h e c r S u d W r i t
of t r i te ti o n .
o us w fu n c .
fa m t t h e o r d s r i .
o u r a 5 0 w / G a u
h o n t h a n v i n d
o re r e G o
o t m u a
n Yo
Answer -1:
St. Anne’s School
Shastri Nagar
Mumbai
January 12, 20xx
Mr. Sudesh Gupta
XYZ Lane
PQR Colony
Mumbai
…contd..
Sir/ Madam
Subject: Invitation as Chief Guest
The Literary club of our school is putting up the play ‘Waiting for Godot’
on 17th January, 20xx in our school auditorium from 9-10 am.
On behalf of our club, I would like to extend a cordial invitation to you to
be the Guest of Honour at the function.
It would be our privilege if you consent to grace this occasion
with your esteemed presence.
Gauri.
Secretary (Literary Club)
You have (LETTER OFinvitation
received an REPLY) to be the Chief
(you are
Guest/ JudgetheforChief Guest/Judge):
a literary Festival/ Competitio
St. Anne’s School, Mumbai.
Send a reply in not more than 50 words,
confirming your acceptance.
You are Sudesh Gupta.
Confirming Acceptance:
XYZ Lane
PQR Colony
Mumbai
14 January 2020
St. Anne’s School
TVS Nagar
Mumbai
Subject: Acceptance of invitation
Sir,
I would like to express my gratitude for inviting
me for a literary Festival in your school on 17th
January, 20xx in our school auditorium from 9-
10 am.
I confirm my acceptance for the same and
will be happy to be there at the scheduled date
and time.
Regards
Sudesh Gupta
REPLY OF REFUSAL:
As the principal of a reputed college, you
have been invited to inaugurate a Book Exhibition
in your neighbourhood.
DRAFT A REPLY TO THE INVITATION in not
more than 50 words, expressing your inability to
attend the function. You are Tarun/Tanvi.
Reply To Invitation:
The Principal
Deshbandhu College
New Delhi
March 25th, 20xx
Subject: Inability to accept the Invitation
Sir
I would like to express my gratitude to the Civil
Lines Book Club for inviting me to inaugurate
the first edition of the Civil Club Book Exhibition.
But I regret my inability to attend the
function due to a prior commitment.
Yours faithfully
Tanvi Sharma
Principal
Formal Replies:Accepting or Declining
Rules identified:
• Formal words: ‘kind invitation’, ‘great
pleasure’, ‘regret’, etc.
• Use third person (‘they’) instead of first
person (T, ‘We’)
• Address of the writer and the date to be
written.
CARD INVITATION:
Sunrise Global School, Agra is going to
organize a one-act play competition in the
school auditorium.
You have decided to invite noted stage
artiste, Nalini to grace the occasion. Draft a
formal invitation for her in about 50 words.
You are Karuna/Karan, Cultural
Secretary.
The Principal, Staff And Teachers
Of ..
Sunrise Public School
take pleasure in inviting
noted stage artist
MS. NALINI
to grace the one-act play competition
in the School Auditorium
on Tuesday, 1st April, 20xx
From 8:30 am to 11:00 am
Awaiting a favourable response from your end.
RSVP
Karuna, Cultural Secretary
Another Reply to Invitation:
Your friend, P.V. Sathish, has invited you to
attend the wedding of his sister, Jaya. You find
that you have an important paper of pre-
board examination on the day of the wedding.
Thus you cannot attend the event. Write
in about 50 words a formal reply to the
invitation expressing your regret.
You are Puneet/ Puneeta Vij, M 114, Fort
Road, Chennai.
ANOTHER REPLY: (Friendly)
15th January, 20xx
Thank you P.V. Sathish for your kind invitation to
the wedding of your sister, Jaya on 23rd January,
20xx. I regret my inability to attend as I have an
important pre-board examination on the day of
the wedding. Wishing the newly wedded couple a
very happy married life.
Best wishes Puneet
