Invitation Letters

• Invitation

To invite someone for an occasion, we use

the written form of Invitation.
Invitations are generally printed cards
through which we invite our guests on
some auspicious occasions like wedding,
birthday, wedding anniversary,
housewarming, the inauguration of a
shop/factory, etc.
• Invitations are of two types:

(a) Formal and
(b) Informal.
• These can be printed on cards or can be

drafted in the form of letters.
Main Characteristics:
An invitation is a complete information.
It answers the questions: where, who,
whom, when, what time and for what.
The important components of an
invitation, therefore, are:
• Format of Formal Invitations:
In case of formal invitations, each of the following is written
in a separate line with fonts of varying sizes.
• Names of the hosts

• Name of the invitee (in case of a formal letter of
invitation)
• Formal phrase of invitation, for example:
Request the pleasure of your benign presence/company
/Seek your auspicious presence/Solicit your gracious
presence on the auspicious occasion
• Date, time, and venue of the event
• Occasion/ reason of the invitation.
• ♦ Characteristics of Formal Invitations:
1. Meant for a lot of invitees:
• These are written in the third person

• In case a VIP is invited as the chief guest, the name of the VIP must appear prominently.
• Name of the invitee is not to be included. The addressee’s address is to be written only on the envelope.
• Simple present tense is to be used.
• The date of writing is not to be given.
• There is no signature of the host.
• The abbreviation RSVP (French: respondez s'il vous plait) i.e. ‘Please reply’ is written below on the left
side with name(s), address and phone number of the host(s).
• Put the invitation into a box.
• Do not exceed 50 words.
• 2. Meant for an individual:
(a formal letter of invitation)
• Include the name of the invitee.

• These are to be written on run-on lines. The sentence is not broken into different words/phrases.
• Other details are similar to the mass-scale invitations.
• ♦ Writing Informal Invitations:
(Informal)
• Written in a letter form, in an informal format. Such

letters are very persuasive in nature.
• Written in the first person.
• Salutation is ‘dear + name’.
• Complimentary close ‘Yours sincerely’ etc.
• Date of writing the invitation is given.
• Sender’s address appears on the left-hand side.
• Various tenses used to suit the sense.
Replies
Informal Invitations –
Formal Invitations – Accepting or Declining
Accepting or Declining
• formal words: ‘kind Like an ordinary letter
invitation’, ‘great pleasure’, • Do not use any formal
‘regret’, etc. expressions, but use
• Use third person (‘they’) informal words and
instead of first person (I, expressions
‘We’) • Use first person (‘I’, ‘We’).
• Address of the writer and the
date to be written.
Q. As Secretary of the Literary Club of St. Anne’s School, Ahmedabad, draft
a formal invitation in not more than 50 words for the inauguration of the
club in your school.
St. Anne’s School

Ahmedabad
We cordially invite all staff, students and parents for the inauguration of the
Literary Club of the School on 29th July between 8.30 a.m. to 11.30 a.m. within
the school premises. Well, known novelist, Mr Sandeep Kumar will be our Chief
Guest. You all are also requested to join us in the auditorium for tea and snacks
after the inauguration ceremony.
Secretary
Q. As the principal of a reputed college, you have been invited to inaugurate a Book Exhibition in your neighbourhood.
Draft a reply to the invitation in not more than 50 words, expressing your inability to attend the function. You are
Tarun/Tanvi.
Reply To Invitation:
The Principal
ABC College
March 25th, 20xx
Subject: Inability to accept the Invitation.
Sir
I would like to express my gratitude to the Civil Lines Book Club for inviting me to inaugurate the first edition of the Civil
Club Book Exhibition. But I regret my inability to attend the function due to a prior commitment. I have to attend a
meeting with the governing body of our college on the same day for which the inauguration is scheduled.
Yours truly
Tanvi
(Principal)
Q. You have received an invitation to be the judge for a literary competition in St. Ann’s School. Send a reply in not more
than 50 words, confirming your acceptance. You are Mohan/Mohini.
Confirming Acceptance:
16, XYZ Lane

ABC Nagar
Chennai
St. Ann’s School
TVS Nagar
Chennai
Subject: Acceptance of invitation for judging the literary competition.
Sir,
I would like to express my gratitude to St. Ann’s School for inviting me to be the judge for a literary competition in your
school. I confirm my acceptance for the same and will make sure that I am present there at the scheduled date and time.
Yours truly
Mohini
The literary club of your school is putting up the play ‘Waiting for Godot’. As secretary of the club, draft an invitation inviting
the famous writer Sudesh Gupta to be the guest of honour at the function. Write the invitation in not more than 50 words.
You are Govind/Gauri. (All India 2014)
ABC School
Shastri Nagar
Mumbai
February 20, 20xx
Mr. Sudesh Gupta

XYZ Lane
PQR Colony
Mumbai
Sir
Subject: Invitation as Chief Guest
The Literary club of our school is putting up the play ‘Waiting for Godot’ on 17th January, 20xx in our school auditorium from 9-10 am.
On behalf of our club, I would like to extend a cordial invitation to you to be the guest of honour at the function. It would be our
privilege if you consent to grace this occasion with your esteemed presence.
Gauri
Secretary (Literary Club)
Q. M/s Shyam Lal & Sons
are opening a new general
store ‘Galaxy Novelties’ in
Geetanjali Enclave, Dwarika,
Delhi. The inauguration
ceremony is fixed for
Sunday, the 19th of October
20XX at 11 a.m. Prepare a
draft of formal invitation
letter for the purpose.
Draft an invitation on behalf of Mr & Mrs Raj Karan of 38, Kamal Kunj, Varanasi, which they may use to
invite their friends and relatives on the 5th birth anniversary of their son Nikhil at their residence on 28
December 20XX.
Q. You are a student at Newton
Public School, Nagpur. The
school is holding its annual
function on Saturday, the 15th of
November, 20XX at 11 a.m. The
HRD Minister Dr M.M. Joshi has
consented to be the chief guest.
Design an invitation card to be
sent to the parents and other
invitees. Do not exceed 50
words.
33/427 Priya Vihar
New Delhi
Q. Rohit has got success 15 July 20XX
in CBSE-PMT. He wants
to celebrate his Dear Varan
admission to Shivaji You will be glad to learn that I have secured
Medical College, Nagpur 80th rank in the CBSE-PMT competition. I have
by throwing a party to got admission in a prestigious institution –
his friends. Write an Shivaji College, Nagpur. I want to share a few
informal invitation giving happy moments of my life in the company of
details of venue, time my old Mends at a dinner in the Hotel Kanishka
and date. Do not exceed at 9.00 p.m. on 23 July, 20XX.
Please join the celebrations and merry-making.
50 words.
Yours sincerely
Rohit
4357, Vasant Kunj
Q. You are Leena Sen. Raj Nagar
The wedding of your 1 May, 20XX
elder sister Reena
Sen is going to be Dear Vinnie
held on the 15th of You will be pleased to know that the wedding of my elder
sister Reena Sen is going to be held on the 15th of May,
May, 20XX at Hotel 20XX at Hotel Lake View, Udaipur. The whole family will
Lake View, Udaipur. move there in the morning. I invite you to join us at lunch in
Write out an informal the hotel on the 15th. The wedding ceremony will take
invitation to your place at 8 in the evening.
friend Vinnie I do hope you will join us on the auspicious occasion.
requesting her to
attend the function. Yours sincerely
Leena
D-42, Preet Vihar
New Delhi
10 June 20XX
Q. Nikhil has come out
successful in the I.I.T Dear Pramod
Entrance Examination. He Do join me on 15 June 20XX at 6.00 p.m. at my
has decided to have a
party for his friends. residence at an intimate party to celebrate my
Write out an invitation success in the I.I.T. entrance examination. You
giving details of venue, will meet a lot of our old friends also.
time and date. Do not
exceed 50 words. Looking forward to seeing you.
Nikhil
Letter writing is an acquired skill!

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Invitation Letters

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• Invitation

To invite someone for an occasion, we use

• Invitations are of two types:

• These can be printed on cards or can be

• Names of the hosts

• These are written in the third person

• Include the name of the invitee.

• Written in a letter form, in an informal format. Such

St. Anne’s School

Subject: Inability to accept the Invitation.

16, XYZ Lane

Subject: Acceptance of invitation for judging the literary competition.

February 20, 20xx

Mr. Sudesh Gupta

Subject: Invitation as Chief Guest

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