Main Characteristics:
An invitation is a complete information.
It answers the questions:
• ‘who’
• ‘Whom’,
• ‘when’,
• ‘where’
• ‘what time’
• ‘and for what’.”
The important components of an
invitation, therefore, are:
• Occasion
• Name(s) of the invitee(s)
• Name(s) of the host(s)
• Date, time and venue.
&
• Name(s) of the chief guest or special invitees, in
case of an official invitation.
• In case of formal invitations, each of the following
is written in a separate line with fonts of varying
sizes.
• Names of the hosts
• Name of the invitee (in case of a FORMAL LETTER
of invitation)
• “Request the pleasure your benign presence/company”
OR
• “Seek your auspicious presence”
OR
• “Solicit your gracious presence on the auspicious
occasion”
• Date, time and venue of the event
• Occasion/ reason of the invitation.
Characteristics of Formal Invitations:
1. Meant for a lot of invitees:
• written in the 3rd person
• In case a VIP is invited as the chief guest, the
name of the VIP must appear prominently.
• Name of the invitee is NOT to be included. The
addressee’s address is to be written only on the
envelope.
RSVP- “Please Reply” (in Formal CARDs)
THIS IS TO FORMALLY
INVITE A GROUP OF
• NO date of writing PEOPLE..eg.
1. Wedding invitees
2. Birthday Parties
• NO signature of the host. 3. For House-warming
4. Annual Function
• The abbreviation RSVP (French: repondez silvers plait)
i.e. ‘Please reply’ as :
RSVP
Rajesh Gupta with family
Ph. No. 9829XXXXXX
• DON’T exceed 50 words.
2. Meant for an individual (a FORMAL
LETTER of invitation)
• NAME OF THE INVITEE is a MUST
• Address of the Invitee(RECEIVER’S
ADDRESS) is a MUST
• Subject is a MUST
WE/YOU as 1st person and 2nd person are to be
used
THIS IS FOR INVITATIONS TO CHIEF
GUESTS/KEY-NOTE SPEAKERS
Question -1:
Answer -1:
St. Anne’s School
Shastri Nagar
Mumbai
January 12, 20xx
Mr. Sudesh Gupta
XYZ Lane
PQR Colony
Mumbai
Sir/ Madam
…contd..
Subject: Invitation as Chief Guest
The Literary club of our school is putting up the play ‘Waiting for
Godot’ on 17th January, 20xx in our school auditorium from 9-10
am.
On behalf of our club, I would like to extend a cordial invitation to
you to be the Guest of Honour at the function.
It would be our privilege if you consent to grace this
occasion with your esteemed presence.
Gauri.
Secretary (Literary Club)
(LETTER OF REPLY)
(you are the Chief Guest/Judge):
You have received an invitation to be the Chief
Guest/ Judge for a literary Festival/ Competition in
St. Anne’s School, Mumbai.
Send a reply in not more than 50 words,
confirming your acceptance.
You are Sudesh Gupta.
Confirming Acceptance:
XYZ Lane
PQR Colony
Mumbai
14 January 2020
St. Anne’s School
TVS Nagar
Mumbai
Subject: Acceptance of invitation
Sir,
I would like to express my gratitude for inviting
me for a literary Festival in your school on 17th
January, 20xx in our school auditorium from 9-
10 am.
I confirm my acceptance for the same and
will be happy to be there at the scheduled date
and time.
Regards
Sudesh Gupta
REPLY OF REFUSAL:
As the principal of a reputed college, you have
been invited to inaugurate a Book Exhibition in
your neighbourhood.
DRAFT A REPLY TO THE INVITATION in not
more than 50 words, expressing your inability to
attend the function. You are Tarun/Tanvi.
Reply To Invitation:
The Principal
Deshbandhu College
New Delhi
March 25th, 20xx
Subject: Inability to accept the Invitation
Sir
I would like to express my gratitude to the Civil
Lines Book Club for inviting me to inaugurate the
first edition of the Civil Club Book Exhibition.
But I regret my inability to attend the function
due to a prior commitment.
Yours faithfully
Tanvi Sharma
Principal
Formal Replies:Accepting or
Declining
Rules identified:
• Formal words: ‘kind invitation’, ‘great
pleasure’, ‘regret’, etc.
• Use third person (‘they’) instead of first
person (T, ‘We’)
• Address of the writer and the date to be
written.
CARD INVITATION:
Sunrise Global School, Agra is going to
organize a one-act play competition in the
school auditorium.
You have decided to invite noted stage
artiste, Nalini to grace the occasion. Draft a
formal invitation for her in about 50 words.
You are Karuna/Karan, Cultural Secretary.
The Principal, Staff And Teachers
Of ..
Sunrise Public School
take pleasure in inviting
noted stage artist
MS. NALINI
to grace the one-act play competition
in the School Auditorium
on Tuesday, 1st April, 20xx
From 8:30 am to 11:00 am
Awaiting a favourable response from your end.
RSVP
Karuna, Cultural Secretary
987xxxxx00
Another Reply to Invitation:
Your friend, P.V. Sathish, has invited you to
attend the wedding of his sister, Jaya. You find
that you have an important paper of pre-board
examination on the day of the wedding.
Thus you cannot attend the event. Write in
about 50 words a formal reply to the invitation
expressing your regret.
You are Puneet/ Puneeta Vij, M 114, Fort
Road, Chennai.
ANOTHER REPLY: (Friendly)
15th January, 20xx
Thank you P.V. Sathish for your kind invitation to
the wedding of your sister, Jaya on 23rd January,
20xx. I regret my inability to attend as I have an
important pre-board examination on the day of
the wedding. Wishing the newly wedded couple a
very happy married life.
Best wishes Puneet
M-114, Fort Road, Chennai
