Modern Accounting/accountancy
Modern Accounting/accountancy
Modern Accounting/accountancy
provision of assurance about financial information primarily used by managers, investors, tax
authorities and other decision makers to make resource allocation decisions within companies,
organizations, and public agencies. The terms derive from the use of financial accounts.
Financial accounting is one branch of accounting and historically has involved processes by
which financial information about a business is recorded, classified, summarized, interpreted,
and communicated; for public companies, this information is generally publicly-accessible. By
contrast management accounting information is used within an organization and is usually
confidential and accessible only to a small group, mostly decision-makers. Tax Accounting is the
accounting needed to comply with jurisdictional tax regulations.
Practitioners of accountancy are known as accountants. There are many professional bodies for
accountants throughout the world. Many allow their members to use titles indicating their
membership or qualification level. Examples are Chartered Certified Accountant (ACCA or
FCCA), Chartered Accountant (FCA, CA or ACA), Management Accountant (ACMA, FCMA or
AICWA), Certified Public Accountant (CPA) and Certified General Accountant (CGA).
Auditing is a related but separate discipline, with two sub-disciplines: internal auditing and
external auditing. External auditing is the process whereby an independent auditor examines an
organization's financial statements and accounting records in order to express an opinion as to
the truth and fairness of the statements and the accountant's adherence to Generally Accepted
Accounting Principles (GAAP), or International Financial Reporting Standards (IFRS), in all
material respects. Internal auditing aims at providing information for management usage, and is
typically carried out by auditors employed by the company, and sometimes by external service
providers.
Accounting/accountancy attempts to create accurate financial reports that are useful to managers,
regulators, and other stakeholders such as shareholders, creditors, or owners. The day-to-day
record-keeping involved in this process is known as bookkeeping.
Modern accounting/accountancy
Accounting is the process of identifying, measuring and communicating economic information
so a user of the information may make informed economic judgments and decisions based on it.
Accounting is the degree of measurement of financial transactions which are transfers of legal
property rights made under contractual relationships. Non-financial transactions are specifically
excluded due to conservatism and materiality principles.
At the heart of modern financial accounting is the double-entry bookkeeping system. This system
involves making at least two entries for every transaction: a debit in one account, and a
corresponding credit in another account. The sum of all debits should always equal the sum of all
credits, providing a simple way to check for errors. This system was first used in medieval
Europe, although claims have been made that the system dates back to Ancient Rome or Greece.
According to critics of standard accounting practices, it has changed little since. Accounting
reform measures of some kind have been taken in each generation to attempt to keep
bookkeeping relevant to capital assets or production capacity. However, these have not changed
the basic principles, which are supposed to be independent of economics as such. In recent times,
the divergence of accounting from economic principles has resulted in controversial reforms to
make financial reports more indicative of economic reality.
History of accounting
Early history
Accountancy's infancy dates back to the earliest days of human agriculture and civilization (the
Sumerians in Mesopotamia), when the need to maintain accurate records of the quantities and
relative values of agricultural products first arose. Simple accounting is mentioned in the
Christian Bible (New Testament) in the Book of Matthew, in the Parable of the Talents (Matt.
25:19). The Islamic Quran also mentions simple accounting for trade and credit arrangements
(Quran 2: 282).
Twelfth-century CE Arab writer Ibn Taymiyyah mentioned in his book Hisba (literally,
"verification" or "calculation") detailed accounting systems used by Muslims as early as in the
mid-seventh century CE. These accounting practices were influenced by the Roman and the
Persian civilizations that Muslims interacted with. The most detailed example Ibn Taymiyyah
provides of a complex governmental accounting system is the Divan of Umar, the second Caliph
of Islam, in which all revenues and disbursements were recorded. The Divan of Umar has been
described in detail by various Islamic historians and was used by Muslim rulers in the Middle
East with modifications and enhancements until the fall of the Ottoman Empire.
The first book on accounting was written by a Croatian merchant Benedetto Cotrugli, who is also
known as Benedikt Kotruljević, from the city of Dubrovnik. During his life in Italy he met many
merchants and decided to write Della Mercatura et del Mercante Perfetto (On Trade and the
Perfect Merchant) in which he elaborated on the principles of the modern double-entry book-
keeping. He finished his lifework in 1458. However, his work was not published until 1573, as a
result of which his contributions to the field have been overlooked by the general public.[citation
needed]
Painting of Luca Pacioli, attributed to Jacopo de' Barbari
For this reason, Luca Pacioli (1445 - 1517), also known as Friar Luca dal Borgo, is credited for
the "birth" of accounting. His Summa de arithmetica, geometrica, proportioni et proportionalita
(Summa on arithmetic, geometry, proportions and proportionality, Venice 1494), a synthesis of
the mathematical knowledge of his time, includes the first published description of the method of
keeping accounts that Venetian merchants used at that time, known as the double-entry
accounting system. Although Pacioli codified rather than invented this system, he is widely
regarded as the "Father of Accounting". The system he published included most of the
accounting cycle as we know it today. He described the use of journals and ledgers, and warned
that a person should not go to sleep at night until the debits equaled the credits! His ledger had
accounts for assets (including receivables and inventories), liabilities, capital, income, and
expenses — the account categories that are reported on an organization's balance sheet and
income statement, respectively. He demonstrated year-end closing entries and proposed that a
trial balance be used to prove a balanced ledger. His treatise also touches on a wide range of
related topics from accounting ethics to cost accounting.
Post-Pacioli
The first known book in the English language on accounting was published in London, England
by John Gouge (or Gough) in 1543. It is described as A Profitable Treatyce called the Instrument
or Boke to learn to know the good order of the kepyng of the famouse reconynge, called in Latin,
Dare and Habere, and, in English, debtor and Creditor.
A short book of instructions was also published in 1588 by John Mellis of Southwark, England,
in which he says, "I am but the renuer and reviver of an ancient old copies printed here in
London the 14 of August 1543: collected, published, made, and set forth by one Hugh Oldcastle,
Schoolmaster, who, as reappeared by his treatise, then taught Arithmetics, and this booke in Saint
Ollaves parish in Marko Lane." Mellis refers to the fact that the principle of accounts he explains
(which is a simple system of double entry) is "after the former of Venice".
A book described as The Merchants Mirrour, or directions for the perfect ordering and keeping
of his accounts formed by way of Debitor and Creditor, after the (so termed) Italian manner, by
Richard Dafforne, accountant, published in 1635, contains many references to early books on the
science of accountancy. In a chapter in this book, headed "Opinion of Book-keeping's Antiquity,"
the author states, on the authority of another writer, that the form of book-keeping referred to had
then been in use in Italy about two hundred years, "but that the same, or one in many parts very
like this, was used in the time of Julius Caesar, and in Rome long before." He gives quotations of
Latin book-keeping terms in use in ancient times, and refers to "ex Oratione Ciceronis pro
Roscio Comaedo"; and he adds:
"That the one side of their booke was used for Debitor, the other for Creditor, is manifest
in a certain place, Naturalis Historiae Plinii, lib. 2, cap. 7, where hee, speaking of
Fortune, saith thus:
Huic Omnia Expensa.
Huic Omnia Feruntur accepta et in tota Ratione mortalium sola.
Utramque Paginam facit."
An early Dutch writer appears to have suggested that double-entry book-keeping was even in
existence among the Greeks, pointing to scientific accountancy having been invented in remote
times.
There were several editions of Richard Dafforne's book - the second edition in 1636, the third in
1656, and another in 1684. The book is a very complete treatise on scientific accountancy,
beautifully prepared and containing elaborate explanations. The numerous editions tend to prove
that the science was highly appreciated in the 17th century. From this time on, there has been a
continuous supply of literature on the subject, many of the authors styling themselves
accountants and teachers of the art, and thus proving that the professional accountant was then
known and employed.
The expectations for qualification in the profession of accounting vary between different
jurisdictions and countries.
• PricewaterhouseCoopers
• KPMG
• Deloitte Touche Tohmatsu
• Ernst & Young
These firms are associations of the partnerships in each country rather than having the classical
structure of holding company and subsidiaries, but each has an international 'umbrella'
organization for coordination (technically known as a Swiss Verein).
Before the Enron and other accounting scandals in the United States, there were five large firms
and were called the Big Five: Arthur Andersen, PricewaterhouseCoopers, KPMG, Deloitte
Touche Tohmatsu and Ernst & Young.
On June 15, 2002, Arthur Andersen was convicted of obstruction of justice for shredding
documents related to its audit of Enron. Nancy Temple (Andersen Legal Dept.) and David
Duncan (Lead Partner for the Enron account) were cited as the responsible managers in this
scandal as they had given the order to shred relevant documents. Since the U.S. Securities and
Exchange Commission does not allow convicted felons to audit public companies, the firm
agreed to surrender its licenses and its right to practice before the SEC on August 31, 2002. A
plurality of Arthur Andersen joined KPMG in the US and Deloitte & Touche outside of the US.
Historically, there had also been groupings referred to as the "Big Six" (Arthur Andersen, plus
Coopers & Lybrand before its merger with Price Waterhouse) and the "Big Eight" (Ernst and
Young prior to their merger were Ernst & Whinney and Arthur Young and Deloitte & Touche
was formed by the merger of Deloitte, Haskins and Sells with the firm Touche Ross).
Enron turned out to be only the first of a series of accounting scandals that enveloped the
accounting industry in 2002.
This is likely to have far-reaching consequences for the U.S. accounting industry. Application of
International Accounting Standards originating in International Accounting Standards Board
headquartered in London and bearing more resemblance to UK than current US practices is often
advocated by those who note the relative stability of the UK accounting system (which reformed
itself after scandals in the late 1980s and early 1990s). Accounting reform of a far more
comprehensive sort is advocated by those who see issues with capitalism or economics, and seek
ecological or social accountability.
The field of finance refers to the concepts of time, money and risk and how they are interrelated.
The term "finance" may thus incorporate any of the following:
Contents
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• 12 External links
An entity whose income exceeds its expenditure can lend or invest the excess income. On the
other hand, an entity whose income is less than its expenditure can raise capital by borrowing or
selling equity claims, decreasing its expenses, or increasing its income. The lender can find a
borrower, a financial intermediary such as a bank, or buy notes or bonds in the bond market. The
lender receives interest, the borrower pays a higher interest than the lender receives, and the
financial intermediary pockets the difference.
A bank aggregates the activities of many borrowers and lenders. A bank accepts deposits from
lenders, on which it pays the interest. The bank then lends these deposits to borrowers. Banks
allow borrowers and lenders, of different sizes, to coordinate their activity. Banks are thus
compensators of money flows in space.
Finance is one of the most important aspects of business management. Without proper financial
planning a new enterprise is unlikely to be successful. Managing money (a liquid asset) is
essential to ensure a secure future, both for the individual and an organization.
Personal financial decisions may involve paying for education,financing durable goods such as
real estate and cars, buying insurance, e.g. health and property insurance, investing and saving
for retirement.
Managerial or corporate finance is the task of providing the funds for a corporation's activities.
For small business, this is referred to as SME finance. It generally involves balancing risk and
profitability, while attempting to maximize an entity's wealth and the value of its stock.
Long term funds are provided by ownership equity and long-term credit, often in the form of
bonds. The balance between these forms the company's capital structure. Short-term funding or
working capital is mostly provided by banks extending a line of credit.
Financial management is duplicate with the financial function of the Accounting profession.
However, financial accounting is more concerned with the reporting of historical financial
information, while the financial decision is directed toward the future of the firm.
[edit] Capital
This concerns fixed asset requirements for the next five years and how these will be financed.
Working capital requirements of a business should be monitored at all times to ensure that there
are sufficient funds available to meet short-term expenses.
The cash budget is basically a detailed plan that shows all expected sources and uses of cash. The
cash budget has the following six main sections:
1. Beginning Cash Balance - contains the last period's closing cash balance.
2. Cash collections - includes all expected cash receipts (all sources of cash for the period
considered, mainly sales)
3. Cash disbursements - lists all planned cash outflows for the period, excluding interest
payments on short-term loans, which appear in the financing section. All expenses that do not
affect cash flow are excluded from this list (e.g. depreciation, amortisation, etc)
4. Cash excess or deficiency - a function of the cash needs and cash available. Cash needs are
determined by the total cash disbursements plus the minimum cash balance required by company
policy. If total cash available is less than cash needs, a deficiency exists.
6. Ending Cash balance - simply reveals the planned ending cash balance.
Credit gives the customer the opportunity to buy goods and services, and pay for them at a later
date.
• Suppliers credit:
• Credit on ordinary open account
• Installment sales
• Bills of exchange
• Credit cards
• Contractor's credit
• Factoring of debtors
• Increases sales
• Reduces bad debts
• Increases profits
• Builds customer loyalty
• Business references
• Bank references
• Credit agencies
• Chambers of commerce
• Employers
• Credit application forms
• Legal action
• Taking necessary steps to ensure settlement of account
• Knowing the credit policy and procedures for credit control
• Setting credit limits
• Ensuring that statements of account are sent out
• Ensuring that thorough checks are carried out on credit customers
• Keeping records of all amounts owing
• Ensuring that debts are settled promptly
• Timely reporting to the upper level of management for better management.
[edit] Stock
Purpose of stock control
Stockpiling
Main article: Cornering the market
This refers to the purchase of stock at the right time, at the right price and in the right quantities.
There are several advantages to the stockpiling, the following are some of the examples:
• Obsolescence
• Danger of fire and theft
• Initial working capital investment is very large
• Losses due to price fluctuation
This refers to the number of times per year that the average level of stock is sold. It may be
worked out by dividing the cost price of goods sold by the cost price of the average stock level.
• Maximum stock level refers to the maximum stock level that may be
maintained to ensure cost effectiveness.
• Minimum stock level refers to the point below which the stock level may
not go.
• Standard order refers to the amount of stock generally ordered.
• Order level refers to the stock level which calls for an order to be made.
[edit] Cash
[edit] Reasons for keeping cash
Depreciation is the decrease in the value of an asset due to wear and tear or obsolescence. It is
calculated yearly to ensure realistic book values for assets.
[edit] Insurance
Main article: Insurance
Insurance is the undertaking of one party to indemnify another, in exchange for a premium,
against a certain eventuality.
Uninsurable risks
• Bad debt
• Changes in fashion
• Time lapses between ordering and delivery
• New machinery or technology
• Different prices at different places
• Insurable interest
o The insured must derive a real financial gain from that which he is
insuring, or stand to lose if it is destroyed or lost.
o The item must belong to the insured.
o One person may take out insurance on the life of another if the second
party owes the first money.
o Must be some person or item which can, legally, be insured.
o The insured must have a legal claim to that which he is insuring.
• Good faith
o Uberrimae fidei refers to absolute honesty and must characterise the
dealings of both the insurer and the insured.
Country, state, county, city or municipality finance is called public finance. It is concerned with
• Identification of required expenditure of a public sector entity
• Source(s) of that entity's revenue
• The budgeting process
• Debt issuance (municipal bonds) for public works projects
Financial economics is the branch of economics studying the interrelation of financial variables,
such as prices, interest rates and shares, as opposed to those concerning the real economy.
Financial economics concentrates on influences of real economic variables on financial ones, in
contrast to pure finance.
It studies:
Financial Econometrics is the branch of Financial Economics that uses econometric techniques
to parameterise the relationships.
Financial mathematics is a main branch of applied mathematics concerned with the financial
markets. Financial mathematics is the study of financial data with the tools of mathematics,
mainly statistics. Such data can be movements of securities—stocks and bonds etc.—and their
relations. Another large subfield is insurance mathematics.
[edit] Experimental finance
Main article: Experimental finance
Experimental finance aims to establish different market settings and environments to observe
experimentally and provide a lens through which science can analyze agents' behavior and the
resulting characteristics of trading flows, information diffusion and aggregation, price setting
mechanisms, and returns processes. Researchers in experimental finance can study to what extent
existing financial economics theory makes valid predictions, and attempt to discover new
principles on which such theory can be extended. Research may proceed by conducting trading
simulations or by establishing and studying the behaviour of people in artificial competitive
market-like settings.
Quantitative Behavioral Finance is a new discipline that uses mathematical and statistical
methodology to understand behavioral biases in conjunction with valuation. Some of this
endeavor has been lead by Gunduz Caginalp (Professor of Mathematics and Editor of Journal of
Behavioral Finance during 2001-2004) and collaborators including Vernon Smith (2002 Nobel
Laureate in Economics), David Porter, Don Balenovich, Vladimira Ilieva, Ahmet Duran, Huseyin
Merdan). Studies by Jeff Madura, Ray Sturm and others have demonstrated significant
behavioral effects in stocks and exchange traded funds.
Intangible asset finance is the area of finance that deals with intangible assets such as patents,
trademarks, goodwill, reputation, etc.
accounting concept and conventions
In drawing up accounting statements, whether they are external "financial accounts" or internally-
focused "management accounts", a clear objective has to be that the accounts fairly reflect the true
"substance" of the business and the results of its operation.
The theory of accounting has, therefore, developed the concept of a "true and fair view". The true
and fair view is applied in ensuring and assessing whether accounts do indeed portray accurately the
business' activities.
To support the application of the "true and fair view", accounting has adopted certain concepts and
conventions which help to ensure that accounting information is presented accurately and consistently.
Accounting Conventions
The most commonly encountered convention is the "historical cost convention". This requires
transactions to be recorded at the price ruling at the time, and for assets to be valued at their original
cost.
Under the "historical cost convention", therefore, no account is taken of changing prices in the
economy.
The other conventions you will encounter in a set of accounts can be summarised as follows:
Monetary Accountants do not account for items unless they can be quantified in monetary
measurement terms. Items that are not accounted for (unless someone is prepared to pay
something for them) include things like workforce skill, morale, market leadership,
brand recognition, quality of management etc.
Separate Entity This convention seeks to ensure that private transactions and matters relating to
the owners of a business are segregated from transactions that relate to the
business.
Realisation With this convention, accounts recognise transactions (and any profits arising from
them) at the point of sale or transfer of legal ownership - rather than just when
cash actually changes hands. For example, a company that makes a sale to a
customer can recognise that sale when the transaction is legal - at the point of
contract. The actual payment due from the customer may not arise until several
weeks (or months) later - if the customer has been granted some credit terms.
Four important accounting concepts underpin the preparation of any set of accounts:
Going Concern Accountants assume, unless there is evidence to the contrary, that a company is not
going broke. This has important implications for the valuation of assets and
liabilities.
Consistency Transactions and valuation methods are treated the same way from year to year, or
period to period. Users of accounts can, therefore, make more meaningful
comparisons of financial performance from year to year. Where accounting policies
are changed, companies are required to disclose this fact and explain the impact of
any change.
Prudence Profits are not recognised until a sale has been completed. In addition, a cautious
view is taken for future problems and costs of the business (the are "provided for" in
the accounts" as soon as their is a reasonable chance that such costs will be incurred
in the future.
Matching (or Income should be properly "matched" with the expenses of a given accounting
"Accruals") period.
Key Characteristics of Accounting Information
There is general agreement that, before it can be regarded as useful in satisfying the needs of various
user groups, accounting information should satisfy the following criteria:
Relevance This implies that, to be useful, accounting information must assist a user to form,
confirm or maybe revise a view - usually in the context of making a decision (e.g.
should I invest, should I lend money to this business? Should I work for this
business?)
Consistency This implies consistent treatment of similar items and application of accounting
policies
Comparability This implies the ability for users to be able to compare similar companies in the
same industry group and to make comparisons of performance over time. Much of
the work that goes into setting accounting standards is based around the need for
comparability.
Reliability This implies that the accounting information that is presented is truthful, accurate,
complete (nothing significant missed out) and capable of being verified (e.g. by a
potential investor).
Objectivity This implies that accounting information is prepared and reported in a "neutral"
way. In other words, it is not biased towards a particular user group or vested
interest