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PROGRAM PLANNING PROCESS Chapter 4

This document outlines the program planning process used by agricultural extension services. It discusses conducting a situation analysis, formulating objectives and strategies, implementing plans, and monitoring and evaluating outcomes. The planning process involves multiple phases from initial analysis through implementation and assessment. Key steps include identifying problems, developing solutions in the form of programs and projects, selecting implementation strategies, monitoring activities and resources, and evaluating accomplishments against targets. The levels and types of planning will vary depending on factors such as management level, sector, and timeframe.

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Jayson Basiag
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344 views27 pages

PROGRAM PLANNING PROCESS Chapter 4

This document outlines the program planning process used by agricultural extension services. It discusses conducting a situation analysis, formulating objectives and strategies, implementing plans, and monitoring and evaluating outcomes. The planning process involves multiple phases from initial analysis through implementation and assessment. Key steps include identifying problems, developing solutions in the form of programs and projects, selecting implementation strategies, monitoring activities and resources, and evaluating accomplishments against targets. The levels and types of planning will vary depending on factors such as management level, sector, and timeframe.

Uploaded by

Jayson Basiag
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PPTX, PDF, TXT or read online on Scribd

PROGRAM PLANNING PROCESS:

PROPOSAL PREPARATION,
PROCESS, DESIGN AND
FRAMEWORK

Dr. Pastora S. Coloma


Professor VI/Director for Extension
CONTENTS
 Program Development Process/cycle
 Program Planning Process & Targets
Outputs or Target Outcomes
 Program Design and Framework
 Program Proposal, Elements and
Format
 Stakeholders in Agricultural Extension
PROGRAM DEVELOPMENT CYCLE

*Program Evaluation
*Program Monitoring &
Documentation
*Program implementation
*Planned Program
*Program Planning Process
* Organization for Planning
* Situation Analysis
Phases of Program Development

P------Program Planning
I ------Program Implementation
M ----Program Monitoring
&Documentation
E ------Program Evaluation
TYPES OF PLANS

 Short-term (1-3 years)

 Medium-term (4-5 years)

 Long-term (more than 5 years)


LEVELS OF PLANNING

 TOP LEVEL MANAGEMENT

MIDDLE LEVEL MANAGEMENT

LOW LEVEL MANAGEMENT


SECTORAL/AREA PLANNING

 RESEARCH AREA

PRODUCTION

MARKETING

PROMOTION & MANAGEMENT


MAJOR AREAS OF PLANS
 Purpose/Goals/Targets
 Programs
 Process (approaches, technologies,
strategies)
 Personnel
 Peso/ Budget
 Plan of work
 Partners
Kinds of Plans

 Operational plan (how to do- process


plan)

 Workplan & financial plan

 Annual plan

 Strategic plan (5 years or more)


Who are involved in planning?

 top level

 Middle level

 Low-level

 Clients/beneficiaries
NATURE OF PLANNING

 Top-down

Bottom-up

Participatory

Directive/mandatory
Environmental Scanning or
Situation Analysis/Context

AREA PROFILING/ENVIRONMENTAL
ANALYSIS
-Internal environment
-External environment
PROBLEM IDENTIFICATION
-micro analysis
-macro analysis
 SWOT ANALYSIS
SWOT ANALYSIS
INTERNAL TO THE ORGANIZATION
 Strengths
 Weaknesses

EXTERNAL TO THE ORGANIZATION


 Opportunities
 Threats
PLANNING PROCESS
ENVIRONMENTAL ANALYSIS (COMMUNITY)
-Historical
-Demographic
-Geographic
-Economic
-Social & cultural (education, health, nutrition,
housing, peace & order
-Communication, transportation, recreation
-Political & Financial
-Environmental
Problem & Needs Identification
Categories of problems & needs

 Felt/recognized/known

 Unfelt/unrecognized/not known
FORMULATION OF OBJECTIVES

NATIONAL

REGIONAL

PROVICNCIAL

CITY/MUNICIPAL
LONG-TERM OBJECTIVES/GOALS

 INCLUSIVE GROWTH

 POVERTY ALLEVIATION

 GLOBAL COMPETITIVENESS

 FOOD SECURITY & FOOD SUFFICIENCY


LONG-TERM GOALS & OBJECTIVES

 Employment generation

 Environmental protection

 Sustainable development

 Climate change mitigation


FORMULATION OF SOLUTIONS)

PROGRAMS

PROJECTS

INTERVENTIONS

POLICIES
FORMULATION OF STRATEGIES

Technology characteristics
-socially acceptable
-technically sound
-economically viable
-environment friendly
-presence of political support & resources
BASES FOR STRATEGY SELECTION

 Relative Advantage
 Complexity
 Trialability
 Technical soundness
BASES OF STRATEGY

CLIENTELE
RESOURCES AVAILABILITY
TECHNOLOGY
PRESENCE OF SUPPORT
ASPIRATIONS & OPPORTUNITIES
OTHERS CULTURE, ENVIRONMENT,
PEACE & ORDER
APPROACHES & METHODS

 SINGLE
 COMBINATION OF STRATEGIES
 ALTERNATIVE STRATEGY
IMPLEMENTATION:REQUISITES
 Project document
 Budget release
 Manpower
 Workplan (targets & deliverables
 Financial plan
 Monitoring & documentation
 Evaluation
 reporting
MONITOR
 ACTIVITIES
 PERSONNEL
 RESOURCES—NON-HUMAN,
 FINANCIAL
 ACCOMPLISHMENTS VS TARGET
 REVISIONS BASED ON
RECOMMENDATIONS
How to monitor?
1. Field report
2. Actual field assessment
3. Meeting
4. Video monitoring
5. Secret monitoring
6. External/internal
Requirements

Personnel
Budget
Format
Timeframe
Analysis
actions

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