ENHANCED FINANCIAL
REPORTING SYSTEM
(eFRS)
GAM Compliant
Objectives / Expectations:
To be familiar on the reports required for a certain
period including the uniformity of the information
to be provided in the prescribed formats and
templates;
To be able to appreciate the crucial roles of field
offices in submitting accurate and reliable reports;
and
To fully grasp the proper usage / application of the
Enhanced Financial Reporting System.
What?
eFRS stands for Enhanced Financial
Reporting System;
It is based on FRS – an accounting system
used by “some” organizational units of
DepED;
FRS’s primary use is to generate financial
reports needed by accounting units.
Why?
DBM-COA-DOF Joint Circular 2013-01
Because of GIFMIS
UACS with its 54-digit code format
Difficult to cope manually
Advantages
Saves time
Easy to produce reports
Easy to access and install
Can be set up as multi-user
Handy
User-friendly
FREE
Features
Creation of Account
Log In Function
Set Up Facility
Capture Financial Records
Search and Edit Facility
Print Reports
Query and Export Data Facility
6
System Requirements
Hardware Software
A computer with at least MS Windows XP or latest
Pentium 4 to latest version version
([email protected]) Processor and MS Access 2007, 2010, 2013 or
2.0 GB memory capacity (RAM) 2016
Hard drive with at least 320 GB
to 500 GB of (disk space)
Local Area Network (if used in
a computer network)
Introduction to
eFRS v.3.2
eFRS Versions
Financial Report Application Flow Chart
1 2 Hardware
3
Encoding
Documents
Reports Created: 4
Journal Entry Voucher
ChkDJ, CRJ and CDJ
General Journal
Subsidiary Ledger
General Ledger
Trial Balance
Financial Statements
General Ledger Summary
MS Access Database
Management Responsibility
Other Schedules Page 10
eFRS Approval/Verification Codes
c3ntr@l – to create new account
156-88-6401 – verification code (creation
of new account)
d3p3d – to set up beginning balance
acctg – to edit data
acct@d3p3d – to create disbursement
voucher
Receipt of NCA
Major Categories: Cash Inflow
Sub Categories: Receipt of Notice of Cash Allocation
Payment of Net Pay of Salaries/Benefits
Major Categories: Cash Outflow
Sub Categories: Payment of Personal Services
Remittance of Mandatory Deductions (PS & GS)
Major Categories: Cash Outflow
Sub Categories: Remittance to GSIS/Pag-IBIG/PhilHealth
Remittance to Private Lending Institutions (PLIs)
Major Categories: Cash Outflow
Sub Categories: Remittance of Other Payables
Grant of Cash Advances (MOOE Downloading)
Major Categories: Cash Outflow
Sub Categories: Advances for Operating Expenses
• Bank Disbursement (Check/ADA, Staled/cancelled, Fund Transfer,
Bank Charges)
• Cash Disbursement (Petty Cash, Liquidations, CA Payroll)
• Cash Collection (RA Receipt, Due to BTr NG)
• Bank Deposit (Deposit of Collections RA, Deposit to BTr NG, Other Deposits)
• Other Transaction (Remittances to BIR, Non-Cash Expenses, Adjustment,
Closing Entries, NCA Receipt, NCA Lapsing, Others)
• SU’s MOOE Liquidation (Liquidation of MOOE Downloading (Elem /HS
Non IUs))
Procedures that
must be followed in
eFRS 2018
Beginning Balances
Payee List
Authorized Signatories – Box A
Authorized Signatories – Prepared by
Certified Correct
Office Name (School Name)
Journal Entry Voucher Disbursement Voucher
acct@d3p3d
Must encode ALL required data fields
Must have a 1 JEV = 1 DV = 1 CHQ Mindset
If not sure, ASK and don’t leave it blank!
Always remember
“GARBAGE IN,
GARBAGE
OUT”
DOs AND DON’Ts IN THE
eFRS
Don’t leave blank the required fields.
Do the backing up of files every month.
Don’t use the “ESC” function in the
keyboard if you are in Data Entry.
Do the proper closing of the eFRS.
Don’t use the eFRS while in compressed
folder.
Question or
Clarification?
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