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    of 3

    NOTES

    Details
    Category Worksheet Notes Session 2023-24

    Topic/Lesson Formal Letter Subject English

    Grade 6 Date 22-01-23

    Name

    Learning Objectives

    Students will be able to

    ❖ Identify the format of a formal letter.


    ❖ Compose a letter by applying the correct format.

    What is a Formal Letter?

    A formal letter is one written in a formal and uses formal language. Such letters are written for official
    purposes to authorities, dignitaries, colleagues, seniors, etc, and not to personal contacts, friends, or
    family. A number of conventions must be adhered to while drafting formal letters.

    How to Write a Formal Letter?

    Here are the key elements of the formal letter and what to include in each section:

    1. Sender’s address: The sender’s address is written at the top left-hand corner of the page

    2. Date: The date is written below the sender’s address after Leaving one space or

    line. The name of the month should never be written in short form.

    3. Receiver’s address: The address of the recipient/receiver’s address and designation is written just below
    the date.

    4. Subject of the letter: It shows the main purpose of writing the letter in brief, which is written just below
    the receiver’s address.

    5. Salutation: It varies for different people and depends on the closeness between the people.

    (Sir / Respected sir / Madam)

    6. Body: The matter of the letter is written here. It is written in three paragraphs as follows -

    Prepared By:Biji Shaju Verified By:Mumthana Muzammil


    Page 1 of 3
    NOTES
    Paragraph 1: Introduce yourself and the purpose of writing the letter in brief.

    Paragraph 2: It includes all related information in detail.

    Paragraph 3: A conclusion expecting a positive reply.

    7. Subscription (Complimentary Closing): It is a courteous way to leave before the letter ends. It is written
    after the body of the letter according to the relationship with the person addressed. . It will include words
    like With Regards, Best Wishes, Yours truly etc.

    8. Sender’sname, signature,and designation (if any): The signature is written below the subscription.
    Remember to put the signature above the name.

    Formal Letter Format


    The main structure of a formal letter includes:

    1. Sender’s address
    2. Date
    3. Name / Designation of Addressee
    4. Address of the Addressee
    5. Salutation
    6. Subject
    7. Body – Introduction, Content, Conclusion
    8. Complimentary Close
    9. Signature / Name of the Sender
    10.Designation of the Sender

    Prepared By:Biji Shaju Verified By:Mumthana Muzammil


    Page 2 of 3
    NOTES
    Formal Letter Example
    Sample 1 – Letter to the publisher ordering books for your store

    Read More Book Store


    24, Crosby Lane
    Ajman

    20th January 2023

    The Manager
    Zack Publishing House
    Dubai 400012

    Subject: Requirement of new books for the store

    Dear Sir,
    I have received the books that you sent last week. The books are in perfect condition, and they were
    delivered on time. Owing to the great service rendered, I would like to order more books that would be a
    great addition to the wide range of books available at my store. Given below is a list of books that I would
    like to purchase:

    Title of the Book Author No. of Copies

    Wuthering Heights Emily Bronte 3

    Treasure Island R L Stevenson 2

    A Brief History of Time Stephen Hawking 4

    Surely You’re Joking, Mr. Feynman! Richard Feynman 2

    I shall be grateful if you could send me copies of these books as mentioned by VPP as early as possible to
    the address given.
    Thank you in advance.
    Yours faithfully,
    Signature
    JAVED
    Manager, Read More Book Store

    Prepared By:Biji Shaju Verified By:Mumthana Muzammil


    Page 3 of 3

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