Letter Writing-1

LETTER WRITING

I. A letter consists of Six Parts.

1. The Heading: - Consists of the Writer’s address and the date.
2. The Salutation:- The addressee (receiver) is addressed in a Formal or Informal way according
to the relationship.

3. The Body of the Letter: - It is the matter contained and can be brief or long according to the
nature of the letter. It should be in good English and neatly arranged in Paragraphs. It starts like
paragraphs, below the salutation.
4. The Subscription: - It is how the letter is ended.
5. The Signature: - It is the signature and name of the writer just below the Subscription.
6. The Superscription: - It is the address on the envelope.
II. Classification of Letters:-

Letters can broadly be classified into TWO
1. Personal Letters / Social Letters / Informal Letters.
2. Official Letters / Business Letters / Formal Letters.
1. Personal Letters / Social Letters / Informal Letters.
These are letters written to friends, colleagues, neighbours, relatives, and acquaintances
i.e (Persons known to us). Their style is therefore simple and natural. The subject matter of such
letters are usually exchange of news, views (opinion), greeting, making a request, giving an
apology (excuse) or enquiring we must however take care to observe the basic rules of writing
composition like spelling, grammar and proper punctuation.
Ehthashamuddin. J. Sheikh, Kolar Gold Fields, Kolar District. Mobile Number - 9738483214
Layout of personal letter
A. TRADITIONAL FORMAT
1. Address of writer
Xxxxxxxxxxxxxx
2. Date: - ….………
3. Greeting or Salutation
4. Opening Sentence
5. Body of the Letter
6. Concluding Sentence
7. Subscription or leave taking
8. Signature or First Name of the writer.
104, Silver line Apartments

Your Address  10, Indira Nagar Road,
Bangalore – 560054
Space 
Date  20th July 2017.
Space 
My Dear Brother / Sister or Dear …………………. Salutation
//………………………………………………………………………………………...
……………………………………………………………
//………………………………………………………………………………………...
……………………………………………………………
//………………………………………………………………………………………...
……………………………………………………………
Space 
Subscription  Yours Sincerely,
Space 
Signature [First Name Only]  Arun
B. BOX FORMAT
1. Address of writer
Xxxxxxxxxxxxxx
2. Date: - ….………
4. Opening Sentence
5. Body of the Letter
6. Concluding Sentence
8. Signature or First Name of the writer.
104, Silver line Apartments

10, Indira Nagar Road, Your Address
 Space
20th July 2017.  Date
 Space
My Dear Brother / Sister or Dear …………………. Salutation
//………………………………………………………………………………………...
……………………………………………………………
//………………………………………………………………………………………...
……………………………………………………………
//………………………………………………………………………………………...
……………………………………………………………
 Space
Yours Sincerely,  Subscription
 Space
Arun  Signature [First Name Only]
1. Address of the Writer:
You would observe from the above layout that the address of the writer is placed at the
top right hand corner of the page, without mentioning your name. Each part of the address should
be in a separate line, which may be arranged in a block, with or without punctuations as given
below:-
Block type address with Punctuation Block type address without Punctuation
104, Silver Line Apartments, 104, Silver Line Apartments,

10, Indira Nagar Road, 10, Indira Nagar Road,
Bangalore – 560054 Bangalore - 560054
2. Date of writing the letter:
The date is written leaving a space of one line after the last line of the address as shown
in the above layout. The date should be written giving the month in full and not abbreviated.
Date should be written as  20th July, 2017.
No full stop is required after but a comma after the month and a full stop after the year
2017 is required, if the address is punctuated, otherwise it can be omitted.
Abbreviated form of writing dates like 20/07/2017 or 20-07-2017 should be avoided.
3. The salutation or Greetings:
It is written on the left hand side of the page below the address and is followed by a
comma. This would differ, depending on your relationship with a person to whom you are
writing as:
To Whom Salutation (Greeting)

Father / Mother My dear Daddy or Papa, My dear Mummy,
Brother / Sister My dear Brother, My dear Sister,
Grandparents Dear Grandpa, My Grandma,
Uncle / Aunt Dear Uncle, Dear Aunt,
Close Friend My dear Arun / Arti,
Acquaintances Dear Mr. Sharma, Dear Miss Arti or Ms. Arti
4. Opening sentence of a letter:
Given below are a few examples of opening sentences of such letters.
I was happy to receive your letter …………….

I would like to apologizes for …………………
I would like to congratulate you on …………...
You would be happy to know …………………
5. Body composition of the letter:
This follows the opening sentence and like any composition it must be arranged logically,
with each paragraph communicating a specific thought.
6. Concluding sentence:
A few examples of such concluding sentences are given below.
Please give my regards to Papa and love to Arti.

Wishing you the best.
Looking forward to your visit.
Anxiously awaiting your reply.
7. Subscription or leave taking:
The letter ends with a subscription or leave taking which a polite leave taking.
It is written at the bottom on the right side of the letter as shown in the layout above.
 The first letter is in capital letter.

 There is comma at the end of the subscription.
 The different forms of subscription, depending to whom the letter is addressed.
To Whom Subscription (Ending)

Father / Mother Your affectionately, or Your affectionate Son / Daughter, or Yours Loving,
Brother / Sister Your affectionate brother, Your loving brother / sister or Your loving,
Uncle / Aunt Your affectionate Nephew / Niece, or Yours affectionately,
Close Friend Yours Sincerely, or Your Friend,
Acquaintances Yours Sincerely, or Yours Truly,
8. Signature or Name of the writer:
The name or signature of the writer comes below the subscription. In personal letters one
usually writes his / her first name.
2. Official Letters / Business Letters / Formal Letters.
They are formal letters written to government agencies or company officials. The tone of
such letters should be formal and not sound too personal and intimate. It should be concise
(brief), with statement of relevant facts and be to the point. The subject of such letters could be
making an enquiry, writing an application for a job or seeking admission etc. they differ from a
personal letter in A. Layout (explains / describe)
B. Subject Matter
C. Expression and Style.
Layout of Official / Business / Formal letter
A. TRADITIONAL FORMAT
1. Name
Address of writer
2. Date: - ….………
3. Receiver’s address
5. Subject or Business heading
6. Opening sentence
7. Body composition of letter
8. Concluding sentence
9. Subscription or leaving taking.
10. Signature and name of the writer.
City Montessori School,

Your Address  11, Market Lane,
Space
Date  20th July, 2017
Ref …………. Reference (If applicable)
D. Krishna and co,

41, Anna Road,  Receiver’s Address
Chennai – 652400
Space
Sir / Madam,  Salutation
……………………………………………..  Heading
//………………………………………………………………………………………………
...........................................................................
//………………………………………………………………………………………………
...........................................................................
//………………………………………………………………………………………………
...........................................................................
Space 
Subscription  Yours Sincerely,
Signature  ………………
[Name in Capitals]  Arun Kumar
Designation  Principal
B. BOX FORMAT
1. Name
Address of writer
2. Date
3. Receiver’s Address
5. Subject or Business heading
6. Opening sentence
7. Body composition of letter
8. Concluding sentence
10. Signature and nature of the writer.
City Montessori School,

11, Market Lane,  Your Address
 Space
Ref …………. Reference (If applicable)
 Space
20th July, 2017  Date
 Space
D. Krishna and co,
41, Anna Road,  Receiver’s Address
Chennai – 652400
Space
Sir / Madam,  Salutation
……………………………………………..  Heading
//………………………………………………………………………………………………
...........................................................................
//………………………………………………………………………………………………
...........................................................................
//………………………………………………………………………………………………
...........................................................................
 Space
Yours Sincerely,  Subscription
………………...  Signature
Arun Kumar [Name in Capitals]
Principal Designation
1. Address of the writer:
Written as in a personal letter.
2. Date of writing the letter:
Written as in personal letter.
3. Receiver’s Name and address:
This is written below your address and date, but on the left hand side of the letter in box
form without indenting. You shall be asked to write to a business firm, a school principal, or an
unknown advertiser. You should write their complete address which could be as:-
Messrs Reliance,
Industries Limited,
30, Nariman Point,
Mumbai – 400001
The Principal,
St. Joseph’s High School,
The Advertiser’s Park Road,
Box No. 1005, New Delhi - 100010
The Times of India,
Rana Pratap Marg,
Delhi – 116001
4. The Salutation or Greetings:
It is written on the left hand side of the page below the address of the addressee and is
followed by a comma. It is placed about an inch below, but vertically in line with the above. The
salutation would differ according to the person addressed. The person could be a man, a woman
a business firm, a newspaper editor, or an unknown person. The appropriate salutation for them
is as given under:-
Govt. Official Dear Sir, or Dear Madam,

A company or Business firm Dear Sirs,
College Principal or Teacher Dear Sir or Madam,
News paper Editor Sir,
If gender of person unknown Dear Sir / Madam,
5. Subject or Business heading:
This is the subject matter of your letter in few words. This is indicated in the question
itself. It is written in the middle between the salutation and the opening sentence and properly
highlighted, to draw immediate attention.
6. Opening sentence of the letter:
It could be in reply to a previous communication, or have reference to the subject of the
letter. Given below are a few examples of opening sentences of such letters.
Kindly refer to your letter dated ………………..

I would like to draw your attention to ………….
Thank you for your letter dated …………………
I wish to apply for the …………………………..
7. Body Composition of the letter:
This follows the opening sentence and like any composition it must be arranged logically
with each paragraph communicating a specific thought maintain the official formal tone
throughout the letter.
8. Concluding sentence:
A few examples of such concluding sentences are given below:-
I shall be looking forward to a positive reply.

I would be grateful if my application is considered favourably.
I would request you to look into the matter and resolve it at the earliest.
9. Subscription or leave taking:
 The first letter ‘Y’ is written in capital letter ‘Yours’

 There is a comma at the end of the subscription ‘faithfully’
Note:- ‘f’ is in small letter
 The different forms of subscription depending to whom the letter is addressed are
given below.
Govt. Official Yours faithfully, or Yours truly,

A company or Business firm Yours faithfully, or Yours truly,
College Principal or Teacher Yours obediently, or Your obedient pupil,
Newspaper Editor Yours faithfully, or Yours,
10. Signature or name of the writer:
B.M. Pathan (not Mr. B.M. Pathan)…….
Personal Letters: Box Format
1. Imagine you are Arun / Aruna X standard, Govt. High School, Lakshmana Nagar.
Write a letter to your father about your progress in studies using the clues given below:
Hours of study – tests conducted – marks scored – opinion of teachers – your plan to
score good marks.
Govt. High School,

Lakshmana Nagar.
20th July, 2017.
Dear Daddy,
As the exam, dates are fast approaching. I know that you are worried about my revision.
Please do not worry. I put in two hours of study every morning and three hours in the evening.
Two tests have already been conducted and I am glad to inform you that in these
preparatory exams I have scores above 85% in all the subjects. Teachers are satisfied with my
performance although they have warned me about careless mistakes. They have also given me
some tips about organization of time.
I have set a timetable for myself and hope to complete revision well in time. I have the
confidence of doing well in the final exams.
Please convey my love to mummy. How is my little sister? Nothing more to pen now.
Yours affectionately,
Arun.
To,
Sri. Ramakrishana Rao,
156, M.G. Road,
Prashant Nagar,
Shimoga.
********************
2. Imagine that you are Suresh / Sheela of Govt. High School, Shahpur.
Write a letter to your father seeking his permission to go on an excursion using the clues
given below:
Places to be visited – Number of days – Number of students – teacher in charge –
facilities offered – expenses – request for sending money.
Govt. High School,

Shahpur.
20th July, 2017.
Dear Father,
I am very excited because my school has organized a trip to historically and artistically
important places like Belur, Halebidu and Mysore. The trip will be for two days including the
time for travel. All my classmates have decided to go on the trip and our class teacher Smt. Suma
has agreed to accompany us.
Our school has booked a bus and all arrangements for food and night stay have been
made. I am sure that the experience will be very nice and I hope you will not object to my going
on the trip. The charges are very reasonable. The school is charging us only Rs. 5,000/-.
However I request you to send Rs. 6,000/- as I need a little extra money.
Hope all of you are keeping fine. How is mummy? I hope she is not neglecting her health.
With love,
Sheela
To,
Sri. Ramachandra. S.R,
156, D.V.G Road,
Shahi Colony,
Gulbarga.
********************
3. Imagine that you are Shashanka / Shashikala Xth standard, V.V. High School, Gorur.
Write a letter to your father about your stay in the hostel using the clues given below:
Number of students in the hostel – students in each room – about the warden – quality of
food – about your roommates.
V.V. High School Hostel,

Gorur.
20th July, 2017.
Dear Father,
How are you? I am fine and have adjusted to the hostel life.
Our hostel is neat and clean and there are about 75 students. It has 25 rooms and each
room is shared by three students. Usually, two juniors are put under a senior, who takes care of
them. We have a good natured, soft-spoken, and disciplined warden. Though he is friendly with
all the students, he does not tolerate any indiscipline. He has a firm conviction, which makes the
boys to follow all the rules and regulation of the hostel. The food served is of very good quality.
We are provided breakfast, lunch, and dinner, which is not only tasty, but also healthy and
nutritious. My roommates are very friendly with me. My senior is very caring, and the other boy
is very accommodative. We live in an amicable, friendly environment.
How is mother? My regards to you both.
Yours affectionately,
Shashanka
To,
156, M.G. Road,
Prashant Nagar,
Shimoga.
********************
4. Imagine that you are Kiran Kumar / Sheela of Sarvodaya High School, Halehalli.
Write a letter to your friend about the celebration of Independence Day in your school
using the clues given below:
Independence Day – Meaningful celebration – Students offered Shramadhan – cultural
programme on patriotism for villagers.
Sarvodaya High School,

Halehalli.
20th July, 2017.
Dear Sahana,
How are you? I thought you would come to Halehalli on the 15th as you had a holiday. In
a way. I was happy that you did not come because this year I was very busy on the Independence
Day. Every year I had thought of making the celebration meaningful; but did not know how. This
year our school came up with a unique idea. Our teachers took us to a small village where the
government school has no facilities at all. The whole lot of us, after the hoisting of the flag,
offered Shramadhan and leveled the playground. In the evening, we entertained the villagers
with a street play on family planning.
Oh Sahana! I felt for the first time that I spent the Independence Day meaningfully. This
was my way of paying homage to the freedom fighters of India. What do you think?
Yours,
Sheela.
To,
Ms. Sahana. N.S,
2674, 25TH Main,
J.P. Nagar,
Bengaluru.
********************
5. Imagine you are Pavan Kumar / Pavana of Suryaprabha High School, Pandavahalli.
Write a letter to your friend about the celebration of Annual Day of your school using
the clues given below:
Time – day of Annual Day – Chief Guest – Message of the Chief Guest – prize
distribution – cultural programme.
Suryaprabha High School,

Pandavahalli.
20th July, 2017.
Dear Prakash,
I’m so proud of the Annual Day celebrations that we recently had that I want to share my
joy with you. The celebrations were carried out with such precision that I feel other schools can
take our programme as an example.
Our celebrations started at 5 p.m sharp with a Guard of Honour being extended to our
Chief Guest. We had a renowned surgeon as our chief guest. His message was highly motivating.
He stressed on human values and inspired students to fight for social justice whenever they
witness any form of injustice. 250 meritorious students received their certificates from the
honourable guest.
This was followed by a meaningful cultural programme. The highlight of the programme
was the kannada play ‘Huvi’ which had the message of protecting the environment. The
programme ended exactly at 8 p.m with the chief guest and others showering praises on all those
who took part in the various items. Our H.M was so happy that he declared a holiday for the next
day!
I have a great sense of satisfaction because I was the Master of Ceremonies. We have a
DVD of the whole programme and I will get it when I come down.
See you soon,
With best wishes,

Pavan Kumar.
To,
Mr. Prakash Kambale,
X ‘B’ Section,
Cambridge School,
Basavanagudi,
Bengaluru.
********************
6. Imagine that you are Suresh / Suma residing at Northern Extension, Hassan.
Your friend has recently passed an examination securing high marks. Write a letter
congratulating him / her using the clues give below:
Congratulating – a moment of pride for all near and dear ones – an example to be
emulated – what are the future plans?
Suresh,
Northern Extension,
Hassan.
20th July, 2017.
Dear Nagesh,
Hearty congratulations! My joy knew no bounds when I came to know that you have not
only scored above 90% but have also stood first in your school. I am proud of you. I think, all of
us who are a little lazy and not organized can take you as a role model to be emulated.
What are your future plans? What do you plan to take in PUC? Which college do you
plan to join? The mad rush for PU seats will not bother you, as every college will be more than
happy to offer you a seat. In fact, I am a little envious of your feat because I dont know what fate
will be mine next year! Keep it up.
With all good wishes,

Suresh
To,
Mr. Nagesh,
Car Street,
Kadri,
Mangalore.
********************
7. Imagine you are Arun / Aruna X standard, Govt. High School, Lakshmana Nagar.
Write a letter to your friend about celebration of Teachers’ day in your school using the
clues given below:
Celebrating of Teachers’ Day – assembling in the field – prayer and welcome – cultural
activities – speeches by parents and guests – vote of thanks – distribution of sweet.
St. John’s School,

Udaipur.
20th July, 2017.
Dear Rajiv,
How are you? I know that September is a busy month for you. We have our sports day
and students’ day lined up for the third and fourth weeks of September. We just finished
celebrating Teachers’ Day.
It was a grand affair as the PTA organized the whole programme. We had some serious
as well as some interesting moments. As soon as we assembled in the field, our seniors led us in
prayer. Our PTA president then welcomed the gathering. A cultural programme on the role of a
teacher was organized. After two parents expressed their sentiments for the teachers, all the
teachers were felicitated with a memento. Our Head Master thanked all the gathered and
especially the PTA Executive Committees. The best part of the programme was of course the
very end because we were all given sweets.
Do you celebrate Teachers’ Day in your school? Celebrations are fun, aren’t they? I wish
I had more of them.
With Love,
Arun
To,
Mr. Rajiv Gupta,
Main Road,
Opp. Syndicate Bank,
Mandya.
********************
8. Imagine that you are Nandini / Lakshman of Xth standard, Mahatma High School,
Hebbale.
Write a letter to your friend using the clues given below:
About your studies – your plan during Dassara Vacation – excursion – visit to historical
places – places – number of days – requesting your friend to join.
Nandini,
Xth standard,
Mahatma High School,
Hebbale.
20th July, 2017.
Dear Shefali,
It is long time since you have written to me. Are you very busy? I too am not exactly free
as our exams are fast approaching. Since I have made time for you, hope you will make time for
me and reply me. I will be eagerly waiting for your letter.
I have planned to visit Belur and Halebidu during the Dassera vacation. In fact, I have
planned an excursion along with eighteen of my classmate. The excursion will take only two
days including the time for travel. I have arranged for our halt in Hassan.
Would you be interested in joining us? It would be a great pleasure to have you and I
assure you that you too would be very happy to look at various things of beauty in this
historically famous place. Please write to me about you decision.
With love,
Nandini.
To,
Mr. Rajiv Gupta,
Main Road,
Opp. Syndicate Bank,
Mandya.
********************
9. Imagine that you are Krishna / Parimala of 23, Fort Road, Gorur.
Write a letter to your friend asking him / her to attend your sister’s marriage, using the
clues given below:
25th May – in a temple – a few relatives invited – no dowry – bridegroom a teacher –
apply leave and come.
23, Fort Road,

Gorur.
20th July, 2017.
Dear Preethi,
I am happy to break the good news to you. My sister’s wedding is fixed. It will be held
on the 25th of May at Rajarajeshwari Temple. The Muhurtham is 9.23 a.m.
We have invited only a few of our friends and relatives as my future brother – in – law, a
teacher by profession, is a principled man and has requested us not to splurge. You know that my
sister is also of the same mentality. We are so happy that there has been no demand at ll for
dowry. If there had been one, this wedding would not have come through, as my sister would
have refused such an alliance.
I would be extremely happy if you could attend the wedding as you have a special bond
with my family. My sister too would be very happy. She has already asked me ten times to invite
you. So, please don’t disappoint us. Please be here on the 24th itself as it is anyway the weekend.
You can apply for a day’s leave as we have a pooja on the 26th also. Rest in person.
Looking forward to your arrival.
Your loving friend,

Parimala.
To,
Mr. Prakash Kambale,
X ‘B’ Section,
Cambridge School,
Basavanagudi,
Bengaluru.
********************
10. Imagine that you are Padma / Ramesh of X standard, Saraswathi High School, Koppa.
Write a letter to your friend requesting him / her to attend your birthday function,
18th birthday function on 15th April in my house – a few friends and relatives invited –
pooja at 10.30 a.m – expects best wishes – lunch at 1 p.m – request presence.
Saraswathi High School,

Koppa.
20th July, 2017.
Hi Shashank,
How is everything at your end? Do you even remember that I exist? You need not come
up with your long list of excuses. I will accept them on one condition. Make it a point to be at
my place on the 15th of April to join me in my 18th birthday celebrations. I have invited only a
few of my friends and relatives and you can be proud that you are one of them.
Please come the previous day itself with your mom and dad as we have a pooja in the
Venkataramana Temple at 10.30 a.m on the 15th. Lunch will be served at 1 p.m. Remember it is
your presence and not your presents that I request.
Your loving friend,

Ramesh
To,
156, M.G. Road,
Prashant Nagar,
Shimoga.
********************
Official Letters: Box Format
1. Imagine that you are Srinivas of X standard, Mahatma Gandhi High School,
Mayasandra.
Write an application to your Head Master requesting him to issue Transfer Certificate
TC – father’s transfer – urgently required – grateful thanks.
17, Hospital Road,

Mayasandra.
20th July, 2017.
The Headmaster,
Mahatma Gandhi High School,
Mayasandra
Dear Sir,
I would like to introduce myself as a tenth standard student and my name is Srinivas.
This letter is to request you to grant me a TC. My father is a Syndicate Bank employee and he
has been transferred to Karwar. Unfortunately, I too have to discontinue my studies here and
continue my studies at Karwar.
I hope you will issue me the TC at the earliest so that I can expedite my admission
procedure.
I remain grateful to you for all the encouragement I received as a student of your
prestigious school.
I remain,
Your most obedient pupil,

Srinivas
********************
2. Imagine that you are Anil, studying in Government High School, Bangalore.
Write a letter to your Headmaster to give you a character certificate using the clues
given below:
Subject – character certificate – period of study – academic performance – extra –
curricular activities – thanks
10, Kingston Gardens,

Bangalore.
20th July, 2017.
The Headmaster,
Govt. High School,
Bangalore.
Dear Sir,
As I am the cultural secretary, I hope to be remembered by you. I am Anil of standard X

and I request you to issue me a character certificate. I am applying for membership in Gliders’
club and I am asked to submit a character certificate signed by the Headmaster.
I have been studying in this school for the past six years. I have always been among the
top ten in my examination scores. I have actively participated in school and inter – school
competitions and have won many prizes. On this merit, I have been chosen as the cultural
secretary this year. I hope the information that I have furnished is enough for your perusal.
I thank you for all the opportunity given and I once again request you to issue me a
character certificate.
Yours faithfully,
Anil
********************
3. Imagine that you are Rahul of Janata High School, Kolar.
Write a letter to your Headmaster requesting him / her to grant leave for five days using
the clues given below:
Request for leave – duration of leave – reasons for leave – promise to catch up with
lessons – thanks in anticipation.
4, Sheela Bhavan,
Kolar.
20th July, 2017.
The Headmaster,
Janatha High School,
Kolar
Dear Sir,
I am a student of standard X ‘B’ Section. This is to request you to grant me leave for five
days as I have to attend my sister’s marriage at Mysore. There are, overall, three functions –
Varapooja, wedding and reception – and hence I need a minimum of five days leave. I know that
exams are fast approaching and I assure you that I will make up for the lost time. I will certainly
not give you any reason to complain.
I hope you have no objection and I thank you in anticipation of the favour.
Yours faithfully,
Rahul
********************
4. Imagine that you are Shashanka / Shashikala, Xth standard, V.V.High School, Gorur.
Write a letter to your Headmaster using the clues given below:
Class and section – about your studies - your father’s income – number of members in
your family – request for grant of money from poor students’ fund.
Shashanka,
Xth Standard,
V.V. High School,
Gorur.
20th July, 2017.
The Headmaster,
V.V. High School,
Gorur
Respected Sir,
I am a student of X student of this school. I have been maintaining a good academic

record, scoring about 70% in the examinations held, so far. I am determined to work hard and
score high marks in the ensuing X standard Board Exams. My father is a poor farmer at
Jaajikatte village, near here. His annual income is less than Rs. 10,000/- there are six members in
our family which includes my grandfather, grandmother, father, mother myself and my sister.
My father is unable to fund my studies and so I find it difficult to pay the term fees. Therefore, I
request you to grant me Rs. 600 for the term fees from the Poor students’ Fund, and oblige.
Thanking you sir,
Respectfully yours,
Shashanka
********************
5. Write a letter to the Post Master informing him of the change in your residence and to
direct the mail to the new address using the clues give below:
Information about the changed address – request to do the needful – gratitude.
Samrudhi,
Shanthinagar,
Balehonnur.
20th July, 2017.
The Postmaster,
Head Office,
Balehonnur
Sir,
I am Ashok Gadiyar and I have built a new house and have moved to the same. My
earlier address was – ‘Premsager’, Anjaneya Nagar, Balehonnur. Please note my new address
given at the top and please redirect letters addressed to my old address. I would be very grateful
if you could oblige.
Thanking you in anticipation of the favourable action.
I remain,
Yours truly,
Ashok Gadiyar
********************
6. Write a letter to the editor of a newspaper complaining about the bad bus service in your
area using the clues given below:
Letter to the editor – very few buses to the area – haphazard timing – perpetually out of
order – rude behavior of the conductor – rash driing by the driver.
25, Gandhi Nagar,

Emmekere
20th July, 2017.
The Editor,
The City News
Sir,
I am an irate passenger belonging to Emmekere area and I would like to express my

anger at the inconvenience caused to the residents of Emmekere by the city bus service.
First, there are only two buses, which come to Emmekere, and neither keeps o its timing.
Very often buses do not play at all and the reason offered is that they are out of order. From the
starting point, if the bus is not there, the passengers have to walk for a minimum of 15 minutes to
get another bus or rickshaw. To add to the woe, when the buses run late, if passengers seek an
explanation, they are treated very rudely. In addition, as if to punish them, the driver races
through, without stopping at proper stops!
We are fed up with the existing condition and our complaints have been ignored. As the
last resort, I voice my anger in this column hoping that immediate action will be taken.
Yours faithfully,
Chandrakanth Rai
********************
7. Imagine that you are Suryakanth, residing at J.P. Nagar, Bangalore.
Write a letter to the Executive Engineer, BESCOM (Bangalore Electricity Supply Co).
Using the clues given below:
Electricity Bill – not received – for three months – no responses for the complaint – fear
of unpleasant action – request for time for payment.
111 Cross, 11 Stage,

J.P. Nagar,
Bengaluru.
20th July, 2017.
The Executive Engineer,

BESCOM,
Bengaluru.
Dear Sir,
I am a resident of J.P. Nagar and I regret to inform you that I have not received my
electricity bill for the past three months. I have already lodged two complaints but nothing has
been done. I am afraid that the department may consider me a defaulter and slap a huge fine. I
hope you will look into the matter immediately and rectify the same. I also request you to allow
me to pay the amount in installments, as it is likely to be a big amount.
In anticipation of your immediate action,
I remain,
Yours faithfully,
Suryakanth
********************
8. Imagine that you are Mohan / Meenakshi, residing at Sir M.V. Road, Kolar. You have
sent a Money Order to your brother. It has not reached him.
Write a letter to the Post Master requesting him to make inquiries using the clues given
below:
Non – receipt of money order – amount – addressee – request for rectification.
Sir M.V. Road,

Kolar.
20th July, 2017.
The Postmaster,
Main Post Office,
Kolar.
Dear Sir,
I regret to bring to your notice that the money order I sent from your post office to my
brother – Suresh Kamath residing at Yash Mahal, Matadakani Road, Karwar has not reached him
even after ten days. I sent the M.O on 30 June. The amount was Rs. 5,000. It is rather
unfortunate because my brother needed the amount to pay his examination fee. I request you to
look into the matter immediately to find out what has gone wrong and where and rectify the error
immediately.
In anticipation of prompt action,
I remain,
Yours faithfully,
Mohan
********************
9. Write a letter to the Managing Director, K.S.R.T.C., Bangalore using the clues given
below:
Population of your village / town – no. of people going to offices in the city and students
going to schools and collages – No. of buses – buses not sufficient – request for more buses.
Varthur Village,
Bangalore Rural,
20th July, 2017.
The Managing Director,

K.S.R.T.C,
Bangalore.
Dear Sir,
This is to bring to your attention the dire need for more number of buses from Varthur
village to Bangalore. Right now, there are only three buses plying at 8 a.m., 12 noon and 4 p.m.
This is very inadequate as at least 500 people commute daily from Varthur to Bangalore for job,
education, and business purposes.
Although Varthur is a small village with only around 60,000 populations, there is a lot of
transaction that takes places between Varthur and Bangalore and it is necessary to improve the
bus service. Hope you will look into the matter and do the needful.
Thank you,
Yours faithfully,
Kumar.
********************
10. Imagine that you are Ramesh / Vidya of 673, M.G. Road, Bidar.
Write an application to your Head Master requesting him to grant merit scholarship,
Class and section – income of your father – about your studies – marks scores in the
previous annual examination – marks scored in tests during this year – request for scholarship.
Vidya,
673, M.G. Road,
Bidar
20th July, 2017.
The Head Master,

Vidyadhayini School,
Bidar
Dear Sir,
This is to request you o consider me for the merit scholarship for this year.
I am from X ‘B’ class and I have always been a topper. In the annual examination of
2017 – 2018, I was among the top ten with 90%. I have done well in the first test and I promise
you that I will work hard to maintain my top position.
My father is a taxi driver and his monthly income is Rs. 10,000/- only. I have a brother
and a sister who is also studying and my father finds it very difficult to cater to our needs.
I will remain grateful to you if you could consider me for the merit scholarship and I
promise to do my best.
Thank you,
Yours faithfully,
Vidya.
********************

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LETTER WRITING

I. A letter consists of Six Parts.

4. The Subscription: - It is how the letter is ended.

6. The Superscription: - It is the address on the envelope.

II. Classification of Letters:-

1. Personal Letters / Social Letters / Informal Letters.

2. Official Letters / Business Letters / Formal Letters.

1. Personal Letters / Social Letters / Informal Letters.

5. Body of the Letter

8. Signature or First Name of the writer.

104, Silver line Apartments

My Dear Brother / Sister or Dear …………………. Salutation

Subscription  Yours Sincerely,

Signature [First Name Only]  Arun

5. Body of the Letter

7. Subscription or leave taking

8. Signature or First Name of the writer.

104, Silver line Apartments

My Dear Brother / Sister or Dear …………………. Salutation

Yours Sincerely,  Subscription

Arun  Signature [First Name Only]

104, Silver Line Apartments, 104, Silver Line Apartments,

2. Date of writing the letter:

3. The salutation or Greetings:

To Whom Salutation (Greeting)

4. Opening sentence of a letter:

Given below are a few examples of opening sentences of such letters.

I was happy to receive your letter …………….

A few examples of such concluding sentences are given below.

Please give my regards to Papa and love to Arti.

7. Subscription or leave taking:

 The first letter is in capital letter.

To Whom Subscription (Ending)

8. Signature or Name of the writer:

2. Official Letters / Business Letters / Formal Letters.

Layout of Official / Business / Formal letter

5. Subject or Business heading

7. Body composition of letter

9. Subscription or leaving taking.

10. Signature and name of the writer.

City Montessori School,

D. Krishna and co,

5. Subject or Business heading

7. Body composition of letter

9. Subscription or leave taking

10. Signature and nature of the writer.

City Montessori School,

Written as in a personal letter.

2. Date of writing the letter:

Written as in personal letter.

3. Receiver’s Name and address:

4. The Salutation or Greetings:

Govt. Official Dear Sir, or Dear Madam,

5. Subject or Business heading:

6. Opening sentence of the letter:

It could be in reply to a previous communication, or have reference to the subject of the

Kindly refer to your letter dated ………………..

7. Body Composition of the letter: