Letter Writing

Classification of letter writing:

The letters are classified into two types.
1. The formal letter
2. The informal letter
The Formal Letter: It includes official, business, letters to the editors of newspapers and
letters of application.
The Informal/ Personal Letter: It includes friendly letters, notes of invitation and are
written to friends or relatives concerning some private or social matters.
The Layout of Informal/ Personal Letter:
In all kinds of letters there are six points of form to be attended.
1. The heading (consisting of the writer’s address)
2. The salutation/ greeting
3. The body
4. The subscription
5. Signature
6. The superscription (on the envelope)
1. The Heading:
This informs the reader that where you wrote the letter. This should be the writer’s full
address, where the reader may reply.
e.g: 24 officers’ colony,
Burma hotel Quetta.
June 10, 2022.
2. The Salutation/ Greeting:
The form of greeting will depend upon the relation in which you stand to the person to whom
you are writing.
e.g: Dear father, Dear mother, Dear Ahmed, Dear Dr. Ali, Dear Captain, Dear Sir,
3. The Body:
This is of course the letter itself and the style in which it is written will depend upon the kind
of letter you wish to write.
a. Divide your letter into paragraphs.
b. Use simple, direct language and short sentences.
c. Try to be complete and think out what you want to say and put down your points in
logical order.
d. Write neatly, do not give un-necessary writings.

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e. Mind your punctuations, put commas, semi colons and full stops in their proper place.
Note: Last sentences of the body should not be simple, they should be beautiful and
attractive.
e.g:
i. Again thanks for writing.
ii. With sympathy and good wishes.
iii. With gratitude.
iv. With kindest regard.
v. I look forward to see you.
vi. With every good wish.
vii. With all our love.
4. The Subscription:
A letter must not end simply with writer’s address.
e.g: yours sincerely, yours faithfully,

For a letter written to The Salutation Subscription

Parents and Grandparents Dear mother/ Dear father Your ever loving son/
daughter
Son and Daughter My Dear Shakeela/ My dear Your affectionate father/
Naveed your loving mother
Uncle and Aunt Dear Uncle/ My dear Uncle Your loving Nephew/ Niece
Wahid/ Dear aunt Rabia
Brother/ Sister/ Cousin Dear Fahad/ my dear Saeeda Your ever loving brother/
sister
A close friend(an Dear Amjad/ My dear Kabir Yours Sincerely/ yours ever
acquaintance of your own
age)
To a senior (for instance a Dear Mr. Rahim/ Dear Miss. Your very truly/ yours
friend of your parents) Raheela/ Dear Dr. Karim respectfully
whom you know well
To a Professor/ teacher/ Dear Professor Nasir/ Sir/ Yours obediently/ yours
officer Captain Ali obedient pupil/ dtudent

5. The Signature:
The name of the writer.
e.g: Ali, George, Nadia etc.
6. The Superscription:
The superscription is written on the envelope.
e.g: Mr. Ali Nawaz,

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H. No 360,
Burma Hotel,
Sariab road, Quetta.

Personal Letter:
24-Muhammad Bin Qasim Road,
Karachi.
April 22, 2018.
Dear Father,
You will be glad to know that ………
___________________________________________________________________________
___________________________________________________________________________
__________________________________________ .
With regards to dear mother.

Your loving son,

Saleem Jan.
++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++
+++
Formal Letter:
H. No: 20 Arif Street Burma hotel,
Sariab Road Quetta.
June 23, 2022.
Rehman Stationary,
Sherani Market,
Archer Road Quetta.
Dear Sir,
Please send me one copy of each of the following books at the given address
above.
i. Pakistan Studies by Ikram Rabbani.

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ii. Exploring the world of English by Syed Saadat Ali Shah.
Yours faithfully,
Abdul Sattar
Letters to the editors of newspaper.
To
The Editor,
“World Times”
Lahore.
Sir,
It grieves every rght thinking citizen of our country
to…………………………………….
___________________________________________________________________________
___________________________________________________________________________
______________________________________________

Yours truly,
Mohsn Khan,
13- Murree Road,
Rawalpindi.
October 13, 2019.

Letter to the Health Officer.

November 15, 2021
To
The Health Officer,
The Municipal Corporation,
Quetta.
Subject: LACK OF HEALTH FACILITIES AT BURMA HOTEL, SARIAB.
Respected Sir,
I wish to draw your attention that
………………………………………………….

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___________________________________________________________________________
_______________________________________________
Yours truly,
M. Imran
Arif Street,
Burma Hotel,
Sariab Road, Quetta.

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