Republic of the Philippines

Department of Education
REGION VIII – EASTERN VISAYAS
SCHOOLS DIVISION OF LEYTE
MERIDA DISTRICT
MERIDA VOCATIONAL SCHOOL
Office of the Assistant School Principal II

September 1, 2022

SCHOOL MEMORANDUM
No. 080 s. 2022

SCHOOL PTA ELECTION AND GENERAL ASSEMBLY

To: Head for Internal Affairs

Head for Communications and External Affairs
Section Heads/Unit Heads
All Others Concerned

1. Pursuant to DepEd Order No. 77, series 2009 on the Guidelines for the Conduct
of Elections of the Parents-Teachers Associations (PTAs) at the School Level and
Their Federations, this office hereby announces the election schedule and
activities, to wit.

Date Activity In-charge Venue

September 9,
Election of Advisers and Advisory
2022
Homeroom PTA’s Assistant Advisers Classrooms
(8:00 - 8:45 AM)
September 9,
School Head and
2022 GPTA Meeting
Department Heads
(8:45 - 11:00 AM)
• Election of
members of
the BOD of MVS
September 9, Auditorium
the School
2022
PTA
(11:00 - 12:00
• Election of ELECOM
AM)
the officers of
the School
PTA/GPTA

Poblacion Merida, Leyte Page 1 of 6

0917 327 5698
[email protected]
[email protected]
https://www.facebook.com/mvsmain TOGETHER WE ARE, Working to Learn, Learning to
Give, Giving to Live, Living to Serve
Department of Education – Merida Vocational School

2. The PROGRAM FLOW of the GPTA Meeting & Election is hereby plotted, to
wit:

PROGRAM PARTS DISCUSSANT/PRESENTER/INCHARGE

GPTA Meeting
(8:45 - 11:00 AM)

1. Preliminaries -AVP
✓ Prayer -Gracelyn Mojado, TI
✓ Pambansang Awit -Maria Clara Toriano, TIII
✓ DepEd Leyte Hymn -Jill Corot, TII
✓ Merida Hymn -Gilbert Travero,
✓ Opening Remarks (MTI/Dept. Head, Internal Affairs)
- Joeven A. Gloria,
✓ Statement of Purpose (MTI/Dept. Head, Academic Affairs)
2. Financial Status - Liezel Agullo,
Reporting (Section Head, Budget & Finance)
3. School Policies & - Lucenda D. Enojo
Guidelines, Priority (Assistant School Principal II)
Needs, Classroom
Assessment,
PASUNDIGAY 2022,
Resolutions
4. SCHOOLS SPECIAL
PROGRAMS (New
Offerings) - Grezel Rae Lobrigo, TII
✓ ALS/EsPs - Nestor A. Castaños Jr.
✓ SPA (MTI, SPA Coordinator)
- Miguel Covero
✓ SPS (TIII, SPS Coordinator)
5. OPEN FORUM
6. GPTA ELECTION - Jonamae Rabadon
(8:45 - 11:00 AM) (TI, ELECOM)
Toastmasters/ Moderators – Phil Patrick Espina & Mayjyn Romanillos

3. See attached Enclosure:

• 2022 Merida Vocational School PTA Election Implementing Guidelines
• Standing Committees

4. For widest dissemination and compliance of this Memorandum is desired.

LUCENDA D. ENOJO, MEd

Assistant School Principal II

Page 2 of 6
Poblacion Merida, Leyte
0917 327 5698
[email protected]
[email protected]
https://www.facebook.com/mvsmain TOGETHER WE ARE, Working to Learn, Learning to
Give, Giving to Live, Living to Serve
Department of Education – Merida Vocational School

Enclosure to SM 080 s, 2022

2022 Merida Vocational School PTA Election Implementing Guidelines

1. Pursuant to DepEd Order No. 54, s. 2009 on the Revised Guidelines Governing
Parents-Teachers Associations (PTAs) at the School Level, the following shall be
observed by public elementary and secondary schools every school year:

a. The organization of Homeroom PTAs and election of their officers from

among the parents/guardians shall be held within fifteen (15) days from
the start of the school year;
b. The election of the members of the Board of Directors (BOD) of the school
PTA from among the elected Homeroom Presidents and Homeroom
Advisers shall be held within thirty (30) days from the start of the school
year;
c. The election of the Officers of the School PTA from among the BOD
members shall be on the same day of their election to the BOD;

2. At the start of every school year, the School Head shall immediately create and
convene a six (6) member Election Committee (ELECOM) for the Homeroom and
School PTAs by designating the following:

a. two (2) teachers one of whom shall be the Chairperson and the latter
shall vote only in case of a tie; and
b. four (4) parent-members

The ELECOM shall have overall supervision over the conduct of the elections of
the Homeroom PTAs and direct supervision over the conduct of elections of the
SOD of the School PTA and its Officers. The ELECOM may promulgate and issue
additional guidelines relative to the conduct of elections that are not
inconsistent with this and other existing guidelines or which may hereafter be
issued.

Homeroom PTAs

3. The Homeroom Adviser shall have direct supervision over the conduct of election
of the Homeroom PTA officers, electing of officers can be done thru Group Chat
on any Social Media Platforms or can be done thru face-to-face but due to
limited face-to-face activities, it is recommended to Elect HPTA Officers with
strict implementation in following health protocols in this time of the pandemic.

4. For the Parent to be qualified to run; (a) shall have a student enrolled in the
school in the said School Year. (b) Guardianship; should have a Court Order as
a legal basis to claim so. (c) Parents who were members of the PTA Officers of
the previous school year and are willing to run again should have a good
standing and no unliquidated reports or financial statements on the previous
School Year.

Poblacion Merida, Leyte Page 3 of 6

0917 327 5698
[email protected]
[email protected]
https://www.facebook.com/mvsmain TOGETHER WE ARE, Working to Learn, Learning to
Give, Giving to Live, Living to Serve
Department of Education – Merida Vocational School

5. Liquidation and transparency reports shall be done 30 days from the last day
of the previous school year duly audited and approved by the BOD. The
Homeroom PTA officers, namely, President, Vice-President, Secretary,
Treasurer, and Auditor, or other positions shall be elected from among the
parent members by a majority of those present during the election.

School PTAs

6. The elected Presidents of the Homeroom PTAs and the respective Homeroom
Advisers shall elect from among themselves the members of the BOD of the
School PTA by secret ballot.

7. Before the election at the homeroom level, advisers must see to it that the
candidates should possess all the QUALIFICATION STANDARDS and must
ensure that all requirements had been satisfied and complied with.

8. All the requirements of the elected presidents shall be submitted to the ELECOM
2-3 days before the BOD elections. All qualified candidates shall be posted thru
Memo Circular, group chats, and other social media platforms.

9. The date and time of the elections of the BOD of the School PTA shall be set by
the School Head taking into account the availability of all concerned provided
that the periods herein are observed. On the day of the elections, all elected
Homeroom PTA Presidents and Homeroom Advisers shall gather in One place
where the elections shall be held.

10. No proxy or absentee voting shall be allowed.

11. Voters can cast votes for as many as ten (10) different parent-member
candidates and as many as five (5) different teacher-member candidates to the
BOD. However, only parents shall vote for their ten (10) parent-representatives
to the BOD and only Homeroom Advisers shall vote for their five (5) teacher-
representatives to the BOD.

12. In a single ballot, a vote for a particular candidate shall be counted only once.
Any succeeding vote for the same candidate on the same ballot shall be
considered void and shall not be counted for any candidate.

13. In case of a tie involving two (2) or more candidates for the last position/s in the
BOD, a run-off election shall be immediately held among the candidates
involved in the tie for the remaining unfilled slot for the BOD.

If the tie cannot be resolved through a run-off election, the same shall be done by
drawing lots.

Page 4 of 6
Poblacion Merida, Leyte
0917 327 5698
[email protected]
[email protected]
https://www.facebook.com/mvsmain TOGETHER WE ARE, Working to Learn, Learning to
Give, Giving to Live, Living to Serve
Department of Education – Merida Vocational School

14. The elected members of the BOD shall on the same day of their election, elect
from among themselves the Association’s Executive officers, namely:

a. President

b. Vice-President
c. Secretary

d. Treasurer

e. Auditor or other equivalent functions

15. A teacher-member cannot hold any position in the school PTA except as a
member of the BOD or as Secretary.

16. The term of office of the BOD and the officers shall be one year from the date of
election or until a new set of BODs has been elected and qualified.
Disqualification

17. Parents who don’t have enrolled students in the school;

18. For Guardianship, the absence of a paper stating an individual appointed by a

competent court as legal guardian of the student;

19. Member/s of the previous PTA Officer who have not submitted or presented
such Statement reports, Book of Accounts, or other financial records, including
minutes and special resolutions to the school head.

Poblacion Merida, Leyte Page 5 of 6

0917 327 5698
[email protected]
[email protected]
https://www.facebook.com/mvsmain TOGETHER WE ARE, Working to Learn, Learning to
Give, Giving to Live, Living to Serve
Department of Education – Merida Vocational School

Standing Committees

Duties/Functions/Roles/Tasks Chairman Members

Stage Decoration
✓ Table Skirting and TARP Gilbert Travero STVE Teachers
Papel

Venue Preparation/Restoration
✓ Presidential Table Ian Einstein Non-Teaching
✓ Chairs & Tables Digman Personnel
✓ Cleanliness (Before/After)

Program Flow, Program & Invitation, Nestor A.

MAKABAYAN Teachers
Preliminaries Castaños Jr.

Accommodation, Lights & Sounds, Joeven A. Math & Science

Projector, Health Protocol Gloria Teachers

Bernley Joy M.
Leis, and Certificates Language Teachers
Nobleza

Gilbert
Secretariat SBM Co- Team Leaders
Acompañado

Page 6 of 6
Poblacion Merida, Leyte
0917 327 5698
[email protected]
[email protected]
https://www.facebook.com/mvsmain TOGETHER WE ARE, Working to Learn, Learning to
Give, Giving to Live, Living to Serve