Indonesia Invoicing Requirements Updated

Indonesia Invoicing Requirements

Ericsson only makes payments against valid original invoices. Not complying with the requirements
below could result in a delay of payment or rejection of invoice.

Invoice requirements
To ensure quality postings and on-time payment, invoices and credit notes received must have the
following information:

Content Information
› Code and Serial Number of Tax Invoice (A code and serial number must appear on the tax
Invoice in a format which is controlled by the DGT)
› Taxable Entrepreneur: The name, address and tax payer registration number of the Taxable
Entrepreneur delivering the taxable goods and/or services, in accordance with the information
in the Stipulation Letter of Taxable Entrepreneur.
If the Company changes its address, it must update the tax ID and Taxable Entrepreneur
stipulation letter in the Tax Office.
› Purchaser of Taxable Goods and/or Recipient of Taxable Services: The name, address and
taxpayer registration number of the purchaser of the taxable goods and/or recipient of taxable
services.
› Taxable Goods/Taxable Services being delivered:
› Serial Number: The serial number of taxable goods or services delivered
› Name of Taxable Goods/Taxable Services: The name of the taxable goods and/or
services delivered.
In the event that an advance payment or installment is received, the column “Name
of Taxable Goods or Taxable Services” must include information such as advance
payment or installment for the purchase of goods and/or acquisition of services.
If necessary, Taxable Entrepreneur may add the number of units

and price per unit delivered.
› PO Number.
› PO Line Item.
› VAT Calculation
› For invoice with foreign currency, VAT will now be paid in invoice currency and
transferred to your USD account (if any). If you wish to receive VAT in IDR
account, Vendor should issue invoice in IDR currency.
› WHT will be deducted in document/Invoice currency.
ADDITIONAL REQUIREMENTS & INFORMATIONS
1. Invoice Compliance
1.1 Three-way matching among quantity, price and PO amount, in Invoice, Good Receive
(“GR”), and Purchase Order (“PO”).
If the actual quantity in the invoice exceeds the quantity in approved PO and/or the
price in the invoice is not the same as stated in the approved PO, inform your Ericsson
contact person. Ericsson contact person will request PO amendment based on
agreement with vendor otherwise invoice cannot be processed.
1.2 One invoice can only refer to one PO. It cannot refer to multiple POs.
1.3 Only original commercial invoice is accepted.
1.4 Tax Invoice

1.4.1 Tax Invoice
If your company still issue tax invoice in hardcopy, please attach such original
hardcopy along with the invoice else this might result in rejection of invoices.
1.4.2 e-Tax Invoice
If your company is obligated to issue the tax invoice electronically, the e-tax
invoice (e-Faktur Pajak) has to be sent as follows:
 Send the e-tax invoice in pdf file to [email protected]
 Email subject has to follow the format: TAX INVOICE_(NPWP without any
punctuation)_(Invoice Number) to make it easier for relevant units (Local
Account Payable Team and Tax team) to check whether the invoice has
been submitted complete with e-tax invoice.
Example:
o NPWP Number: 01.071.351.9-092.000
o Invoice Number: EID/2015/08/0001
Then the email subject should be
“TAX INVOICE_010713519092000_EID/2015/08/0001”
 This e-tax invoice will be verified by our Local Account Payable and also
our Tax team.
1.5 Date
Invoice date must be on same date with Tax Invoice and BAST date.
Undisputable invoice(s) has to be submitted and received by EID within 30 days after
GR date, unless determined otherwise in the agreement.
Vendor hereby waives the right to be paid if the vendor fails to submit such invoice(s)
within the above 30 days.
1.6 Currency
Invoice currency must be same as PO currency and EID only accept USD and EUR
for foreign currency.
PO for local vendor has to be issued in IDR.
1.7 Use reasonable font size for writing the invoice.
1.8 Invoice numbering

Maximal 15 character (including any punctuation mark).
2. Supporting Document
To avoid potential delays due to non-compliance invoices, the supporting documents need to
comply with EID standard as follows:
2.1 Invoice related to services and material must be sent along with:
2.1.1 Copy of the latest PO.
2.1.2 Copy of GR.
2.1.3 Original BAST (Acceptance Certificate) with authorized signature and vendor’s
company stamp and approved by EID Authorized Person (not required for
Down Payment Invoice)
2.1.4 Related tax documents (Faktur Pajak/tax invoice, SIUJK/LPJK), including DGT
for applicable overseas vendor.
Withholding tax 20% will be applied if there is no valid DGT (for tax treaty
countries) and for non-tax treaty countries.
2.2 Invoice related to resources must be sent along with:

2.2.1 Copy of the latest PO.
2.2.2 Copy of GR.
2.2.3 Original BAST (Acceptance Certificate) with authorized signature and vendor’s
company stamp and approved by EID Authorized Person.
2.2.4 Related tax documents (Faktur Pajak/tax invoice, SIUJK/LPJK), including DGT
for applicable overseas vendor.
Withholding tax 20% will be applied if there is no valid DGT (for tax treaty
countries) and for non-tax treaty countries.
For the certain projects in EID that have been approved to use electronic BAST (e-BAST),
vendor’s company stamp and manual signature of EID Authorized Person on BAST are no
longer required.
3. Submission
3.1 Sending Invoice

3.1.1 Directly to EID Mailroom
EID Mailroom staff will check the Invoices against transmittal sheet. Transmittal
sheet will be signed by EID Mailroom staff and return the copy of transmittal
sheet to vendor for their evidence.
3.1.2 Through mail/courier service

EID Mailroom staff will check the Invoices against transmittal sheet. Transmittal
sheet will be signed by EID Mailroom staff.
3.2 Address
Invoice is delivered directly to EID Mailroom, allocated in below address:
PT ERICSSON INDONESIA
Pondok Indah Office Tower I, 2nd floor,
Jalan Sultan Iskandar Muda V-TA
Jakarta 12310, INDONESIA
Attn: Accounts Payable (AP) Team
3.3 Time Submission

The time for invoice receiving is from 8 AM – 3 PM.
If the invoices are received after 3 PM, it will be considered received by Local AP team
on the next day and become a base line date for invoice payment due date.
3.4 Invoice Receipt Form (Transmittal Sheet)

When submitting the invoices to EID Mailroom, the vendor needs to submit a
transmittal sheet (Bukti Tanda Terima). It will be verified and signed by EID Mailroom
staff. This is to avoid any disputes, such as number of invoice being delivered &
received.
Vendor can use their own template for the transmittal sheet as long as the information
are clear and complete, otherwise please use standard template that can be found
agreement)
4. Payment Schedule
Payment run schedule is twice a week and executed on every Monday and Thursday
5. Query & Escalation
Query & Confirmation can be addressed by accessing Account Payable Web Page or phone
(local number) to get directly connected to Ericsson Purchase to Pay Services Support. The
Support team can be reached thru:
5.1 Self Service Portal - Ericsson Purchase To Pay Services Support

(http://www.ericsson.com/thecompany/sourcing/supplier-partner-resources/invoicing-
payments/sourcing-ssc)
Kindly send Statement of Account to enable us to reconcile your accounts and resolve
differences, if any. (Template can be found in Self Service Portal)
5.2 Phone - Dial + (62) 21 8082 9577

Business hours are from 8:00 AM to 4.30 PM (GMT+7), Monday to Friday
- Local call charge, not international call charge.
- Indonesian and English language.
Escalation Steps:
st
1) Raise ticket via Self Service Portal for 1 escalation.
nd
2) Head of Sourcing for 2 escalation.
rd
3) CFO for 3 escalation, only for high level issue.
6. Update Vendor Information

Vendors are responsible for ensuring that information relating to the company such as
contact details, banking details, etc are correct and updated in EID database. Any changes
should be communicated to EID Sourcing team immediately.
Vendor can send updated information or any changes to respective Sourcing team by filling in
the Supplier Data Form.
EID is not responsible for late payment due to change in the bank account without prior
confirmation to EID Sourcing team.
7. Rejection
All Invoice(s) will be rejected if does not comply with Content Information and article 1 & 2,
and will be processed as follows:
- The confirmation of rejection will be done by local AP team within 3 working days
after the invoice is received by EID Mailroom.
- The vendor needs to pick up rejected invoice in EID Mailroom.
- For overseas vendor, the rejected invoice (s) will be sent by mail/courier (upon
request).

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Indonesia Invoicing Requirements

› Taxable Goods/Taxable Services being delivered:

› Serial Number: The serial number of taxable goods or services delivered

If necessary, Taxable Entrepreneur may add the number of units

1.3 Only original commercial invoice is accepted.

1.4 Tax Invoice

1.7 Use reasonable font size for writing the invoice.

1.8 Invoice numbering

2.2 Invoice related to resources must be sent along with:

3.1 Sending Invoice

3.1.2 Through mail/courier service

3.3 Time Submission

3.4 Invoice Receipt Form (Transmittal Sheet)

5.1 Self Service Portal - Ericsson Purchase To Pay Services Support

5.2 Phone - Dial + (62) 21 8082 9577

6. Update Vendor Information

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