System Update Information

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​The following new features were delivered with the new version of the e-Communications system on 11.02.2021. After any new deployment, please do not forget to clear the browser history and cache before your next login.

1​. The efficient process of reminders of comments on Planned band

The process to reply to reminders of comments on AP30/30A/30B from BR to affected Administrations became more efficient.
The updated system allows affected Administrations to send their comments to a notifying Administration with a copy to BR by replying to reminders.  ​

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 Fig.1 Reply only to notifying Administration and BR​

2. Showing the number of unread correspondence on Inbox tab

Users can see the number of unread incoming correspondence on Inbox tab is shown as below.​

Fi​g.2  Number of unread correspondences

3. Improved user management functionability

User management functionability under Users tab was improved and becomes more robust.

4. Advanced filtering/searching functions on Sent box and Inbox

The filtering and searching in Sent box and Inbox were upgraded. Users can filter by the following additional options:

- In Inbox:
   -  Multiple inputs can be chosen in the following queries:
      - Correspondence related to a specified satellite networks (satellite and/or Earth station)  
      - Correspondence related to a specified BR IFIC number.
      - Correspondence received by a specified Administration or by the Bureau (From)

- In Sent box:
   - New query, “Read history" is introduced:
      - Filtering options: (blank), "none of receiver read", "at least 1 of receiver has read", "all receiver has read"
   - New query, “Copy To" is introduced:
      - Correspondence copied to a specified Administration or to the Bureau

   - Multiple inputs can be chosen in the following queries:
      - Correspondence related to a specified satellite networks (satellite and/or Earth station)  
      - Correspondence related to a specified BR IFIC number.
      - Correspondence sent to a specified Administration or to the Bureau (To)

Fig. 3 Advanced filtering/searching functions (Sent box)

5. Blocking sending correspondence with no messages and no attachments

The system blocks sending such a correspondence and a warning popup shows as shown below if there are no messages and no attachments.

Fig. 4 The warning pop up

The table view became a default view when users log into e-Communications.
Users can change it, go to the Select layout drop-down list and select the Communication view layout. The system remebrs what view was chosen by the user and next time opens by default.

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Fig. 5 Table view (default)

​7. Other improvements

​The following new features were delivered with the new version of the e-Communications system on 13.03.2020.

1​. New indicator of Read status

A blue vertical line is shown at the left side of unread correspondence on Table and Communication views in "Inbox" as shown in Fig.1 and Fig. 2 below.

This blue line disappears when the correspondence has been read by the first user in the organization. The status of "Read" can be reverted to "Unread" and the blue line appears again when "Mark as unread" is selected through the top right button as shown in Fig.3. ​

2. New indicator of Handled status​

(Handled) status can be set for a correspondence when the user selects "​​​Mark as Handled" via the  button located on the top right corner of the detailed correspondence page. On the Table view of "Inbox", this status is displayed in the first column below the reference number as shown on Fig.1. A green small box  visualizes it in the correspondence list on Communication view (instead of used for Table view). The "Handled" indicator can be removed after selecting "Remove Handled" from the options displayed when the top right button () is clicked. See the Fig.3 below.

"Handled" does not mean a regulatory status and it is visible only inside your organization. It can be set or removed by any user of the organization according to your own rules of the internal process.

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Fig.1 Table view of Inbox​

       Fig.2 Communication view of Inbox                  Fig.3 Options to change the status               

3. Sharing correspondence by emails with unregistered persons

It is possible to share a correspondence and attached files with unregistered person(s) in e-Communications via email. 

Click on the "Export" button and select "To Email" as shown in Fig. 4, enter one or multiple email address(es) on the popup window (Fig.5). An email containing an abstract of the correspondence and its attachments (if any) will be sent from the system ([email protected]​) to the entered email address(es). 

Please note that it may take time until an email is delivered to the entered email address(es). 

        Fig.4 Export to email and PDF                       Fig. 5 Entering email address(es)

4. Export a correspondence as PDF​ 

Each correspondence can be exported and downloaded as a PDF file by selecting “To PDF" under the top right "Export" button (Fig. 4). This PDF file can be saved or printed. The exported PDF file includes the abstract of the correspondence such as information of sent/received date, "From", "To", subject and the message without attachments.​

5. Showing IFIC number and searching correspondence by IFIC number

The entered IFIC number in a correspondence is shown on Table view. The correspondence can be filtered by an IFIC number as shown in Fig.1 above. The search by an IFIC number is valid on both Table and Communication views. 

For many categories of comments, an IFIC number is required as mandatory when creating a correspondence. Users of e-Communications will recognize the mandatory fields by red asterisks displayed near the labels.​

6. New option to indicate "Request to BR to transfer"

New option to indicate "Request to BR to transfer" was added on a composing view as shown on Fig.6. When "Yes" is chosen, the user should enter in the dedicated field the Administration to which the Bureau should transfer created correspondence. 

Please note that «Yes» shall be chosen only when the user's Administration has difficulties to communicate directly with other Administrations, for example, due to diplomatic issues. ​

Fig. 6 Request to BR to transer

7. Automatic saving of a drafting correspondence

A draft of a correspondence is saved automatically in "Draft" box during creation.​

​8. ​Improvement of the performance on the system

The system performance was improved. A list of correspondence is faster reloaded when a user navigates between Inbox, Draft and Sent.

The results are displayed faster when a search by keywords, filtering or sorting are performed.

9. Other correction and modifications of layouts and wordings on the system ​

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Please see Release Notes (User Guides)​​​​ for more detailed information.

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