Status: This document is no longer maintained. Refer to the 2015 version, when I changed job within the MarComm team.

Coralie Mercier :: detail of attributions

Description of my attributions at W3C between January 1999 and January 2015.

Jan 2010 - Jan 2015: 100% Comm (Advisory Board, press clippings, Volunteer/Authorized Translations, Supporters, W3C Blog, micro-blogging, Incubator Activity Lead)
Jun 2009 - Dec 2009: 100% Comm (Advisory Board, press clippings, Volunteer/Authorized Translations, Supporters, AC/TP organisation, W3C Blog, micro-blogging)
Jun 2008 - Jun 2009: 20% mum, 80% Comm (Advisory Board, press clippings, AC/TP organisation)
Apr 2008 - Jun 2008: 100% Comm (Advisory Board, press clippings, Volunteer/Authorized Translations, Supporters, AC/TP organisation)
Nov 2007 - Apr 2008: 100% mum (maternity leave)
Aug 2007 - Nov 2007: 100% Comm (Advisory Board, press clippings, Volunteer/Authorized Translations, Supporters, AC/TP organisation)
Feb 2005 - Aug 2007: 50% Admin, 50% Comm (Advisory Board, press clippings, Supporters, AC/TP organisation)
Dec 2001- Jan 2007: W3C Europe administration manager
Jan 1999 - Dec 2001: W3C Europe administrative assistant

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Last updated: $Date: 2024/01/25 18:05:23 $ GMT

My attributions within W3C

Advisory Board (March 2005 -> April 2017)

Advisory Board scribe duties and meeting planning.
Setting up WBS forms (surveys, questionnaires, voting forms).
The AB holds monthly teleconferences and meets face-to-face 3 to 4 times per year.

W3C Press Clippings (February 2005 -> January 2015)

W3C press clippings

W3C Supporters Program (Dec 2005 -> Sep 2008, Jun 2009 -> January 2015)

Management of Supporter's applications.

W3C volunteer translations program (July 2006 -> May 2015)

Monitoring the public w3c-translators mailing-list
Point of contact for all volunteer translations.
Working with Ivan Herman who maintains the translations database.

W3C Authorized Translations (July 2006 -> May 2015)

Contact person for the W3C authorized translations.

W3C Global Meeting chair (April 2008 -> January 2015)

Prepare agenda
Secure scribe
Chair meeting
Check minutes produced are correct
Coordinate Project reviews

Positive Work Environment taskforce team contact / editor (March 2007 -> January 2015)

The taskforce develops principles and procedures aimed to ensure that W3C's working environment is positive, both personally and professionally.
Integration of the principles and procedures in the legal and procedural framework of the Consortium.
Seek advice from human resource professionals.
Monitor the W3C Member-visible mailing-list.

W3C Blog (December 2008 -> January 2015t), W3C micro-blogging (April 2009 -> January 2015)

Maintenance of the W3C Blog (create accounts, monitor comments, blog watch)
Management of W3C micro-blogging --identi.ca, twitter-- (micro-blogging, watch, facilitation)

Incubator Activity Lead (January 2010 -> May 2012, when Activity closed)

W3C point of contact for Incubator Groups.

History of what I used to do:

Office management (January 1999 -> July 2005)

dealing with office space, maintenance, parking, furnitures, stationary (host resources)
- parking, buy/replace furniture, etc.
- deal with floor plan in the building,
- go to logistics meeting, meet with architect, report to staff
- manage wishes from people, get consensus
managing staff shared resources ( lcd-projector, meeting room,etc.)
- track where it is, renew it, have it repaired
dealing with acquisition of stuff (sofa, post sign, coffee machine, etc.)
- decide what is needed, gather wishes, get consensus, etc.
dealing with office allocation (to engineers/students/visitors)
- organize allocation, find fair rules for assignment
- manage intern calendar vs. availibility
handling internships (dates, salary, papers, etc.)
organising local staff dinners/celebration
- propose that there is one
- check with the site manager

Handling short term guests (other W3C host staff, fellow, etc.), temporary staff (January 1999 -> September 2005)

Creation of the files of reception for trainees, guest professors, outside co-workers, etc.
Opening of user accounts
Request of badges (and renewal)
Follow-up when there is payment

Secretarial work (January 1999 -> September 2005)

Sending mails / parcels / express mail
Occasional European Commission copying report work
Posting
Filing
Transmission to the team of general information
Telephone
Fax
Orders of stationary/furniture (1 time / month )
Contact with the maintenance service for:
- Repairs (doors, windows, toilets, air-conditioners, etc.)
- Change of toner (printers, photocopier)
- Installation of hardware / desks / furniture
EC contracts processing/follow-up
Yearly medical appointments for ERCIM staff at Ametra
WAI Quicktips for Europe/Africa/Asia (Placing orders, + handling quicktips shipments)
Management of service invoices (DHL, Eurest, Hotels, restaurants, taxi driver)

Organisation of local meetings (f2f, workshops) ( January 1999 -> October 2005)

Logistic organisation (with creation / update of web pages if necessary)
- Booking room(s) (conference room, lunch room, room with network for guests)
- Requests for installations in the room (requests to semir or maintenance service)
  - Internet connections
  - Installation of lcd-projector or overhead projector
  - Particular lay-out of room (classroom, U, etc.)
- Requesting coffee breaks, meals
Relation by e-mail with the participants / organisers and follow-up
Booking of hotels to obtain rate groups
Booking hotel rooms for the participants
Creation of badges
Printing of indication posters
Organisation of social events (restaurant reservation, appointing coaches)
Follow-up of meeting (be present to settle the unforeseen problems, take care of small secretariat for the participants, booking taxis for the participants, cancellations of plane tickets / reschedule of flights for the participants, etc.)
Creation of mission files if W3C takes care of expenses (plane / accommodation / miscellaneous) of participants

Europe Administration manager (December 2001 -> January 2007)

managing and tracking travel + miscellaneous expenses budgets
handling issues such as
- missions
- travel + reimbursement policies
- prepare messages that require hierarchy signature
-> people can appeal to the site manager if in their disadvantage
subscribe to bunch of local host site "chefs" mailing lists
- relay stuff to staff as necessary
handling minor "exchange of services" with other hosts
manage Caroline's work
manage Alexandra's work

Management of the staff files (January 1999 -> September 2005)

Membership to fidelity programs of airlines
Update of particulars datas (banking account(s), addresses)
Update of the missions / leaves planning: Absence

Management of the business trips of the team W3C / ERCIM (January 1999 -> August 2007)

Booking plane tickets
Creation of the mission file
Management of mission files (follow-up of modifications)
Finalisation of mission files
Creation of mission files for guests (participants in meetings for whom W3C takes care of expenses, etc.)
- Obtaining of the necessary documents
- Booking of hotel occasionnally
- Booking taxis
Finalisation of guests mission files

Big meetings planning (January 2001 -> December 2009)

Organisation of large meetings such as the Advisory Committee meetings and Technical Plenary meetings in Europe.

Created Dec. 20 , 2001 by Coralie

Last update $Date: 2024/01/25 18:05:23 $ by $Author: coralie $