Microsoft Project

CADD CENTRE

PROJECT MANAGEMENT INSTITUTE

Its an management institute in
pensilvania (U.S.A.).
Started in 1969.
It developed standard and regulation
for project management.
It is conducting 12 certification
examinations

PMI Certifications

O PMI offers a comprehensive certification

program for project practitioners of all

education and skill levels.
O Currently consisting of five credentials, the
program demonstrates both your
commitment to the profession and your
expertise through certifying education,
experience and competency.
O Rigorously developed by project managers,
PMI certifications ensure that you and your
projects excel.

CERTIFICATION PROGRAM
O PMP

: Project Management Professional

O CAPM : Certified Associate in Project
Management
O PgMP : Program Management
Professional
O PMI-SP : PMI Scheduling Professional
O PMI-RMP : PMI Risk Management
Professional

Project Management Professional

O PMIs Project Management Professional (PMP)

credential is the most important industryrecognized certification for project managers.

O Globally recognized and demanded, the PMP
demonstrates that you have the experience,
education and competency to successfully
lead and direct projects.
O According to the PMI Salary Survey
Sixth Edition, a PMP increases your salary
up to 10% more than your non-credentialed
colleagues and peers

PMP
PMP Requirements
Requirements

O To apply for the PMP, you need to have either:

O A four-year degree (bachelors or the global

equivalent) and at least three years of project

management experience, with 4,500 hours leading
and directing projects and 35 hours of project
management education.
OR
O A secondary diploma (high school or the global
equivalent) with at least five years of project
management experience, with 7,500 hours leading
and directing projects and 35 hours of project
management education.

Certified Associate in Project

Management
O PMIs Certified Associate in Project Management

(CAPM) is a valuable entry-level certification

for project practitioners.
O Designed for those with less project experience,
the CAPM demonstrates your understanding of
the fundamental knowledge, terminology and
processes of effective project management.
O Whether youre new to project management,
changing careers, or already serving as a
subject matter expert on project teams, the
CAPM can get your career on the right path or
take it to the next level.

CAPM
CAPM Requirements
Requirements

O To apply for the CAPM, you need to have:

O A secondary diploma (high school or the

global equivalent)
AND
O At least 1,500 hours experience OR 23
hours of project management education.

Program Management Professional

O PMIs Program Management Professional (PgMP)

credential recognizes the advanced experience and

skill of program managers.
O Globally recognized and demanded, the PgMP
demonstrates your proven competency to oversee
multiple, related projects and their resources to
achieve strategic business goals.
O PgMP credential holders oversee the success of a
program, grouping related projects together to realize
organizational benefits not available if they were
managed separately.
O Its the perfect fit if you define projects, assign project
managers and oversee programs.

PgMP
PgMP Requirements
Requirements

O To apply for the PgMP, you need to have either:

O A four year degree (bachelors or the global

equivalent), with at least four years of project

management experience and four years of
program management experience.
OR
O A secondary diploma (high school or the global
equivalent), with at least four years of project
management experience and seven years of
program management experience.

PMI Scheduling Professional

O PMIs Scheduling Professional (PMI-SP)

credential is a response to the project

managements increasing growth,
complexity and diversity.
O Globally recognized and demanded, the PMISP fills the need for a specialist role in
project scheduling.
O It recognizes your unique expertise and
competence to develop and maintain project
schedules, while still possessing basic skills
in all areas of project management.

PMI-SP
PMI-SP Requirements
Requirements

O To apply for the PMI-SP, you need to have

either:
O A four-year degree (bachelors or the global
equivalent), with at least 3,500 hours of
project scheduling experience and 30 hours of
project scheduling education.
OR
O A secondary diploma (high school or the global
equivalent) with at least 5,000 hours of project
scheduling experience and 40 hours of project
scheduling education

PMI Risk Management

Professional
O PMIs Risk Management Professional (PMI-RMP)

credential is a response to project

managements increasing growth, complexity
and diversity.
O Globally recognized and demanded, the PMIRMP fills the need for a specialist role in project
risk management.
O It recognizes your unique expertise and
competency in assessing and identifying project
risks, mitigating threats and capitalizing on
opportunities, while still possessing basic skills
in all areas of project management.

PMI-RMP
PMI-RMP Requirements
Requirements

O To apply for the PMI-RMP, you need to have

either:
O A four-year degree (bachelors or the global
equivalent), with at least 3,000 hours of
project risk management experience and 30
hours of project risk management education.
OR
O A secondary diploma (high school or the
global equivalent) with at least 4,500 hours of
project risk management experience and 40
hours of project risk management education.

REP --Registered Education

Provider
OThese REP can issue PDU
O(Professional development

unit)

OCADD CENTRE is one of

REP

PROJECT
O A project is a job or task or work that

has a definite start and end time,

fixed budget and a specific outcome.
O Has a beginning and an end.
O Creates a unique product, services or
result.

or
O A group of activities with some constraints.
O Time Durations

Budget
O Scope Defined requirements
These are the forced restriction placed
on the project team
O Cost

If we are putting and clearing all

constraints we will get ----

QUALITY

O Example:
O 1. Building construction
O 2. Road construction
O 3. Software Development
O 4. Wedding ceremony
O 5. Moving office to a new

location

Project Management
O It is the application of knowledge, skills, tools &

techniques to project activities in order to

meet or exceed the stake holders needs &
expectations.
O Knowledge Through subjects and Experience.
O Skills - Leadership, Communication, Motivation,

Negotiation, Problem-solving.
O Tools & Techniques Machines and softwares.
Eg: Lathe, Excavator, AutoCAD, MSP etc.,

O Stake holders: People who are

directly and indirectly involved in the

project.
O Direct stakeholders: Project

engineers, Mason, helper.

O Indirect stakeholders: Investors,
sponsors, customers.

Project
Project Triangle
Triangle

TIM
E

RISK

COS
T

QUALIT
Y

SCOPE

Seven Skills of Project Manager

O Leadership Skill
O Motivation skill
O Negotiation skill
O Communication skill
O Problem solving skill
O Budgeting skill
O Organizing skill

Principles for managing

Projects

O Be realistic

O Plan effectively
O Manage relationship
O Manage expectations
O Acknowledge and accept uncertainty
O Expect and plan for change
O Consider the other work being performed
O Be objective
O Take situational approach
O Continuously improve

PMBOK
O Project Management body of knowledge
O It is a book issued by PMI describing all aspect of

O
O
O

management activities, knowledge, tools used to

manage a project, manage organizations and
peoples.
1st edition -- 1996
2nd edition -- 2000
3rd edition -- 2004
4th edition -- 2008
60% -- PMBOK
20% --case study
20% -- general management

PMBOK
O The Project Management Body of Knowledge

describes knowledge unique to the project

management field that overlaps other
management disciplines.
O The PMBOK describes :A. Nine Knowledge Areas.
B. Project Management Life Cycle.
C. Five project Management Process Groups

Project Management Knowledge

Areas
O Project Integration Management :- It is

concerned with coordinating all aspects of the

project plan and is highly interactive. It involves
identifying and defining all work of the project.
O Project Scope Management :- It is concerned
with defining all work of the project and only the
work the work needed to successfully meet the
project goals .
O Project Time Management :- It deals with
completing the project in a timely manner .
O Project Cost Management :- it establishes budget
and keeps watch over costs to ensure that the
project is within the approved budget.

O Project quality Management :- It insures that the

project meets the requirements that it was undertaken

to produce.
O Project Human Resource Management :-It involves
all aspect of people management and personal
interaction including leading, coaching, etc.
O Project Communications Management :- It is related
to general communication skill but they encompass
much more than an exchange of information.
O Project Risk Management :- It is concerned with
identifying, analyzing and planning for potential risks,
both positive and negative that may impact the project.
O Project Procurement Management :- It includes the
process involved in purchasing goods or services from
vendors, contractors and suppliers.

Project Life Cycle

O The project life cycle defines the phases that connect

the beginning of a project to its end.

It generally defines :-

What technical work has to be done in

each
phase?
When the deliverables are to be generated
in each phase and how each deliverable is
reviewed, verified and validated?
How to control and validated?
Who is involved in each phase?

Cost And Staffing

Level

.. Project life cycle ..

4
3

Initial
2 Phase
1
0

Start
1

Final
Phase

Intermediate
Phase

Time

Finis
7
h

Five Project Management Process Group

O The project management process

describes what you need to do to manage

the project.
O It includes :Initiating ---> Start of Cycle
Planning --->Plan
Executing--->Do
Monitoring and Controlling---> Check
and Act
Closing---> End of cycle

.. Initiation ..
O Identify the Project
O Assign EPS to Project
O Assign Project Manager to Project
O Set time constraints to project
O Set budget constraints to project

.. PLANNING ..
O Define the activities
O Define duration to the activities
O Assign relationship to the activities
O Assign resources to the activities
O Level the resources

.. EXECUTION ..
O Plans are put into action
O Distribution of information
O Developing the team
O Getting the proposals
O Selecting vendors
O Quality assurance
O Work results.

.. Monitoring And Controlling ..

O Compare the planned project with actual

project.
O Track and monitor project risks, updating
risk information and recommend
preventive action as needed.
O Maintain and provide information to
support status reporting, progress
measurement, and forecasting.
O Monitor the implementation of approved
changes.

.. Closing .
O Generate the reports
O Delivery of your project

Microsoft Office project

O Microsoft office project is used to assist

project managers to develop plans, assign

resources to task, track progress, manage
budget and analyze workloads.
O Server and Standalone version available
O Server
Microsoft Office Project Professional
Microsoft Project Server
Microsoft Project Portfolio Server
O Standalone
Microsoft Office Project Professional

Unique Features of MSP

O Create a well formed ms project schedule
O Assign resources to tasks
O Resource leveling skills and concepts
O Understand task types and the schedule

formula
O Analyze resource utilization
O Track progress using MSP
O Customize and format the MSP Views and look
and feel
O Baseline, update and track projects
O Generate reports and take status reports

Difference between MSP & Primavera

O Concept of MSP is DPM (Desktop Project

Management ) which is for handling only

one project at a time.
O P6 is EPM ( Enterprise Project Management)
which is for handling number of projects in
the organization.

O MSP is for Project Manager level.

O P6 is for Portfolio Manager, Program

Manager and Project Manager.

Duration
O In MSP, duration cannot be entered in

year.
O In P6, duration can be entered in year
also.
O We can find out the duration in any unit
at any time in P6.
O Sub unit of duration is also possible in P6.
O E.g. 1d 2h or 3w 3d

Location
O In P6 all the data will be saved in single

database whereas it is not in MSP.

O You can create only WBS in MSP.

O In P6 you can create OBS and WBS.

Currency

O No currency option in MSP.

O We can set the exchange rate and

based on that we can find out the

cost in different currency.

Resources

O Resources in MSP has been restricted

as 10 lakhs.
O It is unlimited in P6.

Roles

O Roles cannot be mentioned in MSP.

O It can be mentioned in P6 which will

be very much useful at the time of

assigning resources.

Baseline
O Only 11 baseline can be saved at a

time in MSP.
O 50 baselines can be saved at a time.

Comparison
O Projects cannot be compared in MSP.
O Can be compared in P6.

.. Practical ..

O Microsoft project Menu information

O Creating and assigning Calendar to

project
O Managing Activities.

.. Network Diagram ..
O The Network Diagram is a logic chart

showing all tasks and task dependencies,

the logical relationship between tasks.
A
D

B
C

O Is this network diagram correct ?

.. Network Diagram ..

0
DSOP

2
D A

5
D
A

3
D
A

correct
4
D
A

0
D
EOP

No Activity should be hanging

Each activity should have one Predecessor and Minimum
one successor.

Precedence Diagramming
Method(PDM)
O The PDM refers to a specific project

management technique in which the project

management team employs a schedule
network diagramming technique to graphically
represent known and preexisting schedule
activities via use of boxes.
O The nodes and box sharing logical relationship
are linked together via the use of a line
O The benefit of using PDM is that the project
management team can view all schedule
activities and their relationship to each other .

.. Types of PDM ..
O Finish to Start (FS)- current activity

must finish before successor activity

starts.
A
B

Commonly used
dependency in
PDM will be finish
to Start

O Start to Start (SS) Current activity

must start before successor activity starts

A

O Finish to Finish(FF)- Current Activity

must finish before successor activity

finishes.
A
B

O Start to Finish(SF)- Successor activity

finish depends on
when Current
Startactivity
to Finish
A
activity is rarely
starts.
B

used

.. PERT & CPM ..

PERT
O PERT- Program Evaluation Review Technique
O PERT is a network analysis technique using

three point estimates.

O PERT is used to estimate project duration
when there is a high degree of uncertainty
about the individual activity duration
estimates.
O PERT uses probabilistic time estimates based
on using optimistic, pessimistic and most
likely estimates of activity.

.. PERT Calculation ..
O PERT Formula for calculating estimates

= ( O + 4M + P ) /6
----> O- Optimistic

-----> P- Pessimistic
-----> M- Most Likely

.. CPM ..
O CPM-Critical Path Method
O CPM is a project network analysis technique

used to manage total project duration.

O A critical path for a project is the series of
activities that determines the earliest time
by which the project can be completed.
O A critical path can contain a series of tasks
or even a single task.
O The critical path is the longest path through
the network diagram and has the least
amount of slack or float.

CPM Variables
O Variables are:-

Early Start (ES)

Late Start (LS)
Early Finish (EF)
Late Finish (LF)
CPM uses two form of movement between the activity
1. Forward pass
2. Backward pass
Formula :ES = Max pred. of LS
LF = min succ. Of
EF
LS = ES + duration
EF = LF - duration
Condition if =
ES EF =0
LS LF
=0
Then Activity becomes critical

E
S
E
S

5D
SOP
ES LS
0
D

EF

LS

LF

E
S

LS

E
S
EF
E
E S

4D
EF
D

Critical
Path
Duration
Activity

7D
EF

EF LF

EF
E
S

LF
F

LS

EF

E
S

LF
D
LS

LF
LS

LS
6D

EF

LF

9D
11
D

LF
LS

0D
E
S
EF

LF

5D

EF

LS

LF

EOP
E LS
S

8D

LF

.. Gantt Chart ..
O Gantt chart provide a standard format for

displaying project schedule information by

listing project activities and their corresponding
start and finish dates in a calendar format.
O Symbols includes:-- A Black Diamond milestone or significant
event on a project. Has zero duration.
-- Thick Black Bars Summery tasks
-- Lighter Horizontal Bar Tasks
-- Arrows Dependencies between tasks.

Knowledge About Tools option

O E.g
O Views
O Insert
O Format
O Project

Etc.

CALANDER IN MS PROJECT
O Steps for calendar setting
1) Planning for calendar
2) Setting calendar
3) Assigning calendar to Gantt chart
4) Assigning calendar to Project
5) Additional setting

Calendars
O Calendars - Microsoft Project uses four types of calendars to determine

resource availability and how tasks themselves are scheduled:

O

Base calendar - A calendar used as a template on which the project

calendar, resource calendars, or task calendars are based. Three base
calendars are provided with Microsoft Project: Standard (8:00 A.M. to
5:00 P.M., with an hour off for lunch); 24-Hours; Night Shift

Project calendar The calendar used to designate the default work

schedule for all tasks in a project. Copy the base calendar that most
closely mirrors what you want, then customize the new calendar to
suit the projects needs.

Resource calendar - Microsoft Project creates individual resource

calendars based on the calendar specified for that resource within the
resource sheet. Typically this will be the project calendar. You can modify
the calendar to indicate nonworking time (such as vacations) by clicking
on the Working Time tab of the Resource Information dialog box.

O Task calendar - Tasks are scheduled based on the working times in the

project calendar. However, you can customize the working times if you
have tasks to be completed at different times, especially tasks that are
independent of resources, such as equipment that runs and completes
tasks throughout project non-working time.