POLICY GUIDELINES FOR STUDY ABROAD PROGRAMME

EVEN SEMESTER 2025

(In exercise of powers conferred under the provisions of section 7 (c) & 28(b) of the Amity University
Uttar Pradesh Act, 2005, Article 6.3 (b)( Viii) of First Statues and Clause 5 of First Ordinances, Amity
University Uttar Pradesh, with an objective to formulate a procedure for Study Abroad Programmes,
hereby notifies these Guidelines).

1.0 Short Title, Application and Commencement

1.1 These Guidelines may be called Amity University Uttar Pradesh (Study Abroad Programme)
Guidelines.
1.2 These Guidelines shall apply to all students of Amity University and its campuses.

2.0 Objective

2.1 The objective of these Guidelines is to formulate a procedure for Study Abroad Programmes.

3.0 Introduction

Study Abroad Programme (SAP) is important for global exposure of students of various disciplines.
SAP programme has been re-engineered to give an experiential learning platform to the students of
Amity on a global scale. The students will get hands-on experience of gaining knowledge of foreign
culture, industry and economic dynamics. It will provide the students with an opportunity to
interact with foreign faculty and carry out focused projects under their expert guidance.

3.1 SAP will be offered in two modes:

a) Inclusive SAP: Inclusive SAP will be offered in programmes where the academic fee includes
fee for one SAP.

b) Optional SAP: Optional SAP will be open to all programmes where students can opt for SAP
and pay fees for the same as per approved Model Framework.

3.2 The list of programmes* where Inclusive SAP was offered from Academic Session 2017-2018
onwards with distribution of percentage of students who will be permitted to avail opportunity for
inclusive SAP will be as below:-

1
# Programs Semester wise Percentage of students allowed to opt for Inclusive SAP
MBA
MBA (Business Analytics)
MBA (Finance) Sem 2 Sem 3 Sem 4
1
MBA (HR) 35-40% 35-40% 20-30%
MBA (International Business)
MBA (Marketing & Sales)
BBA
BBA (F&A)
BBA (IB)
BBA (FBE)
BBA (M&S)
BBA + MBA
Sem 3 Sem 4 Sem 5
2 (IB) – Dual
30-35% 30-35% 20-25%
BBA + MBA (Dual)

BBA + MBA (IB) Integrated

BBA + MBA Integrated

BBA + MBA (Dual)

B.Tech (Aeronautical Engg.)

B.Tech (Aerospace Engg.)

B.Tech (Aerospace Engg.) +

M.Tech. (Avionics) Dual Degree

B.Tech + M.Tech (Aerospace

Engineering) – Integrated

B.Tech (Automobile Engg.)

B.Tech (Avionics)

B.Tech (Bioinformatics)

B.Tech (Biotechnology) Sem 3 Sem 3 Sem 5 Sem 6 Sem7 Sem 8

3
25-30% 25-30% 20-25% 10-15% 5-10% 5-10%
B.Tech + M.Tech
(Biotechnology) Dual Degree

B.Tech (Civil Engg.)

B.Tech (Civil Engg.) + MBA

B.Tech (Computer Science &

Engg.)

B.Tech (Computer Science &

Engg.) + MBA

B.Tech (Electronics &

Communication Engg.)

2
B.Tech (Electronics &
Communication Engg.) + MBA

B.Tech (Electrical & Electronics

Engineering)

B.Tech (Electronics &

Instrumentation

B.Tech (Electronics &

Telecommunication

B.Tech (Food Technology)

B.Tech (Industrial Heavy

Machinery)

B.Tech (Information
Technology

B.Tech (Mechanical
Engineering

B.Tech (Mechanical
Engineering) + MBA

B.Tech( MAE) + MBA

B.Tech (Mechanical
Engineering) + M.Tech
(Automobile Engineering) Dual
Degree

B.Tech (Nanotechnology)

B.Tech + M.Tech
(Nanotechnology) Dual Degree

B.Tech (Nuclear Science &

Technology)

B.Tech+M.Tech. (Nuclear
Science & Technology) – Dual
Degree

B.Tech (Solar and Alternate

Energy)

3
*The programmes in which Inclusive SAP is offered may change as per the decision of AUUP.

3.3 According to the percentage of students as allocated above, students will go for inclusive SAP to
offered SAP campuses in one / more than one batches as per the dates specified in SAP calendar.

3.4 In case the percentage of students opting for SAP falls below the allocated percentage as mentioned
above, the percentage of the students opting for SAP in the next semester can be increased on pro-rata
basis with a similar percentage.

3.5 A separate section for SAP students will be created for completion of course syllabus at home campus
on a fast-track mode.

3.6 Students of programmes, where inclusive SAP has been offered, will avail the option of inclusive SAP
only in the defined semester as per allocated percentage. However, in case student wish to go for SAP
more than once, they can avail the opportunity as per the provision for SAP in the model framework of
their programme on payment basis.

3.7 Students will give their option for the semester in which they want to avail option of inclusive SAP right
in the beginning of the programme and it will be approved on first come first serve basis, based on
allocated percentage / numbers.

4.0 SAP Even Semester 2025 Locations

The SAP 2025– EVEN Semester will be conducted at the following locations:

Location Fee Inclusive Fee Non-Inclusive

London Yes YES
Singapore Yes YES
Dubai Yes YES
USA Yes YES
Australia Yes YES
France YES YES

Dates and Duration

SEMESTER COMMENCEMENT DATE END DATE

SAP EVEN SEMESTER 30 MAY 2025
2025 28 APRIL 2025

15th May 2025 15th JUNE 2025

SAP 2025 – Even
Semester (USA only)

4
5. SAP – Sample Itinerary / External Visits

• Special modules delivered by the industry experts and Leading foreign faculty
• Industry Visits
• Extensive Project Reports

• Excellent exposure, cross cultural orientation & sensitization on the foreign economies,
societies, do’s and don’ts etc.

• Familiarization with industry dynamics and trends on a global scale

• Any external visits to other Universities and trips outside the destinations where SAP is being
organized will only be taken with the written approval of the competent authority and will be
strictly optional.

• However, if a student opts for such trips, they will have to make their own transportation and/or
accommodation arrangements to reach the destination. Faculty members will not be making any
arrangement on behalf of Amity and hence no fee or subscription needs to be paid.

• Students are required to bear daily expenses towards their local travel and Amity will not be
responsible for their daily conveyance expenses.

5.1 Approximate Living Cost and Other Costs

• Approximate living costs for International Locations is Rs.2500 – Rs.3500 per day. These are
indicative costs only and would completely depend upon the lifestyle of the individual
students
• Apart from the living costs, the students would bear the costs of visa application, Insurance
(Travel and Medical) and flight tickets (to and fro) and any other miscellaneous cost

6.0 Academic Model, Curriculum, Evaluation and Examination

SAP Courses are offered in two models:

i. Credit Transfer Model

ii. Certificate Model

5.1 Credit Transfer Model

Credit Transfer Model will provide flexibility to the students to do part of courses related to their
respective programme as per model framework in SAP campus and get the credits transferred in same
semester.

a. The students will opt for SAP courses if the same is available in the model
framework forprogramme group.

b. The credit transfer of the SAP component to be kept as per model framework of a programme
and credit transfer policy of the university. The students may take upto 20% extra credits to the
prescribed credits for a semester, which will also be included in SGPA for the semester.

5
c. The List of SAP Courses (Campus-wise) will be available in the Master Academic Planning
Worksheet (APW) of a Programme.

6.1.1 Programme Structure & Course Curriculum

The programme Structure, Model and Syllabus finalized by respective Institutions/Domain

1. The SAP campus credits and Courses will be decided semester-wise before the commencement
of a semester and are included in Master Academic Planning Worksheet (MPW) of students as
per the model framework as under:

a. The compulsory /core courses of a programme and their credits are ideally not permitted
to be replaced by other courses studied and assessed during SAP.

b. SAP courses will be offered in lieu of Elective courses (OE/DE/SE), OABC, VAC and NTCC for
credit transfer. However, core courses/Allied courses may also be considered for SAP, if HoIs
wishes to offer.

c. Institution may offer some extra Credits courses for a semester as per Credit Transfer policy
of the University.

2. The list of SAP courses with credit units and syllabus will be proposed by HoIs semester-wise /
programme –wise and campus-wise at least three weeks before the commencement of a
semester.

3. The SAP students may be given a NTCC course , if required while in India and be guided by a
faculty for conduct of project during SAP, Assessment of same will be done by a board of faculty
on return

4. The credit units of the NTCC course should be as per Model framework. The credit of research
projectof SAP should not exceed 3 credits, if NTCC is not given in the model framework for a
particular semester of a programme.

5. Therefore, Course syllabus of Home campus courses will be completed on fast track for
SAPstudents.

6. SAP will be offered on a Campus if a minimum of 10-15 students will be enrolled in a SAP course.

7. HOIs will provide the list of students going for SAP, programme-wise/batch-wise for each SAP
campus at least three weeks prior to commencement of SAP.

8. HoI will provide the list of faculty who will be responsible for a course.

6
A briefing session for SAP will be conducted at domain/Institution level by IAD and
HOIs, beforestudents submit their APW.

Calendar for briefing session on SAP should be given for preparedness of Institution
andstudent.

6.2 Assessment & Examinations

The Continuous Assessment and ESE of courses will be done by respective HOME
Campuses andSAP campuses as per course curriculum.

HoIs will ensure coverage of the syllabus and continuous assessment are completed
for all thecourses of Home Campus before the last teaching date i.e.

The End Semester Examinations will be conducted before the students leave for SAP as per
theExamination activity calendar given below:

Proposed Calendar of Examination Activities for SAP is as under: -

S. No. Activity Dates

4th ,6th & 8th Semester 2nd Semester of all UG &
of all UG programmes, PG programmes
th
4 Semester of PG and
8th semester of
Integrated programmes
Finalization of SAP Common Courses:
1 18 Nov 2024
Management / Non-Management
Last Date for Uploading of SAP courses
2 4 Dec 2024 (Wed)
on Academic Planning Worksheet 25 Dec 2024 (Wed)
3 Approval of APWs of SAP Students 10-12-2024 (Tue) 30-12-2024 (Mon)
02-01-2025 (Thu) PG
4 Commencement of Even Semester Classes 11-12-2024 (Wed)
27-01-2025 (Mon) UG
Last date for late registration for SAP and
5 29 Feb 2025
re-setting of APWs on Amizone
Last date for Submission of Pre-
6 Examination Faculty Feedback by the As per proposed SAP activity calender
SAP Students
Remaining/Balance classes of SAP Group
7 students to be completed on Fast Track NA NA
Mode
Last date for Submission of On-line As per AUUP block As per proposed SAP
8
Examination Forms by the SAP students academic calender activity calender
Notification of Examination Schedule As per AUUP block As per proposed SAP
9 (Subject to the 100% approval of APWs academic calender activity calender
of SAP students)
Last date for GSSC Completion & As per AUUP block As per proposed SAP
10 Submission of Satisfactory Report on academic calender activity calender
Amizone
11-04-2025 (Friday)
Last Class of the Even Semester at Home As per AUUP block
11 (Classes to be conducted
Campus academic calender
on fast track mode)
S. No. Activity Dates
4th ,6th & 8th Semester 2nd Semester of all UG &
of all UG programmes, PG programmes
th
4 Semester of PG and
8th semester of
Integrated programmes
As per AUUP block 12-04-2025 (Saturday)
12 Blocking of Attendance of SAP Students academic calender
Last Date & Time for Approval of As per AUUP block 14-04-2025 (Monday)
13 Examination Forms of SAP Students by academic calender
HoIs.
Last Date & Time for Generation of As per AUUP block 15-04-2025 (Tuesday)
14
Admit Cards by Examination Department. academic calender
Last Date for Taking printout of Admit As per AUUP block 16-04-2025 (Wednesday)
15 Cards and distribution of Admit Cards to academic calender
SAP Students by the Institutions
As per AUUP block
16 Blocking of printing of Admit Cards 16-04-2025 (Wednesday)
academic calender
Commencement of Even Semester 07-04-2025 (Monday) to 17-04-2025 (Thursday) to
17
Examination (including Practical if any) 24-04-2025 (Thursday) 25-04-2025 (Friday)
18 SAP Commencement Date 28th April 2025 (Monday)
30th May 2025 (Friday)
19 SAP Completion Date
Submission of consolidated results by
20 13th June 2025 (Friday)
foreign campuses
Submission of consolidated results of all
21 the SAP students by the office of Gr. Vice 24th June 2025 (Tuesday)
Chancellor

Back Paper of SAP Students:

(i) SAP students having back paper(s) will be required to appear for the examination of their
backlogs after their return from SAP campuses.
(ii) Students will be permitted to write the back-paper examinations with valid Admit Card only
issued by the Examination Department before End Semester Examinations for SAP students. If
any student found without valid Admit Card or carrying photocopy/ scanned copy of the Admit
Card in the Examination Hall during the examination, will be considered as an act of
indiscipline and answer sheet of the student will be cancelled by the Examination Department.
In case of loss of Admit Card, rules for duplicate admit cards will be applicable.
(iii) The students need to meet the academic requirements (attendance, IA/CA & ESE) of
courses studied by them at home campus as per university norms. Attendance will be counted
till the last day of teaching for SAP students at Home Campus.
(iv) The Assessment (Continuous and ESE) of SAP courses will be completed by
respective SAP campuses as per course syllabus.
Fee

The following Fee structure is applicable for all domains across all Amity Universities &
Institutions

Students whose fee structure does Accommodation Cost for Students

not include One-time SAP Tuition Fee whose fee structure includes:
Onetime SAP Tuition Fee
(Non-Inclusive SAP)
(INCLUSIVE SAP)
Destination

LONDON (GBP) 3500 1500

SINGAPORE (SGD) 3900 2600

DUBAI (AED) 7790 3800

USA USD 5000 USD 4500

Rs 4,35,000/- Rs 3,91,500/-
AUSTRALIA Rs 3,00,000/- Rs 2,75,000/-

FRANCE Rs 3,30,000/- Rs 2,75,000/-

Amity will offer accommodation facilities at all the locations. However, Amity will not be able to
assist thosestudents who are choosing any other accommodation options at the destinations
mentioned above.
FEE PAYMENT INSTRUCTIONS

LONDON CAMPUS

1. Mode of Payment - Electronic Transfer Only

2. Payment to be made in favor of:
a. BENEFICIARY: AMITY GLOBAL EDUCATION LTD
b. ACCOUNT NO.: 21853864
c. BANK : HSBC BANK PLC 39, TOTTENHAM COURT ROAD, LONDON, WIT 2AR
d. SORT CODE: 40-07-07
e. IBAN: GB75MIDL400707 or GB75MIDL40070721853864
f. SWIFT CODE: MIDL GB 21 07Y

SINGAPORE

1. Mode of Payment - Electronic Transfer Only

2. Payment to be made in favor of:

a. BENEFICIARY: AMITY GLOBAL INSTITUTE PTE LTD
b. Account Number: 003-923926-2
c. Bank Name: DBS BANK LTD
d. Bank Code: 7171
e. Branch Code: 003
f. Swift Address: DBSSSGSG

DUBAI CAMPUS

1. Mode of Payment - Electronic Transfer Only

2. Payment to be made in favor of:

a. Account Name: Amity University
b. Account No. (AED): 101-43395514-01
c. IBAN No. (AED): AE040260001014339551401
d. Bank Name: Emirates NBD
e. Branch Address: Dubai Media City Branch
f. Swift Code: EBILAEAD

USA, FRANCE & AUSTRALIA

1. Mode of Payment – Demand Draft Only
2. Payment to be made in favor of: Amity University Uttar Pradesh
o For Outstation Campuses, the DD will be made in the name of respective
campuses and willbe deposited into the accounts department of the respective
campus

All bank charges both in India & overseas have to be borne by the students. The students are
advised togive institutions to bankers making remittance for charges mentioning “Remittance
be OURS”
Fee Refund Policy

• Any request for withdrawal must be submitted before 10 March 2025 with a written application to
their respective HOI. Such an application must be approved by their HoIs before further processing.

• Any student who won’t be able to go on SAP will henceforth be allowed to take the refund
of the fee paid to us, except for accommodation if it has already been booked. For France,
London and Australia, no refunds will be permitted after 15 March 2025. For USA,
Singapore, Dubai, no refund will be permitted after 10 April 2025.

• The fee of withdrawal cases will be refunded after deducting the processing
charges as applicable & decided by the competent authority.

• At the time of cancellation, if accommodation and academic fees are already paid
to the foreign partners, there will be no refund issued.

• No fees refund request will be entertained under any circumstances after the commencement of
the SAP Program.

• The Fee of indiscipline case will be forfeited.

• If the University withdraws to offer the SAP course for some reason, the fee of student
will be refunded.

• In case the program is deferred due to COVID-19 pandemic, the SAP fee paid by the student
will be automatically carried forward to the next semester. The student will be given an
opportunity to go on SAP in their next semester.

Application Process and Selection of the students

• Students apply for SAP to their respective HOI through their programme coordinator.

• Student’s APW will be approved by HoI on AMIZONE as per model framework.

• Student’s selection to be recommended by the Course Advisory Committee and approved by

HOI.

• A Faculty coordinator/s will be designated by HoI/Domain Head (selected from the

respective Institutes/group of institutions of a domain from where students for SAP
have been approved), who will accompany the students to each SAP campus/es and
who will also deliver the assigned course(s) & will monitor the student progress. HoI will
submit a proposal to the Group Vice Chancellor for consideration and necessary
approval from Chancellor. The faculty coordinator from an institution will depend upon
the number of students opted for SAP campus and the courses which are assigned for
teaching at SAP campus/es.

• List of the students who are going for SAP will be forwarded to following:

• Vice Chancellor for necessary approval for Credit Transfer along

with CourseMapping.
• COE for examination planning
• IAD and Office of Amity Group Vice Chancellor for information, further
processing and necessary action for facilitating visa and other logistics
arrangements and coordinationwith SAP campuses.

• IAD will assist the HoIs / HODs, Students and faculty in Visa Application process,
logistics arrangement and other itineraries.
8.1 Documents Required for SAP Application

The students have to upload the following forms on their Amizone (SAP-Upload Documents)
and also submit to their respective Programme Coordinator/Programme Leader: -

1. SAP Application Form (Annexure A) for Singapore, Dubai, Australia, France Canada
& USA

2. Indemnity Bond on a Rs.100/- stamp paper, notarized and signed by

their parents.(Annexure B). To be filled by students opting for Amity
Accommodation

3. In-case the student is opting for own accommodation then he must submit the
IndemnityBond on a Rs.100/- stamp paper, notarized and signed by their
parents.
(Annexure C)

4. Undertaking on a Rs.10/- stamp paper, notarized and signed by themselves.

(Annexure D)

5. SAP London Application form– for SAP London only (Annexure E)

6. Travel & Medical Insurance

7. Bonafide Letter (to be issued by respective institute)

8. Passport copy

9. Fee Receipt

10. Sponsorship Letter

11. Aadhar Card

12. PAN Card (of the person who paid SAP Fees)

8.2 General Guidelines for Students

1. The students must adhere to the highest standards of conduct

stipulated by theUniversity.

2. The students must be actively engaged in making their classroom sessions

interactive learning.
3. When going for industry visits, showcasing themselves as brand Amity
and leave alasting impression.

4. Any case of indiscipline will result in terminating the SAP for a student
immediatelyand the student will be sent back to home campus.

5. The students must report back to their home campus by the due date. Any
extension beyondSAP dates will be given by University HQ on
recommendations of HOI.

9 Policy for Withdrawal due to Visa Refusal/Non-completion of SAP courses abroad/ family,
medical or any other exigency:

If student’s Withdrawal Application from SAP is received: -

a) Before Blocking of Attendance for SAP:

i) The student will be given a choice of an alternate foreign location, if his/ her
visa has beenrejected. However, this may not be compulsory. For France and
Australia, no refunds will be permitted after 20 March 2025

ii) The student will then need to pay the fee for the new chosen destination and the old fee
paid will be refunded separately as per the rules defined above. Any accommodation fee
paid by the student may only be refunded if Amity is able to get a refund for the same.
iii) If a student is not interested in availing the option of an alternate foreign location, case
will be examined and recommended for withdrawal from SAP by HoI with justifiable
reasons for approval of competent authority.

iv) The APW of the student will be reset to regular non-SAP.

v) Students will not be permitted to write examination of home campus courses with SAP group.

vi) Internal Assessment for home campus courses in lieu of SAP to be completed within
the samesemester.

vii) Permission for appearing in examination of home campus courses in lieu of SAP courses will
be specially considered during ‘I’ Category Examinations for students who stand
“DE”. To avail the permission, detailed attendance of the student for each course will
be examined by the HoI and put for approval of the competent authority. The maximum
permissible grade will be “B+”.

viii) Amity acknowledges the fact that visa refusal is not under the control of the
student; hence we may allow the waiver of B+ cap for a student whose visa is
refused. This may be applicable for any unforeseen / exceptional circumstance,
the efficacy of which may be decided by appointing a suitable committee as per
University norms.

b) Not able to go for SAP after appearing in the examination of Home Campus courses
with the SAPgroup or Return from SAP without completing the requirement due to
unforeseen circumstances

i) Student will apply to HoI for withdrawal from SAP.

ii) The case will be examined and recommended for withdrawal by HoI with
justifiable reasons forapproval of competent authority.

iii) The APW of the student will be reset to regular non-SAP.

iv) Examinations of the courses for which the student has appeared with the SAP
group, will beconsidered valid.

v) Internal Assessment for home campus courses in lieu of SAP to be completed within
the samesemester.
vi) Attendance of home campus courses in lieu of SAP courses to be examined.
vii) Permission for appearing in examination of home campus courses in lieu of SAP courses
will be specially considered during ‘I’ Category Examinations for students who stand
“DE”. To avail the permission, detail attendance of the student for each course will be
examined by the HoI and put for approval of the competent authority. Maximum
permissible grade will be “B+”.
Annexure A

Institution:-

Campus opted for the Study Abroad Programme

Preference 1st Preference 2nd

Name: Enrolment No:

Programme: Batch: Semester:

Mobile: Email:

Aadhar Number: ______________________________ PAN Number: __________________________

Academic Performance:-

Semester SGPA CGPA No. of Back papers

Write a short note on how you stand to benefit from this Study Abroad Programme?

Passport Details (please attach photocopy).

Passport No:- Date of Issue: Valid upto :

Place of issue: Issued by:

Parents Details:
Father’s Name: Occupation: Organization:
Designation: Mobile No: Email:

Mother’s Name: Occupation: Organization:

Designation: Mobile No: Email:

Any previous Medical History:

Financial Details:
How are you going to fund your SAP trip:

Family Income:
Contact Details:
Residential Address:
Mobile
No:
Email Id:
Emergency ContactDetails: Mobile:

Undertaking:

All the information given above is true to the best of my knowledge and belief and I have submitted the
undertaking for Study Abroad Programme in prescribed format of the Amity University.

Date: ………………….. Signature: …………………..

Recommendation of Programme Coordinator/Programme Leader:

Signature: …………………..
Name:
Designation:
Date: ………….. Contact No:

Approval by Head of Institution:

Signature: …..………………..
Date: ………… Name:
Annexure B
INDEMNITY BOND

I am the father/natural guardian of Mr./Ms. , r/o

, aged about years, who is studying at

(Institute’s Name) in its Programme bearing enrolment no.

, is now proceeding to ......................................................................... as a part of Study Abroad Programme

(SAP) Even Semester 2025.

I have understood that Amity and ............................................ (Visiting Institution for SAP) have made the necessary

arrangement for the conduct of said program. I have gone through the rules and regulations prescribed by the

Amity and .......................................... to be followed by the students, while on an outstation tour, which I have

found very appropriate, and the same has also been read and understood by my son/daughter who has also

executed an undertaking for the same. I have fully understood that my son/daughter is going entirely at his/her

own accord and Amity and ................. .................. (Visiting Institution for SAP) shall not be responsible for his/her

own actions and deeds during their stay in ............................................. (Place of visit)

I hereby promise to keep indemnified and harmless the Amity and.................................... (Visiting Institution for

SAP), its Parents body, their Employees /officials, from every type of loss(s) or damage(s) which may arise out from

the action or inaction of my son/daughter, during the said tours, and also from any claim arising from those action

or inaction of my son/daughter.

Signature of the Indemnifier

Name of the Indemnifier

1. Signature of Witness: 2. Signature of Witness:

Name: Name:

Date: Date:

Address: Address:
Annexure C (for students who opt for Own Accommodation)

INDEMNITY BOND

I am the father/natural guardian of Mr./Ms. , r/o

, aged about years, who is studying at
(Institute’s Name) in its Programme bearing enrolment no.
, is now proceeding to................................................ as a part of Study Abroad Programme (SAP) Even
Semester 2025.
We have made necessary arrangements for the accommodation of our ward on our own at
………………………………………………………………….
I have understood that Amity and ............................................ (Visiting Institution for SAP) have made the necessary
arrangement for the conduct of said program. I have gone through the rules and regulations prescribed by the
Amity and .......................................... to be followed by the students, while on an outstation tour, which I
have found very appropriate, and the same has also been read and understood by my son/daughter who
has also executed an undertaking for the same. I have fully understood that my son/daughter is going
entirely at his/her own accord and Amity and ...... (Visiting Institution for SAP) shall not be responsible
for his/her
own actions and deeds during their stay in ............................................. (Place of visit)
I hereby promise to keep indemnified and harmless the Amity and.................................... (Visiting Institution for
SAP), its Parents body, their Employees /officials, from every type of loss(s) or damage(s) which may arise
out from the action or inaction of my son/daughter, during the said tours, and also from any claim arising
from those action or inaction of my son/daughter.

Signature of the Indemnifier

Name of the Indemnifier

1. Signature of Witness: 2. Signature of Witness:

Name: Name:

Date: Date:

Address: Address:
Annexure D
UNDERTAKING

I , s/d/o r/o
aged about yrs, is studying at
(Institution’s Name) in its Programme bearing
enrolment no , and now proceeding to (Visiting
Institution for SAP), for `Study Abroad Programme (SAP) Even Semester 2025 from ………………till .............

I have taken the necessary permission/concurrence from my Parents/Guardian, for my travel to this
study abroad programme.

I hereby undertake that:

1. I shall follow the rules and regulations as laid by Amity &

(Visiting Institution for SAP) for the Study Abroad Programme (SAP) 2025 which have
been clearly read and understood by me.
2. I shall not break any of the rules & regulations and also the laws of the Country where I am
proceeding.
3. I shall not indulge in any unlawful activity and any activity other than my duties & obligations.
4. I shall not do anything which may cause any injury or damage to me or to any other person.
5. I shall keep my visa papers with full security & always ready.
6. I shall observe strict discipline and follow the instructions of my Teachers/Professors/Attendants
and other authorities during my stay at …………………………..
7. I shall not do anything while undergoing the said tour at (place of visit), which may
bring disrepute to Amity & (Visiting Institution for SAP), its officials, or
prejudice the relations between Amity and the participating institutions.
8. I will make the complete payment as laid down by Amity & Visiting Institution
for SAP) for the said Programme.

9. I have taken the necessary Insurance Policy, and Amity & (Visiting
Institution for SAP) has no liability whatsoever, to bear, in case any mishap / mishappening
occurs to me.
10. I shall in no case leave …………………..(place of stay) during my stay for this Study Abroad Program
and would proceed straight back to India post completion. In case due to extreme circumstances
I need to leave .................... (Place of stay)., I understand that I would need the written permission
of Director, Amity ....................................

11. I also understand that in case I am found guilty of any unlawful activity or breaking the rules
mentioned above or otherwise, I shall be liable to be deported back to India and Amity &
…………………………................ (Visiting Institution for SAP) shall not be liable for any financial
claims/refunds.

12. I am responsible for my visa documentation and shall not hold Amity &
(Visiting Institution for SAP) responsible for Visa Rejection.

13. I would make the complete payment towards any loss or damage caused by me to the Institute’s
property or the Arrangements made during my stay at ............................................ (Place of stay).

(Signature of the Student) (Signature of the Witness)

Name: Name:

Address: Address:

Date: Date:
Annexure E

Study Abroad/Exchange Application Form 2025

In order for your application to be processed, we must have a fully completed Application Form
and all supporting documents.
Supporting documents required are:
Full copy of the passport
Bank Statement
Enrolment letter from current institute
Study Programme

Year of entry:

Period of Study

Odd Semester (November to December)

Even Semester (April to May)

Summer Semester (June)

Study Programme

NAME (MUST BE AS IN PASSPORT):

Last Name: First Name: Middle Name(s):

Male Female

Date of Birth: (Day/Month/Year)

Country of Citizenship (as in passport): Passport Number:

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Passport Issue date: (DD/MM/YY)
Passport Expiry Date: (DD/MM/YY)

Permanent/Home Mailing Address:

Home number/Street: Town/City:

State/Province: Postal/Zip Code: Country:
Telephone (Inc country code):
Mobile:
Email:
Alternative email:

Home University:
Current Year of Study:

Contact Details of your Next of Kin

Title: Full Name:

Email:
Address:
Home number/Street: Town/City:
State/Province: Postal/Zip Code: Country:
Telephone (Inc country code):

Disability/Learning Difference Information

Amity University [In] London welcomes students with disabilities and strongly encourages you to disclose
any disability or medical condition which may impact your studies. Declaring disability will not affect the
academic decision about your application but will help us put any individual arrangements or facilities in
place for the start of your study abroad programme.

Please tick at least one of the following:

No known disabilities

Specific Learning disability e.g. Dyslexia

Blind/partially sighted

Deaf/hearing impairment

Wheelchair user/mobility difficulty

Mental health difficulties

Unseen disability e.g. Diabetes, Epilepsy, Asthma

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Autistic spectrum disorder/Asperger’s Syndrome

Disability not otherwise listed, please explain below

Please indicate any additional support you may require

Competence in English Language

Is English your first language Yes Yes No

Are you currently being taught in English? Yes No

Personal Statement

Please tell us a bit about yourself, including your reasons for choosing to study abroad at
Amity University [In] London permission (please limit to 300 words):

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Have you ever studied in the UK before? If yes, where did you study, how long did you
study for and what programme did you study? What type of visa did you have for your studies?

Declarations

I give Amity University [In] London permission to contact 3rd parties

(e.g. parents, guardians or home institution).

Yes, I give consent to contact 3rd parties

No, I do not give consent to contact 3rd parties

Do you have any criminal convictions? Yes No

(If yes, you will be contacted confidentially for further information and to determine
your eligibility to attend Amity University [In] London permission.)

I undertake that I will return to my home country with ODD days of the end of the course at
Amity specified in my invitation letter.

I agree to provide a copy of my exit stamp obtained when leaving the UK to Amity within
even days of returning home. I understand that my certificate and transcript will not be
provided until I send the exit stamp to Amity University [IN] London.

I confirm that the above information is correct and complete and all supporting documents
are correct and authentic. If you are submitting this form electronically, please type your
name or enter your electronic signature below. In doing so, you confirm that the above
statement is correct, as if the document has been signed and dated by hand.

SIGNED:

DATE:

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ANNEXURE F:
BANK LETTER FORMAT (To be issued in Institute’s letterhead and signed by HoI/HoD)

XX-XX-2024

TO WHOMSOEVER IT MAY CONCERN

This is to certify that STUDENT NAME, ENROLLMENT NO. is a bona-fide student of COURSE NAME
of XXXX-XXXX batch at INSTITUTION NAME, Amity University Uttar Pradesh, Noida.

He/She is going for Amity University’s Study Abroad Program to gain global exposure at SAP
DESTINATION NAME from 28th April – 30th May 2025.

The purpose of the letter is to allow him/her to remit the appropriate fee of FEE AMOUNT for the
aforesaid Programme.
You are requested to do the needful.
Thank You!

Yours Sincerely,

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ANNEXURE G
SAMPLE BONAFIDE LETTER

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ANNEXURE H:
SPONSOR LETTER FORMAT (To be issued by Father/Mother on 100 Rs Stamp Paper)

SPONSOR LETTER

I, ………………………certify that my ward ………………………… studying in ………………., Enrollment No

……………….. from Institution Name Amity University Uttar Pradesh is going for Study Abroad
Programme for 5 weeks from 28th April – 30th May 2025 to Amity University [In] London.

I certify that he/ She is ready to go abroad from Amity University Uttar Pradesh. I have funded all
the expenses and tuition fees from our own account and will bear all the expenses during his/her
stay in ……………………….. He/she will not be involved in any illegal activity over there.

Date:

Place:

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