2023-2024

PARENT-STUDENT
HANDBOOK

The Hawthorne Christian Academy Committee, which serves as the School Board, reserves the right to
change any policy or procedure at any time at its sole discretion after reasonable notice to the constituents.

Hawthorne Christian Academy admits students of any race, color, national and ethnic origin to all the rights,
privileges, programs, and activities generally accorded or made available to the students at the Academy.
It does not discriminate on the basis of race, color, national and ethnic origin in the administration of its
educational policies, admissions policies, scholarship and tuition aid programs, athletic and other
school-administered programs.
Hawthorne Christian Academy Leadership 6
Academy Committee 6
Academy Administration & Leadership 6
Academy Staff 6

General Information 7
History 7
Doctrinal Statement 7
Biblical Morality Policy 8
Philosophy 8
Mission Statement 9
Vision Statement 10
Portrait of a Graduate 10
Spiritual Life 11
Affiliation and Accreditation 11
Organizational Structure 11
Parent Organizations 12

Student Activities 13
Upper School Athletics 14
Student Ambassador Program 16
Student Council 16
High School Clubs 17
Competitions 17
Yearbook 17

General Policies 18
Academic Programs 19
Testing 19
Homeroom 19
Chapel 20
Version of the Bible 20
Library/Media Center 20
Holiday Practices 20
Biblical Principles for Resolving Differences 21

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Attendance Policies 23
Lateness Policy 24
Sign In/Sign Out 25
Participation in Extracurricular Activities and Lateness/Absences 25
Vacations 26
Unauthorized Absences 26

Standards of Conduct 27
Standards of Conduct Rationale and Policy 27
Academic Integrity 29
Acceptable Use of Technology Policy 30
Cell Phones and Other Electronic Devices 30
Harassment Policy 31
Threats, Acts of Violence and Weapons 32
Vandalism or Property Damage 33
Lockers/Valuables 33
Litter 33
Food/Gum 33
Dress Code 34

Health and Wellness 37

Medical Information 37
Physical Examinations 39
Food Allergies 39
Accidents 42

Safety and Security 43

Emergency Drills 43
Abuse Reporting 43
Campus Hours 43
Emergency School Closing and Delayed Openings 44
Campus Speed Limit and Parking 44
Arrival and Dismissal Procedures 44
Closed Campus 47
Visitors 47
Messages & Deliveries 47

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Lost and Found 47
Announcements of Church Functions 47

Enrollment Information 48
Admissions 48
Financial Information 48

Lower School 52
Preschool 53
Grades K-5 53
Homework 55
Assessments 55
Lower School Parent-Teacher Conferences 55
Lower School Report Cards 55
Grade Scale 56
Honor Roll 57
Awards 58
GATES (Going Above the Educational Standards) 58
Instrumental Program 58
Competitions 58
Field Trips 59
Makeup Work Policy Lower School 59
Food Allergies 59
Recess 59
Before School Care 60
After School Care 60

Middle School 61
Program of Study 62
Homework Policy 63
Makeup Work Policy 63
Report Cards 65
Academic Honor Rolls 66
Academic Probation 66
Christian Service Program 67
Promotion Policies 67

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Standardized Testing 67
Awards 68
After School Study Center 70

High School 71
Course Offerings 72
Drop/Add Procedure for Courses 73
Homework Policy 73
Makeup Work Policy 74
Report Cards 75
Academic Honor Rolls 77
Academic Probation 77
Promotion Policies 78
Christian Service Program 78
Graduation Requirements 79
Awards 79
Standardized Testing 82
Junior/Senior Driving Privileges 82

Bell Schedules 83
Regular Bell Schedule 84
Chapel Day Bell Schedule 84
Alternate Bell Schedules 85

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Hawthorne Christian Academy Leadership
Academy Committee
Member Role Member Role
Michael Jefferson Chairperson Chris Cilderman Member
Eli Slavin Vice Chairperson Tanya Fuller Member
Lucas Fragoso Treasurer Grace How Member
Regina Pelaschier Recording Secretary

Academy Administration & Leadership

Position Member
Head of School & Director of Advancement Todd R. Mitchell
Lower School Principal Marcia Rainey
Upper School Principal Jennifer Eelman
Director of Athletics Tyler Van Dyk
Director of Enrollment & Marketing Tina Tatum
Director of Guidance Services Deborah Fucci
Director of Technology & Virtual Instruction Ken Burres

Academy Staff
Staff Position Ext.
Yvonne Atepke Bookkeeper 367
Isabel Davis Receptionist/Administrative Assistant 241
Elainie Gonzalez Lower School Administrative Assistant 326
Debbie Grant Executive Administrative Assistant 271
Ingrid Nawyn Upper School Administrative Assistant 246
Lourdes Soto Executive Assistant to the Head of School 223
Gloria Van Dyk School Nurse 462
Becky Vanderbeck Enrollment & Marketing Assistant 227

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General Information
History
Under the guidance of God and upon the recommendation of the Church Board, the congregation of
Hawthorne Gospel Church voted in March of 1980 to begin Hawthorne Christian Academy in September of
1981. Grades K-7 were offered in the fall of 1981 with 72 in attendance. Grade 8 was added the following year.

In March of 1984 the congregation approved the starting of grade 9 in September of 1985, with a new grade
to be added each year. In June of 1989, the Academy graduated its first senior class. It was projected that a
second section would be added to each grade until 1998 when all grade levels would have double sections.
In God’s timing and with His tremendous blessing, this took place six years sooner than anticipated, in 1992.
In 1996, the Association of Christian Schools International and the Middle States Association granted
school-wide accreditation. Thus, the Lord raised up another ministry of Hawthorne Gospel Church.

Since its inception, the Academy has continued to grow, with the pursuit of excellence in Christian education
being the goal of the Academy. Curriculum and extracurricular offerings have been added commensurate
with numerical growth.

The objectives and practices of the Academy, which as they are implemented make it distinctively
Christian, are set forth on the following pages.

Doctrinal Statement
1. We believe in the verbal inspiration of all the Scriptures of both the Old and New Testaments, and that
they are the final authority in faith and life.
2. We believe in one God, eternally existing in three persons: Father, Son, and Holy Spirit.
3. We believe in the virgin birth of Christ, and that He is true God and true man.
4. We believe that the Lord Jesus Christ died for our sins, and that with His shed blood He obtained for us
an eternal redemption.
5. We believe in the resurrection of the crucified body of our Lord, in His ascension into Heaven, and in His
present life as our High Priest and Advocate.
6. We believe in the personal, premillennial, imminent return of our Lord Jesus Christ.
7. We believe in the total depravity of all mankind, and in the necessity of regeneration.
8. We believe that salvation is the free gift of God, entirely apart from works, and is possessed by all who
have by faith received the Lord Jesus Christ as their personal Savior.
9. We believe that the Holy Spirit is a divine Person and that He indwells all believers.
10. We believe in the bodily resurrection of the just and unjust, the everlasting blessedness of the saved, and
the everlasting punishment of the lost.

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Biblical Morality Policy
The biblical and philosophical goal of HCA is to develop students into mature, Christ-like individuals who will
be able to exhibit a Christ-like life. Of necessity, this involves the school’s understanding and belief of what
qualities or characteristics exemplify a Christ-like life. Although parents may personally believe differently,
while enrolled at HCA, all students are expected to exhibit the qualities of a Christ-like life espoused and
taught by the school and to refrain from certain activities and behavior. The school’s biblical role is to work
in conjunction with the home and the church to mold students to be Christ-like. The school reserves the
right, within its sole discretion, to refuse admission of an applicant or to discontinue enrollment of a student
if the atmosphere or conduct within a particular home, or if the activities of the student, are counter to, or in
opposition of, the biblical lifestyle the school teaches. This includes, but is not necessarily limited to,
participating in, supporting, or condoning sexual immorality, homosexual activity, or bisexual activity;
promoting such activities; or being unable to support the moral principles of the school. As a parent or
student, acceptance of admission means that one has read the school’s Biblical Morality Policy and agrees
to abide by it. (See Leviticus 20:13, Genesis 1:26-27, Ephesians 4:17-5:7, Romans 1:18-32)

Philosophy
One’s philosophy is, in its simplest terms, what one believes. Therefore, the school’s Statement of Philosophy
expresses what the school believes with respect to education and to its role as an educational enterprise.
While the basic function of the Academy will not change because it is rooted in a Biblical philosophy of life
and education, the methods of achieving the objectives of the school may vary. These methods must be
continually studied by the school faculty and Academy Committee for new implications and new means of
implementation. The priorities placed on implementation will vary with administrative assessment of
current needs and with the changing emphasis of society. Care, therefore, must be taken that the
philosophy is Scripturally derived and that the objectives properly proceed from it.
The educational philosophy of Hawthorne Christian Academy is consistent with that of the Hawthorne
Gospel Church and is based on a God-centered view of truth and man as presented in the Bible.
Since God created and sustains all things through His Son Jesus Christ, the universe and all living things are
dynamically related to God and have the purpose of glorifying Him1. This is pointedly true of man, who is
made in God’s image, different in kind from all other creatures with the unique capacity to know and to
respond to God personally and voluntarily2. Because man is a sinner by nature and choice, he cannot, in this
condition, know or honor God in his life3. He can do this only by being born again through receiving Jesus
Christ as Savior and Lord4 and thus be enabled to do God’s will, which is the ultimate purpose of his life5. The
entire process of education is seen as a means used by the Holy Spirit to bring students into fellowship with
God, to develop Christian minds in them, and to train them in godly living so that they can fulfill God’s
purpose for their lives6.
The students must be taught the Bible so that they may understand God as well as their own natures and
roles as individuals in God’s image. They must be developed and related to God as a whole person
spiritually, intellectually, emotionally, physically, and socially. Through the totality of HCA’s curricular
offerings, students need to learn to see all truth as God’s truth and to integrate it with, and interpret it by,
God’s Word and to relate it to their surrounding world. They must learn to live and work with others at home,
in the church, in the school, and in a changing secular society. They must interact with and be taught by
parent and teacher models who are themselves born again and have this perspective on life7.

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The authority for such an education comes both from God’s command that children be taught to love God
and place Him first in their lives, and from the fact that parents are responsible for the total education and
training of their children. At the parents’ request, the Christian school, along with the church, becomes a
partner in this education8.

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Colossians 1:6 “For by Him all things were created: things in heaven and on earth, visible and invisible, whether thrones or powers or
rulers or authorities; all things were created by Him and for Him.”
2
Genesis 1:26-27 “Then God said, “Let us make man in our image, in our likeness, and let them rule over the fish of the sea and the
birds of the air, over the livestock, over all the earth, and over all the creatures that move along the ground. So God created man in
his own image, in the image of God he created him; male and female he created them.”
3
Romans 3:23 “For all have sinned and fall short of the glory of God.”
Psalm 51:5 “Surely I was sinful at birth, sinful from the time my mother conceived me.”
4
I Peter 1:23 “For you have been born again, not of perishable seed, but of imperishable, through the living and enduring Word of God."
John 3:7 “You should not be surprised at my saying, you must be born again.”
5
Philippians 2:13 “For it is God who works in you to will and to act according to his good purpose.”
Philippians 3:14 “I press on toward the goal to win the prize for which God has called me heavenward in Christ Jesus.”
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Romans 12:1-2 “Therefore, I urge you, brothers, in view of God’s mercy, to offer your bodies as living sacrifices, holy and pleasing to
God—this is your spiritual act of worship. So do not conform any longer to the pattern of this world, but be transformed by the
renewing of your mind. Then you will be able to test and approve what God’s will is—his good, pleasing and perfect will.”;
II Timothy 2:15 “Do your best to present yourself to God as one approved, a workman who correctly handles the word of truth.”
7
Luke 2:52 “And Jesus grew in wisdom and stature, and in favor with God and men.”
8
Ephesians 6:4 “Fathers, do not exasperate your children; instead, bring them up in the training and instruction of the Lord.”
Proverbs 22:6 “Train a child in the way he should go, and when he is old he will not turn from it.”
Deuteronomy 31:13 “Their children, who do not know this law, must hear it and learn to fear the Lord your God as long as you live in
the land you are crossing the Jordan to possess.”

Mission Statement
Hawthorne Christian Academy is committed to inspire and equip students to grow in spiritual maturity, to
achieve academic excellence, and to impact the world for Christ.

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Vision Statement
Hawthorne Christian Academy seeks to be the premier Christian School in Northern New Jersey that excels
in college preparatory academics taught with a biblical worldview.

The Academy strives to maintain a diverse community of students who are challenged, inspired and trained
as sincere disciples of Jesus Christ by a faculty and administration who are fully committed Christians.

We seek to empower the faculty to be experts and relevant in their field of study. We are dedicated to
empowering students to achieve excellence to their fullest potential.

Strategic partnerships with parents, churches, alumni, and communities will create a strong foundation for
learning and development.

Expansion of dynamic curriculum, programs, facilities, and technology will be critical elements in the
Academy’s future achievements and growth as a vital ministry of Hawthorne Gospel Church.

Portrait of a Graduate
Spiritual Maturity
To grow in spiritual maturity, Hawthorne Christian Academy graduates will…
1. Believe in Jesus Christ as their Savior and Lord.
2. Exemplify Christ-like character in their daily thoughts, words, and actions.
3. Understand the distinctiveness of the Biblical worldview in relation to other worldviews.
4. Pursue ongoing spiritual growth.

Academic Excellence
To achieve academic excellence, Hawthorne Christian Academy graduates will…
1. Have a life-long passion for learning.
2. Engage in critical thinking, ask meaningful questions, solve problems, and make Godly decisions.
3. Be effective communicators, both in writing and in speech.
4. Work competently, both collaboratively and independently.

World Impact
To impact the world for Christ, Hawthorne Christian Academy graduates will…
1. Be servant leaders who love and serve others in the church and community.
2. Identify, develop, and use their God-given gifts to serve others and to honor and glorify God.
3. Share the Gospel and defend their faith.
4. Love, value, and pursue people of every race, culture, and ethnicity, recognizing them as image bearers
of God.

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Spiritual Life
The Academy strongly believes that developing a relationship with Jesus Christ is of paramount importance
in the life of every individual. Therefore, the school actively seeks to evangelize and disciple students.

In addition, the school values the people, committee members, parents, faculty and staff, students, and
friends, who together make up Hawthorne Christian Academy.

Formally, integration of biblical truth, faith and learning takes place in each classroom throughout the day.
Additionally, formal biblical instruction occurs daily in Bible classes and throughout the year in the chapel
program. Guest speakers, including pastors, faculty, and students, all contribute to leading and enriching
this worship time. Bible memory is emphasized as a means of “hiding God’s Word” in the heart of each
student.

Informally, but just as importantly, the relationship among members of the school community is expected to
reflect the love of Christ. Thus, acting toward one another on the basis that each has been created by God
and, therefore, is an eternal person worthy of respect, honor, honesty, support, encouragement, and caring
discipline, each is held in high priority by Hawthorne Christian Academy. It is through these formal and
informal means that the Academy seeks to develop a school that is distinctively Christian and thereby offer
its students the most conducive environment to grow and develop into maturity in Jesus Christ, which is
honoring Him.

The Academy therefore expects both students and parents to fully support the policies and practices of
the school as a condition of continuing enrollment.

Affiliation and Accreditation

Hawthorne Christian Academy, a ministry of Hawthorne Gospel Church, is accredited by both the
Association of Christian Schools International and the Middle States Association of Colleges and Schools.
The Academy is also a member of the Northern New Jersey Christian School Association.

Organizational Structure
Hawthorne Christian Academy is a ministry of Hawthorne Gospel Church. As such, the Church Elder Board
has the responsibility for all the ministries of the Church including the Academy. However, the Academy
Committee, HCA’s school board, is “responsible for the maintenance and operation of the school and shall
formulate policies and goals, objectives, short and long range plans, and strategies to achieve the same…”
(See By-Laws page 3).

The Head of School has the responsibility for carrying out the policies and programs of the Academy
Committee in conjunction with the Leadership Team composed of the Principals and Directors.

During the course of the school year, parents may have questions or concerns about the school program. If
they are instructional in nature and have to do with their child, they should be discussed with the teacher.
Should further communication need to take place, this should be done with the Lower School Principal or the

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Upper School Principal, at which time the parent and/or administrator should inform the teacher that such a
conference has been requested.

Questions or concerns about policies or programs of the Academy are to be directed to the respective
Principal. The great majority of questions are satisfied at this level. However, should further discussion be
necessary the Principal or the parent will then meet with the Head of School. The Academy expects this
pattern of communication to be followed so that questions may be addressed in a Biblical and fruitful
manner as outlined in the “Biblical Principles for Resolving Differences” section.

Parent Organizations
Parent-Teacher Fellowship (PTF)
PTF is an integral part of Hawthorne Christian Academy. All parents are members of the PTF by virtue of their
children attending HCA; all faculty members are also part of this fellowship. PTF is administered through the
Executive Committee and Class Representatives under the supervision of the Director of Advancement. This
fellowship is only as effective as the involvement of all parents and teachers. Parents are encouraged to
take part in prayer meetings, fundraising events, community activities, and PTF meetings, all aimed at
enabling, maintaining, and improving the spiritual and community environment of HCA.

PTF is instrumental in facilitating healthy, open communication between parents, teachers, and HCA staff.
PTF also provides college scholarships, collects funds for teacher gifts, and contributes to special projects.

All these PTF actions are coordinated and approved by the Head of School / Director of Advancement.

Athletic Booster Club

The Athletic Booster Club exists to promote, support and advance HCA athletics. Everyone is welcome and
encouraged to participate in the various activities or committees created to partner with the Athletic
Department to enhance each student athlete’s experience and create school spirit on campus. For more
information contact Tyler Van Dyk at [email protected].

Music Booster Fellowship

Music Booster Fellowship was created to partner with the Music Department to enhance the High School
music experience for the students. Everyone is welcome and encouraged to participate as you consider
how you might be able to use your gifts and talents to assist. For more information contact Anne Paynter at
[email protected].

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PARENT-STUDENT HANDBOOK:

STUDENT ACTIVITIES

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Student Activities
Upper School Athletics
Philosophy
It is the goal of the athletic department to fear and honor God. The Academy recognizes that God has given
certain physical and mental abilities that can be used in the area of athletics. It is the philosophy that
athletics at Hawthorne Christian Academy be an opportunity to demonstrate God-given abilities in a
God-honoring way. Jesus Christ is the main focal point, both on and off the playing field.

Values such as fair play, good sportsmanship, perseverance, initiative, and striving for excellence are
encouraged and sought. Leadership aims at developing the individual and group physically, mentally, and
spiritually through the medium of athletics. The individual and the group are equally important and vital to
each other. Principles taught are those that will help each student athlete in life.

Athletic Program
The athletic program at the Academy is a vital and unique ministry. The Academy urges many to be
involved and trusts that parents will support their student athletes.

Season Sport Student Participants

(Boys) Varsity, Junior Varsity, and Middle School

Soccer
(Girls) Varsity, and Middle School
Fall
Volleyball (Girls) Varsity, Junior Varsity

Cross-Country (Boys and Girls) Varsity, Junior Varsity

(Boys) Varsity, Junior Varsity, and Middle School

Basketball
(Girls) Varsity, and Middle School
Winter
Bowling (Boys and Girls) Varsity, Junior Varsity

Baseball (Boys) Varsity, Middle School

Softball (Girls) Varsity,

Spring
Track & Field (Boys and Girls) Varsity, Junior Varsity

Volleyball (Girls) Middle School

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State Guidelines for Eligibility
Four-Year Eligibility Rule: In accordance with NJSIAA, a student is eligible to participate in interscholastic
athletics for four calendar years after their entrance into ninth grade or after he or she begins a varsity
sport, whichever is earlier.

Physical Guidelines for Athletic Eligibility

1. Sports physicals must be on file with the nurse. Upper School students must submit a current sports
physical form and all required forms for review by the nurse prior to participation, including try-outs and
practice sessions.
2. Athletic Emergency information must be provided to the nurse and the coach prior to any participation,
practice, or games. This shows that all required forms have been signed and turned in.
3. The coach is responsible for the following:
a. No student may participate without an Athletic Emergency Card (coach must have the card.)
b. The card must be kept with the coach/team during all practice sessions and/or games.
c. The cards must be presented to the Athletic Department upon request for verification purposes.

Behavioral Guidelines for Athletic Eligibility

1. If a student has a central detention on a practice day, the detention will be served first.
2. If a student has a central detention on a game day, the detention may be pushed to the next detention
day with administrative approval.
3. If a student is on suspension (in-school or out-of-school), his/her privilege to participate is forfeited.

Attendance for Athletic Eligibility

1. If a student is not in attendance during school hours, his/her privilege to participate is forfeited.
2. The student must be in school by 10:34 am to participate in athletics (practice or game) on that day.
3. Exceptions to the above include the following: funerals, doctor’s appointments, legal matters (i.e., driver’s
license exams), and college visits. In the event of an early dismissal or delayed opening the student
must be marked present.

Academic Performance for Athletic Eligibility

Academic probation will disqualify a student from participating in athletic activities for a minimum of one
week and until their grades have improved to a class average of 2.0 (C average). Exceptions to this rule will
be made under special circumstances with the approval of the Principal and Athletic Director. Please refer
to the information provided under “Academic Probation” within the Middle School or High School section of
the handbook for additional information.

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Student Ambassador Program
The Student Ambassador Program was created to intentionally develop Christian leaders and
ambassadors for HCA from grades 1-12. Students are encouraged to complete an application and are
selected for the academic year. The Student Ambassador program is outwardly focused and they serve as
greeters at HCA activities, as well as participate in year-long service projects in the community.

Student Council
Lower School
Grade five students are given the opportunity to serve in the Lower School Student Council. Interested
students will present an original speech to their classroom peers expressing their qualifications and
aspirations. The class will vote at the end of the speeches by secret ballot. Elected Student Council
representatives will assist with Lower School events and missions projects, as well as provide weekly
announcements and spirit weeks for our Lower School student body.

Middle School
Middle School Student Council is composed of student representatives from each grade. Students plan and
lead pep rallies, prayer lunches, outreaches, and service opportunities. Student Council members attend the
annual leadership training.

High School
The Student Council is composed of representatives and a chaplain from each of the freshman through
senior classes. Through the Council, student activities of several types are sponsored including Spiritual
Emphasis Days/Retreat, social gatherings, service opportunities, and leadership experiences. Students may
bring concerns or requests pertaining to school life to the faculty and administration through the Council.

Leadership is an important responsibility; therefore, those students of exemplary Christian character, who
display fine school citizenship, are good students, and who have time to devote to this important function
should fill the Student Council positions.

Elections will only be held for class representatives and chaplains. From this pool, Leadership positions, such
as the executive committee, will be elected by the student council representatives, chaplains, and advisors.

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High School Clubs
Clubs are student-initiated and faculty-supervised. Clubs are based on student interest and meet at least
eight times per year, or weekly for six consecutive weeks, including off-site trips. Some prior club offerings
include: Debate Club, Culinary Club, Book Club, Medical Club, Service Club, and Encouragement Club.

Paterson Tutoring Outreach is an after-school off-site faculty-supervised service opportunity for our high
school students to tutor elementary students in nearby Paterson. HCA faculty and students lead a Bible club
for the students as well as provide academic tutoring. Paterson Tutoring is currently on hold, and will
resume when it is appropriate in accordance with COVID guidelines.

Competitions
Students compete in various academic and athletic competitions throughout the year. Regional, state, and
national competitions such as Geography Bee, Mock Trial sponsored by the NJ Bar Association, Heritage
Choral and Instrumental Festivals as well as ACSI and Northern New Jersey Christian Schools Association
academic, fine arts, and athletic competitions extend classroom learning.

Yearbook
The Zenith provides the students, faculty, parents, and community with a photographic and written record
of the year’s activities. It features all of the students and faculty and highlights the senior class. Participating
in yearbook production, select high school students have hands-on experience in desktop publishing. The
entire book is prepared for the publisher on school computers using the Jostens web-based program. The
staff develops expertise in technology while learning to meet deadlines through working together as a
team. The editors are appointed by the advisor.

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PARENT-STUDENT HANDBOOK:

GENERAL POLICIES

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General Policies
Academic Programs
The Academy provides a comprehensive educational program including Early Education (PS-K), Elementary
(1-5), Middle School (6-8), and High School (9-12).

Hawthorne Christian Academy is committed to high academic standards. The curriculum is structured to
challenge students to fully develop their God-given abilities. The faculty will assist any student having
difficulty or any student needing greater academic challenge through special assignments and extra help
sessions. Certain minimum academic and behavioral standards must be maintained for a student to
continue at the Academy. The school reserves the right to promote, place on probation, suspend, expel, or
not accept back any student who does not meet the standards. Middle and high school students are
expected to maintain at least a 2.0 GPA. Students who earn a cumulative GPA below 2.0, or who are on
Academic Probation for three marking periods, will be required to meet with a subcommittee of the
Academy Committee and administration to seek re-enrollment for the subsequent school year.
Re-enrollment will be determined through consideration of report cards, behavioral record, faculty
feedback, and student/parent interview.

Testing
IOWA Assessments will be administered in the spring for grades 1-8. Parents will receive the results of this
testing in June. If a broader understanding of the report is desired, parents may request a conference with a
school administrator.

The Otis-Lennon School Ability Index Test is given to grade three.

The Preliminary Scholastic Assessment Test (PSAT) is administered each year in October to students in
grades ten and eleven, and in April to students in grade nine. The results of this testing are mailed directly to
the parents. The PSAT is a good indicator of how well a student will do on the Scholastic Aptitude Test (SAT).

The Scholastic Aptitude Test (SAT) or the American College Testing exam (ACT) is an important part of the
college admissions process. HCA will offer two on-campus SAT administrations. Please contact the
Guidance Services Office for additional information.

Homeroom
Homeroom is a vital part of the school day. During the homeroom period the following items are covered:

1. Attendance
2. Devotions and prayer
3. Flag salutes
4. Announcements and class business

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Chapel
Chapel services will be held weekly. Students engage in student-led worship, and hear from speakers who
include guests, faculty, and students. Students should bring their Bibles to Chapel. The school chapel service
is intended to be a time of blessing, but it is not intended to be a substitute for the student’s active
participation in the services and activities of his/her own church.

Version of the Bible

The New International Version (NIV) is the adopted version for classroom use as a text and for memorization
at HCA. If courses require the use of another version, the teacher will provide needed materials.

Library/Media Center
Students in preschool through 2nd grade are scheduled for a library class weekly where library skills are
emphasized and students check out books. Students in grades 3-5 have the opportunity to request and
check-out books from the Library. Rules for the library will be made known to students through the librarian
and classroom teachers. Book drops are placed in each building for students to return books. Should a book
become lost or damaged, a replacement fee will be charged.

Students in grades 6 through 12 may use the media center during the school day for study, research, or to
check out books. The school will strive to have a well-rounded collection for research purposes, recreational
reading, and inspirational reading, in keeping with the needs and discipleship objectives of the school.

The media center also contains a large Makerspace area that provides students with the opportunity to
explore technology and creatively build using a variety of items such as a 3D printer.

Holiday Practices
Holidays are times for fellowship with loved ones, restoration, and a time for reflecting on the Christian
meaning of such seasons of the year. Therefore, the Academy desires that its activities will manifest these
Christian ideals and thereby help the school community to appreciate God’s blessing in their lives.

Halloween
Because of the history of Halloween and the nature of most Halloween costumes and customs, the
Academy does not celebrate this secular event.

Thanksgiving
Special emphasis will be placed on the history and significance of Thanksgiving and all that God has given.

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Christmas
Christmas is a celebration of the birth of our Savior, Jesus Christ. Therefore, in keeping with the holiness of
the season, it is the Academy’s desire to place emphasis on the birth of Christ and His reason for coming.
Stories, songs, and activities that would promote Santa will be omitted from holiday activities.

Easter
Easter is the glorious celebration of the Resurrection of Jesus Christ. The reality of the risen Savior and His
victory over death will be emphasized. Celebrations will revolve around the risen Lord rather than bunnies,
Easter eggs, etc. Please note that some classes will hatch chicks as part of our Spring science curriculum.

Birthdays
Parents are always welcome to make special arrangements for their child’s birthday. Lower School parents
may bring in a goodie bag for each classmate with individually-wrapped items. Teachers will distribute the
goodie bags at the end of the day. No party-like activities will be permitted. If party invitations are
distributed on-campus, all students in the class must receive invitations.

Biblical Principles for Resolving Differences

A Christian school is made up of people—parents, administrators, teachers, and students. Like any other
collection of earthly mortals, the people associated with a Christian school have the potential for
misunderstanding, disagreement, and even wrongdoing. Nevertheless, it is God's will that we live and work
together in harmony. Jesus said, "A new commandment I give unto you, that ye love one another; as I have
loved you, that ye also love one another. By this shall all men know that ye are my disciples, if ye have love
one to another" (John 13:34–35, KJV).

Due to our human nature, we may at times irritate others, resulting in misunderstandings or strong
disagreements. In Matthew 18:15–17, KJV, Jesus gives His formula for solving person-to-person problems. I
call it "the Matthew 18 principle" for solving school problems. The following are the words of Jesus:

"Moreover, if thy brother shall trespass against thee, go and tell him his fault between thee and him alone; if
he shall hear thee, thou hast gained thy brother. But if he will not hear thee, then take with thee one or two
more, that in the mouth of two or three witnesses every word may be established. And if he shall neglect to
hear them, tell it unto the church; but if he neglect to hear the church, let him be unto thee as a heathen
man and a tax collector."

There are several clear principles that Jesus taught in solving people-to-people problems:

One: Keep the matter confidential. The very pattern of sharing the problem only with those directly involved
establishes the principle of confidentiality. The Bible has much to say about those who gossip or malign
others with their words. "A hypocrite with his mouth destroyeth his neighbor; but through knowledge shall
the just be delivered" (Proverbs 11:9, KJV).

Two: Keep the circle small. "If thy brother shall trespass against thee, go and tell him his fault between thee
and him alone...." The first step, and most often the only step, needed in solving a person-to-person problem

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is for one of the two people involved to initiate face-to-face dialogue. Most problems are solved at the
two-people level.

Three: Be straightforward. "Tell him his fault." Jesus tells us to be forthright and to love honestly. Sometimes it
is difficult to be straightforward and tell someone the very heart of the matter. But restoration and
improvement can only come when the issues are lovingly, yet clearly, presented. The Scripture says "Faithful
are the wounds of a friend . . . ." (Proverbs 27:6, KJV).

Four: Be forgiving. "If he shall hear thee, thou has gained thy brother." This implies that once the matter is
resolved, we should wholeheartedly forgive and restore the person whose fault has offended us. Galatians
6:1, KJV, reads "If a man be overtaken in a fault, ye who are spiritual restore such an one in the spirit of
meekness, considering thyself, lest thou also be tempted."

Five: The parent and teacher should agree to share the matter with the school principal. At this stage the
counsel of Jesus would be "Take with thee one or two more, that in the mouth of two or three witnesses
every word may be established." Both parent and teacher should rehearse their version of the issue or
issues with the school's administration. Each person should come to the meeting in a spirit of prayer and
humility, willing to submit to the Lord's will in the matter and also willing to submit to reproof and correction
if needed. Those of us who bear the name of Christ should joyfully conform to the will of Christ. An open and
honest discussion among people who are sensitive to godly principles will most often reach an amicable
solution.

Six: The school principal should explain the problem to the chairman of the school board. The chairman will
decide how the matter should be presented to the board. Depending on the complexity of the problem, it
may be appropriate for the board chairman to request that all persons involved be present at a school
board meeting. The goal of such a high-level meeting is 1) a clear understanding of the problem; 2) solving
the problem; 3) reproof and correction if necessary; and 4) forgiveness and wholehearted restoration of
those who have made amends.

In summary, the Matthew 18 principle requires that parents talk to teachers about student problems before
they talk to administrators. If unresolved at the two-people level, the matter is prayerfully and in an orderly
fashion moved upward in the school organizational structure. This is the Lord's way of solving
people-to-people problems.

A Christian school is a ministry in Christ's name. Everything that is done in the context of the school must be
done Christ's way. The world's methods of solving school problems are inappropriate. The idea of suing the
school or persons in the school is a secular idea that has no place in the Lord's work. The Bible is clear on
this. "Dare any of you, having a matter against another, go to law before the unjust, and not before the
saints?" (1 Corinthians 6:1, KJV).

Satan would like to destroy the normal flow of harmony and good fellowship in Christian school education.
That is not possible if all of us follow the Matthew 18 principle of solving school problems.

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Attendance Policies
Reporting an Absence
When a student will be absent for any reason, it is the responsibility of a parent or guardian to call the
school office by 8:10 am and inform the Academy of the nature of their child’s absence. Prior to 8:00 A.M., a
message can be left on the answering machine at (973) 423-3331. Parents of Preschool through grade 5
students should call extension 462; parents of grades 6 through 12 students should contact extension 246.
Only a parent or guardian may report an absence.

Excused/Unexcused Absences
● Excused absences include the following:

○ Junior/Senior college visits – up to two (2) days per year with a college visit verification card(s)
submitted to the Attendance Office within five (5) days

○ Driver’s Road Test – once per year

○ Family Funeral - one day with additional days with the approval of the Administration.

● All other absences including family vacations and medical appointments are considered unexcused
except for those discussed under long-term absences below.

● Middle and High School students missing 20 or more minutes of a class due to tardiness or leaving early,
for any reason, will be recorded as an unexcused absence for that class.

● If a student receives a diagnosis that may require frequent, intermittent absences, parents should
contact the Principal and provide the School Nurse with a doctor’s note including a diagnosis. The
Principal will meet with the parent to discuss the documentation of absences as excused or unexcused.

Long-Term Absences:
At times, student illness may require an absence of five or more consecutive school days. In this case,
parents should provide the school nurse with a written doctor’s note outlining the absence dates and
reason. Upon receipt of this documentation, the school administration will consider consolidation of these
absences into one absence related to year-end promotion and credit accrual.

If an extended medical absence, in excess of two weeks, is anticipated, parents should contact the Principal
to arrange for an alternate instruction plan.

Makeup Work
All work missed during any absence must be made up in accordance with the Makeup Work Policy as
explained in the school level specific sections below. Extended consecutive absences (over five days) may
require administrative review.

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Days Absent Result

7
Official notification will be given outlining HCA attendance policy
(per semester)

10
Parent will be contacted to discuss the excessive absences
(per semester)

High School students in a semester course(s) will lose course credit and be required to
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repeat the course/make-up credit(s) in which the student has been absent 12 class
(per semester)
periods.

Middle School students may not miss more than 24 full days during the school year to
be promoted to the next grade. Lower School students who accumulate 24 or more
excused or unexcused absences during the school year will be reviewed for grade
24 retention.
(per year)
High School students in a yearlong course(s) will lose course credit and be required to
repeat the course(s)/make-up credit(s) in which the student has been absent 24 class
periods.

*Absence documentation practices related to COVID-19 will be implemented and revised in

consideration of the most up to date guidelines.

Lateness Policy
Students who arrive to homeroom or their assigned location after 8:10 am are tardy. A student arriving late
to school is to sign in at the Security Booth. A Middle/High School student who is late to school will also sign
in the Attendance Office (Y-309). Arriving after or leaving prior to 11:20 am will be marked as attending a half
day.

Student’s Responsibilities
1. Students are expected to complete their work for submission on the day it is due. When a student arrives
late to school, they are expected to submit homework that was due during the periods they missed.
Work that is not submitted on the day it is due is subject to the classroom teacher’s late work policy.

2. The student must communicate with the teacher to schedule the make up of any assessment that was
given during the missed class. Assessments are expected to be made up within two school days. Failure
to do so will be subject to the teacher’s late work guidelines.

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Lateness Policy per Semester

Days Late to School Result

7 Official notification outlining the Late to School policy of HCA

10 - 14 Detention to be assigned for each unexcused lateness

Detention or loss of recess to be assigned for each unexcused lateness as

15 - 20
well as a $5.00 fine for each successive unexcused lateness.

Detention/or loss of recess to be assigned for each successive unexcused

21 or more
lateness as well as a $10.00 fine for each successive unexcused lateness

Other Tardiness Policies

● Tardiness due to medical appointments with documentation from the doctor submitted within five (5)
school days to the Attendance Office or a student’s chronic medical condition documented with the
school nurse may be reviewed for exclusion from the above procedure.

● Extreme family emergencies explained in writing and submitted within five (5) school days to the school
attendance personnel will be reviewed for exclusion from the above procedure.

● Middle and High School students missing 20 or more minutes of a class due to tardiness for any reason
will be recorded as an absence.

Sign In/Sign Out

When a student is late to school, he or she should report to the Security Booth. Upon entering the building,
Middle/High School students will also sign in at the Attendance Office (Y-309).

Leaving school during the school day for a medical appointment or other such emergency may be
necessary during the school year. Parents should report directly to the Security Booth upon arrival to
campus when picking up their child.

Participation in Extracurricular Activities and Lateness/Absences

1. In order to participate in the extracurricular activities (trips, sporting events, sports practices, concerts,
plays, after school clubs, etc.) of a given day, a student must arrive at school and sign in by 10:34 am.

2. Exceptions to the above include the following: funerals, doctor’s appointments, legal matters (i.e., driver’s
license exams), and college visits.

3. In the event of an early dismissal or delayed opening the student must be marked present.

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Vacations
While the school supports family members spending time together, HCA encourages families to take
vacations when school is not in session. However, if a vacation must be taken while school is in session, we
ask that parents to notify the school in writing. Parents of students in grades PS-5 should notify their
teachers and principal. Students in Middle and High School should complete a planned absence form
available in the attendance office. Family vacations will be treated as individual days of absence. Please
consider school-wide testing days (IOWA Assessments, midterms, and finals) when planning vacations as
there will be a proctor fee for make-up exams. Excessive absences may jeopardize a student’s grades,
credits, and/or enrollment.

In addition, please review the specific procedures under the “Makeup Work Policy” heading in the
corresponding school level division (Lower School, Middle School or High School).

Commitments to academic work and extracurricular activities such as interscholastic athletic teams, the
fine arts, yearbook, and the like are to be fulfilled. It is the responsibility of the student, not the teacher, to
ensure that any assigned academic work is completed.

Unauthorized Absences
Cutting a school day, class period, or any school commitment will result in disciplinary action. The cutting of
a school day will be considered ample reason for suspension. Missing 20 or more minutes of a class without
permission will be recorded as an unexcused absence and considered a class cut. Cutting class will result in
disciplinary action.

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Standards of Conduct
Standards of Conduct & Discipline Policy
Hawthorne Christian Academy seeks to foster a tender conscience and a heart that strives for
righteousness in personal and group conduct in keeping with God’s principles of life as found in the
Scriptures. Among these are honesty, respect for one another, a sense of community, stewardship, and
self-control. Students are expected to show traits of Christian character such as integrity, sincerity, and
concern for others. Each student is responsible for his or her own behavior. In acting responsibly, the student
will observe all of the school rules and respect the rights of others.

As a matter of conviction and policy, the Academy disapproves of habits that debilitate the mind, spirit, and
body, or are contrary to federal and state law. These include the use of illegal habit-forming drugs, alcoholic
beverages, smoking, vaping, and sexual immorality (see Biblical Morality Policy above). Habits and actions
which are contrary to Biblical growth and development and impair the group spirit such as cruelty,
harassment, intimidation, bullying, obscenity in language and/or behavior (or reading or viewing such
material), immodesty, lying, cheating, gambling, and theft are considered unacceptable behavior by HCA.

Ensuring orderly school life may necessitate the subordination of some individual prerogatives. Specifically,
as servants of Christ we are called to practice forbearance. Christian freedom includes the option of not
doing some things in order to contribute to the good of the larger Christian community. Standards apply
while on school property, attending school functions, and traveling in school vehicles. It is also understood
that the actions of students reflect on the institution, as well as on themselves, family, church, peers, and
most importantly the Lord Jesus Christ, even when they are not on campus or engaged in a school activity.
Therefore, disciplinary measures will be taken with those students who do not abide by the spirit, purpose,
and standards of Hawthorne Christian Academy.

Students, by virtue of their enrollment, agree to accept the responsibility of adherence to the school’s
Standards of Conduct or to withdraw if they can no longer, with integrity, follow them. There may be
times of temporary noncompliance with school standards. This is not unlike what the Christian experiences
in his own walk with the Lord. As God disciplines us in love for our own good, so the school will discipline
students who do not adhere to Academy standards.

A faculty, staff, and administrator or parent with authority given by the Academy for a supervisory function
may administer discipline. However, under their role, it is the classroom teacher who most often is in the
position to discipline a student.

At the first level of discipline, teachers identify and promote behaviors and attitudes that help create an
effective educational environment. This may include a personal conference where the teacher speaks to
the student individually. Teachers may implement in-class consequences for disruptive behavior. Recurring
behaviors and/or serious incidents will result in parent communication and a referral to the administration.

A second level of discipline involves a teacher or administrator assigning a recess, lunch, or after-school
detention or the loss of privileges. The Administration keeps a record of all after-school detentions. The
student’s parents will receive prior notification for after-school detentions. The length of after-school
detention is 30 minutes for Lower School and 40 to 60 minutes for Middle and High School.

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The third level of action is an in-school suspension. An administrator decides as to the appropriateness of
this consequence with parent notification of the disciplinary action taken. During in-school suspension
circumstances, students still attend school but are removed from their classes. The students are
sequestered and allowed to work on assignments that are forwarded from their teachers. If the work is not
completed, the work is subject to the late homework policy of the teacher.

The fourth level of disciplinary action is an out-of-school suspension. The Principal and/or Head of School
decides as to the appropriateness of this consequence with parent notification of the disciplinary action
taken. Suspension may be the result of repeated behavior contrary to Academy standards, several
detentions, or a severe single act. All extracurricular activities are also suspended until the day the student
returns to school. Academic assignments missed during an out-of-school suspension must be submitted
the day the student returns. Unsubmitted work will receive a zero. The student must communicate with
teachers to schedule the makeup of any assessment that was given during the missed days. Assessments
are expected to be made up within two school days. Failure to do so will result in a zero.

A student may be placed on behavioral probation for repeated behavior contrary to Academy standards,
several detentions, or a single serious offense. The details of this probation will be set by the administration.
During the probationary period, the student may be ineligible to participate in extracurricular activities, field
trips, etc. The probation period may range from one academic quarter to the entire school year. If the terms
of probation are not adhered to, the student will be expelled.

The fifth and final level of disciplinary action is expulsion. This decision is made by the Administration with
parent notification of the disciplinary action taken. Expulsion may be the result of repeated behavior
contrary to Academy standards, several detentions, or a single act. Expulsion may also be the result of
academic deficiencies not addressed by the parent(s) and/or student. Administrators, along with faculty
members when necessary, will inform the Chairman of the Academy Committee of the decision. The
parents may request an appeal to the Academy Committee, who will make the final decision.

Priority of after school commitments for students are:

1. Suspension
2. Classes & scheduled after-school academic extra help sessions with HCA faculty
3. Detentions
4. Extracurricular activities/athletics
5. Transportation
The above means, for example, that if a student has an after-school detention (e.g., #3) this scheduled
responsibility must be kept before participation in after-school extracurricular activities (#4) or keeping
prior arrangements for after-school transportation (#5).

Other Aspects of Student Conduct

The Bible is our authority when guiding children in matters of student conduct. Philippians 2: 3-4 says “Do
nothing out of selfish ambition or vain conceit. Rather, in humility value others above yourselves, not looking
to your own interests but each of you to the interests of the others.” As such, students are expected to show
humility and love when interacting with authority and one another. At the Academy this includes faculty,
staff, visitors and peers. A student is expected to show concern and respect for the person, rights, and
possessions of others. A student is expected to arrive at homeroom and class on time with the appropriate

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textbooks and required materials, not expecting to be excused except for emergencies. In the classroom,
students are to demonstrate self-control, compliance with the teacher’s directions, and avoidance of
anything that will disrupt the teaching-learning process.

Therefore, the following behaviors are unacceptable in any form, including electronic communication (text,
video, phone call, email, or social media), abusive or obscene language or graphics, disrespect or defaming
another student or teacher, or defiance. No listing of unacceptable behavior patterns can be all-inclusive.

It is the goal of the HCA faculty, staff and administration to partner with parents fulfilling Proverbs 22:6, “Train
a child in the way he should go, and when he is old he will not turn from it.”

Academic Integrity
Academic integrity involves reflecting the God of truth in areas involving academics. Any form of cheating
violates the standards of academic integrity. The Word of God teaches, “You shall not steal” (Ex. 20:15), and
HCA strives to foster honesty in every area of students’ lives.

Plagiarism
Misrepresenting another person’s work as one’s own in homework, projects, reports, or research essays is a
serious offense. Specific examples of plagiarism include the following:

● Copying and pasting without citing the source

● Paraphrasing another person’s ideas without citing the source
● Using any form of graphics without citing the source
● Purchasing online materials and submitting them as your own work

Other Forms of Cheating

Cheating is defined by Oxford Dictionary as “acting dishonestly or unfairly in order to gain an advantage.”
Specific examples of cheating include the following:

● Copying a classmate’s homework

● Copying answers from a classmate during an assessment
● Using electronic devices, including phone, Chromebook, laptop, tablet, smartwatch, calculator, etc.,
during classwork or an assessment without direct teacher permission
● Giving your answers to another student, including homework, in-class work, or during an assessment
● Revealing assessment items to a student who has yet to take the test

Consequences for Plagiarism and Cheating

Teachers will inform administration of all incidents of cheating and plagiarism. Teachers will also notify
parents of incidents of plagiarism and cheating. The first offense will result in a failing grade and redoing the
assignment. The second offense will result in a zero grade and a detention assigned. The third offense will
result in a suspension or expulsion, depending on the nature of the incident.

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Acceptable Use of Technology Policy
All HCA students will have access to computers and Internet applications in several areas of the HCA
campus. These areas include, but are not limited to, classrooms, labs, and libraries. In addition, students in
the high school may be provided personal Internet-capable devices (e.g. Chromebooks) which may be
used anywhere on campus.

HCA also provides students, parents, and visitors an open wireless network with which they may connect to
the Internet with their mobile devices. Parents allowing their children to bring Internet-capable devices to
the school assume full responsibility for their child.

Though the Internet offers to each individual a vast array of resources, those resources are not always
necessary, appropriate, or educational. It is expected that HCA students will use these resources, including
any associated accounts (e.g. Google Suite), in an acceptable Biblical manner and in accordance with the
philosophy of Hawthorne Christian Academy and its established policies of conduct. Student use of
inappropriate material and/or any other actions deemed as misuse of Academy Internet access, network,
or computers will result in disciplinary action deemed appropriate by the Academy administration. Students
will also be held liable for misuse of Internet access via alternative wireless networks (e.g. cellular networks,
cable hotspots, etc.).

To maintain a healthy environment, Hawthorne Christian Academy will filter and shape Internet traffic for
both on-campus computers and mobile devices that connect to our networks. In spite of the efforts taken
to establish policy and monitor/filter material, we cannot always completely safeguard our students.
Parents not wanting to risk their child's possible exposure to inappropriate material should establish
appropriate boundaries with their child concerning access to Internet-capable devices while at school.

Cell Phones and Other Electronic Devices

In order to promote a productive learning environment, cell phones, earbuds, headphones, and other
electronic devices are not to be in use during the school day from 8:10 am until 2:50 pm The only exceptions
to the following are teacher-directed and supervised use for educational purposes and the use of
school-issued devices (e.g., Chromebooks). Lower School students in After Care may not use any electronic
devices.

● These devices are to be fully turned off and put away. Lower School students’ devices must be put away
in backpacks or lockers.
● If it is necessary for a student to use a cell phone to make a call, he or she must receive permission from
the teacher or main office. Students are only permitted to make phone calls using their cell phones from
the main office.
● Having a cell phone on “vibrate” is not complying with “the turned off and put away” policy.
● Sending and/or receiving text messages is not complying with the “turned off and put away” policy.
● If a student is found to have their cell phone or other electronic device powered on during class, the
student’s device will be held in the Main Office until the end of the day on the first offense. Subsequent
offenses will require the student to turn their device in to be retrieved by a parent at the end of the day.
Beginning with the third occurrence, the student will be assigned an after-school detention. Persistent

30
offenders will receive additional consequences up to and including in-school suspension and the
requirement to turn one's device in upon arrival at school.
● If a student is found using a cell phone or other electronic device without permission in any area
including the classroom, hallway, bathroom, or other non-instructional area, the student’s device be
held in the Main Office until retrieved by the parent, and will receive an after-school detention on the first
offense. The consequence for a second offense will be an in-school suspension. Following a third
offense, the student will be required to submit their device to the main office upon entering the building.
Persistent offenders will receive additional consequences.

Harassment Policy
Students attending Hawthorne Christian Academy are expected to conform to Christ-like standards of
behavior. The Academy therefore prohibits any “harassment, intimidation or bullying.” A student is being
harassed when exposed, repeatedly over time, to intentional injury or discomfort. This may include (but is
not limited to) any gesture or written, verbal or physical act, or electronic communication (text, video, phone
call, email, social media, or internet post) that is reasonably understood as being motivated either by any
actual or perceived characteristic, such as race, color, religion, ancestry, national origin, gender, sexual
orientation, gender identity and expression, or a mental, physical or sensory handicap, or by any other
distinguishing characteristic, that takes place on school property, during school hours, at any
school-sponsored function or on a school bus and that:

1. A reasonable person should know that their action(s) will have the effect of harming a student or
damaging the student’s property, or placing a student in reasonable fear of harm to his person or
damage to his property.

2. Has the effect of insulting or demeaning any student or group of students in such a way as to cause
substantial disruption in, or substantial interference with, the orderly operation of the school.

3. Interferes with a student’s education as a result of an intimidating or hostile educational environment

that is the result of severe or pervasive physical or emotional harm to a student.

Reporting Harassing Behavior

Any Academy employee, student or volunteer who has witnessed, or has reliable information that a student
has been subject to harassment, intimidation or bullying must report the incident, either verbally or in
writing, to a teacher or an administrator. The Academy will not tolerate any act of reprisal or retaliation
against any person who reports an act of harassment, intimidation, or bullying. In addition, the Academy will
not tolerate any person bringing false accusations against an Academy student, employee, or volunteer.

Procedures and Consequences

1. When an administrator is informed of an incident that may be considered harassment, intimidation, or
bullying, the Chaplain and/or Principal will conduct an investigation. This may include, but not be limited
to, interviews with the students involved, witnesses, parents, staff, and a review of the students’ records.

31
2. The consequences for students who harass, intimidate or bully others, and/or students who bring false
accusations of bullying, may include but not be limited to: a parental conference, loss of privileges,
detention, counseling, suspension and/or expulsion, depending upon the outcome of the investigation.

3. Even a single incident may warrant consequences, depending upon the outcome of the investigation.

Threats, Acts of Violence and Weapons

Hawthorne Christian Academy has a no tolerance policy involving threats or perceived threats of violence
by students. Parents should understand that the school prioritizes the protection of all of its students. The
school takes this responsibility very seriously, including threats through electronic communication, including
text, video, phone calls, email, and social media.

If a student brings a weapon (including knife, box cutter, pocket knife or anything else that can be
reasonably perceived as dangerous, threatening, or potentially threatening) to school, or to a school
function, or has a weapon on his/her person, the student will immediately be suspended with the possibility
of being expelled. If the student is expelled the parents are advised that the school will contact local police
or appropriate authorities, and will note in the student’s permanent record that he was expelled for
possession of a weapon on school premises or at a school function. Possession includes, but is not
necessarily limited to, having a weapon in a locker, book bag, purse, or vehicle. If circumstances warrant, the
school may conduct further investigation. If the expelled student desires to apply for readmission then said
student must obtain counseling, at family expense, from a Christian counselor or other professional
agreeable to the school. No student will be permitted to apply for readmission in the school until the
counselor advises the school that the student, in the counselor’s opinion, does not present a threat of
danger. Additionally, recommendation by the building Principal and Head of School will be required for
readmission to the Academy.

If the school determines that a threat of violence is credible and specific (directed toward particular
students or staff), the Administration will report the threat to the student and/or staff member threatened.
This includes threats through electronic communication, including text, video, phone call, email, and social
media. The school will also report the threat to appropriate authorities. Students making such threats will be
suspended with the possibility of being expelled. For purposes of this policy, credible means a reasonable
belief of suspicion, determined at the sole discretion of school administration, that the threat was or might
be genuine, or that the student was or might be capable of carrying out the threat. If the student is expelled,
the student’s permanent record will reflect the expulsion for making a threat of violence. If circumstances
warrant, the school may conduct further investigation. An administrative decision, by the building Principal
and Head of School may require students in this circumstance to obtain counseling, at family expense, from
a Christian counselor or other professional agreeable to the school. When counseling is required the student
will not be permitted to continue enrollment in the school until the counselor advises the school that the
student, in the counselor’s opinion, does not present a threat of harm to themselves or others, and the
building Principal and Head of School agree that the return is in the best interests of the school.

In those circumstances in which the school determines that the threat is likely not credible, the school will
suspend the student pending a parent meeting. This includes threats through electronic communication
(including text, video, phone call, email, and social media), as well as all cases in which the student claims
to be just joking. If circumstances warrant, the school may conduct further investigation and may report the

32
threat to appropriate authorities. An administrative decision, by the building Principal and the Head of
School, may require students in this circumstance to obtain counseling, at the family expense, from a
Christian counselor or other professional agreeable to the school. An administrative decision will be made
as to whether or not to permit the student to return to the school or to wait until the counselor advises the
school that the student, in the counselor’s opinion, does not present a threat of harm to themselves or
others, and the building Principal and Head of School agree that the return is in the best interest of HCA.

Vandalism or Property Damage

The Academy considers the proper care of property as our Christian stewardship responsibility to God.
Those students violating this responsibility will be required to pay for the damage they have done and face
further disciplinary action.

Lockers/Valuables
Lockers are assigned to students in grades 5-12 for the storage of books and personal belongings.

● No writing or displays of any kind are to be permanently affixed to lockers. If pictures are posted on the
inside of the locker, the adhesive must not leave a residue when they are removed.
● Any writing or displays of any kind must be appropriate according to the HCA Standard of Conduct.
● Students are encouraged to use a lock.
● At no time are students allowed to go into another student’s locker without permission.
● Students will be held responsible for any damage to the locker.
● The Academy assumes no responsibility for items damaged or stolen from a locker (hallway or locker
room). Responsibility for the care of personal items of value rests entirely with the student. These items
should be kept locked in the student’s locker when not in use.
● Valuables and large sums of money should not be brought to school.
● The Academy retains possession of all locker space, and any locker may be searched at the discretion
of the school administration at any time

Litter
Everyone should be conscious of keeping Hawthorne Christian Academy’s grounds beautiful at all times.
Time should be taken to walk a few steps to the nearest trash receptacle to dispose of any trash.

Food/Gum
Eating is to be confined to designated areas, unless staff members have granted exceptions. Chewing gum
is unacceptable at all times.

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Dress Code
The students and staff of Hawthorne Christian Academy form a learning community that is within a much
larger, multi-generational community. The Academy is one of the many ministries of Hawthorne Gospel
Church Community. We, therefore, should be aware of the standards and expectations of that broader
supporting community as we set our own standards. Just as that larger community has expectations in
terms of acceptable dress, so too, should our Academy.

It is also the Academy’s viewpoint that the learning and spiritual atmosphere of our school is enhanced by
student and staff appearance that is neat, orderly, and modest. Clothing that is disorderly, non-functional,
and excessive in style and appearance does not uphold this conviction. We seek a higher level of purpose,
that of honoring our Lord in our appearance as well as in our behavior. The Academy’s dress code is
intended to honor these convictions without becoming legalistic.

Some Biblical principles that the Academy seeks to promote are as follows:
● We do all to the glory of God (1 Cor. 10:31).
● We are not to offend others by being stumbling blocks (Romans 14:13, 1 Cor. 10:32, 33).
● We are to do everything in love (1 Cor. 16:14).
● We are to be modest, reflecting decency and humility (1 Tim. 2:9, 10).
● We are to be examples in speech, in life, in love, in faith, and in purity (1 Tim. 4:12).
● We are to draw attention to God, not to ourselves (John 3:30).

Finally, the Academy also recognizes that Christians can have convictions that differ regarding the
application of Biblical principles in the area of dress. If a particular article or style of clothing is not allowed,
the Academy is not saying the item is wrong to wear at other times just not to school. The code is clearly not
intended to measure individual spirituality, but rather to serve as a vehicle to promote an appropriate
learning and spiritual atmosphere within our school community.
Dress code violations will be reported to the administration/designee. The administrative staff will complete
a referral form and the student/parent will receive email notification. The first and second offense will result
in a written warning via the process above. Future infractions will result in a detention (during or after
school). Email notifications, including “warnings”, will arrive with the title “Behavior Report.”

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Dress Code Standards
Click here for HCA school uniform colors.

Item Compliant Non-Compliant

● HCA-branded collared shirt purchased ● Any shirt without an HCA logo/branding

through HCA’s official Land’s End page (with or without a collar)
Shirts ● HCA-issued collared shirt (Student Ambassador, ● Any shirt without a collar
Sports, Music, etc.) (with or without an HCA logo)
● Modest, appropriate fit

● Modest, appropriate fit ● Jeans/denim of any color

● Colors: khaki, navy, or black ● Sweat/warm-up/athletic fabrics
● Solid color/no patterns ● Gym shorts/pants
● Shorts should be no shorter than ● Leggings/stretch pants
Pants & Shorts
2” above the knee ● Pants with rips or tears
● Excessively baggy or tight-fitting pants/shorts
● Shorts shorter than 2” above the knee

● Modest, appropriate fit ● Jeans/denim of any color

● Colors: khaki, navy, or black ● Sweat/warm-up/athletic fabrics
● Solid color/no patterns ● Skirts/skorts with rips or tears
Skirts & Skorts
● Leggings may be worn under dress code ● Excessively tight-fitting skirts/shorts
(girls only) compliant skirts ● Skirts shorter than 2” above the knee
● Skirts should be no shorter than
2” above the knee

● Modest, appropriate fit ● Garments with patterns or multiple colors

● Solid color/no patterns ● Symbols or writing larger than 3x5”
● Small symbols or writing (less than 3x5”) ● Colors: Any color outside of designated HCA
● HCA-logo or approved HCA spirit wear colors (fuschia, salmon, peach, hot pink,
Sweaters ● Colors: maroon, black, gray, white, khaki, navy periwinkle, cornflower, seafoam, royal blue, aqua,
Sweatshirts (light pink & light blue for Lower School) teal, lavender, etc.)
Warm-up Tops ● Seniors may wear a college-branded sweatshirt ● Light pink and light blue are no longer permitted
of any color in Middle School & High School
● Spirit wear purchased through the shop must
comply with HCA dress code colors

Outerwear/Coats/Jackets may not be worn in the buildings unless approved by teachers or administrators

● Proper fit ● Open-toed or open-heeled shoes (flip flops,

● Neat and in good repair sandals, slippers, slides, etc.)
Footwear ● Closed-toe, closed-heel shoes (sneakers, ● Crocs or similar style shoe
loafers, flats, dress shoes, etc.)

● Moderation ● Hair that is extreme in color and/or style

● Neat, well-groomed ● Hair that hangs in the eyes and face
Hair styles ● Out of the face ● Untrimmed beards or mustaches
● Facial hair is permitted but must be neat and
well-groomed.

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● Jewelry in moderation (earrings, necklaces, rings, ● Any facial piercings
bracelets, etc.) ● Earrings for boys
● Earrings for girls ● Tattoos
● Dress Down Day Compliant Guidelines: ● Dress Down Day Non-Compliant Guidelines:
○ Any HCA branded shirt with sleeves ○ Short shorts (any kind), leggings, torn pants or
○ Jeans/shorts (no rips), joggers, sweatpants, jeans, and any non-HCA branded shirt
Other and finger-tip length or longer athletic shorts ○ Pajama pants of any kind
● Blackout Days Compliant Guidelines: ○ Crocs, sandals, slides, flip flops (any
○ Black HCA or plain black shirt or sweatshirt and non-compliant footwear)
black jeans, sweatpants, or joggers.
○ (Weather-permitting), black athletic shorts
must be finger length
○ Dress Code compliant footwear

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Health and Wellness
Medical Information

Student Illness
See Attendance Policy for reporting absences and guidelines regarding excused and unexcused absences.

Students who become ill during school hours should report to their teacher and when appropriate be
referred to the school nurse with a pass. Students are not to call their parents to be picked up or leave the
Academy without the knowledge or permission of the school nurse. If parents are picking up their children
before 2:50 pm due to illness, they are to personally come to the Security Booth to pick up their child.

Student Health
NJ law requires the school nurse to track and monitor communicable diseases in the school. Certain
immunizations are required by law to be done prior to students attending school. See the nurse for details.
In keeping with our goal of providing a healthy environment for our students attending HCA, the following
has been implemented to that end:

Parents are requested to have their child remain home and not be sent to school if the child is (or has been)
ill. Any child who is exhibiting any of the following signs or symptoms will be excluded from the classroom. If
any of these symptoms remain chronic, the parent is requested to have the child evaluated by their
pediatrician regarding the advisability of readmission to the classroom:

● Persistent sore throat

● Extreme pain
● Diarrhea
● Vomiting
● Fever of 100.0 F and above
● Constant and persistent coughing (productive or non-productive)
● Constant sneezing or runny nose
● Rashes
● Bleeding, oozing, or wet lesions or abrasions that are not or cannot be covered
● Red, itching eyes with a discharge
(This list is not all-inclusive)

When a child has been ill with fever, the child is to be fever free without fever-reducing medication for
twenty-four (24) hours before returning to the classroom. Additionally, a child who has been ill with vomiting
or diarrhea must be kept home for 24 hours following the last episode.

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Any child with pediculosis (head lice) will be excluded from the classroom until after the first treatment.
Re-entry into the classroom will require an examination of that student by the nurse to assure the student is
nit-free. HCA maintains a “No Nit Policy.”

Any child with chicken pox will be excluded until all lesions are scabbed over.

During the school day, if the student comes to the attention of the nurse and presents obvious signs and
symptoms of a condition in which the child should be excluded, the parents will be notified and requested to
take the child home. An extended absence exceeding five (5) days due to a medical reason will require a
doctor’s note submitted to the school nurse upon return to school. It is the parent’s responsibility to notify
the health office of any changes to your Emergency Contact Information if changes occur during the year.

In addition to the general guidelines above, the guidelines below, related to COVID-19, are in effect until
further notice:

HCA maintains a “Healthy-Only” environment. Parents should not send students to school when sick.
Any student exhibiting symptoms as outlined is excluded from school and should visit a health-care
provider and/or receive a COVID-19 test. Please contact the school nurse with additional questions. All
exceptions must be approved by the school nurse.

● At least two of the following symptoms: chills, rigors (shivers), myalgia (muscle aches), headache, sore
throat, nausea or vomiting, diarrhea, fatigue, congestion, or runny nose; OR
● At least one of the following symptoms: fever (measure of subjective), cough, shortness of breath,
difficulty breathing, new olfactory disorder, or new taste disorder.

Administration of Medication Policy

Outlined below is the school policy required to be followed if it is necessary for your child to receive
medication during school hours.

● All medications, prescribed and over-the-counter, must be brought to school by the parent or guardian
in the original, labeled bottle or container. No Preschool-grade 5 student is permitted to carry
medication to school. Cough drops, vitamins, supplements, and ointments are considered medications.
● A written order from a licensed doctor, dentist, or nurse practitioner must accompany all medications,
including prescribed and over-the-counter medications. The order must include the name of the
medication, the dosage and time it is to be administered, the duration of administration, and any
potential side effects. If the medication is to be administered on an as needed basis, the order must
clearly state the conditions under which the medication is to be administered.
● The parent must sign a permission form for each medication, authorizing the Nurse to administer it.
● All medications must be stored in the Nurse’s Office and administered by the nurse, or the
parent/guardian. Students may not carry any medication in school. The only exceptions are inhalers
and EpiPens for life-threatening illnesses. In that case, the parent must sign a self-administration form,
and the private physician must certify that the student has a life-threatening condition and that he is
capable of self-administration.
● Medication in school orders are valid only for the school year or the period of time for which they are
granted and must be renewed for each period of medication. Parents are expected to pick up

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medication at the end of the school year, as we cannot store it over the summer. Failure to do so will
result in the medication being discarded.
● Unless the above procedures are followed, medications will not be accepted or administered in school.
● The School Nurse is the only staff member permitted to dispense medication, other than trained
delegates using EpiPens.
● Please provide a picture approximately 2"x 3" to be attached to your child’s medication sheet to assist
with his/her identification.

Screenings
The official screening test for tuberculosis that is both required and accepted by the State of New Jersey is
the Mantoux Test. The Academy requires this test upon admission and if the student comes from a country,
listed by the State of New Jersey as a requirement, for school admission. When instructed to have a TB test
done, parents should make it very clear to the doctor that only the Mantoux test will be accepted.

As required by New Jersey State Law, the Academy will also be conducting blood pressure, audiometric
screening (hearing test), visual screening, and scoliosis screening (ages 10-18). Parents will be notified as
these take place at various times of the year. Yearly height and weight screening will also be done.

Physical Examinations
Hawthorne Christian Academy requires a complete physical examination for all new students. All present
students entering grades 4, 7, and 10 must also have a complete physical examination. In addition, all
student athletes are required to have a current SPORTS PHYSICAL on file with the Nurse in order to participate
in practice or try-outs for a team. The SPORTS PHYSICAL must be current and completed annually.

Food Allergies
Classroom teachers will alert their parents which food items are of concern and may not be brought into
that classroom for the well-being of each individual. Foods provided for any parties will also consider these
restrictions. As a result of our concern, students are never allowed to share food.

Guidelines for Managing Students with Food Allergies

Food allergies can be life threatening. As a result of this, accidental exposure to foods must be reduced in
the school setting. It is the desire of Hawthorne Christian Academy to partner with parents and students to
ensure a safe educational environment for students with food allergies. This is a shared responsibility
between the family, the school and the student. While it is not reasonable to expect a completely food
allergy free environment at Hawthorne Christian Academy, when all parties work together, the risk of
accidental exposure can be greatly reduced.

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Definitions
Food Allergy – A food allergy is any reaction to an otherwise harmless food or food component that involves
the body’s immune system. A reaction occurs when the body’s immune system responds abnormally to a
particular food. The body reacts by flooding the system with histamines and other chemicals to fight off
what is perceived as an invader in the body. Reactions to food or food ingredients that do not involve the
immune system are called food intolerance or sensitivities.

Anaphylaxis – A life-threatening hypersensitivity reaction. Anaphylaxis refers to a collection of symptoms

affecting multiple systems in the body, the most dangerous of which are breathing difficulties and a drop in
blood pressure or shock, which are potentially fatal.

The following guidelines have been set forth at Hawthorne Christian Academy in order to reduce the risk to
students with severe and/or life threatening food allergies:

Family Responsibility Regarding Food Allergies

● Notify the school nurse of the child’s allergies including a list of the food contacts to be avoided.
● Work with the school to develop a plan that accommodates the child’s needs throughout the school
including in the classroom, at the lunch tables, in after-care programs and on the school bus.
● Provide written medical documentation, instructions and medications as directed by a physician
licensed to practice in the State of New Jersey.
● Provide properly labeled medications and replace medications after use or upon expiration.
● Educate the child in the self-management of their food allergy including:
○ Safe and unsafe food
○ Strategies for avoiding exposure to unsafe foods
○ Symptoms of allergic reactions
○ How and when to tell an adult they may be having an allergy-related problem
○ How to read food labels (age appropriate)
○ Review policies/procedures with the school staff, the child’s physician, and the child (if age
appropriate) after a reaction has occurred.
○ Provide emergency contact information.

School Responsibility
● Review health records submitted by parents and physicians.
● Identify a core team of people, including but not limited to, the school nurse, teacher, and principal to
work with parents and the student (age appropriate) to establish a prevention plan.
● Provide training for all school staff once yearly regarding food allergies to include the definition of a food
allergy, most common food allergens, common symptoms of a reaction and what to do in an
emergency. The training will also include the proper use and administration of an EpiPen.

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● Endeavor to eliminate the use of food allergens in the classroom. Food allergens should not be used as
educational tools or in arts and crafts projects and should not be used as incentives.
● When eating in the pavilion, provide an “allergy free” lunch table for LS students with severe allergies.
● Ensure that medications are stored properly in the health office and are easily accessible to school
personnel. Students should be allowed to carry their own epinephrine, if age appropriate and after
approval from the student's physician, parent and school nurse, as allowed by the State of New Jersey.
● Ensure that there is a staff member available who is properly trained to administer medications during
the school day and during after-school care.
● Review policies/prevention plans with core team members, parents, students (age appropriate) after a
reaction has occurred.
● Teachers will require hand washing before and after food is eaten, as well as the student’s desk, in the
Lower School to minimize the transfer of allergens.
● Discuss field trips with the family of the food allergic student to decide appropriate strategies for
managing the food allergy while away from school.

Student Responsibility
● Should take food allergies seriously. Students should not joke or tease other students about allergies.
● Should not trade food with others and should only eat food brought from home.
● Should not eat anything with unknown ingredients or that is known to contain any allergen.
● Should be proactive in the care and management of their allergies and reactions as is age appropriate.
● Should notify an adult immediately if they eat something they believe may contain the food to which
they are allergic.
● Should notify an adult immediately if they begin to feel symptoms of an allergic reaction due to possible
exposure in the classroom or other area of the school.
● Should always wash hands before and after eating.

These guidelines have been adapted from the document, “School Guidelines for Managing Students with
Food Allergies” developed in coordination with the National Association of Elementary School Principals, the
National Association of School Nurses, the National School Boards Association, the Food Allergy &
Anaphylaxis Network and the American School Food Service Association.

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Accidents
Every accident in the school building, on the school grounds, at practice sessions, or at any athletic event
sponsored by the school must be reported immediately to the staff in charge and to the school office.

Accident Insurance
The school’s insurance policy is supplemental and picks up coverage only after the parents’ insurance
has completed its payments. Parents should file with their own personal insurance first and then file with
the school accident insurance, AGIA Insurance.

Procedure on filing for accident insurance claim:

1. An insurance claim form should be picked up from the school office.

2. The office completes the school portion of the form.
3. Parents should see that the doctor (Physician’s Statement) and parent portions of the claim form are
completed and then mailed to the insurance company.

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Safety and Security
Emergency Drills
Fire and security drills at regular intervals are required by state law and are an important safety precaution.
It is essential that when the signal is given, all talking stops, everyone obeys orders promptly and clears the
building by the prescribed route as quickly as possible in silence. Teachers in each classroom will give the
instructions to the students.

Fire Alarms
It is against the law to pull a fire alarm for any reason other than a fire/emergency. Persons caught
activating these systems will be disciplined by the school and are also subject to legal prosecution in
accordance with municipal ordinances.

Critical Incident Team

The Administration is committed to providing a safe and healthy learning environment and serves as the
Critical Incident Team (CIT). This Team is responsible for developing a Safe-School Plan encompassing the
following: community collaboration, preventative policies and procedures, safe physical environment, staff
and student training and support, and the development of an Academy critical incident plan. Mock
emergency drills to test the plan, including both lockdown and evacuation procedures will be executed
during the academic year.

Abuse Reporting
In accord with New Jersey state law and Academy policy, the school staff is mandated under penalty to
report the reasonable suspicion of physical abuse, sexual abuse, or child neglect. In this very serious and
legally narrow area, the Academy will not contact parents in advance of making a report to authorities,
which would be the procedure followed in most other legal matters. The clear intent of the law is to
mandate that a report of reasonable suspicion of abuse be made. Academy staff will make such reports in
the best interest of the affected child and do not, once reasonable suspicion is established, have any legal
alternative except to report to the proper authorities for their investigation and review.

Campus Hours
For campus safety, no student will be permitted to be on campus before 7:45 am or after 3:05 pm unless
that student has Academy permission to participate in an official activity of the Academy or has direct
adult supervision. Therefore, any Middle School student on campus after 3:05 pm must go to the
After-School Study Center located in the Youth Ministries Building. Lower School students whose parents
have not picked them up by 3:05 pm will be escorted to the After-Care Program. Parents will be charged for
attendance at Before-Care and After-Care programs.

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Emergency School Closing and Delayed Openings
The Head of School will make all decisions regarding early dismissal, delayed opening, and school closings.
Notification will be made via phone, text, and email messages through the FACTS Parent Alert System.
Parents should ensure contact information is accurate and may update their profile by signing into FACTS.

School Closing/Delayed Opening Status Details

1. The first message may be sent the evening before or will be sent prior to 6:00 am
2. If conditions warrant transitioning a delayed opening to a school closing, families will be notified via the
FACTS Parent Alert system by 8:00 am

Important Notes on Closings or Delays

1. If the first message closes school for the day, that decision will not be reversed.
2. Students may be dropped off at 9:45 am when a delayed opening is in place. Students should not arrive
earlier than 9:45 am
3. There is no Before-Care on delayed opening days.
4. “Zero Period” classes are canceled on delayed opening days.
5. There is no After-Care on early dismissal days.
6. In the event of an early dismissal or school closing, all school activities are canceled including
extracurricular activities.
7. Parents must arrange for their children to be picked up at the announced closing time when an early
dismissal is implemented or when after-school activities are canceled due to a weather emergency.

Campus Speed Limit and Parking

Students, parents, and visitors are reminded that the maximum speed on campus is 10 m.p.h. All vehicles
must be parked in designated areas.

Arrival and Dismissal Procedures

Drivers of Lower School Students (Kindergarten-Grade 5)

● Drivers with Lower School students in Kindergarten through grade 5 drop their children at the supervised
Stop, Drop, and Go Zone, located curbside in front of the Church Building New Wing and Pavilion from
7:45-8:10 am. Students will walk to the Pavilion prior to the start of the school day.
● Parents arriving with preschool students are to park and escort their preschool children to the double
door entrance of the Church Building New Wing from 8:20-8:30 am.

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● At dismissal, parents will pick up their children at the assigned locations:.
○ Preschool: Double-door entrance of the Church Building New Wing
○ Kindergarten: Pavilion-facing entrance of the Church Building New Wing
○ First-Grade: Ground-level Pavilion-facing Church Building side entrance
○ Second-Grade: Second grade classroom exterior doors
○ Third and Fourth-Grade: Education Building covered stairwell
○ Fifth-Grade: Fifth-grade classroom exterior door
● Students not picked up by 3:05 pm will be escorted to the After Care program. After Care fees will accrue
beginning at 3:05 pm and fees are applied to FACTS monthly.
● Parents may arrange with the Lower School Principal for a high school-aged sibling to pick up an
elementary student.
● Lower School students will only be released to designated parents and adults. Changes to Emergency
Contacts and Pick-Up designees are made through the FACTS account. Contact the child’s teacher and
Lower School Main Office for special pick-up arrangements.

Drivers of Middle & High School Students Only (10 mph Speed Limit)
● All 6th-12th grade students are to be dropped off at the sidewalk in front of the Youth Ministries Center.
● After drivers of middle and high school drop off their children, they will exit the church campus via the
back exit road that runs behind the Pavilion and the to Route 208. Please be sure to maintain the 10 mph
speed limit on that roadway.
● At dismissal, Middle and High school students are released to the front of the building.

Drivers with Both Lower and High School Students (10 mph Speed Limit)
● Drivers are to drop off their middle/high school students at the sidewalk in front of the Youth Ministries
Center then join the Lower School carline to drop their Kindergarten through grade 5 students at the
supervised Stop, Drop, and Go Zone, located curbside in front of the Church Building New Wing and
Pavilion from 7:45-8:10 am. Students will walk to the Pavilion prior to the start of the school day.
● At dismissal, Middle and High school students are released to the front of the building. Lower school
students should be picked up at the designated location listed above.

Drivers of Preschool Students

● Preschool parents are to park and escort their children to the double-door entrance of the Church
Building New Wing from 8:20-8:30 am.
● Dismissal is at the double-door entrance of the Church Building New Wing.

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Late Arrivals
Parents who are dropping their children off after 8:10 am should park in the lot and walk their children to the
Security Booth.

School Buses at Arrival and Dismissal (10 mph Speed Limit)

All school buses will drop off lower and middle/high school students at the sidewalk in front of the Youth
Ministries Center then join the Lower School carline to drop Kindergarten-grade 5 students at the Stop, Drop,
and Go zone in front of the Church Building New Wing and Pavilion.

At dismissal, school buses will park in the gravel area next to the Upper Playground to pick up students.
Lower School students will be escorted to the buses by an HCA faculty member.

HCA Parent and Student Drivers (10 mph Speed Limit)

All HCA parents are to park in the designated parking lot spaces. All student drivers must park their vehicles
in the parking area near the church offices closest to Route 208. Student drivers may not park in the first two
tiers in front of the Chapel and church offices. Students may lose their driving privileges if they drive in an
unsafe or reckless manner. Parking spaces along the rear exit roads behind the church building, Lower
School, and the Pavilion are reserved for school employees only. The parking lot speed limit is 10 mph.

Supervision
● Faculty members are assigned to supervise Lower School students in the Pavilion and Upper School
students in the Upper Gym from 7:45 am to 8:00 am. Students are not permitted to enter campus
buildings prior to 7:45 am.
● Students in grades Preschool-5 who have not been picked up by 3:05 pm will be escorted to the Lower
School After School Care program located in the Education Building classrooms near the Upper
Playground. Students in grades 6-8 must report to the After School Study Center in the Youth Ministries
building by 3:05 pm if they are on campus without adult supervision.
● Reports of unauthorized vehicles are to be reported to a Principal or the Head of School. This report
should include as much information as possible including time of incident, color, make, and license
plate number of vehicle, and description of passengers.

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Closed Campus
It is understood that no student is to leave the campus for any reason during normal school hours without
first receiving special permission from an Academy Office. It will be necessary at that time for a student to
show written parental permission giving the reason for a student’s leaving school early. If it is an emergency,
the matter will be cleared with the parent or guardian by telephone and/or email. In any case, it is
necessary to notify the Lower School Office or the Upper School Attendance Office of all anticipated
absences. Skipping or being absent from classes without permission is regarded as a serious offense and
will be acted upon in accordance with school policy (see “Unauthorized Absences” policy). All students are
expected to remain on campus during the lunch periods. When any student leaves campus for any reason,
Lower School students must sign out in the nurse’s office when leaving and report to the nurse’s office when
returning. Upper School students must sign out with the Attendance Office and report to the same location
when returning to campus. The “closed campus” policy is in effect during exam days.

Visitors
All visitors must report to the Visitor’s Center and obtain a visitor’s pass. Prior approval from the Director of
Admissions must be secured for prospective students visiting classes. The maximum allowable length of an
admissions visit is a single day. These are the only non-enrolled students allowed on campus during the
school day.

Messages & Deliveries

Any deliveries for students, such as lunches, messages, PE clothes, etc., should be left in the Security Booth.
The student’s name should be on the items.

Lost and Found

Any articles found in corridors, classrooms, locker rooms and on the fields or grounds will be collected and
placed in a Lost & Found bin. Periodically announcements will be made to the student body prior to the
contents of the Lost and Found bins being donated.

Announcements of Church Functions

The Academy draws students from many different churches in the Greater New Jersey/New York area.
Therefore, as a matter of policy, the Academy will not accept announcements of churches other than
Hawthorne Gospel Church.

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Enrollment Information
Admissions
Hawthorne Christian Academy follows an admissions procedure sequence that benefits both the school
and prospective parents. Upon student acceptance, parents are required to complete all enrollment and
medical forms and pay the enrollment fee prior to a student attending class.

Transfer Students
Transfer credits and grades are accepted by Hawthorne Christian Academy after evaluation during the
application process. Some credits may transfer as Pass/Fail or Hawthorne Christian Academy GPA formula
will apply to final course and cumulative averages. Grades lower than a C- (70) may be ineligible for
transfer credit.

Re-Enrollment Policy
The status of all returning students will be reviewed yearly. With automatic re-enrollment, students will be
readmitted with consideration being given to academic progress, disciplinary record, and attitude. In
addition, parental support of the Academy’s philosophy and objectives are factors that are considered by
the Administration in making a determination for student re-admittance for the next academic year. A
student will not be permitted to re-enroll if there are outstanding financial obligations. Students may not
participate in preseason and fall sports programs if tuition is not current, or if students are not re-enrolled.

Current tuition and fees must be paid before re-enrollment is considered. All re-enrollment fees must be
paid before re-enrollment is complete.

Financial Information
Tuition fees are set each year, but they do not cover the entire cost of all the budgetary requirements of the
school. The difference between the actual cost and the tuition is covered by fundraising activities and gifts
from parents, alumni, friends, relatives, and matching grants from corporations.

Tuition may be paid in full or monthly. If tuition is paid in full by August 20th, there is a 4% discount for K-12
students. If tuition is paid monthly, the first payment is due August 5th or 20th and on the same date of each
month thereafter, with the final payment due in May. The tuition payment due in August must be paid
before a student will be permitted to start school or participate in fall sports, including preseason practices
and games.

The re-enrollment fee must be paid prior to the deadline in order to guarantee the student’s place on the
class roster. Re-enrollment will be permitted only if the student’s tuition and fees are up-to-date.

HCA has partnered with FACTS Management Company to assist us in managing our tuition payment
program. Each family is given unique login codes emailed/mailed directly by FACTS and is required to
register with FACTS online. Parents’ payment options include direct withdrawal from a banking account or

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credit card (ACH), or a single payment of the year’s tuition by August 20. There is a 4% discount for single
payment of K-12 students.

Tuition and Fees Payment Policies

● All accounts of Middle School and High School students must be current (final tuition payment and all
fees paid) by June 1 in order to take final examinations. Students will be prohibited from taking their final
examinations if tuition and fees are not paid in full. Examinations taken at a later date will be assessed a
thirty-five dollar ($35.00) proctoring fee per exam. Report cards and transcripts will reflect an
“incomplete” for final grades, and will also be withheld.
● Student final report cards and transcripts will be withheld if tuition is not paid in full prior to the last day
of school unless a family receives prior approval from the Head of School.
● No student will be readmitted to the Academy, or allowed to participate in sports, unless the previous
year’s tuition and fee payments have been paid in full.
● Families with Senior (Grade 12) Students: Senior students will only be permitted to attend
commencement or receive a diploma if the family’s account is paid in full by May 31st.
● End of the year balances: All outstanding tuition balances must be paid by June 15th or have an
alternate payment plan approved by the Tuition Review Board. Report cards and transcripts will be held
until outstanding balances are paid in full.
● The Academy maintains a limited tuition aid fund, made possible through the generosity of individual
contributors, for students who might not otherwise be able to attend. The Tuition Aid Committee of the
Academy Committee determines aid. All tuition aid applications must be submitted through the Grant
and Aid section of FACTS by June 1st of the year for which the tuition aid is being requested, and current
tuition and fees must be paid before the application will be processed. Applications submitted later than
this date may be affected by limited funds. Contact the Director of Advancement for further information.

Late Payments
When payments are not made according to the selected payment plan, the following steps will occur:

10 Days Past Due:

● The family will receive an email and/or letter reminding the parent/guardian of the missed payment.

30 Days Past Due:

● A late payment fee of $25 will be assessed to the account.
● The family will receive a written notification that the account is past due and a copy of this policy.

60 Days Past Due:

● An additional late payment fee of $25 will be assessed to the account.
● The family will receive a written notification that the account is past due and a copy of this policy.
● Access to FACTs/Renweb student account will be blocked.

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● Student(s) of the family will not be permitted to attend classes.
● Student(s) of the family will not be permitted to participate in extracurricular activities. The Athletic
Director, coaches, and club advisors will be informed of ineligibility, but not the cause. The family will
receive a written notification that the account is past due, along with a copy of this policy.

90 Days Past Due:

● Student(s) will be withdrawn from Hawthorne Christian Academy.
● Report cards and transcripts will be withheld until payment in full is received.
In all cases, it is the responsibility of the family to make past due payments, or contact the Business Office in
order to make alternate payment arrangements with the Tuition Review Board.

Withdrawals
By February 28: Families who withdraw by February 28 will not pay the Continuous Enrollment Fee.

By June 30: Families who withdraw on or before June 30 for the subsequent school year will not be
penalized in any way. However, the Continuous Enrollment Fee will be forfeited.

After June 30: Families who withdraw after June 30 and prior to the first day of school will be required to pay
a Two-Month Tuition Penalty Fee. Upon confirmation of withdrawal, scholarships and tuition aid will be
repealed, and the ACH account registered with FACTS Tuition Management will be charged. Continuous
Enrollment fee will also be forfeited.

During the Academic Year: Families who withdraw at any point after the first day of school are responsible
for all tuition payments through the end of the semester during which they withdraw.

Refunds for mid-year withdrawals will only be due to the extent that the withdrawal occurs during the first
semester and second semester tuition has been prepaid in whole or in part.
a. One Payment Plan: The family will receive a refund equal to 50% of the total tuition paid.

b. Two Payment Plan: The family will receive a refund equal to 0% of the total tuition charge, with the
assumption that they will have paid 50% of the annual tuition.

c. 10-Month Payment Plan: The family will only receive a refund in the event their total tuition already paid
exceeds 50% of the annual tuition.

In the case of withdrawal, official student transcripts and report cards will be released only when all
amounts due to the school have been paid in full

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RaiseRight Tuition Credit Program
With HCA's RaiseRight program (formerly ShopWithScrip), it has never been easier to earn money toward
your tuition! RaiseRight allows our parents to earn tuition discounts simply by purchasing gift cards to
various stores where they would normally shop (such as Amazon, ShopRite, CVS, and hundreds more).
Countless retailers have offered gift cards at several denominations and discounts for purchase through
the RaiseRight program.

How it works: You, or anyone else on your behalf, purchases gift cards to stores you normally frequent for
their face value. Then, a percentage of the face value is given to the school and applied as a credit toward
your tuition. For example, you can purchase a $100 gift card to Shop Rite for $100. Then, 4% (current rate as of
this writing) of that $100 ($4) is applied to your tuition.

You must first enroll here. Find the Sign Up button on the front page to begin. Then click Join an existing
program and follow the prompts. During the enrollment process you will need to add your personal
information as well as a student name and enrollment code. The student name tells us which family is to
receive the RaiseRight credits (use any child's name in the family). HCA's enrollment code is D1AFF3EA1991,
this will allow you to associate your account with HCA. Once you've enrolled, you can shop online at
RaiseRight.com or on the mobile app, RaiseRight Fundraising. You can browse through a list of shops, or
search for your favorites. The site includes a help feature for more information.

RaiseRight is paid for in one of the three following ways: (1) direct debit from a linked bank account, (2)
credit card (there will be a nominal processing fee), or (3) check payable to Hawthorne Christian Academy
(due prior to the 15th and 30th of each month). Those who place RaiseRight orders online using
RaiseRight.com or RaiseRight app will immediately receive eGift Cards in their email inbox. Those who place
orders using a check will typically receive their physical gift cards within a week of the order deadline (the
15th or 30th of each month).

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PARENT-STUDENT HANDBOOK:

HCA LOWER SCHOOL

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Lower School
Preschool
The preschool programs for 3 and 4-year-olds include Bible stories and memory verses, reading and
mathematics readiness through systematic, multi-sensory practice, appreciation for beauty in music,
creativity in art, teamwork and gross motor skills in PE, and fine motor development in writing and hands-on
activities. Social and language development, coordination skills, and age-appropriate work habits are
stressed resulting in a positive and strong foundation.

Preschool tuition rates are established each school year, including scheduled holiday breaks. Rate
adjustments for family vacations, extended absences, or unanticipated school closings are not possible.

Kindergarten
Age Requirement for Kindergarten Entrance:

HCA adheres to the State of New Jersey birth date requirements for enrollment in kindergarten. According to
New Jersey law, a student must be five-years-old by October 1. During the application process to HCA,
submit a certified copy of the student’s birth certificate or other reliable proof of the student’s age.

Grades K-5
Grades K-5 are self-contained classes. Biblical integration supports discipleship throughout the day. The
Lower School curricula reflect HCA’s mission to inspire and equip students to grow in spiritual maturity,
achieve academic excellence, and impact the world for Christ. As a result, the curricula are reflected upon
and adjusted to challenge and nurture our students and give glory to God.

In grades K-5 Bible classes, students are encouraged to grow in spiritual maturity. Students learn to
internalize and memorize Scripture, accept God’s plan of salvation, and develop Christlike character.

Decoding, phonemic awareness, phonetic patterns, fluency, comprehension, and vocabulary expansion in
reading are explicitly taught and reinforced through Heggerty in kindergarten and Orton-Gillingham in
grades K-2. In grades 3-5, Guided Reading in small groups, Shared Reading, read-a-loud as a whole group,
and individualized leveled Independent Reading develops comprehension and encourages students to love
reading. In consideration of the science of reading, explicit daily skills lessons and thoughtful applications
help students to decode and encode, which leads to increased reading comprehension, critical thinking,
and spelling skills. The curricula address various types of writing and conventions in capitalization, usage,
punctuation, spelling, and varied vocabulary. An emphasis on correct grammatical structure and syntax in
the diverse forms of writing is an integral part of our language program. A Lower School milestone, students
formally transition from print to cursive in grade 2.

In Lower School mathematics, number sense is emphasized in all grade levels to promote higher math
abilities for math success to see patterns, solve algebraic expressions, and implement strategies for
problem-solving with word problems. Grades K-2 lay the formative and critical foundation with number

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sense using manipulatives, technology, centers, and differentiated scaffolding. In grade 2, students learn
multiplication facts for automaticity and explore the conceptual foundations for division. In grade 3,
students learn division facts for automaticity. Multi-step and more complex processing in grades 4-5
includes word problems and algebraic expressions. Geometry, measurement, time and money, fractions,
decimals, percents, and integers are other units of study in the Lower School. Drill and practice for the
automaticity of operational fact families with addition, subtraction, multiplication, and division boost math
confidence. Students who have automaticity with fact families are less anxious and enjoy math. Therefore,
timed tests and spiral reviews during class and math-related platforms assigned for homework help
students fine-tune math skills.

Life science, physical science, and earth and space sciences are articulated components taught year after
year in the curricula. Problem-based learning is encouraged through the process of the scientific method.
Science covers the environment and the various physical phenomena that God has outlined in His creation.
Both life and the physical sciences give the students knowledge of God’s world and a keen appreciation of
His power, order, and beauty.

In Social Studies throughout the grades, students progress from a study of the micro to macro through a
Biblical worldview. Realizing one’s place in the family, local, state, national, and world communities, students
become more aware of themselves, others, and God. Also, by processing government, geography,
economics, and sociology, students learn to apply Christian stewardship and care for God’s creation.

Specials throughout the week create well-rounded curricula for Lower School students. Our award-winning
arts program gives opportunities for creative expression through a variety of media as well as a
foundational understanding of the art elements of line, color, shape, and form. In computer class, students
navigate through applications and platforms for implementation and integration throughout the school
years. Physical Education classes center around fitness, coordination, skill development, and sportsmanship.
Students learn the fine art of teamwork, cooperation, and encouragement. Students also participate in
music education which encompasses the various types of instruments, genres of music, major composers,
music theory, and performance skills. The winter and spring concerts showcase ensembles that highlight
playing the recorder, percussion, singing, and acting. Borrowing books and library skills are the focus of
Library classes each week for grades K-2. STEM stands for science, technology, engineering, and
mathematics. STEM utilizes problem-based learning integrating math and science concepts to hone
scientific thinking and processing.

In every subject, the teacher disciples the students to cultivate a filter for Biblical worldview. Biblical
worldview integration is the foundation throughout all disciplines and specials.

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Homework
Homework is a part of enrichment to support independence and the individual student’s initiative to
become a lifelong learner. Thus, as a matter of philosophy and practice, homework may be given Monday
through Thursday. There is no homework on weekends or during Thanksgiving, Christmas, and Easter breaks
in grades K-5. Long-term projects will not be due during the week following extended holiday breaks.

All homework assignments and reports necessitate neatness. The amount of time it takes an individual
student to complete an assignment will vary.

The following are suggested average lengths of time for each grade level:

● Kindergarten-Grade 2: approximately 20-40 minutes, in addition to studying for assessments.

● Grades 3-5: approximately 40-60 minutes, in addition to studying for assessments.

Late homework assignments will receive a reduction in grade. When a family emergency arises, and the
student cannot complete the homework on time, the parent may send a note stating the reason. Any
adjustments concerning late assignments are at the discretion of the teacher. Graded papers get sent
home weekly. Parents, please review any work sent home with the student as needed. Any failing
assignments will require parental signatures.

Assessments
Assessments include chapter tests for major subject areas as well as weekly spelling and Bible memory
verses. Teachers will limit assessments to two (2) pre-announced tests per day and pre-announced
assessments will not be given on a Monday. These guidelines do not apply to quizzes, such as weekly
memory verse, pop quizzes, timed math quizzes, or scheduled make-up tests.

Lower School Parent-Teacher Conferences

At the end of the first quarter, Lower School parents are strongly encouraged to participate in our
parent-teacher conferences to discuss social development, work habits, spiritual growth, and achievement.
Parents may request additional meetings at any time throughout the school year. We encourage parents to
bring any concerns to the teacher first. We desire that parents and teachers partner in educating the child.
If further assistance is required, please contact the principal.

Lower School Report Cards

Report cards are released quarterly in grades 1-5. Preschool and Kindergarten report cards are released
three times per year. The specific dates of each quarterly grading period are published annually on the
Academy’s calendar available on the school website.

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Academic Watch
Academic Watch: Kindergarten-2nd Grade

A student earning two or more U’s in Reading, English, Spelling, or Math at the end of a quarter will be placed
on Academic Watch. The teacher and principal will meet with the student’s parent(s) to create an
academic improvement plan. The administration reserves the right to decide on promotion to the next
grade if a student is on Academic Watch at the end of the 4th quarter.

Academic Watch: 3rd-5th Grade

A student earning one F or two or more D’s in Reading, English, Spelling, or Math at the end of a quarter will
be placed on Academic Watch. The teacher and principal will meet with the student’s parent(s) to create
an academic improvement plan. The administration reserves the right to decide on promotion to the next
grade if a student is on Academic Watch at the end of the 4th quarter.

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Grade Scale

Grade Scale for Preschool

All Preschool Skills

P Proficient G Growing

N Needs help with this skill NA Not applicable at this time

Grade Scale for Kindergarten – Grade 2

All Kindergarten Skills & Grade 1 - 2 Subject Areas

O Outstanding U Unsatisfactory

S+, S, S- Satisfactory

Below Grade-Level Sub Skill Assessment Indicators

N Needs Improvement I Improving

Grade Scales for Grades 3-5

Letter grades will be given for all major subjects. Major subjects include Bible, Reading, Mathematics,
Spelling, English, Social Studies, and Science/Health. Letter grades are also given for grades 4-5 skill
subjects. Skill subjects include penmanship, art, music, physical education, computer, and STEM.

Report Card Grade Equivalent Report Card Grade Equivalent

A+ 97-100 C+ 77-79
A 93-96 C 73-76
A- 90-92 C- 70-72
B+ 87-89 D+ 67-69
B 83-86 D 63-66
B- 80-82 D- 60-62
F 0-59

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Grade 3 Skills Subjects, Work Habit Skills, & Social Development

P Proficient G Growing

N Needs help with this skill NA Not applicable at this time

Below -Level Sub Skill Assessment Indicators

N Needs Improvement I Improving

Honor Roll

Grades 4-5 Honor Rolls

High Honor Roll Honor Roll

A- or higher in all major subjects B- or higher in all major subjects

B- or higher in all skill subjects B- or higher in all skill subjects

S or higher in social development & S or higher in social development &

penmanship penmanship

Major Subjects Skill Subjects

● Bible ● Art
● Language Arts ● Computer
● Reading ● Music
● Mathematics ● Physical Education / Health
● Science ● Library
● Social Studies ● STEM

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Awards
Award Type Grades

Honor Roll Academic 4-5

High Honor Roll Academic 4-5
President’s Award for Educational Excellence Annual 4-5

In addition, each classroom teacher may present various awards during and at the end of the school year.

GATES (Going Above the Educational Standards)

GATES is a small-group enrichment pull-out program offered once a week to students in grades 3-5. The
purpose of GATES is to provide challenging problem-based learning assignments specifically designed for
the needs of gifted students. Students are responsible for missed work while in GATES class.

Criteria for Eligibility:

1. A’s for all major and skill subject areas & S or higher for Work Habits, Social Development skills, and
Penmanship on the report card on the Otis-Lennon School Ability test
2. 130 or higher Total score on the Otis-Lennon School Ability test
3. Stanine 8 or 9 on reading and math on the IOWA Assessments

*All participating students must maintain High Honor Roll status to remain enrolled.

Instrumental Program
Beginning and intermediate-level instrumental lessons take place weekly in grades 4 & 5. Registration
during September and an additional fee are required. Students are responsible for missed work while in
instrumental class.

Competitions
Lower School students participate in several interscholastic competitions throughout the school year, such
as spelling, Bible, math, art, and field day. Student selection is through high achievement, teacher
recommendations, or grade-level competitions. Selected students enjoy practicing and honing their skills to
represent HCA. Each year many of the Academy’s participants win individual and team awards.

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Field Trips
Seeing, touching, doing, and being in a place enhances the learning experience immeasurably. As a result,
the Academy encourages field trips for our second through fifth grades. All children with an EpiPen must
have a nurse-trained delegate to administer medicine and make decisions for the child's care in case of an
emergency. We encourage parents of children with EpiPens to go through training and accompany their
child for maximum safety. In the Lower School, parents may volunteer to serve as chaperones during field
trips. Please respect each classroom teacher’s number of desired chaperones and designated parents
accompanying classes on each trip.

For added security during off-campus trips, a burgundy HCA uniform shirt is required to easily and quickly
identify our students in large crowds.

Makeup Work Policy Lower School

Three or more days absent (e.g. vacations)

Attendance in school is very important. However, if a student must be absent, parents are to notify the
Principal and teachers via email at least one week prior to an extended absence to arrange make-up work...
Students have one (1) day for each day absent to make up missed classwork, homework, and assessments.

Partial day, one or two days absent (e.g. medical appointments, illness)
Parents must inform the school nurse and email the teacher(s) of illnesses or scheduled appointments
requiring an absence from school. Please arrange with the teacher for makeup or missed work. Students
have one (1) day for each day absent to make up missed classwork, homework, and assessments.

Food Allergies
There are currently many children who are restricted in their diet due to allergies. Classroom teachers will
alert parents of any food item(s) that are not allowed in the classroom for the safety and well-being of any
student with a food allergy. Foods provided for any party must also follow classroom teacher guidelines.
Due to food allergy concerns students are never allowed to share food.

Recess
Recess will be outdoors as long as the real-feel temperature is 32℉ or above; however, it will be indoors
during inclement weather. Unless there is a doctor’s excuse, all students will be at recess. Students must
dress appropriately for daily weather conditions. Personal toys and electronic devices are not allowed.
Students may arrange to make up work due to absences during recess. Students must adhere to recess
rules and instructions given by recess aides.

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Before School Care
Before School Care will provide supervision for grades Kindergarten-5 from 7:00-7:45 am on a daily basis.

Supervisor: HCA faculty and/or an adult designated by the administration

Note: If school is canceled or has a Delayed Opening for any reason, Before School Care will be
canceled for that day.

Program: Registration is not required. Students may arrive any time between 7 am and 7:45 am. At
7:45 am, students will be escorted to the assigned location for the start of the school day.
Students may bring a healthy, ready-to-eat snack.

Location: E-1B, classroom next to the Upper Playground

Fee: Fee is eight dollars ($8.00) per child per day. Fees will be added to FACTS monthly.

After School Care

After School Care will provide two sections of supervision for grades Preschool-5 from 3:05-5:30 pm.

Supervisor: HCA faculty and/or an adult designated by the administration

Program: Registration is not required. Students not picked up by 3:05 pm will transition to the After
School Care program. Structured times include playtime and homework time. When
weather permits, children will play outside.

Location: Education Building classrooms. Pick up children from E-1B, next to the Upper Playground

Fee: Per child/Per day:

● 3:05-4:00 pm: $7.00
● 3:05-4:30 pm: $9.00
● 3:05-5:00 pm: $12.00
● 3:05-5:30 pm: $15.00

Late Pick-up Fee: Children not picked up by 5:30 pm will be charged an additional $5.00
per child for every five minutes of supervision.

Payment Information: After School Care fees will be added to FACTS monthly.

Snacks: Children who attend After School Care may bring a snack to be eaten during after care. In
consideration of the growing number of children who have food allergies, please regard
the teachers’ communications of allowable food or snacks. Children may not share food.

Cancellations: If school is canceled or dismissed early, After School Care is canceled for that day.

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PARENT-STUDENT HANDBOOK:

HCA MIDDLE SCHOOL

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Middle School
Each grade consists of two classes or sections with math and Spanish classes offering advanced tracks.
Each student must fulfill the Christian service requirements before promotion to the next grade.

Program of Study

Grade Required Cycle Classes / Electives

● Art ● Instrumental Ensemble

● Bible
● Computer
● Language Arts
● Mathematics
Sixth ● Music
● Physical Education & Health
● Science
● Social Studies/Geography
● Study Skills

● Bible ● Art2
● Language Arts ● Computer2
● Mathematics1 ● Current Events
Seventh ● Physical Education & Health ● General Music
● Science ● Instrumental Ensemble
● Social Studies/Geography ● Makerspace

● American History ● Art2

● Bible ● Computer2
● Language Arts ● Current Events
Eighth ● Mathematics1 ● General Music
● Physical Education & Health ● Instrumental Ensemble
● Science ● Makerspace
● World Language3

1
Two tracks of Mathematics are available. Regular Math Track: Math 7 (grade 7), Pre-Algebra (grade 8).
Advanced Track: Pre-Algebra (grade 7), Algebra I (grade 8).
2
Various topics in this area are offered. Topics vary from year to year.
3
Students may take their first year of World Language in Eighth grade if recommended or approved by
administration.

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Homework Policy
Homework may be given each evening. A teacher has the option to require an assignment to be done over
if neatness is lacking.

The amount of time it takes an individual student to complete assignments will vary. Suggested average
length of time for Middle School is approximately 90 to 120 minutes per night. Usually, there is no assigned
homework on weekends with the exception of long-term projects, makeup work, unfinished assignments, or
math courses. Due dates for long-term projects may not be assigned for Mondays. Students’ late homework
assignments will receive a reduction of grade or a zero in accordance with the teacher’s homework policy.

Long-term projects will have scheduled homework nights where no other regular homework is assigned for
that subject; the time is to be used to work on the project. Regular checkpoints leading up to the due date
are scheduled. Long-term projects must be turned in on the due date. Absence is not an acceptable
excuse. The project must be sent in on the due date.

Middle School students and parents are requested to read carefully the Makeup Work Policy, which includes
the criteria for absences.

Makeup Work Policy

Planned Absences
Examples of planned absences include field trips, competitions, vacations, mission trips, college visits,
retreats, and appointments.

Student’s Responsibilities:

● Obtain, complete, and return a Planned Absence Form to the Attendance Office two (2) days prior to
the absence(s).
● Obtain all assignments from each teacher and ensure parent signature prior to submitting the Planned
Absence Form to the Attendance Office.
● Complete as much school work as possible prior to returning to school.
● All work missed during any absence must be made up in accordance with the Makeup Work Policy.
● Arrange completion of all outstanding assignments and assessments with each teacher on the first day
back to school.

Students are given one (1) day for each day absent to make up missed classwork, homework, and
assessments due to planned absences from school.

Planned Absences—Individual Class Periods

The parent must inform the Attendance Office prior to any scheduled appointments (e.g. medical, motor).

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Student’s Responsibility:

● Students are expected to complete their work for submission on the day it is due. When a student will
miss a class period due to a planned absence, they are expected to submit homework due during the
missed period. Work may be submitted prior to leaving or after returning to school. Work that is not
submitted on the day it is due is subject to the classroom teacher’s late work policy.
● Make arrangements for assignments and assessments with each teacher prior to their absence.
● If prior arrangements have not been made for the make-up of assignments and assessments, the
student will need to check FACTS and be prepared for class upon return to school, including the
submission of assignments and/or prepared to take assessments.

Unplanned Absences
Examples of unplanned absences include sickness and a death in the family.

A doctor’s note is required to return to school if a student is absent for five or more days due to an illness.
Excessive absences may jeopardize a student’s grades and enrollment (see Attendance Policy).

Parental Responsibilities:
● Call the Attendance Office (extension 246) on the day of the absence before 8:10 a.m., indicating the
reason for the absence.
● A parent or classmate should secure necessary textbooks and materials for the student to complete
missing work.
● After five days, if the illness continues, a parent should contact the Guidance Office for special
arrangements in terms of makeup work and/or home instruction.

Student’s Responsibilities:
● Review FACTS for information about class work, homework, and any assessments missed during an
absence.
● Attempt to complete missed work.
● On the day you return to class, you are to go to each teacher and confirm missed assignments and
assessments, turn in finished homework, and schedule makeup assessments.
● Reading assignments and lecture notes given in class are to be acquired independently. The student is
responsible for all material provided during class for a quiz/test.
● Late homework assignments submitted beyond the one day for each day absent provision will receive a
reduction of grade or a zero in accordance with the teacher’s homework policy.

Students are given one (1) day for each day absent to make up missed classwork, homework, and
assessments due to planned absences from school.

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Report Cards
Report cards are issued four times during the academic year. Report Cards are available via RenWeb's
ParentsWeb. Live links to daily grades (i.e. progress reports) are emailed on a regular basis to
parents/students. All subjects are graded numerically. GPA points are awarded based on the grade scale
shown. Quarterly comment codes are recorded on the report card to identify strengths and areas of
improvement in each course.

Mid-marking checkpoints for student progress are reviewed four times during the school year; these reports
are not part of a student’s formal high school record. The specific dates of each grading period are
published annually on the Academy’s calendar available on the school website. Generally, the reports will
be issued during the school year as set forth below:

Grading Periods

Quarter Report Card Availability

1 Mid-November

2 Late January

3 Late March

4 Mid-June

Grade Scale
Letter Percent GPA Letter Percent GPA

A+ 97 - 100 4.3 C+ 77 - 79 2.3

A 93 - 96 4.0 C 73 - 76 2.0
A- 90 - 92 3.7 C- 70 - 72 1.7
B+ 87 - 89 3.3 D+ 67 - 69 1.3
B 83 - 86 3.0 D 63 - 66 1.0
B- 80 - 82 2.7 D- 60 - 62 0.7
F 0 - 59 0.0

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Academic Honor Rolls
At the end of each marking period, recognition of achievement will be given to the Middle School students
who attain the following average GPAs in all courses.

Roll Qualifications

Merit Roll Average GPA of 3.3 or higher for all subjects; any individual class less than a
2.0 disqualifies a student from being placed on this roll.

Honor Roll Average GPA of 3.7 or higher for all subjects; any individual class less than a
2.0 disqualifies a student from being placed on this roll.

Principal’s Roll Average GPA of 4.0 or higher for all subjects; any individual class less than a
2.0 disqualifies a student from being placed on this roll.

Academic Probation
It is the goal of Hawthorne Christian Academy to have all of our students find academic success and to gain
the full learning benefits of our instructional program. In order for this to take place, all students in the
middle and high school grades are expected to maintain at least a 2.0 GPA. Students who fall short of this
goal will be placed on academic probation.

Students will be placed on academic probation status when one or both of the following occurs:
● A 1st quarter mid-mark or any quarterly report card GPA (Grade Point Average) falls below 2.0
● A 1st quarter mid-mark or any quarterly report card has one failing grade or two or more D’s

Since the goal of academic probation is to foster and promote improved academic standing, it will
introduce the following measures:
1. Students on academic probation will be required to meet with the Guidance Director and/or the
Principal to lay out an academic improvement plan.
2. Students on academic probation will be expected to make productive use of any study hall periods in
their schedule.
3. Students on academic probation will be expected to make every effort to improve their academic
standing as soon as possible.
4. Academic probation will disqualify a student from participating in athletic and extracurricular activities
for a minimum of at least one week and until their grades have improved to a class average of 2.0.
5. A student may not be on academic probation any longer than three consecutive marking periods in
order to continue enrollment.
6. A student will be removed from academic probation after review by the Principal.

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Christian Service Program
The purpose of this program is to provide a curricular experience for students that highlights the centrality
of service in the Christian’s life. It is hoped that because of the program the following changes will occur:
● A greater awareness and acceptance of their responsibility to serve God and their fellow man
● An increased knowledge of the opportunities for service
● An increasing sensitivity to the needs of others
● An increasing manifestation of those attributes of God such as love, mercy, sympathy, justice, and joy in
their own lives, and the ability to effectively direct these traits through service to others.

The Christian Service Program is mandatory for students in the Middle School for promotion to the next
grade and for graduation. Each student must submit a Preliminary Christian Service Form requesting
approval for his/her assignment by the end of the first quarter, and each student must also submit a
Christian Evaluation Service Form by the middle of May. Middle School students require six (6) hours of
Christian Service annually. This must be completed in order to take final exams.

By the very nature of the program no remuneration can be received by the student for any work submitted
for Christian Service. In the past, students have been involved in various local church ministries, summer
mission projects, service in nursing homes, student tutoring and assisting the teachers at Hawthorne
Christian Academy.

Promotion Policies
To be promoted, students must receive a passing grade in each subject area. Students may not miss more
than 24 full days during the school year in order to be promoted to the next grade.

If a student fails one or two academic subjects, he will be required to attend summer school or an approved
remedial program and to pass the subject(s) before he can be promoted to the next grade. Failure in two or
more academic subject areas will result in a withdrawal of a student’s opportunity to participate in 8th
grade graduation. If a student fails three or more academic subject areas, he will not be eligible for
re-enrollment.

Christian Service is an integral part of the curriculum and is mandatory for promotion.

All students will be evaluated at the end of each academic year based upon their academic achievement
and social behavior to determine their eligibility to return to Hawthorne Christian Academy the following
school year.

Standardized Testing
The IOWA Assessment is administered on campus in the spring for students in grades 6-8.

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Awards
These awards are presented at the end-of-year Award Ceremony. Only grades received at Hawthorne
Christian Academy will be considered for Academic awards.

Academic Achievement Awards

Academic Excellence Awards are given to the student earning the highest GPA in each grade for the
current school year.

Outstanding Achievement in Subject Areas: Students must have a minimum grade of a 90 to be

considered for this award

Major Subjects Elective Subjects

● Bible ● Art
● Language Arts ● Music
● Foreign Language ● Technology Education
● History ● Current Events
● Mathematics
● Physical Education & Health
● Science

Recognition Awards
● President’s Education Awards
○ President’s Award for Academic Excellence: Students who have been on the Principalś Roll for the first
three quarters will receive this award.
○ President’s Award for Academic Achievement (Grade 8): This award recognizes students that show
outstanding educational growth.
● Valedictorian Award (Grade 8)
● Salutatorian Award (Grade 8)

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Honors
Award recipients are determined on the basis of student and faculty surveys with final approval by the
Award Committee. The criteria is as follows:

Award Qualifications

● Openly shares his/her faith in God and his/her love for Him
● Willingly accepts responsibility to conduct his/her life in a way that honors God
Christian ● Seeks to serve others
Character ● Exemplifies the character of Christ in the way that he is sensitive to others,
compassionate, patient, loving, considerate, thankful, faithful, and self-controlled
● Sets an example for others to follow

● Participates and shows positive leadership in class activities

● Shows genuine friendship and concern for classmates
Citizenship ● Assumes and follows through with responsibilities independently. Shows
perseverance and diligence towards assigned tasks
● Obeys school rules and authority consistently and cheerfully

● Has average or above average skills and uses them to the best of his ability
● Plays cheerfully, fairly, and cooperatively
Sportsmanship
● Is supportive and considerate of teammates, opponents, and supervisors
● Accepts victory and defeat gracefully and modestly

Eighth Grade Awards

The Valedictorian and Salutatorian of the eighth grade class are chosen by the administration on the basis
of the students’ cumulative weighted grade point average (GPA). Students in the eighth grade must have
been at Hawthorne Christian Academy in the sixth, seventh as well as the eighth grade. Only the final
grades received each year and grades through the third quarter of the student’s eighth grade year will be in
the calculation to be considered for these awards.

Athletic Awards
Recognition is given to players and managers in the Middle School who participated in interscholastic
sports. These certificates are usually presented at the annual Middle School Sports Banquet.

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After School Study Center
After School Study Center provides supervision of Middle School students from 3:05 pm to 5:45 pm
Attendance after 3:05 pm is required for all middle school students who are not members of a sports team
or supervised by a parent or adult.

Supervisor: HCA faculty and/or an adult designated by the administration who are certified teachers
capable of providing academic assistance with homework.

Registration: Students may attend whenever the need for this service arises.

Location: Youth Ministries Building, Y-306.

Fee: This service is free until 3:30 pm A nominal fee is charged after 3:30 pm until 5:45 pm
Students not picked up by 5:45 pm will be charged an additional five dollars ($5.00) for
every five minutes of supervision.

Cancellations: There is no After School Study Center on scheduled half days and weather-related early
dismissal days.

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PARENT-STUDENT HANDBOOK:

HCA HIGH SCHOOL

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High School
Hawthorne Christian Academy’s strong college preparatory curriculum provides the intellectual challenge
and solid foundation for college work. Students are encouraged to reach beyond the classroom through
various electives. Textbook material is strengthened by various clubs and relevant field trips. Varsity
athletics and intramural sports provide opportunities for physical fitness, skill building, and team play.
Through these experiences, HCA is committed to preparing young men and women to exemplify Christ in
every situation so that they grow to become a vital part of society.

Course Offerings
Please see HCA’s High School Course Catalog, available on our website: www.hca.org.

Online Courses:
Students may take an online course for the following reasons:

1) Grade remediation: A student who receives an ‘F’ in an academic course will be required to complete an
online course to receive a passing grade in the class for the purpose of awarding credits. If approval is
granted for a student to take an online class for remediation, the grade for the online course will be placed
on the student’s transcript along with the student’s original course grade. It is the student’s responsibility to
have an official transcript sent from the online provider to the HCA Guidance Office when the course has
been completed. An authorization form must be completely filled out and signed by the Director of
Guidance and US Principal prior to enrollment in the online course for remediation.

2) Elective Courses Not Offered at HCA: A student wishing to take academic elective courses may enroll in
an approved online course. If approval is granted for a student to take an elective course online, the grade
and credits for the first two online courses will be placed on the student’s transcript. No Honors or AP
weighting will apply to online courses regardless of course title or content. Any additional courses taken
beyond the initial two will be given credit and entered as Pass/Fail on the student’s HCA transcript. It is the
student’s responsibility to have an official transcript sent from the online provider to the HCA Guidance
Office when the course has been completed. An authorization form must be completely filled out and
signed by the Director of Guidance and US Principal prior to enrollment in any online course. Scheduling
conflicts do not guarantee online course approval.

3) For the purposes of program acceleration: If a student has a strong interest in math and was not
previously on the accelerated track he/she may elect to take an online course over the summer. In this
case, the student must pass the course with a minimum of an 85 and pass the HCA final exam for that
course with a minimum grade of 75. If these requirements are met the grade will be placed on the student’s
HCA transcript and credit will be awarded. It is the student’s responsibility to have an official transcript sent
from the online provider to the HCA Guidance Office when the course has been completed. An authorization
form must be completely filled out and signed by the Director of Guidance and US Principal prior to
enrollment in any online course.

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Progress in online courses will be monitored throughout the year. Students are expected to be within 10% of
the expected progress percentage. Students not meeting this benchmark by the end of each quarter may
be placed on academic probation.

Students who choose to enroll in online courses and their parents bear full responsibility for the cost of the
course. Prior to enrolling in any online course, students/parents should verify with admissions officers at the
colleges/universities where the student plans to apply that the course will be accepted.

Drop/Add Procedure for Courses

All course deletions or additions must be completed within the first five academic days of the fall semester
for a full year or half-year course and within the first five academic days of the spring semester for a
half-year course. Listed below are the steps to follow in adding or dropping a course of study:

1. Report to the Attendance Office to request a “drop/add slip.”

2. The student must then gain approval signatures from each faculty member of the courses deleted or
added (except study hall) from the student’s schedule, as well as the signature of a parent.

3. Upon obtaining these signatures, the student must then return the drop/add request to the Guidance
Office for signature of approval and must attend the class for which they were originally scheduled until
they are notified that permission for the change has been given. Students must not report to the new
class or discontinue attending the dropped class until written approval is granted.

Homework Policy
Homework may be given each evening. A teacher has the option to require an assignment to be done over
if neatness is lacking.

The amount of time it takes an individual student to complete assignments will vary. Suggested average
length of time for High School is approximately 120 minutes to 150 minutes per night. Late homework
assignments will receive a reduction of grade or a zero in accordance with the teacher’s homework policy.

Long-term projects will have scheduled homework nights to be used to work on the project. Regular
checkpoints leading up to the due date are scheduled. Long-term projects and all reports must be turned in
on the due date. Absence is not an acceptable excuse.

AP courses, due to the college-level academic rigor and requirements may have specific homework and
makeup work policies which differ from non-AP courses.

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Makeup Work Policy

Planned Absences
Examples of planned absences include field trips, competitions, vacations, mission trips, college visits,
retreats, and appointments.

Student’s Responsibilities:
● Obtain, complete, and return a Planned Absence Form to the Attendance Office prior to the absence(s).
● Submit the Planned Absence Form to each teacher prior to submitting the Planned Absence Form to the
Attendance Office.
● Obtain parent signature prior to submitting the Planned Absence Form to the Attendance Office.
● Complete as much school work as possible prior to returning to school.
● Arrange completion of all outstanding assignments and assessments with each teacher on the first day
back to school.

Students are given one (1) day for each day absent to make up missed classwork, homework, and
assessments due to planned absences from school.

Planned Absences: Individual Class Periods

The parent must inform the Attendance Office prior to any scheduled appointments (e.g. medical, motor).

Student’s Responsibility:
● Students are expected to complete their work for submission on the day it is due. When a student will
miss a class period due to a planned absence, they are expected to submit homework due during the
missed period. Work may be submitted prior to leaving or after returning to school. Work that is not
submitted on the day it is due is subject to the classroom teacher’s late work policy.
● Make arrangements for assignments and assessments with each teacher prior to their absence.
● If prior arrangements have not been made for the make-up of assignments and assessments, the
student will need to check FACTS and be prepared for class upon return to school, including the
submission of assignments and/or prepared to take assessments.

Unplanned Absences
Examples of unplanned absences include sickness and a death in the family. A doctor’s note is required to
return to school if a student is absent for five or more days due to an extended illness. Excessive absences
may jeopardize a student’s grades and enrollment.

Parental Responsibilities:
● Call the Attendance Office (extension 246) on the day of the absence before 8:10 a.m., indicating the
reason for the absence.

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● A parent or classmate should secure necessary textbooks and materials for the student to complete
missing work.
● After five days, if the illness continues, a parent should contact the Guidance Office for special
arrangements in terms of makeup work and/or home instruction.

Student’s Responsibilities:
● Review FACTS for information about class work, homework, and any assessments missed during an
absence.
● Attempt to complete missed work.
● On the day you return to class, you are to go to each teacher and confirm missed assignments and
assessments, turn in finished homework, and schedule makeup assessments.
● Reading assignments and lecture notes given in class are to be acquired independently. The student is
responsible for all material provided during class for a quiz/test.
● Late homework assignments beyond the one day for each day absent provision will receive a reduction
of grade or a zero in accordance with the teacher’s homework policy.

Students are given one (1) day for each day absent to make up missed classwork, homework, and
assessments due to planned absences from school.

Report Cards
Report cards are issued four times during the academic year. Report Cards are available via RenWeb's
ParentsWeb. Live links to daily grades (i.e. progress reports) are emailed on a regular basis to parents and
students. All subjects (other than those classified as pass-fail) are graded numerically. GPA points are
awarded based on the grade scale shown. Quarterly comment codes are recorded on the report card to
identify strengths and areas of improvement in each course.

Mid-marking checkpoints for student progress are reviewed internally four times during the school year;
these reports are not part of a student’s formal high school record.

The specific dates of each grading period are published annually on the Academy’s calendar available on
the school website. Generally, the reports will be issued during the school year as set forth below:

Grading Periods

Quarter Report Card Availability

1 Mid-November

2 Late January

3 Late March

4 Mid-June

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Grade Scale
Letter Percent GPA Letter Percent GPA

A+ 97 - 100 4.3 C+ 77 - 79 2.3

A 93 - 96 4.0 C 73 - 76 2.0
A- 90 - 92 3.7 C- 70 - 72 1.7
B+ 87 - 89 3.3 D+ 67 - 69 1.3
B 83 - 86 3.0 D 63 - 66 1.0
B- 80 - 82 2.7 D- 60 - 62 0.7
F 0 - 59 0.0

Grade Point Average (GPA)

The curriculum of Hawthorne Christian Academy is governed by the requirements of college preparation.
Honors courses may be offered in some academic areas; some will provide the basic foundation for the
advanced placement examinations. In summary, the three types of academic courses offered:
● College Preparatory
● Honors
● Advanced Placement (AP®️)

The academic courses to be weighted will be determined by the Administration with Academy Committee
approval. Courses to be weighted will be reviewed each year and posted annually.
● Honors courses will include a 0.5 additional point in the GPA.
● AP courses include one additional point (1.0) in the GPA.

Example: A student in an AP®️ course (e.g. AP®️ Calculus) receives 4.0 GPA points (3.0 + 1) for earning an 85
average in the course.

Overall GPA recorded on report cards and transcript: The sum of weighted GPA points (GPA points times
course credits) divided by the sum of course credits.

Computation for Valedictorian and Salutatorian is inclusive of all grades through the third quarter of the
student’s senior year.

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Academic Honor Rolls
At the end of each marking period, recognition of achievement will be given to the High School students
who attain the following average GPAs in all courses.

Roll Qualifications

Merit Roll Average GPA of 3.3 or higher for all subjects; any individual class less than a
2.0 disqualifies a student from being placed on this roll.

Honor Roll Average GPA of 3.7 or higher for all subjects; any individual class less than a
2.0 disqualifies a student from being placed on this roll.

Principal’s Roll Average GPA of 4.0 or higher for all subjects; any individual class less than a
2.0 disqualifies a student from being placed on this roll.

Academic Probation
It is the goal of Hawthorne Christian Academy to have all of our students find academic success and to gain
the full learning benefits of our instructional program. In order for this to take place, all students in the
middle and high school grades are expected to maintain at least a 2.0 GPA. Students who fall short of this
goal will be placed on academic probation.

Students will be placed on academic probation status when one or both of the following occurs:
● A 1st quarter mid-mark* or any quarterly report card GPA (Grade Point Average) falls below 2.0
● A 1st quarter mid-mark or any quarterly report card has one failing grade or two or more D’s
*1st quarter mid-mark grade report will be run at 9am on the Monday following mid-mark.

Since the goal of academic probation is to foster and promote improved academic standing, it will
introduce the following measures:
1. Students on academic probation will be required to meet with the Guidance Director and/or the
Principal to lay out an academic improvement plan.
2. Students on academic probation will be expected to make productive use of any study hall periods in
their schedule. Seniors on academic probation may lose the privilege of signing out early if they have a
9th period study hall.
3. Students on academic probation will be expected to make every effort to improve their academic
standing as soon as possible.
4. Academic probation will disqualify a student from participating in athletic and extracurricular activities
for a minimum of at least one week and until their grades have improved to a class average of 2.0.
5. A student may not be on academic probation any longer than three marking periods per school year in
order to continue enrollment.
6. A student will be removed from academic probation after review by the Principal.

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Promotion Policies
To be promoted, students must receive a passing grade in each subject area in which he/she has been
registered, accumulate the required credits, and be absent no more than 12 class periods in each semester
course and no more than 24 class periods in each yearlong course. Christian Service is an integral part of
the curriculum and is mandatory for promotion.

If a student fails one or two academic subjects, he will be required to attend summer school or an approved
credit recovery program and earn a grade that when averaged with his HCA course average will total a 2.0.
If a student fails three or more academic subjects, he will not be given the opportunity to be promoted by
attending summer school and will not be eligible for re-enrollment.

All students will be evaluated at the end of each academic year based upon their academic achievement
and social behavior to determine their eligibility to return to Hawthorne Christian Academy the following
school year.

Christian Service Program

The purpose of this program is to provide a curricular experience for students in grades six through twelve
that highlights the centrality of service in the Christian’s life. It is hoped that because of the program the
following changes will occur in the students:
● A greater awareness and acceptance of their responsibility to serve God and their fellow man
● A greater knowledge of the opportunities for service
● A greater sensitivity to the needs of others
● A greater manifestation of those attributes of God such as love, mercy, sympathy, justice, and joy in their
own lives, and the ability to effectively direct these traits through service to others
● A measure of growth that will produce a more Christ-like young person better able to be salt to the
human condition.

The Christian Service Program is mandatory for students in High School for promotion to the next grade and
for graduation. Each student must submit a Preliminary Christian Service Form requesting approval for
his/her assignment by the end of the first quarter. This must be completed in order to take mid-term exams.
Each student must also submit a Christian Evaluation Form on each service completed by the middle of
May. This must be completed in order to take final exams.

By the very nature of the program, no remuneration can be received by the student for any work submitted
for Christian Service. In the past, students have been involved in various local church ministries, summer
mission projects, camp counseling, hospital work, nursing home service, student tutoring and assisting the
teachers here at Hawthorne Christian Academy.

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Class Annual Hour Requirement

Freshman 15 hours

Sophomore 20 hours

Junior 25 hours

Senior 30 hours

Graduation Requirements

Passing All Required Courses

Students must take and pass all required subjects, including Bible and Physical Education/Health, as well as
take and pass the required number of academic and non-academic elective courses.

Failure in more than one subject will result in a withdrawal of that student’s opportunity to participate in
graduation. A diploma will be issued to that student when he attends and passes the required courses at a
summer school or a recovery credit program approved by Hawthorne Christian Academy.

Honors & High Honors

To be graduated from Hawthorne Christian Academy with High Honors or Honors, the following criteria must
be met:

Distinction Qualifications

High Honors A cumulative GPA of 4.0 or higher for Freshman through Junior years and
quarters 1 and 2 of their Senior year.

Honors A cumulative GPA of 3.7 or higher for Freshman through Junior years and
quarters 1 and 2 of their Senior year.

Awards
These awards are presented at the end-of-year Award Ceremony. Only grades received at Hawthorne
Christian Academy will be considered for Academic awards.

Academic Achievement Awards

Academic Excellence Awards are given to the student earning the highest GPA in each grade for the current
school year.

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Outstanding Achievement in Subject Areas:

Major Subjects Elective Subjects

● Bible ● Art
● English ● Business
● Foreign Language ● Music
● History ● Social Science
● Mathematics ● Technology Education
● Physical Education & Health
● Science

Recognition Awards
● Legacy Student Award (Grade 12)
● President’s Education Awards
○ President’s Education Award for Outstanding Academic Excellence: Students who have been on the
Principalś Roll for the first three quarters will receive this award.
○ President’stś Award for Academic Achievement (Grade 12): This award recognizes students that
show outstanding educational growth.
● Valedictorian Award (Grade 12)
● Salutatorian Award (Grade 12)

Honors
Award recipients are determined on the basis of student and faculty surveys with final approval by the
Award Committee. The criteria is as follows:

Award Qualifications

● Openly shares his/her faith in God and his/her love for Him
● Willingly accepts the responsibility to conduct his/her life in a way that honors
God
Christian
● Seeks to serve others
Character
● Exemplifies the character of Christ in the way that he is sensitive to others,
compassionate, patient, loving, considerate, thankful, faithful, and self-controlled
● Sets an example for others to follow

● Participates and shows positive leadership in class activities

● Shows genuine friendship and concern for classmates
Citizenship ● Assumes and follows through with responsibilities independently. Shows
perseverance and diligence towards assigned tasks
● Obeys school rules and authority consistently and cheerfully

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● Has average or above average skills and uses them to the best of his ability
● Plays cheerfully, fairly, and cooperatively
Sportsmanship
● Is supportive and considerate of teammates, opponents, and supervisors
● Accepts victory and defeat gracefully and modestly

Senior Valedictorian and Salutatorian

The Valedictorian and Salutatorian of the Senior Class are chosen by the administration on the basis of the
students’ cumulative weighted grade point average (GPA). Only the final grades received at HCA for each
year and grades through the first semester of the student’s senior year will be included in the calculation to
be considered for these awards.

Students in their senior year must have been students at the Academy for their entire sophomore, junior,
and senior years. The computation for transfer students is based on three years (10, 11, and 12).

Senior Cumulative Academic Awards

These awards will be given to those graduating seniors with the highest cumulative average over four years
of traditional (in-seat) study at Hawthorne Christian Academy. They will include Bible, English, history,
mathematics, Spanish, and science.

Senior Scholarship Awards

The following scholarships are awarded to graduating seniors who meet the criteria.
● Athletic Booster Club Scholarship
● HCA Faithful Scholar Award
● Jacob Egedy Memorial Scholarship
● Joshua and Esther Acosta Hispanic Graduate Scholarship
● Music Booster Fellowship Scholarship
● Parent-Teacher Fellowship Scholarship for Academic Excellence
● Parent-Teacher Fellowship Scholarship for “Defender Award”
● Ronnie and Renee Simon Memorial Scholarship
● Taylor University Scholarship
● Wellsprings Counseling Center Scholarship
● Wilson Scholarship

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Athletic Awards
Recognition is given to players and managers in the High School who participated in interscholastic sports
at the Annual Sports Banquet. Certificates are presented to those athletes who participated but are not
eligible to receive a varsity letter. A varsity letter award will be presented to those athletes who have met the
criteria for their respective sport.

Special recognition is given within the team to honor outstanding achievement. The Passaic County
Coaches’ Association in each sport also recognizes athletes. Student athletes receive recognition from
PCCA and New Jersey State Interscholastic Athletic Association. The North Jersey Interscholastic Conference
(NJIC) also awards All League recognition for outstanding athletic achievement. There are occasions when
opportunities present themselves to nominate our students for recognition by other organizations. Students
are considered based on the criteria for these nominations.

Standardized Testing
PSAT NMSQT (National Merit Scholarship Qualifying Test) testing is offered on campus in the fall of a
student’s sophomore and junior years. PSAT 8/9 is offered on campus in the spring for Freshmen.

Junior/Senior Driving Privileges

Student Driver Permission Form

High School students who will be driving to and from school must complete a Driver’s Permission Form,
including parent and student signatures. Click here for Driver's Permission form. A student’s vehicle must
have an assigned HCA Student Driver’s Permit sticker affixed to the driver’s rearview mirror. It is the student’s
responsibility to update the Driver’s Permission Form in the Attendance Office if there are any changes, i.e.
different cars, etc.

Parking
All student drivers must park their vehicles in the parking area near the Church Office building in the rows
closest to Route 208. Student drivers may not park in the front of the Youth Ministries building or in the first
two tiers in front of the Church Office and Chapel building.

Loss of Driving Privileges

Students are not permitted to go to their vehicles or drive during school hours. Students may lose their
driving privileges on the HCA campus if they drive a vehicle without an HCA parking permit, use their vehicle
during school hours, drive in an unsafe manner, or exceed the campus-wide 10 mph speed limit.

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PARENT-STUDENT HANDBOOK:

BELL SCHEDULES

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Bell Schedules
Regular Bell Schedule
High School Middle School Lower School

8:10 - 8:22 Homeroom 8:10 - 8:22 Homeroom 8:10 - 8:22 Homeroom

8:26 - 9:06 Period 1 8:26 - 9:06 Period 1 8:26 - 9:06 Period 1
9:10 - 9:50 Period 2 9:10 - 9:50 Period 2 9:10 - 9:50 Period 2
9:54 - 10:34 Period 3 9:54 - 10:34 Period 3 9:54 - 10:34 Period 3
10:38 - 11:18 Period 4 10:38 - 11:18 Period 4 10:38 - 11:18 Period 4
11:22 - 12:02 Period 5 11:22 - 11:54 Period 5 (Lunch) 11:22 - 12:10 Lunch (1, 2, 3)
12:06 - 12:38 Period 6 (Lunch) 11:58 - 12:38 Period 6 11:58 - 12:40 Lunch (K, 4, 5)
12:42 - 1:22 Period 7 12:42 - 1:22 Period 7 12:42 - 1:22 Period 7
1:26 - 2:06 Period 8 1:26 - 2:06 Period 8 1:26 - 2:06 Period 8
2:10 - 2:50 Period 9 2:10 - 2:50 Period 9 2:10 - 2:50 Period 9

Chapel Day Bell Schedule

High School Middle School Lower School

8:10 - 8:22 Homeroom 8:10 - 8:22 Homeroom 8:10 - 8:22 Homeroom

8:26 - 8:58 Period 1 8:26 - 8:58 Period 1 8:26 - 9:06 Period 1
9:02 - 9:34 Period 2 9:02 - 9:34 Chapel 9:10 - 9:50 Period 2
9:38 - 10:10 Period 3 9:38 - 10:10 Period 2 9:54 - 10:34 Chapel (K-2)
10:14 - 11:14 Chapel 10:14 - 11:14 Period 3 10:38 - 11:18 Chapel (3-5)
11:18 - 11:50 Period 4 11:18 - 11:50 Period 4 11:22 - 12:10 Lunch (1, 2, 3)
11:54 - 12:26 Period 5 11:54 - 12:26 Period 5 (Lunch) 11:58 - 12:40 Lunch (K, 4, 5)
12:30 - 1:02 Period 6 (Lunch) 12:30 - 1:02 Period 6 12:42 - 1:22 Period 7
1:06 - 1:38 Period 7 1:06 - 1:38 Period 7 1:26 - 2:06 Period 8
1:42 - 2:14 Period 8 1:42 - 2:14 Period 8 2:10 - 2:50 Period 9
2:18 - 2:50 Period 9 2:18 - 2:50 Period 9

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Alternate Bell Schedules
Early-Dismissal Schedule Delayed-Opening Schedule

8:10 - 8:16 Homeroom 10:10 - 10:20 Homeroom

8:20 - 8:44 Period 1 10:24 - 10:50 Period 1
8:48 - 9:12 Period 2 10:54 - 11:20 Period 2
9:16 - 9:40 Period 3 11:24 - 11:50 Period 3
9:44 - 10:08 Period 4 11:54 - 12:20 Period 5
10:12 - 10:36 Period 5 (HS) / Period 6 (MS) 12:24 - 12:50 Period 6
10:40 - 11:04 Period 7 12:54 - 1:20 Period 4
11:08 - 11:32 Period 8 1:24 - 1:50 Period 7
11:36 - 12:00 Period 9 1:54 - 2:20 Period 8
12:00 Dismissal 2:24 - 2:50 Period 9

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