Form HSE05|HSE Inspection Report - Site

|HSSE Management System

Health, Safety, Social & Environmental Inspection Report - Site

Project Zanzibar Secondary Schools Upgrade and Procurement Project
Person carrying out inspection UNOPS Project Manager
Location Applicable for all school sites Date

Number of Toolbox talks held since last Number of personnel on site Incidents since last inspection
inspection

NOTE: It is mandatory to document at least one HSSE inspection per week. Daily HSSE inspections are highly recommended.

1. MARK THE ITEMS THAT HAVE BEEN INSPECTED

2. INCLUDE INSPECTION FINDINGS AND PRIORITY* FOR CLOSING THEM (you can also highlight best practices)

* Priority: (A1) – Immediately (A2) – Within 24 Hrs (B3) – Within 3 Days (C) – Other (state)

Category √ Observation(s) – add rows if necessary Responsible Date closed

1. General site layout & Welfare (incl. housekeeping)
Consider: The site is within the coffins of the Jongowe school
Site accommodation (toilets, canteen, water, dry clothing, cleanness) compound.
General appearance of the worksite (clean/untidy, fencing) There are existing student WASH facilities, water supply, and UNOPS site
Materials storage (protected, tidy, stored correctly), slip, trip and fall risks power. The contractor has to mobilize. The school is engineers
(protruding bars, cable management) unfenced, and the natural ground is somewhat level. The
Security, site boundaries (clearly marked/defined, safety signage displayed, security was reported by the school administrators as good. Contractor
security arrangements), lighting However, modalities need to be put in place for the site manager
contractor’s equipment when available to the contractor.
2. Emergency Arrangements and Response
Consider: Fire (evacuation plan, muster point marked, extinguishers, fire alarm) UNOPS PM will develop a security response plan in Contractor’s
First Aid (first aiders, first aid kit – location availability), spill kits (availability, collaboration with the contractor once the site activities site manager

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location) begin.
Information display (emergency plan, contacts, site rules, policies)

3. Work at Height
Consider: Scaffolding (foundation, bracings, access, handrails, toe boards, tagging) The construction of the science laboratories does not involve
Mobile platforms, ladders (locking, securing, tagging) deep foundations that would require any form of scaffolding.
Fall protection (edge protection in place, fall arrest systems, openings fenced However, there will be a need for scaffolding during the
off or covered) Contractor
laying of wall blocks. The project site shall be barricaded to
ensure students do not have access to the construction site.

4. Equipment/Portable Tools/Electrical Appliances

Consider: Lifting equipment and management of lifting operations (cranes, hoists, The project operations do not require the use of a crane. The
davits, slings, chains, permit) lifting will be on items that will not exceed 50Kg. There will be
Tools and equipment (condition, regular checking, maintenance, storage, a need for standard tools deemed necessary for blockwork,
guards in place) Contractor
formwork, concrete works, etc. The source of power is from
Transformers & Power Supply (security, connection, labelling, inspections) the existing power line. All electrical activities and conduits
shall be to support lab experiments.
5. Excavations
Consider: Excavation, trench protection (shoring, sheet piles, placement of excavated
material, fencing, railing) The project site is open; it is not confined. There is no need
Confined space (gas monitor, evacuation procedure – tripod, topman etc) for dewatering as geotechnical studies do not indicate the Contractor
high water table issues at the project site.
Dewatering arrangements

6. Personal Protection Equipment (PPE)

Consider: Use, suitability for the task (i.e. dust masks or hearing protection), condition, All personnel entering the project site shall wear proper PPE. UNOPS/
storage The contractor shall provide the PPE’s and due to the nature Contractor
Manual Handling of the project, appropriate boots footwear shall be enforced.
A logbook on compliance shall be maintained by the UNOPS
Associate Project Engineer and the PM shall review the log on
a monthly basis. Visitors shall be advised of the protocols and
for them to comply.
UNOPS PM will inform the contractor of the need for
adequate safety at the project site, including storing items

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that may create unsafe conditions and the handling of tools.
7. Underground and Overhead Services
Consider:
There are no underground services within the project site,
Identification, marking and protection Contractor
and the power line is a few meters away from the site.

8. Hazardous Materials
Consider Clear identification, labelling, storage, no smoking sign, asbestos Storage of flammable consumables at the project site will be
Gas Cutting/welding (welding screens, flashback arrestors, condition of the minimal. However, any flammable fluids like diesel, petrol,
gas bottles and hoses, permit). etc. that will be used as project consumables are to be
contained adequately and stored. Access to such items shall
be controlled and the contractor will make appropriate
labeling of containers and pre questionnaire measures put in
place.

The UNOPS Associate Project Engineer and contractor’s site Contractor

manager will work together to ensure requirements for UNOPS
labelling, storage compliance, etc., are met. The contractor
shares to ensure an appropriate fire extinguisher is available
for use in the case of fire breakout.

The UNOPS Engineer shall review and document the different

requirements stated for compliance on a regular basis.

9. Traffic Management
Consider: Planning, Routing, Turning areas, Delivery Management, Unloading area, The project location does not require traffic control. The Contractor
Pedestrian Segregation, Access, Signage and traffic control, plan display, project vehicles. No vehicles on the island. A boat is used for
banksman travel between Zanzibar main island and Jongowe. All
Segregation of pedestrians and workers from vehicles materials shall be ferried by boats. However, transportation
of materials shall be adequately coordinated with the
contractor for the use of bots that are new and with the

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capacity to take materials to the island. However, boat
transportation shall be operated in a manner to prevent any
form of accident.
Like boats are loaded to the right capacity and project
materials are transported during the day.

UNOPS will put the plan in place to ensure students do not

come near the construction site.

These discussions have been initiated with the school

officials. The site area is spacious for vehicles and trucks to
make a safe turning.
10. Mobile Plant Equipment
Consider: Equipment safe and well-functioning (brakes, horn, reverse alarm, indicators, All project equipment brought to site shall be in good working
headlights and mirrors, tyres, hydraulic systems) condition. UNOPS associate engineers shall inspect mobile UNOPS
Radio communication procedures plant equipment after arrival at the project site. Associate
Engineers &
Maintenance and daily checks The daily log of equipment shall be maintained and reviewed PM
Segregation from pedestrians by the UNOPS project engineer every week.
11. Risk Assessment and Method Statement (RAMS)
Consider: UNOPS site engineers shall communicate potential risks to
the rest of the site personnel regularly.
The risks, including environmental hazards, shall be recorded
UNOPS
in the risk log and control measures defined and adequately
Associate
Work carried out according to RAMS, communication to workers recorded and communicated.
Engineers &
UNOPS shall ensure the contractor establishes a safe work PM
environment & methodology system to address hazard-
related events like working at height, lifting operations, plant
& vehicle movement, etc.
12. Lifting appliances and equipment
Consider: Radio communication system with cranes, outriggers, Safe Working Load The size and scale of the project activities do not require Contractor
(SWL) clearly marked lifting equipment like a crane.
Flagmen shall properly guide trucks that will be hauling
building materials. Maneuvering at the project site shall be

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adequately supervised by the contractor.
13. Waste Management and Segregation
Consider: Waste segregation, availability of bins/skips/containers properly labelled, The management of the waste at the site will be handled
secured and protected i.e. from rain, animals responsibly.
Frequency of emptying bins, waste disposal/recycling according to plan KOICA has contracted an NGO to undertake the
Separate, secure storage of hazardous waste in sealed, non-leaking, bunded implementation of other areas of the project, including waste
area management. UNOPS PM shall ensure the contractor be Contractor
educated on the aspect of minimizing waste and eliminating UNOPS PM
accumulated waste regularly.
A waste management plan shall be prepared and enforced at
the site and shall contain inputs from the NGO’s training
documents..
14. Fuel/oil/chemical Storage
Consider: Fuels/chemicals/oils storage in bunded areas, use of drip trays, good
Minimal use or refueling of trucks at the site shall be
condition of the drums and bund
encouraged. Trucks shall refuel at designated fuel stations.
Designated refuelling area on site, located away from watercourse, bunded or Contractor
on hard surface Flammable fluids shall be contained in appropriate
Gas storage in secure/lockable area; labelling and signage
containers, labeled appropriately, and safely secured.

15. Drainage, dewatering, spillage control

Consider: Uncontrolled discharges to watercourses/drainages; storm water drainage; There is no centrally controlled sewerage system on the Contractor
control of dewatering or over pumping activities; use of settlement tanks island. However, the project shall construct proper and
and/or oil separators adequate soakaway pits to accommodate wastewater
Check for leaking equipment; use of drip trays; concrete washout site; discharged from laboratory activities.
designated vehicles wash-down area (connected to drainage and oil
separator) Oil spills will be minimal due to the nature of the activities at
Sewage system from site/canteen/office discharge the site during construction. However, because of the
structure's intended purpose, spills may not present an
immediate hazard, like fire explosion, chemical exposure, etc.
Special operating procedures shall be made available to
science teachers to be aware of the spills response
procedure. They will be trained on how spills can be cleaned
up by lab personnel without putting themselves or others at
risk.

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There are different organizations that will undertake such
pieces of training:

NIRAS (MEL Partner) - Responsible for overall

monitoring, evaluation and learning, including the
baseline midline and endline evaluations. NIRAS also
provide support in results-based management
implementation to the Implementing Partner

Good Neighbors Zanzibar Office (Implementing Partner)

- Responsible for implementing the project activities,
specifically: in-service teacher training and capacity
building for teacher centre staff and heads of schools;
and community engagement in education quality
assurance.

16. Ecology, Archaeology and Heritage

Consider: Ecological, archaeological or sensitive areas, protection from site activities;
The school lab will be constructed within the school
affected trees or vegetation UNOPS/
compound, and issues of Ecological, archaeological, or
MoEVT
sensitive areas do not apply.

17. Dust and mud

Consider: Dust control measures, excavated material stock piles covered, dust The road to the site is paved; the only area that could
suppression system (sprinklers), traffic control around the site controlled generate dust is at the project site. The foundation
(speed limited) excavation may produce dust during windy days but this will Contractor
Mud spreading prevention - wheel wash, dust suppression systems on the be minimal. The contractor shall cover any heap of soil
equipment i.e. on the chain saw material appropriately to control the generation of dust.
18. Odour and Air Emissions
Consider: Burnings on site, waste burning prohibited on site
The site is clear, and the issue of burning cleared bushes does
Odour emissions not apply. The contractor shall properly maintain project Contractor
Emissions from equipment/machinery/vehicles, related maintenance equipment and machines working at the site.

19. Noise and Vibration

Consider: 'Noisy' equipment, maintenance, noise mitigation measures i.e. is the Noise and vibrations from equipment and machinery will be Contractor

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equipment fitted with mufflers, screens, noise monitoring an issue since the site is at the schoolyard. The project team
shall prepare an operational plan such that activities that
require the use of machines that produce noise and vibration
will be implemented after school hours and on weekends.
20. Labour relations; Community Interface
Consider: Complaints from the neighbourhood, liaison with community/authorities The UNOPS project team will ensure the contractor is
Indications of child or very young workers presence, retaining salaries, other compliant with labor conditions of employment, including
labour rights violations those of unions. The PM ensures the contractor utilizes
Contractor
efficient labor to undertake all construction activities to
complete the project on time, cost within the budgeted
amount, and desired quality.

Name/Signature of Person carrying out Inspection:

Approved by Project Manager Date

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