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    How To Use The Profit and Loss Templates

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    Govindraj Varadharajan

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    © All Rights Reserved
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    How To Use The Profit and Loss Templates

    Uploaded by

    Govindraj Varadharajan
    5 views4 pages

    Original Title

    How to Use the Profit and Loss Templates

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    © © All Rights Reserved

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    DOCX, PDF, TXT or read online from Scribd

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    Copyright:

    © All Rights Reserved
    Download as DOCX, PDF, TXT or read online from Scribd
    Download as docx, pdf, or txt
    5 views4 pages

    How To Use The Profit and Loss Templates

    Uploaded by

    Govindraj Varadharajan

    Copyright:

    © All Rights Reserved
    Download as DOCX, PDF, TXT or read online from Scribd
    Download as docx, pdf, or txt
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    How to Use the Profit and Loss Templates

    Here are the steps to follow to effectively use your templates:

    1. Download the Excel file (see all free templates)


    2. Use the monthly or annual worksheet, depending on what type of statement you want
    to produce
    3. Replace all the blue cells that contain hard-coded numbers with your company’s
    information
    4. Double-check to ensure all the formulas in black cells are working properly
    5. Save as a new file and consider saving a version as PDF as well as XLS

    The two types of templates included in the file are shown below.

    #1 Monthly Profit and Loss Template (P&L Template)

    The monthly P&L template is perfect for businesses that require regular reporting and detail.
    By showing all of the information in a series of monthly columns, much more detail is visible
    than if only the annual figures were shown.

    The monthly profit and loss template is perfect for small, medium, and large businesses as it
    can easily be adjusted to add or eliminate detail as required. Learn more about monthly cash
    flow forecast modeling.

    Fill out the form above to download the Excel file.


    #2 Annual Profit and Loss Template (P&L Template)

    For businesses that have been in operation for several years, it may be helpful to show an
    annual (full fiscal year or year-to-date) statement. The annual profit and loss template below
    follows the same format and structure as the monthly version, however, it doesn’t have a total
    column at the end that sums up each of the periods.

    This template is ideal for any size business and can easily be changed by adding or removing
    line items (rows) as necessary. It is also useful for performing year-over-year (YoY) analysis.

    Fill out the form above to download the free annual P&L template Excel file.

    Components of the Template

    While each income statement is unique to every company, there are many common line items
    that you will see over and over again.
    The most common P&L line items include:

     Revenue streams (also called sales streams)


     Returns, Refunds, Discounts
     Total Net Revenue
     Cost of Goods Sold
     Gross Profit
     Advertising & Promotion
     Depreciation & Amortization
     Rent and Office
     Salaries, Benefits & Wages
     Telecommunication
     Travel
     Utilities
     Selling, General & Administrative (SG&A)
     Earnings Before Interest & Taxes (EBIT)
     Interest Expense
     Earnings Before Taxes (EBT)
     Income Taxes
     Net Earnings

    How to Modify the Profit and Loss Template (P&L Template)

    All the CFI templates included in the free Excel file can be easily edited and changed to suit
    your own business.

    If you require more line items, simply insert additional rows in the section where you need to
    add revenues or expenses. Then check to make sure the formulas adding up the totals capture
    those new rows.

    If you need to remove line items from the templates, simply delete unnecessary rows and
    ensure all formulas are still working properly.

    To learn more about the details of financial reporting, check out PWC’s free guide to
    financial statement presentation https://www.pwc.com/financial-statement-presentation.

    Additional Resources

    Thank you for checking out CFI’s free templates for making your own annual and monthly
    P&L statements in Excel. To keep learning and advancing your career as a certified financial
    analyst, these additional resources will be helpful:

     Analysis of Financial Statements


     What is Financial Modeling?
     Valuation Methods
     DCF Financial Modeling Guide
     See all financial modeling resources
     See all Excel resources
    Analyst Certification FMVA® Program

    Below is a break down of subject weightings in the FMVA® financial analyst program. As
    you can see there is a heavy focus on financial modeling, finance, Excel, business valuation,
    budgeting/forecasting, PowerPoint presentations, accounting and business strategy.

    A well rounded financial analyst possesses all of the above skills!

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