KANAKASHI PRIMARY SCHOOL

OPENING STAFF MEETING

HELD ON 25TH JANUARY,2024

AGENDA

1. OPENING PRAYER
2. OPENING REMARKS
3. ROLL CALL
4. APOLOGIES
5. READING OF PREVIOUS MINUTES
6. NEW BUSINESS
 Report Forms
 Repeat Policy
 Selection of Prefects
 Home Work Policy
 Selection for 9 And 7
 Individual Work Plan
 P.M.S
 School Committee
 Class Register
 Fees for Grade 9 External
 Candidates for Grade 7
 Cholera Preventive Monitoring Tool
 Teaching Files
 Zonal Schemes
 Study Kits
 Monitoring Tool
 Class Allocation
 Loans
7. CLOSSING REMARKS
8. CLOSING PRAYER
1. OPENING PRAYER
The meeting started at 09:30 with an opening prayer offered by Mrs. Nakawala.
2. OPENING REMARKS
The chairperson graced the occasion by welcoming all members of staff present and he
encouraged everyone to fully participate and maintain order during the meeting. Mr. Simkonda a
new student teacher was also welcomed. Hence said that, he declared the meeting officially open
urging everyone to open minded and think positively by gracing to issues that will help learners.
3. ROLL CALL
Roll call was conducted and the following were teachers that were available.
1. Mr. MWANZA. G –Head teacher
2. Mr. MWAPE –Deputy Head teacher
3. Mrs. NAKAWALA
4. Mr. MUSHOTA. N
5. Mr. KASASHI. J
6. Mr. SIMUKONDA. S (Student Teacher)
7. Mrs. MAINZA
8. Ms. LUKWESA. T
9. Ms. CHISANGA. M
10. Mrs. KANINA
11. Mrs. MUTALE. M
12. Ms. KASOMA
13. Ms. BANDA. C
14. Mr. KABUNDA
15.
4. APOLOGIES
Some members of staff who were absent got permission and the rest were absent without
permission.
5. READING OF PREVIOUS MINUTES
It was noted that the previous minutes was not available and adopted because many issues needed
attention and be worked on an appropriate time. Members of staff agreed that the meeting
processed.
6. NEW BUSINESS
A. Report Forms
It was agreed upon that a date to be set on which to hold the open day. Mrs. Mainza seconded
by Mr. Kasashi suggestion to hold it on Friday 16th February,2024. It was then agreed upon
by all staff present and set to hold it on the 16th February,2024. An appeal was made to
grade teachers to talk to learners to all their guardians to attend the open day.
B. Repeat Policy
The deputy head teacher Mr. Mwape, said that the screening was not done thiraly which
contributed to poor performance for grade 9 leaners and the repeat policy will be considered
this year 2024.
The deputy reminded the house that they will be giving remedial work to the learners in the
afternoon. Madam Kasoma and other teachers will be in charge of giving learners extra work.
The chair, Mr. Mwape told the house to choose the date for result analysis and mark schedule
for entering results.
The house agreed to enter the results on Monday 29th January,2024 for secondary section.
Madam Nakawala pointed out that this year 2024 teachers should screen learners thuraly and
not by looking the face of the learners. She also added that teachers should be giving more
remedial work to grade 7 learners to improve the performance.
C. Selection of prefects
The chair advised the house that screening must be done before selecting prefects and the
house was agreed.
D. Home Work Policy
The deputy head teacher said that the day for home work policy was agreed and need to skip
it. The house was agreed to administered homework policy in 2 subjects per day for
secondary section.
E. Selection for Grade 9 and 7
The chairperson alluded that for grade 7 the selection has been done and for grade 9 it is in
the process to select those who will progress in grade 9 and those who will remain in grade 8.
He also added that clubs and other co-curricular activities should be in the afternoon after
lessons.
Mrs. Nakawala suggested that Debate should also considered and learners should be practice
speaking English for them to improve speaking English. The house was upon agreed and to
encourage learners to practice speaking English.
F. Individual Work Plan
The deputy wished to remind the house to submit individual work plan to those who are not
yet submitted to the head teacher. He also told the house not be confined but to open up.
G. P.M.S
The chairperson reminded the house that the preventive maintenance was upon agreed in
terms of how the work can be done before school opens. The house suggested to announce in
churches to those who will be willing to work and clean the school environment.
The deputy head teacher added that the report which came from the DEBS office in terms of
cleaning the school environment was 70% at school level.
H. School Committees
The chair, Mr. Mwape told the house that school committees has been established and the
challenge that we are mostly facing is lack of putting more effort to a certain committee. He
went on urge teachers to label committees those will be not operating and to indicate name
for each member in the committee.
On the other side of a coin, the head teacher Mr. Mwanza gave the reason why schools have
been postponed because of cleaning of schools had not yet done.
I. Class Register
The chair reminded the house to prepare class registers for each grade and enter the details
before school opens.
J. Fees for Grade 9 Eternal
The head teacher, Mr Mwanza told the house to wait and have proper information concerning
the fees for grade 9 external. The head teacher advised Mr. Kabunda to sit has a group so that
they discuss with his fellow colleagues concerning the fess.
K. Candidates for Grade 7
The chairperson alluded that the date for selection of leaners who will be in grade 7 learners
will be posted on the platform.
L. Cholera Preventive Monitoring Tool
The head teacher Mr Mwanza, said that the monitoring will be done according to the
indication of the monitoring instrument. He further went on to say that school need to find
emergency room for cholera measures.
M. Teaching Files
The deputy head teacher Mr Mwape, told the house to prepare the teaching files. The house
was told to submit the teaching files to the head teacher’s office before school opens. The
house was agreed to submit the teaching files on Tuesday 30th January,2024.
N. Zonal Schemes
The chairperson said that the zonal schemes of work for primary and secondary section is
already prepared.
O. Study Kits
The deputy pointed out that the school have study kits and he encouraged the house to have
these study kits,
P. Monitoring Tool
Mr Mwape said that he will upload the monitoring too on the school platform and every
member of staff must have a copy in the teaching file.
Q. Class Allocation
The chair stated that Mr. Kasongo she will be the one who will be handling grade 7 class. He
went on further to tell the house to be informed later on the other classes remaining to
allocate teachers in their respectively classes they should belong.
R. Loans
The head teacher, Mr Mwanza told the house that he has known approval for loans and it is
pay individual to decide if anyone want to get a loan. Lastly, he reminded house to contribute
the k100 which is part of District Fund.
7. CLOSING REMARKS
The deputy head teacher, Mr. Mwape thanked all members of staff for their patience and
contributions during the meeting and welcomed the new student teacher Mr, Simukonda. The
deputy head teacher, further told the members of staff on the postponed of HIM meeting due to
time. He wished all members staff well and declared the meeting closed at 15:20.
8. CLOSING PRAYER
The closing prayer was given by Mr. Kabunda.