Instruction sheet for Registration of the producer on the portal under E- Waste

(Management) Rules, 2022

March 2023

Central Pollution Control Board

Waste Management Division-III
(Ministry of Environment, Forest & Climate Change, Government of India)
‘PariveshBhawan’, East Arjun Nagar
1.0 Registration of Producers on the Portal;
a) Registration of the Producers, as defined under the above said rules will be done
after verification of information and documents/declaration/affidavit as detailed in
the SOP..

Login credential:

The Producers as defined under the E-Waste (Management) Rules, are required to login
credential on the Portal for which they have to provide following information and
documents/declaration/affidavits:
I) Information required for Registration on Portal

1) Trade Name / Company Name

2) Legal Name

3) Mobile Number

4) Official e-mail id

5) Land line Number (if available)

6) CIN (if available)

7) Incorporation Certificate (if available)

8) GST,

9) IEC (if available),

10) PAN of company, (if available)

11) PAN of Authorised Person

12) Postal Address (The address should be the place from where sale in entire
country is being managed – Corporate Office address. Do note that address given
by the applicant in its supporting documents i.e. Self- Declaration, IEC Certificate,
GST Certificate, should be same as the address given in sign up form)

13) Name of the Authorised Person and Postal address with Company E-mail id and
Telephone Numbers

14) List of EEE from the list of notified EEE along with their codes for which
Registration is required

15) Covering letter on the letter head of the company duly signed by the authorised
person of the producer company for seeking Registration on the Portal (Format as
per Annexure – I)

16) An affidavit cum undertaking on Rs. 100/ Stamp Paper duly signed by the
authorized person of the producer company and duly notarized by notary (Format
as per Annexure – II) that PAN India sales data financial year (FY) wise in weight
(metric tonnes) of the selected electrical and electronic equipment (EEE) will be
submitted in 60 days of grant of registration on the portal failing which registration
will be revoked. (Stamp Paper should be from the State where corporate office is
located)

17) A self-declaration on the letter head of the company duly signed by the authorized
person that information provided for registration are true to the best of his
knowledge and belief and that it conceals nothing and that no part of it is false.
(Format as per Annexure – III)

Steps required for generation of login credential.

Click on sign up

Click on producer
If you have already obtained EPR Authorisation from CPCB select yes.
If you never obtained EPR authorisation from CPCB select No

If you select yes

You are required to fill EPR Authorisation number and click on save and
next.
If you select NO

You are required to click on save and next

You are required to verify Mobile number and official email id.
You are required to fill relevant information about the company
You are required to fill relevant information about the authorised person of the company
You are required to create password. After confirming the password you are required to
click on save and next. Form preview will be opened. You are required to recheck all the
information filled for sign up. If you want to edit you are required to press back button till
you reach that page where editing is required. If all the information filled at the time sign
up are correct you are required to submit it for generation login credential.
After submission login credential will be generated. You will receive email regarding the
same on your registered official email id.
Steps required to submit application for seeking registration
certificate as a Producer (Fresh application)

You are required to login in the portal.

Click on EPR
Click on EPR Form
Auto fetched basic details can be seen.
Click on alternative authorised person. You may skip it.

Click on Table 1
Now select the EEE from the drop down. Select the FY in which the sales of said EEE started.

Now fill the sales data against the FY.

Now click on save
You may see the EEE code wise estimated generation in Table 2

You are required to upload the documents and click on save & next. Table 2 is non
editable.
Now click on next
Fill awareness detail
Now click on save and next.
Check the box against RoHS compliance
An autofill self declaration form will be generated
Upload signature of authorised person
Click on save and next

Upload duly fill enclosure A

Click on next
Upload all the required documents in PDF format

Click on next. You are required to view application before submission. If you want to edit
any information you may go on that page and edit it. If all the information/documents
required for grant of registration is correct you may submit the application to CPCB.
Now click on submit application. Payment gateway will be opened.
After submitting the processing fee application will be successfully submitted to CPCB.
You are required to view application before submission. If you want to edit any
information you may go on that page and edit it. If all the information/documents
required for grant of registration is correct you may submit the application to CPCB. You
will receive an email regarding the same on your registered official email id.

Producers having EPR Authorisation under the earlier rule

Case 1-
Producer having expired EPR Authorisation or Producers whose EPR Authorsation is
about to expire

In above two cases producer is required to fill the History. After successful submission
of history, they can click on registration.
Case 2
Producer having valid EPR Authorisation
producer is required to fill the History. After successful submission of history,

Now click on amendment

Now click on create new amendment request
Now fill the application.

You are required to view application before submission. If you want to edit any
information you may go on that page and edit it. If all the information/documents
required for grant of registration is correct you may submit the application to CPCB.
Now click on submit application. Payment gateway will be opened.
After submitting the processing fee application will be successfully submitted to CPCB.
Grant of Registration on the Portal:

Once the producer submits above information on the Portal, WM-III Division of CPCB
will verify the documents submitted in support of information and seek approval from the
Member Secretary for granting registration on Portal and will issue a digital Registration
Certificate

2.0 Checklist for evaluation of application for Producers as at (A) seeking Registration
and EPR Targets/Obligations
The following check list will be used for evaluation of applications for registration. CPCB will
specify short-comings in remarks column and forward the check-list to applicants through
Portal at their official E-mail id.

Checklist for evaluation of Application for Registration

Provided
S.No Details of information required Remarks
(Yes / No)
Name and full address along with telephone
1. numbers, e-mail and other contact details of
Producer .
Name of the Authorised Person and full
2.
address with e-mail, telephone and fax number
Provided
S.No Details of information required Remarks
(Yes / No)
List of electrical and electronic equipment
3.
(EEE) for which registration required
List of documents to be uploaded :
i. GST
4. ii. IEC
iii. CIN/Incorporation Certificate
iv. PAN
Duly signed covering letter on the letter head of
the company duly signed by the authorised
person of the producer company for seeking
Registration on the Portal along with an
5.
undertaking on correctness of the
data/information and taking the responsibility of
the correctness of the data
(Format as per Annexure – I)
Quantity of electrical and electronic equipment
6. (EEE) in terms of weight (metric tonnes) placed
in market year-wise (As per Table-1).
Duly signed affidavit on Rs. 100/- Stamp Paper
by the authorized person of the producer
company and duly notarized by notary
7
declaring that details of EEE placed on the
market is true
(Format as per Annexure-II)
CA Certificate, certifying the quantity of EEE
placed (sold) on the market financial year (FY)
wise in weight (metric tonnes) and / or Imported
8. in terms of weight (in Metric Tonnes) is correct
and checked by him.
(Hint: On the letter head of the charter
accountant firm)
9. Details of proposed awareness plan.
Self-declaration on compliance of RoHS
1.
provisions
2. Enclosure A
Self-declaration on possession of technical
3.
documents on RoHS (as per EN50581).
List of documents to be uploaded:

i. Covering letter on the letter head

seeking Registration (Annexure – I)
ii. Affidavit on Rs. 100 Stamp Paper
(Annexure-II)
iii. CA Certificate certifying the quantity of
4. EEE sold and / or Imported in terms of
weight
iv. Self-Declaration (as per Annexure-III)
v. Enclosure A
vi. Declaration on availability of technical
documents on RoHS (as per
EN50581) (Annexure-IV)
3.0 Guidance to applicants seeking Registration under E-Waste (Management)
Rules, 2022 for filling on line application on EPR Portal for grant of Registration

The following table will provide guidance to applicants in filling on line Application for
Registration and EPR Targets/Obligation
S. Information sought
Guidance for providing information
No
1. Name and full address along with i) The address should be the place from where
telephone numbers, e-mail and sale in entire country is being managed
other contact details of Producer (Corporate Office address). Do note that
address given by the applicant in its
supporting documents i.e. Self- Declaration,
IEC Certificate, GST Certificate, Incorporation
Certificate should be same as the address
given in sign up form
ii) The contact information i.e phone number,
mobile number, e-mail provided should be
functional and readily accessible by the
applicant.
2. Name of the Authorised Person i. Provide name of authorised person along with its
and full address with e-mail, full postal address, e-mail id, mobile number,
telephone and fax number landline number.

ii. It is always better to have alternate authorised

persons and his/her required details.

iii. The authorised person can be should be the

person who will be handling the EPR responsibility
of the Producers.
iv. In case of change of authorised person the
producer has to inform CPCB about the same
immediately.
Note: Any communication regarding status/processing of
the application will be done only with the
authorized person of the company. CPCB will not
interact with any other person other than
authorized person (s).
3. List of EEE items for which i. Producers who are covered in the E-Waste (M) Rules,
Registration is required 2022 have to select Electrical and Electronic
Equipment (EEE) which they are selling and for which
Registration is required. The notified EEE items along
with their codes are in Table 1

ii. Producers who wish to import EEE item and sell in the
country have to select EEE items which they intend to
import

iii. Producers who have not started their sale and intend
to sell after registration have to select EEE items
which they intend to sell.

4. List of documents to be Producers have to upload on the portal scan copy

uploaded of their GST Certificate, IEC Certificate, CIN/
Incorporation Certificate, and PAN as required.
i. GST
S. Information sought
Guidance for providing information
No
ii. IEC Address in GST/ IEC /Incorporation Certificate
iii. CIN should be as per address given in sign up form.
iv. Incorporation Certificate
v. PAN (The producer is also required to ensure that the
address in above documents should be the place
from where sale in entire country is being managed
and has to be same in all the above mentioned
documents).

5. Covering letter for seeking Producers are required to print this letter on their letter
Registration and An head duly signed by the authorised person of the
undertaking for correctness producer company requesting for Registration on
and truthfulness of the the portal. The scan copy (PDF) of signed covering
information. letter has to be upload on the portal.

The format of the Covering letter is at Annexure – I of

this SOP.

6. Quantity of EEE placed in the i. Provide quantity of Electrical and Electronic

market (sold) year-wise Equipment (EEE) placed in market year-wise in
Table-1 in terms of weight (metric tonnes)
(weight in Tonnes).
ii. In Table 1, sales information is to be provided only
for those EEE item (s) selected while seeking
Registration.

Provide sales details of EEE item (s), already

placed in market, financial year-wise for the period
equivalent to average end-of-life of EEEitem (s).

Producers have to fill up information on historical sales

as per average life of EEE. For example, if an EEE
has average life of 5 years and data is being filled
up in FY 2023-24, the sales data is required from
FY 2018-19

iii. In case of no sales or sales not yet started or import

not yet happened or sale is planned in future,
applicant has to fill in numeric zero (0) in the sales
data column.

iv. Sales data in terms of total weight only (in Metric

Tonnes).

v. Sales data in line with CA Certificate either by

statutory auditor certified / Independent Chartered
Accountant certified
Specimen of table 1 is at Annexure V

7. Affidavit on Stamp Paper of An affidavit on Rs. 100 Stamp Paper duly signed by
Rs. 100/- for correctness of the the authorized person of the producer company
quantity of EEE placed (sold) and duly notarized by notary (For Both category
on the market of Producers as at serial no 1 and 2 as above)
declaring that pan India sales data provided is true
S. Information sought
Guidance for providing information
No
to the best of his knowledge and belief and that it
conceals nothing and that no part of it is false.
(Format as per Annexure-IV)
Stamp paper should be from the State where the
corporate office is located and from where PAN
India business is conducted
8. CA Certificate Certifying the i. Producers have to provide certificate prepared by its
quantity of EEE sold and / or statutory auditor certifying the sales or certificate
prepared by Independent Chartered Accountant
Imported
ii. Auditor certificate should have information on sales in
terms of weight and not in number

9. Self-declaration on compliance to Portal generates self-declaration as per format

RoHS provisions given at Annexure III based on information given
by producers.
10. Enclosure A Duly filled up Enclosure A is required to uploaded.
(Hint: EEE items in Enclosure A has to be as per
EEE items selected in table 1)

11. Self-declaration for availability of Producer should provide signed self-declaration on

technical documents as per EN their letter head that technical documents on RoHS
50581. (as per EN50581) are available with them and will
be provided for verification to CPCB/SPCBs
officials whenever required (Annexure-VI).
Note: Applicant to ensure availability of technical
documents with them as per EN 50581. In case of
verification exercise by SPCBs/CPCB these
documents are to be shown to the inspecting officials.
During verification exercise if these documents were
found unavailable then action will be taken against
Producer as per rules

12. Details of proposed awareness

Plan. i. Provide details of proposed awareness program –
the following details shall be given in application;

(a) Detail of proposed seminars, workshops -:

- Targeted Audience- whether it is school,
college, institutions, retailers, dealers, bulk
consumer’s offices, etc.
- Frequency of conducting Seminar,
Workshops in a year
- Target Metro cities/ small cities/ urban area/
north-east State

(b) Proposed advertisement in newspapers/TV/

Radio, Pamphlets, booklets

(c) Logos for recycling of E-waste on Product’s

Packaging

(d) Provision of user guide/ booklet/ Brochures giving

S. Information sought
Guidance for providing information
No
details of collection and recycling arrangements
made for E-waste.

Annexure-I
(On company Letter head)

Dated:

To
The Member Secretary
Central Pollution Control Board
Parivesh Bhawan
Delhi-32

Sub: Seeking Registration as Producer under E-Waste (Management) Rules, 2022 at

CPCB Portal

Sir,

We, M/s -------- are seeking registration as Producer under E-Waste (Management)
Rules, 2022 in CPCB Portal for E-Waste Management for the following electrical and
electronic equipment (EEE): (Provide the names and codes of EEE)

We are hereby submitting all the information as per the requirement of Portal. We
will fulfil all the responsibilities of a Producer as stipulated under Rule 6 of E-Waste
(Management) Rules, 2022.

We, M/s _________ hereby declare that information provided for registration on the
portal under E-Waste (Management) Rules, 2022 are true to the best of our knowledge and
belief and that it conceals nothing and that no part of it is false

We, M/s _________ hereby undertake that all the responsibilities of correctness of
information as provided will be ours. In case of any data and information found false or
misleading at any stage, actions as per the rules may be initiated against us.

We request you to kindly register us on the online portal for E-Waste Management
and issue EPR Obligations.

(Name and Signature of the Authorized Person)

Designation:
Company Seal

Annexure-II
Affidavit
(Rs 100 Stamp Paper)

[Hint: Stamp paper should be from the State where the corporate office is located and from
where PAN India business is conducted]

Dated:

We, M/s _________ hereby declare that the data and information w.r.t quantity of
EEE items placed (sold) on the market or Imported by us is authentic and true to the best of
our knowledge and belief. Relevant documents in support of our submission are available
with us and will be provided to the officials of CPCB/SPCB as and when required.

We, M/s _________ hereby undertake that all the responsibilities of correctness of
information as provided along with the Registration application will be ours. In case of any
data and information found to be false or misleading at any stage, actions as per the rules
may be initiated against us.

(Name and Signature of the Authorized Person)

Designation:

Company Seal

(Notary Public Signature and seal)

Annexure – III
Date:
Self-Declaration Form
(As per E-Waste (Management) Rules, 2022)
Producer Details:
S.No. Required Information Details
1. Company Name
with Complete Address from where
business/sale in the entire country is
being managed:
(Auto fetched as per information filled in
PART A)
2. Name of Authorised Person and details
(Auto fetched as per information filled
in PART A)
3. Brand name (if any):

Self-Declaration for Compliance of

Reduction in the use of Hazardous Substances (RoHS)
(As per E-Waste (Management) Rules, 2022)

We being the Producer as per E-Waste (Management)

Rules, 2022, hereby declare that all the EEE, being offered for sale in the country by our
company and covered in the Schedule – I of the E-Waste (Management) Rules, 2022 and
listed at enclosure - A comply with the sub rule (1) of the Rule16 of the above said Rule.

Upload signature of Authorised Person

Enclosure –A
S. No. Product Category Product Model UnitWeight Date of RoHS In case
& Code* (as per name** No.** of Product placing on Information Product is
Schedule I of E- (in market of provided on imported
Waste (M) Rules, Kilograms/ each product from other
2016 Tonne) model information country,
booklet name of the
Yes/No country
where
product is
manufactured

Upload signature of Authorised Person

Annexure-IV
Self-Declaration on company Letter head)
Dated :

Sub: Declaration on availability of technical documents on RoHS (as per EN50581)

We, M/s _________ hereby declare that technical documents on RoHS (as per EN50581)
are available with us and will be provided for verification to CPCB/SPCBs officials whenever
required

(Name and Signature of the Authorized Person)

Designation:

Company Seal
Annexure V
Table-1: A specimen of sales data to be filled-up

Sr. Electrical and Electronic EEE Quantity in MT/Kg placed on market

No. Equipment Item Code (Financial year-wise)
(i) Information technology and telecommunication equipment:
Financial Years
12- 13- 14- 15- 16- 17- 18- 19- 20- 21-
13 14 15 16 17 18 19 20 21 22
1 Centralised data
processing: Mainframes, ITEW1
Minicomputers
2
(ii) Consumer electrical and electronicsand Photovoltaic Panels::
3 Television sets
(including sets based
on Liquid Crystal
CEEW1
Display and light
Emitting Diode
Technology)

(iii) Large and Small Electrical and Electronic Equipment

3 Personal Computing:
Laptop Computers
(Central Processing Unit
LSEEW1
with input and output
devices)

(iv) Electrical and Electronic Tools (With the exception of large- Scale Stationary Industrial Tools)
4 Drills EETEW1

(v) Toys, Leisure and Sports Equipment

5 Copying equipment TLSEW1

(vi) Medical Devices (With the Exception of All Implanted and Infected Products)
6 Radiotherapy
equipment and MDW1
accessories
(vii) Laboratory Instruments
7 Gas analyser LIW1