INTRODUCTION:

The commitment of the National College of Business

Administration and Economics (NCBA & E) to the most
fundamental principles of academic freedom, equality of
opportunity, and human dignity requires that decisions
involving students and employees be based on merit and be
free from invidious discrimination in all its forms.
The University reserves the right to withhold the privilege of
registration or any other University privilege from any person
with an unpaid debt to the University.

The University will not engage in discrimination or

harassment against any person because of race, color, cast,
religion, sex, national origin, ancestry, age, marital status
and disability, and will comply with all laws, orders and
regulations. This nondiscrimination policy applies to
admissions, employment, access to and treatment in
University programs and activities.

University complaint and grievance procedures provide

employees and students with the means for the resolution of
complaints that allege a violation of this Statement. Members
of the public should direct their inquiries or complaints to the
appropriate office.
a. University means National College of Business
Administration and Economics (NCBA & E)

b. University facility means that place where a University

campus function occurs.

c. University function means any charter or statutory

operation or activity of the University, including instruction,
research, study, administration, social life, and other
functions directly related thereto. Specifically included are
both functions of fixed-time duration (e.g., classes,
examinations, lectures) and functions of continuing duration
(e.g., the operation of libraries, research laboratories,
computers, computer labs, and business offices). Also
included are functions ancillary to directly educational
purposes such as meetings, disciplinary proceedings, and
athletic and social events sponsored by any University-
approved organization.

d. Head of Department (H.O.D) means persons appointed by

the MD / Director Campus, and approved by the HR
Committee (if necessary), either as H.O.D, Acting H.O.D, or
Director of one of the department or discipline.

e. Students mean any persons registered in any department

of the University, whether for courses or research, and
whether or not they are candidates for a degree or certificate.
It also includes persons who are on leave or suspended or
continuing for any degree or certificate. It includes persons
registered during any preceding terms and who have not
since that time earned the degree or certificate or withdrawn
from the University.

f. Faculty means officers of instruction or research appointed

to any department of the University, including officers on
leave.

g. Staff means members of the administration, administrative

staff, research staff, library staff, labs staff or supporting
staff.

h. Violation means the commission of an act prescribed by

these Rules. However, inadvertent or accidental behavior
shall not be considered to be the substance of a violation.

i. Sanctions comprise the following penalties for violation of

these Rules:

Disciplinary Warning. A disciplinary warning states that

future violation will be treated more seriously.
Suspension. Individuals who have been suspended are not
permitted to continue their association with the University
during the period of suspension, nor may they receive a
leave of absence of any kind.
Dismissal. Unlike suspension, when an individual is
dismissed, no time period is specified, nor is reinstatement
anticipated, but in no case shall reinstatement occur less
than one semester.
o. Hearing Officer means a Hearing Officer appointed under
special orders of Director Campus.

The Rules of University Conduct shall apply to all members

of the University community: administrators, administrative
staff, research staff, library staff, supporting staff, faculty,
and students. Also visitors, contractors and invitees on a
University facility shall be subject to the Rules of University
Conduct. Violations by such persons may result in the
revocation of their invitation or contract to be on a University
facility and their subsequent ejection.

RULES & REGULATIONS for Library

All the students and staff members are expected to observe

the following library rules while using the library facilities:
Membership for Students
NCBA students are eligible to become members of the library
after getting admission.
Membership for Staff
NCBA faculty and staff can avail the library facility. They can
become members of the library after getting their
appointment letters.
Library Discipline
1. Members should leave their personal belongings (bags,
briefcases, handbags etc.) at the library entrance.
2. Members should take care of their belongings as the
library would not be responsible for any loss or damage.
3. Members must submit library material for inspection if
requested.
4. Members are supposed to leave the library materials on
tables after consulting/reading.
5. Damages done to the library material (folding, underlining,
tearing of pages, etc.) would be assessed by the Librarian
and his/her decision will be considered final.
6. Talking, sleeping, eating, drinking, smoking, and moving
the library furniture are strictly prohibited.
7. Personal books and material are not allowed in the library.
8. The users should collect their return slips and keep them
safe. In case of any ambiguity, the return slips are the only
proof.
9. Mobile phones should be either switched off or put on
silent when entering the library.
10. Library membership would be suspended or cancelled
and penalty imposed in the following cases:
 Nonpayment of library fine
 Misbehaving with the library staff
 Theft of library material
 Any kind of disturbance in the library
 Nonpayment of damage fine
 Failure to return the issued material within due time
 Breach of established library rules

Borrowing Rules
All registered members with valid NCBA & E Gujrat Campus
IDs are entitled to borrow library materials.

1. Valid NCBA & E identification card is necessary to borrow

library materials.
2. Books borrowed by any patron can be reserved.
3. Reserved books may be collected within three days from
the circulation desk.
4. Book borrowed by any patron can be renewed for a period
of 14 days as long as the same is not reserved by another
patron.
5. Non-circulating materials such as reference books, current
journals, journals and newspaper archives, audio/video
materials, text books, and research projects cannot be
borrowed.
6. Non-circulating materials can only be used within the
library premises.
7. Any of the borrowed library materials is subject to recall as
and when needed by the library.
8. If the patrons misplace any library material and are unable
to find them, it is recommended that they report to the
circulation desk immediately to avoid fine.
9. Any of the library materials not returned within 30 days
after the due date will be considered lost.
Library Fine
Certain fines are charged for overdue library materials. This
is an effort to provide patrons an equal opportunity to make
use of library materials and to maximize sharing of library
collections.
 Loss of any library material would be charged at three
times the current price or replacement of that material and
Rs.100 as processing charges.
 A fine of Rs.5000 and current price would be charged in
case of stealing library material.
 Overdue fine is charged from the first overdue date/day.
 Overdue fine on general books would be Rs.10 per book
per day.
 Overdue fine on temporarily issued materials would be
Rs.50 per hour.
 In case of any disciplinary violations Rs.200 would be
charged on the first violation and Rs.500 on second violation.
In case of continuation of violations, the issue may be
referred to the Library/Disciplinary Committee.
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Semester System Rules
Home Semester System Rules
There shall be two semesters (Fall & Spring) in an academic
year. Each semester shall be of 18 to 1 9 working weeks –16
weeks for teaching, one for preparation before end of
semester examination and one to two weeks for examination.
University may offer summer semester of 8 weeks during
summer break. Each department may offer maximum of 12
credit hour courses of its choice to the students who have
failed or withdrawn from a course or who want to improve
their CGPA. The credit hours shall be doubled during the
summer semester as compared to a regular semester. There
shall be two weeks semester break after each semester.

Course Credit

Minimum 132 credits are required for BS 4 years program.

These credits shall normally be earned in eight semesters.
Minimum 66 credits are required for M.A/MSc 2-years
program. These credits shall normally be earned in four
semesters. Minimum 30 credits (24 for coursework and 6 for
thesis) are required for [Link].2 years program. These credits
shall normally be earned in four semesters.

A course consists of three credit hours. Three credit hour

stands for at least 3 one hour classes per week per semester.
For practical/laboratory work two hours shall be considered
equivalent to one credit hour. The credit hours are denoted
by two digits within brackets with a hyphen in between e.g. 4
(3-1). The first digit, inside the bracket, represents the theory
part while the second (right side) digit represents the
practical.

Change of Courses/ Drops/Withdrawals

A student, with the consent of the concerned HOD, may be

allowed to change a course within one week of the
commencement of a semester and may drop a course within
2 weeks of the commencement of semester. Withdrawal from
a course may be allowed by the end of 13th week by the
approval of the HOD and shall be represented by ‘W’ in the
transcript. The above stated changes/ drops/withdrawals can
be made only if they do not affect the conditions of required
workload.

Repeating Courses

Whenever a student gets an ‘F’ grade, he/she has to repeat

the course whenever offered. The student shall register for
that course in the Summer semester or if that course is not
offered in Summer semester he/she may get registered
before the commencement of regular semester, with the
permission of the concerned teacher. The student, who has
been dropped from a particular course due to short
attendance, shall have to repeat the course and take classes
when it shall be offered next time. Whereas a student who
has failed because of short of marks shall only reappear in
the midterm and final examination and submit all new
sessional work. The student may be allowed to repeat the
course in which he/ she has obtained grades ‘D’ or ‘C’ (not
C+). In case a student repeats the course, the higher grade
obtained be considered as final grade but in case a student
takes a new course in lieu of the course in which he /she
failed, both the grades shall reflect on his/her transcript, i.e.
old course grade and new course grade.

Incomplete Grades on Medical Grounds

In case a student is unable to appear in the end of semester

examination of a semester due to some unavoidable
circumstances, he/she may be allowed to repeat the course
when that course is offered next time following the rules as
under:

The student must have fulfilled the required number of

lectures. He/ She must have completed the midterm exam
and sessional work during the semester. Such student shall
be given Incomplete Grade (‘I’ Grade) on the
recommendation of the committee. The student shall only
have to appear in the end of semester examination whenever
the course is offered again.

Class Attendance

Students are expected to attend all classes, laboratories,

tutorials, or other class meetings officially designed for a
particular course. They are expected, also, to complete all
assignments. Each three credit hour course shall have 48
contact hours (3 hours/week x 16 teaching weeks = 48) in a
semester. A minimum of 70 % attendance is required by the
students to be eligible to sit in the final examination. A
student with less than 70 % of the attendance shall be
dropped from the course and have to repeat the course
whenever the course is offered again. In exceptional /
hardship cases Director Campus on the recommendation of
HOD concerned of the faculty may exempt 5 to 10 (3), of the
attendance. In case a student remains absent from the class
for seven consecutive lectures, his/her name shall be
dropped from the course.
Migration/Transfer of Credits

Migration of a student may be allowed subject to the

fulfillment of Migration Regulations of NCBA. The credits
earned in the previous institution may be transferred subject
to the condition of similarity and equivalence with the
university courses. No credit hour of a course shall be
transferred if the marks obtained are less than B grade.
Migration shall not be allowed during the first semester of
the program. Migration shall not be allowed ‘if the CGPA of
the student is less than 2.00. Migration shall be permissible if
the student fulfills requirements of merit and availability of
seats.

Examination/Evaluation System (Midterm and Sessional) (Not

for MS/ MPhil)

The final standing of each student, in each course is

assessed on the midterms, sessional work (presentations,
assignments, quizzes and practical) and at the end of
semester examinations. Each course shall be evaluated on
the basis of the weightage as under:

Sr. No. Category Marks

1 Mid-terms Examination 30
2 Sessional 20 a) Assignment / Practicals)
Presentations) Quizzes
3 End of Semester Examination 50
Total: 100

The teacher shall be responsible for the midterm exam and

sessional work of the students. The date and time of the
midterm examination shall be announced by the Controller
Exams Office. For sessional work, the teacher shall give
minimum 2 assignments/ practical and 2 quizzes per course
per semester and average of the obtained marks in both/all
assignments/ quizzes would be considered as the final marks
in assignments/ quizzes. All the assessed scripts and award
lists of assignments/ practical, quizzes and class
presentations shall be submitted to SSC after showing and
discussing it with the students. The teacher shall
himself/herself enter the midterm and sessional marks in the
database of NCBA. The signed in database generated
hardcopies of the midterm and sessional marks shall be
submitted to the Controller Exams Office. Midterm results
shall be submitted within 10 days after the termination of
midterm exams and sessional results shall be submitted at
least a week before the commencement of end of semester
examination. The teacher shall give a re-test within 10 days
after the midterms only to the students who, after seeking
prior, permission of the Director concerned, were unable to
appear in Midterm Examination.

End of Semester Examination for Undergraduate Programs

The Examination Office under the supervision of Controller

of Examination, responsible for conducting the end of
semester examination of each semester. Duration of end of
semester examination shall be 2-3 hours during examination
week(s). The final examination shall cover the entire course.
The teachers shall develop 2 question papers for each
course. Each question paper shall consist of two sections
Objective and Subjective. Objective section shall contain 15
to 20 marks and subjective section shall contain 30 to 35
marks. The question papers shall be submitted to Controller
Examination three weeks before the commencement of end
of semester examination. To pass a course, student must
obtain 50% marks in aggregate of Midterm, Sessional and
End of Semester Examination. The final result shall be
announced by the Controller of Examination.

Grading System

Equivalence between Letter Grading and Numerical Grading

shall be as follows:
Grade Points Equivalence
A 4.00 80%-100%
B 3.00 70%-79%
C 2.00 60%-69%
D 1.00 50%-59%
F 0.00 Below 50%
Abbreviations
Ex/EXMT Exempted
W Withdrawn
I Incomplete
GPA Grade Point Average
CGPA Cumulative Grade
Point Average

Maximum possible Grade Point Average is 4.00. Minimum

CGPA (Cumulative Grade Point Average ) for obtaining the 4
years undergraduate and 2 years M.A/M. Sc (after 14 years
education) degree is 3.00. While the minimum CGPA for
obtaining [Link]. (after 16 years education) degree is 3.00.

Calculation of Grade Point Average (GPA) for a Semester

GPA is a performance indicator of a student in the semester

concerned and is calculated as: GPA = Total weighted points
of all courses taken in the semester concerned. Total number
of credits enrolled for in the semester concerned Weighted
points = Grade points multiplied by the number of credits of
the course concerned.

Calculation of Cumulative Grade Point Average (CG PA) for

Semesters

CGPA is a performance indicator of a student in all the

semesters passed so far and is calculated as: CGPA = Total
weighted points of all courses taken in all semesters Total
number of credits enrolled for in all semesters.

Semester Freeze

In case of a valid reason, a student may freeze his/her

studies maximum for one year (two semesters) with the
permission of the Director/Principal concerned on the
recommendation of the HOD/Coordinator. The case, after
permission, shall be forwarded to the Director, Student
Services Centre for compliance. However, freezing in 1st
semester is not allowed. During the “freezing period” the
applicant shall lose his studentship status and shall not be
entitled to avail any facility like hostel/medical/transport,
which university extends to its regular students. The student
shall rejoin the same semester next year with the next
session after paying semester fee.

Unfair Means/Cheating Cases

Students are expected to be sincere and dedicated to their

cause, in achieving skillfulness and moral uprightness.
NCBA provides a favorable atmosphere for learning, where
chances are equal in determining the goals and objectives. A
strict code of conduct in examination is put into practice, to
give a credible Examination System which is the key to
excellence in academic pursuits. Following actions shall be
regarded as Unfair Means and are liable to strict penalties by
the Unfair Means Committee, after proper proceedings and
giving the candidates fair chance of showing causes.

Possession of Helping Material

Any candidate who, after announcement made by the

Superintendents, fails to part with or is found to have in
his/her possession or access, books or notes, papers, bags,
pencil cases, pagers, mobile phones, calculators, palmtop
computers, tape recorders, concealing notes on
clothing/hands/ shoes/pockets/wallets or any other material
or equipment in his/her possession relating to the subject of
Examination of that paper or detected in giving or receiving
assistance, or using or attempting to use any other Unfair
Means in connection with the Examination.

Copying

Any candidate found guilty of copying from any paper, book

or notes, mobile phones, any other helping material, allowing
any other candidate to copy his/her Answer Book or
exchanging Answer Book/Extra Sheet/Question Paper with
other candidates and making gestures which may help in
solving the paper.

Impersonation

Any person who impersonates a valid candidate by forgery

of documents i.e. roll number slip or the registration record
or disguises him/herself or any other means.

Physical Assault and Intimidation or Misbehaving

Any candidate found guilty of resorting to physical assault or
intimidation or misbehaving with the Supervisory Staff or
University Officers or University Officials or any other person
deputed in the Examination Centre or other candidates.

Possession of Weapons

Any candidate found guilty of possessing firearms, daggers,

knives and other weapons, which may cause injury.

Instigation for a Walkout! Pen-Down strike

Any candidate found guilty of instigating others to stage a

walkout or resort to a pen down strike.

False statement/Forgery

Any candidate found guilty of forging another person’s

signatures on his/her Attendance Sheet.

Identity/Appeal

Disclosing his/her identity or making an appeal in his/her

Answer Book to the Assessor.

Influencing

Any candidate found guilty of influencing or attempting to

influence the Assessor, Examiners, Supervisory Staff or
University Employees directly or through his/ her relatives or
guardians or friends with the objective of gaining benefit in
the Examination/Paper Assessing.

Disobedience/Disturbance
Any candidate who refuses to obey the Centre
Superintendent or changes his/her seat with another
candidate, or changes his/her roll number or create
disturbance in smooth functioning of Examination Centre.

Substituting the Answer Book

Any candidate substituting the whole or part of an Answer

Book or a Continuation Sheet in the Examination Centre
which is not duly issued to him/her for the Examination.

Taking out/Tearing off Answer Sheet

Any candidate taking out from the Examination Centre the

whole or a part of an Answer Book or Tear off an Answer
Book or Pages or Continuation Sheet.

Unfair Means May Lead To One or More Following Penalties

Grade “F” in the relevant paper; and/or Cancellation of

relevant paper; Maximum fine up to Rs.10,000 per paper;
Suspension from the Program; Expulsion from the
University.

Punishment awarded by The Campus Director

In case of emergency, The Campus Director may

provisionally award suitable punishment without reference to
the committee, in accordance with the gravity of offence, to
any candidate or to any student on the rolls of an
affiliated/constituent college of Semester System
examination. However, the case shall be referred to the UMC
Committee for proceedings.

Appellate Committee
A candidate to whom the decision of the Unfair Means
Committee is communicated and has valid reason to appeal
against such decision; he/ she may do so in writing to the
Campus Director within Ten (10) days of the receipt of the
decision along with the prescribed fee (Rs.1000). The appeal
shall be referred to the Appellate Committee. Applicant shall
be given an opportunity to be heard in person by the
committee if, he/she so desires. The Campus Director shall
appoint by nomination the Appellate Committee comprising
two (02) or more members. These persons shall be other
than those who have been on the Unfair Means Committee
who dealt with the case earlier. The Campus Director or his
nominee shall be the Convener of the committee.

Cancellation of Admission

If a student fails to attend any lecture during the first four

weeks after the commencement of the semester as per
announced schedule, his/her admission shall stand
cancelled.

CGPA Required for Degree Completion

The minimum qualifying CGPAs for undergraduate and

M.A/M. Sc (16 years education) MPhil (18 years education)
are 2.50, 3.00 and 3.00 respectively.

Course File

Maintenance of the course file is compulsory for teacher. It

shall have a complete record of everything that happened
during the semester. The course file shall contain:
Description of course/ Course contents Course coding
Weekly teaching schedule covering the time period (16
weeks) – to be distributed among the students by the teacher
concerned Copy of each home assignment Copy of each quiz
given Copy of mid semester examination Copy of result duly
signed by the teacher Difficulties/problems faced during
classroom/course delivery

University Policy on Possession of Firearms at Campus

University policy and state law, prohibit possession of
firearms on campus. Violators of the policy may be subject to
University discipline as well as criminal prosecution.
Student Discipline
Students may continue at the University, receive academic
credits, graduate, and obtain degrees subject to the
disciplinary powers of the University. The Trustees of the
University have delegated responsibility for student
discipline to the HODs of the individual departments, and
their administration of student discipline is known as HOD's
Discipline.

Students should be aware that academic dishonesty (for

example, plagiarism, cheating on an examination, or
dishonesty in dealing with a faculty member or other
University official) or the threat of violence or harassment are
particularly serious offenses that will be dealt with severely
under Top management’s Discipline.

Academic Discipline

The continuance of each student upon the rolls of the

University, the receipt of academic credits, graduation, and
the conferring of any degree or the granting of any certificate
are strictly subject to the disciplinary powers of the
University.
Rules of University Conduct

The Rules of University Conduct provide special disciplinary

rules applicable to demonstrations, rallies, picketing, and the
circulation of petitions. These rules are designed to protect
the rights of free expression through peaceful demonstration
while at the same time ensuring the proper functioning of the
University and the protection of the rights of those who may
be affected by such demonstrations.

The Rules of University Conduct are University-wide and

supersede all other rules. Minor violations of the Rules of
Conduct are referred to the normal disciplinary procedures
of each department ("HOD's Discipline").

All University faculty, students, and staff are responsible for

compliance with the Rules of University Conduct.

While the University as a private institution is not subject to

A violation of these Rules is an offense against the entire

University community. However, such violations are not here
considered as crimes, and University disciplines should not
carry the same stigma as a criminal conviction. All members
of the University community are assumed to be innocent
until proven guilty of a violation of the Rules. The University
shall publicize the existence of the Rules and make them
readily available to persons who may be affected by them.
Such persons are responsible for being aware of all
provisions contained in the Rules.
About Student Rules

Rule Additions, Changes & Deletions

Additions, deletions and changes may occur over the course
of the academic year. Significant revisions will be
communicated through appropriate university offices and
NCBA & E web site.

Plagiarism
NCBA & E strongly discourages and condemns any form of
plagiarism. Students caught cheating on any examination by
using “notes” whether those notes were relevant to the test
or not, or caught talking during examination, will receive an
automatic ‘Fail’ grade for the course. Strong disciplinary
action will be taken against the accused student, including
expulsion from the university. Students caught applying
“copy & paste” or copying other student’s work on
assignments will receive an automatic ‘0’ marks for that
assignment.
Academic System
The University follows semester system for all of its degree
programs. Each academic year consists of two regular
semesters, i.e., Fall and Spring semesters. However, an
optional condensed Summer semester is also offered to
enable students to cover up any deficiency occurred in the
regular semesters.
Academic Duration for various degree programs
Most of the bachelor degree programs consist of four year.
However, there are certain programs which are completed in
two year such as Bachelor of Commerce ([Link]), and
associate degrees.
Students are expected to complete their education within a
specified period of time for the degree they are enrolled for.
For fulltime Bachelor students, the normal time needed to
complete their degree program is four (4) years and the
maximum time permitted by the academic council. Master
degree students are expected to complete their degree
requirements within 1 and half to 3 and half years. A normal
duration of Master degree will be 1-1/2 to 2 years.
Grading System
Since NCBA & E offers a diverse degree programs, therefore,
grading scheme varies from discipline to discipline. Most of
the NCBA programs are accredited by the various
bodies/councils such as Pakistan Engineering Council (PEC),
National Computing Education Accreditation Council
(NCEAC), etc.
Letter grades, standing, percentage and grade points are
shown in the below table:
Letter Grades Standing Percentage Grade Point
A Outstanding 90-100 4.00
B Good 80-89 3.00
C Moderate 70-79 2.00
D Pass 60-69 1.00
I.D. Cards
The University is committed towards ensuring safety of all
personnel at campus. Students are strictly required to visibly
display their Identity Cards while being at campus. Any
University official has the authority to enquire about and
demand to produce the ID card from any student.

Students are not allowed to bring any outsider or guest to

the University campus. Passes shall be issued for all guests,
parents, guardians and other outsiders invited by University
officials for any administrative or ceremonial affair. The
student shall be held responsible and liable for any untoward
incident, disruption or misconduct occurring on the behalf of
his/her guest.

Dress Code
The purpose of the NCBA Gujrat Campus dress code is to
ensure that the students are dressed in a sophisticated
manner. This means that the clothing worn will be clean,
neat, modest and reflective of the culture in which we are
operating. The dress restriction is not to impose any rigidity
or regimentation but it is in accordance with the spirit of
discipline which is the cardinal aspect of life style at the
campus.

For Males

·Dress shirts, T-shirts (only polo necks)

·Formal pants, jeans
·Shoes, joggers
·Shalwar Kameez may be worn on Friday

For Female

·Shalwar Kameez with scarf/dupata

·Pants/trousers with long shirts, scarf/dupata
·Modest make-up and jewellery
Sleeveless, offensive or shirts carrying obscene remarks,
patchy, tattered, baggy and shabby looking jeans and
chappals are not allowed. Students violating dress code can
be checked by any proctor within University bounds; she can
be fined and will not be allowed to attend classes.

Smoking/Drugs

Smoking, use of liquor or any allied illegal substances is

strictly prohibited in the university campus’s premises.
Those who would violate this rule will be liable to
punishment and disciplinary action. Any staff member can
check a university student within the university’s premises
and forward the case to the Chief Proctor for appropriate and
necessary action or imposition of fine.
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