GROUPEMENT BERKINE SONATRACH-ANADARKO

New Water Injection Facilities at El Merk Offsites

CONTRACT EXECUTION PLAN

DOCUMENT NO. ELM-02-JGC-PM-SPC-0008-R2

R2 Re-issued for Review 01-Aug-2019 K.K H.D

R1 Initial Issue 14-Mar-2019 K.K H.D
Rev Description Date Originator Reviewed by Approved by

Contractor Document Ref. No.:

Client Document Ref. No.: ELM-02-JGC-PM-SPC-0008
New Water Injection Facilities at El Merk Offsites ELM-02-JGC-PM-SPC-0008 Rev: R2

TABLE OF CONTENTS
1. GENERAL ................................................................................................................................................................... 4
2. PLANNING, SCHEDULING AND PROGRESS MEASUREMENT .............................................................................. 4
2.1 INTRODUCTION .............................................................................................................................................. 4
2.2 PLANNING DOCUMENTATION ...................................................................................................................... 6
2.2.1 CONTRACT MASTER BARCHART ............................................................................................................. 6
2.2.2 CONTRACT MASTER SCHEDULE ............................................................................................................. 7
2.2.3 DETAILED SCHEDULES (LEVEL 3) ........................................................................................................... 7
2.2.4 DATA BASE (LEVEL 4)................................................................................................................................ 8
2.3 PROGRESS MEASUREMENT ........................................................................................................................ 8
2.4 REPORTING PROGRESS ............................................................................................................................... 8
2.4.1 THE SCHEDULING METHOD FOR MONITORING THE PLANNED 'S' CURVE ........................................ 8
2.4.2 THE SCHEDULED PROGRESS S CURVES SHALL: ................................................................................. 9
2.5 RESOURCE HISTOGRAMS ............................................................................................................................ 9
2.6 ESTIMATING ................................................................................................................................................... 9
2.7 COMPUTER APPLICATIONS .......................................................................................................................... 9
2.8 SCHEDULE RISK ANALYSIS .......................................................................................................................... 9
2.9 ORGANIZATION ............................................................................................................................................ 10
2.10 AUDIT ............................................................................................................................................................ 10
2.10.1 ACCESS .................................................................................................................................................... 10
2.10.2 PLANNING, SCHEDULING AND PROGRESS PROCEDURES................................................................ 10
2.11 PLANNING DEFINITIONS ............................................................................................................................. 11
3. COST CONTROL ..................................................................................................................................................... 12
3.1 INTRODUCTION ............................................................................................................................................ 12
3.2 GENERAL ...................................................................................................................................................... 12
3.3 WORK BREAKDOWN STRUCTURE............................................................................................................. 12
3.4 PROCEDURES .............................................................................................................................................. 13
3.5 ORGANIZATION ............................................................................................................................................ 14
3.6 AUDIT ............................................................................................................................................................ 14
3.7 ACCESS ........................................................................................................................................................ 14
3.8 REPORTS ...................................................................................................................................................... 14
3.9 ASSET REGISTER ........................................................................................................................................ 14
3.10 DEFINITIONS ................................................................................................................................................ 14
4. REPORTING............................................................................................................................................................. 15
4.1 MID MONTH REPORTING ............................................................................................................................ 15
4.2 MONTHLY REPORT ...................................................................................................................................... 15
4.3 MONTHLY COST REPORT ........................................................................................................................... 16
4.4 A CONTRACT CLOSE OUT REPORT TO INCLUDE: ................................................................................... 16
5. DOCUMENT CONTROL AND ARCHIVING ............................................................................................................. 16
5.1 PROJECT DOCUMENT CONTROL CENTRE (PDCC) ................................................................................. 16
5.2 PROCESSES AND PROCEDURES .............................................................................................................. 17
5.3 DOCUMENT CONTROL REQUIREMENTS .................................................................................................. 18
5.3.1 GENERAL .................................................................................................................................................. 18
5.4 DOCUMENT CONTROL SYSTEM ................................................................................................................ 18
5.4.1 DOCUMENT DISTRIBUTION .................................................................................................................... 19
5.4.2 DOCUMENTS STANDARDS, SIZES AND NUMBERING.......................................................................... 19
5.4.3 DOCUMENT STATUS LIST ....................................................................................................................... 19
5.4.4 DRAWING REQUIREMENTS .................................................................................................................... 19
5.4.5 DOCUMENT NUMBERING ........................................................................................................................ 20
5.4.6 DOCUMENT REVIEW AND APPROVAL ................................................................................................... 20

Page 2 of 25
New Water Injection Facilities at El Merk Offsites ELM-02-JGC-PM-SPC-0008 Rev: R2

5.4.7 DOCUMENT CODING ............................................................................................................................... 20

5.4.8 GENERAL RECORDS & PROJECT COMMUNICATIONS ........................................................................ 20
5.4.9 DOCUMENTATION HANDOVER .............................................................................................................. 21
5.4.10 CAD GENERATED DRAWINGS ................................................................................................................ 21
6. CONTRACT EXECUTION PLAN – FURTHER INFORMATION ............................................................................... 23
7. CONTRACT MANAGEMENT ................................................................................................................................... 24
7.1 EPCC CONTRACT ........................................................................................................................................ 24
7.2 SUB-CONTRACTS ........................................................................................................................................ 25
7.3 PROCUREMENT ........................................................................................................................................... 25

Page 3 of 25
New Water Injection Facilities at El Merk Offsites ELM-02-JGC-PM-SPC-0008 Rev: R2

1. GENERAL

This document provides further definition of the Contracting Authority’s (CA’s) Contract Execution Plan requirements
for the completion of ITT Part B Sections 15 and 16 Contract and Construction Execution Plans.
Tenderer is required to take note of this information and ensure that Tenderer’s methods for all Contract Execution
matters including Project Control and Contract Administration shall be compliant with CA’s requirements and that its
policies, processes, procedures and practices shall be included in the Tenderer’s Contract Execution Plan
submission. The document requirements herein shall eventually form a part of the EPCC Contract Annex XVI.
Tenderer is also directed to read and comply with the rest of the ITT and in particular for this Appendix is advised to
read Project Controls sections ITT Part B Section 6 and Construction and Commissioning Plan section 16 to ensure
compatibility of all practices.
Tenderer is advised that the Contract Execution Plan and the Project Controls and Contract Administration
requirements within its submission shall detail the methods and minimum standards for execution of all Contract
services in the form of the appropriate detailed processes and procedures to be adopted for the Contract at all
locations and shall also define the relationship for these disciplines between the CA and the Contractor during the
execution of the EPCC Contract.
The following requirements shall be reflected at all times within the Contract Execution Plan and apply to all project
control deliverables. The Contract Execution Plan shall be effective throughout all stages of the EPCC and El Merk
project
Tenderer is advised that the CA’s requirements captured here shall be re-created in Contract Annex XVI to ensure
Contractors conformity with CA’s requirement throughout the life of the Contract. Tenderer is also advised that the
word Contractor used in this document applies to Tenderer at this bidding stage.
2. PLANNING, SCHEDULING AND PROGRESS MEASUREMENT

2.1 Introduction

Contractor shall apply planning, scheduling and progress measurement methods and appropriate documentation in
line with the requirements of the Contract.

Contractor shall be responsible for the planning, scheduling and progress measurement of its own work. All such
plans shall interface with CA’s plans and schedules.

Contractor is responsible for the direction and supervision of its own and its sub-Contractors workforce and resources
but shall be accountable to CA for the deployment of it’s workforce in accordance with the plan.

Contractor shall compile tiered levels of planning for the scheduling of its work such that all operations at the lowest
level shall be directly related to activities at the highest level.

Contractor shall demonstrate at all times that the numbers of activities and coding structure at the various planning
levels are sufficient such that the activities in the plans are relevant and clearly model and control the Contract scope
of work. Where, in the opinion of CA, the numbers of activities are not sufficient or relevant then Contractor shall
amend it’s planning and scheduling as instructed by CA accordingly.

Contractor shall present such plans and schedules to the CA along with the progress measurement and forecasting
statistics of its work bi-monthly. Such reports shall be provided in hard copy and electronic formats as specified by
CA.

CA shall define the Contract time frame by setting start dates, milestone dates and finish dates as part of the Contract

Page 4 of 25
New Water Injection Facilities at El Merk Offsites ELM-02-JGC-PM-SPC-0008 Rev: R2

documents. Contractor shall plan and execute its work within these dates for all Contractor obligations.

Contractor shall, if deemed necessary by CA, develop intermediate milestones and dates for incorporation into the
plan.

CA reserves the right to change or revise milestones and intermediate dates, in which case Contractor shall amend
its planning and scheduling accordingly.

CA shall use its right to review and approve such plans, at whatever level, on an ongoing basis. Such reviews or
approval shall not relieve the Contractor of its liabilities and obligations under the Contract.

Attachment 1 indicates how the Contractor's Programme contributes to the CA Field Development Programme
structure.

Contractor's Programmes shall interface at the appropriate level with the CA Field Development Programme Master
Schedule.

Contractor shall ensure each worksite has a dedicated resident Planning team sufficiently resourced to implement the
applicable planning procedures.

Progress measurement shall be deliverables oriented, and based upon physical progress in auditable steps and truly
represent the progress of the work.

Contractor shall measure its own and its subcontractor's progress. Such progress data shall be collected at times
specified by CA.

The breakdown of the work progress measurement system, data collection, application and validation, method of
analysis, utilisation and reporting shall be approved by CA prior to use.

Contractor shall present the progress measurement data in a formalised manner at a level acceptable to CA.

Contractor shall demonstrate it has a professional, sound and auditable estimating system for deriving durations and
manhours/manpower.

Contractor shall develop and maintain such planning progress measurement and estimating systems acceptable to
CA where none currently exists.

Contractor shall demonstrate its ability to accurately report and record the actual use of resources. This rule applies
particularly to the reporting of manhours and manpower used at all locations.

Contractor shall provide CA with statistical data relating to its performance of the work as specified by CA.

Contractor shall maintain the CA approved baseline (Project Baseline Schedule) and report progress against that
baseline at all times. The first Project Baseline Schedule shall be referenced as Issue A first issue. If deemed
appropriate by CA, CA will inform Contractor that a re-baseline (Revised Project Baseline Schedule) is required, at
which point Contractor shall amend its planning, scheduling and progress measurement materials to suit and record
the changes that implemented the re-baseline. Once the re-baseline schedule is approved by CA, the new approved
Project Baseline Schedule shall be issue referenced by the next letter in the sequence (e.g. rev B) and all planning,
scheduling and progress measurement from that point shall refer to the revised baseline.

The CA approved progress statistics associated with any CA baseline shall be maintained for historical and archive
purposes.

Page 5 of 25
New Water Injection Facilities at El Merk Offsites ELM-02-JGC-PM-SPC-0008 Rev: R2

In the event CA wishes to carry out variations to the work, Contractor shall maintain a planning and progress change
control system to suit all of its own and its subcontractor’s work. Such a system shall be compatible with CA’s own
change control system.

The breakdown of the change control and measurement system, data collection, application, validation, method of
analysis, utilisation and reporting shall be approved by CA prior to use. CA shall approve any rebase-lining of the
schedule and it’s method of execution and publication.

Contractor shall use its own Work Breakdown Structure during the performance of the Work but Contractor shall
ensure that all planning and cost data for the Contract shall be structured such that it shall relate directly to the CA’s
Work Breakdown Structure.

CA will review Contractor’s methods for planning scheduling and progress measurement and use these procedures
as far as possible. Contractor shall change its procedures where CA is not satisfied with the Contractor’s methods.

2.2 Planning Documentation

Contractor shall provide Contract Master Schedule Packages consisting of tiered levels of planning (see Attachments
1 and 2) such that operations at the lowest level (work items and resources) shall relate directly to the activities at the
highest level (Contract Master Barchart). Such activities shall be separately detailed in accordance with the scope of
work and include:
- Project Management and Coordination of all phases of the work.
- Detail Design including all hard copy deliverables and electronic design media plus the modeling process
associated with Computer Aided Design.
- Procurement (entire supply chain including FAT testing from the generation of a requisition through to the issue
of individual equipment and materials at site).
- Subcontracting from the generation of an enquiry through to the completion of the Work associated with the
subcontract. Note All subcontracted work associated with the EPCC shall adopt and apply the same methods
and principles for evaluating the progress as those methods agreed with the main EPCC Contractor and as
Approved by the CA.
- Construction from the mobilization of all construction related matters at site through to the completion of the
works and clean up and abandonment of the construction and commissioning Works and Worksite.
- Commissioning and Start Up of the facilities from the input of commissioning requirements into the Detail
Design process to the care and custody transfer to Operations.
- All training matters associated with the contract from the recognition of the scope of work thru completion.
2.2.1 Contract Master Barchart

Planning information at Level 1 shall form the Contract Master Barchart.

Tenderer is referred to ITT Part B Section 6 and Appendix 2 of the Technical Volumes which contain Tenderer’s
Contract Schedule requirements. The Contract Master Barchart shall be included in this section along with the
associated manpower histogram, progress 'S' curve, milestone list and supporting resource/deliverable list. This
section shall eventually form Annex IV of the Contract.
The Contract Master Barchart shall be maintained throughout the life of the Contract and shall be the management
tool summarising in a minimum of 150 activities the timing for each group of major activities and be capable of
recording progress on an ongoing basis. It shall be presented in link Barchart or similar format on a calendar base
and address all CA milestones, major activities, interfaces with work scopes by others and depict the Contract plan,
timing and performance and contain a means of reflecting the Contract progress/performance for each activity.

Page 6 of 25
New Water Injection Facilities at El Merk Offsites ELM-02-JGC-PM-SPC-0008 Rev: R2

The Contract Master Barchart shall be the level 1 planning schedule and shall be structured such that activities on the
Contract Master Barchart can be directly reconciled with activities and coding on the Contractor’s level 2 Contract
Master Schedule.
2.2.2 Contract Master Schedule

The Contract Master Schedule shall be a logic network in precedence format. It shall contain sufficient activities to
schedule and control the Contractor's work and be capable of generating linked barcharts as required to publish all of
the scheduled work or subsets as required.
Each activity shall contain:
- A product orientated description
- A clear relationship with the Contract deliverables.
- A duration
- Unique identifiers separate from other networks.
- Level 3 identifiers as necessary for associated extra detail, resources, manpower, work item activity,
deliverable data etc.
- Level 4 identifiers as necessary to capture detailed information such as discipline and trade manpower,
resources, progress measurement statistics and look ahead schedules (e.g. 4 week, 8 week etc).
- The codes relating to the CA’s Work Breakdown Structure and subsequently:
- Progress achieved per activity.
- Remaining durations per activity.
- Resource and manpower requirements by time analysis.
- Timing of the execution of the Work in line with CA’s Work Breakdown Structure.
The plans shall be developed in such a way as to facilitate the monitoring of Contract progress and status.
The plans shall be structured so that status can be assessed by both work item and discipline for each essential
element of the contract and relate to the CA’s Work Breakdown Structure (WBS).
The networks shall show all logic and interfaces with it’s subcontractor’s and other project work as advised by the CA.
Should at any time the scope of work reflected in the Contract Master Schedule be at variance with the known scope
of work or the actual achievement be at variance such that the Contract Master Schedule does not truly reflect how
the remaining work shall be accomplished then the Contractor shall amend its planning and scheduling accordingly.
Should the Contract Master Schedule revision in CA’s opinion lead to a major variance in milestone achievements
either by date or content, then CA shall direct that the Contract Master Schedule, Progress 'S' curve and any other
document in the Contract be revised accordingly.
The Contract Master Schedule is the second level planning schedule and shall be structured such that activities on
the Contract Master Schedule relate directly to the Level 1 Contract Master Barchart and can be directly reconciled
where necessary to activities on the Contractor’s Level 3 Detailed Schedules or Level 4 data base.
2.2.3 Detailed Schedules (Level 3)

These schedules are the Contractor’s tools used to expand areas of work where the level of detail in the Contract
Master Schedule is insufficient to control the work. It may appear in network or Barchart form. The CA shall have
access to these schedules as required. Such schedules can be used as short term plans and schedules such as 4 or
8 week lookaheads.
During the commissioning and start up phase these plans shall be very detailed to assist in the essential control of
activities associated with mechanical completion, handover, shutdown, compliance with permit to work, partial utility
and hydrocarbon system operation, introduction of fluids and operation of the plant (as it pertains to the scope of

Page 7 of 25
New Water Injection Facilities at El Merk Offsites ELM-02-JGC-PM-SPC-0008 Rev: R2

work). All such plans shall interface with CA’s tactical plans and schedules.
2.2.4 Data Base (Level 4)

All scheduled activities within a Contract Master Schedule shall where necessary relate to a data base.
The data base shall define the work elements and resources required to control and execute the activities and shall
be capable of publishing such data in Barchart, list or appropriate format for management control.
The data base shall, in most instances, be computerised and shall be structured in a way that allows full visibility of
the detailed project needs and status.
The data base detail content varies according to the work being carried out but work elements refer to the method of
executing the task and resources refer to hardware, deliverables and manpower required to carry out the work.
The data base shall carry the work progress measurement system.
2.3 Progress Measurement

CA requires a comprehensive knowledge of the progress status of this Contract at all times.
CA requires progress measurement of tangible Contract items to be controlled by a formal method of identifying
progress against Contract deliverables for all phases of the work. Such methods shall be recorded approved by the
CA prior to use and administration of the progress measurement systems shall be captured in policies, processes and
procedures.
All such methods shall be in accordance with the CA’s requirements stated in ITT Part B Section 6 and Appendix 6 of
the Technical Volumes. Tenderer is also advised that the methods of evaluating the progress of the Services shall be
the subject of Contract Annex X.
Methods of measuring the detail design, procurement, subcontracting activity and the field and workshop processes
and practices used for construction commissioning and start up shall be a part of the data collection and such data,
weighting values (as necessary) and resource utilisation shall all be elements of progress control and form a sound
and auditable approach. Such methods for deriving real progress measurement shall be the only acceptable
application.
Contractor shall provide its methods for measuring and monitoring progress and controlling the work prior to its use.
Should the Contractor's method of progress measurement be unsatisfactory to CA then it shall be revised to the
satisfaction of CA.
Methods of measuring performance against the progress achievement for a given period e.g. productivity shall be a
part of the progress statistical analysis which is treated separately throughout the contract.
2.4 Reporting Progress

2.4.1 The Scheduling Method for Monitoring the Planned 'S' Curve

Scheduled 'S' curve shall be used for reporting progress.

Early and Late start curves shall not be used for progress measurement.
For the avoidance of doubt Scheduled “S” Curves shall take account of:
- The resource limited time analyses from the schedules
- The scope of work known at the time
- The scope of work being broken down such that visibility is available at deliverable level
- The work method of executing the activity
- The manhours required to execute the activity

Page 8 of 25
New Water Injection Facilities at El Merk Offsites ELM-02-JGC-PM-SPC-0008 Rev: R2

2.4.2 The Scheduled Progress S Curves shall:

- Be presented in a formalised manner with a calendar on the X axis and a quantitative measure of progress on
the Y axis.
- Show planned, actual and forecast curves as a minimum. The baseline calculation shall be the same for both
curves.
- At all times reflect the current issue of the Contract Master Schedule.
- The original curve shall model the Project Baseline Schedule. Where a Revised Project Baseline Schedule has
been established the curves shall maintain the original planned and actual curve and indicate at the revision
date the change in progress % by a ‘saw tooth’. The new Project Current Schedule will be shown on the same
calendar base.
- The “S” Curves will be updated at such times as directed by CA.
- Display separately progress for activity % complete and deliverable issues as required.
2.5 Resource Histograms

Histograms shall be by discipline, trade and overall Contract as required for the Contract phase (e.g. Engineering by
Discipline, Construction by Trade, Commissioning by Trade and Discipline) and be based upon a resource analysis of
the Contract Master Schedule.
Histograms shall be developed from time to time as requested by CA.
Histograms shall be updated at times directed by CA.
Updated Histograms shall be presented in a formalised manner as directed by CA.
Histograms shall show the quantity of actual men deployed on the Contract plotted alongside the actual forecast
manpower and the planned number of men against the Contract calendar base.
2.6 Estimating

Contractor shall demonstrate it’s ability to accurately estimate durations and resources at all times.
Where manpower is a key resource Contractor shall demonstrate it’s system for deriving manhours in a formal
manner and develop such a system where none currently exists.
Completed manhour estimates shall be reviewed and approved by CA prior to their incorporation into the plan.
Any revisions to estimates shall be approved prior to their incorporation into the Contract plan.
2.7 Computer Applications

CA uses Primevera P6 as its computer planning tool Contractor can employ P6 for CA’s Work or shall employ an
industry recognised professional planning software compatible with CA’s planning tool to schedule and control its
work and provide suitable personnel competent to operate Contractor's computer application.
Contractor's software and computer applications programme shall be reviewed and output calculations and formats
agreed with CA prior to publication of project statistics.
Contractor shall be responsible for it’s own computer 'housekeeping' and shall demonstrate to CA’s satisfaction that
the necessary back ups and archiving of CA work is being maintained.
2.8 Schedule Risk Analysis

Contractor shall perform Schedule Risk Analysis for its Work during the Contract. Contractor shall use an industry
standard software tool for creating the risked schedules.
These Schedules shall relate directly to Contractor’s Risk Registers and Risk Management Operations and Analyses

Page 9 of 25
New Water Injection Facilities at El Merk Offsites ELM-02-JGC-PM-SPC-0008 Rev: R2

created, managed and maintained during the Contract.

Contractor shall also provide and take account of Risks advised from time to time by CA.
All Risk analysis methods shall be approved by CA prior to use.
2.9 Organization

The Planning, Scheduling and Progress control procedures shall contain a detailed description of its Planning,
Scheduling and Progress control organization for the project including the scope of the duties for each position within
the organization and the reporting responsibilities particularly with respect to the Worksite based cost control teams.
2.10 Audit

The CA will periodically audit the Contractor’s cost control system. Contractor shall immediately rectify any
deficiencies found and reported during such audits.
2.10.1 Access

The CA shall have access at all times to the source data used in preparing the cost and change control reports
specified in the approved cost control plan including data produced by Subcontractors.
2.10.2 Planning, Scheduling and Progress Procedures

As a minimum the Planning, Scheduling and Progress Procedures shall include procedures covering the following
activities:
- Contractors WBS and coding structure and how it interfaces directly with the CA’s WBS and coding structure
- Planning, Scheduling and Progress estimating;
- Planning, Scheduling and Progress analysis;
- Planning, Scheduling and Progress forecasting;
- Planning, Scheduling and Progress reporting;
- Planning, Scheduling and Progress Change control including Re-baselining;
- Subcontractor Planning, Scheduling and Progress control;
- Schedule Risk Analysis.
The Planning and Scheduling Procedures shall, as a minimum, address:
- The methods of Planning, Scheduling and Progress control and how it interfaces with the WBS and all
disciplines;
- The levels of Planning, Scheduling and Progress control, their content and purpose;
- The method of Planning, Scheduling and Progress control, reporting, monitoring and forecasting
- The interface documents for use by other disciplines;
- Estimating procedure for change proposals;.
- Planning, Scheduling and Progress report formats for monthly reporting;
The Progress Measurement Procedure shall, as a minimum, address:
The methods of Progress Measurement individually for each phase and cover:
- Detail Design including all hard copy deliverables and electronic design media plus the modeling process
associated with Computer Aided Design.
- Procurement (entire supply chain from the generation of a requisition, FAT testing through to the issue of
individual equipment and materials at site).

Page 10 of 25
New Water Injection Facilities at El Merk Offsites ELM-02-JGC-PM-SPC-0008 Rev: R2

- Subcontracting from the generation of an enquiry through to the completion of the Work associated with the
subcontract. Note: All subcontracted work associated with the EPCC shall adopt and apply the same methods
and principles for evaluating the progress as those methods agreed with the main EPCC Contractor and as
Approved by the CA.
- Construction from the mobilization of all construction related matters at site through to the completion of the
works and clean up and abandonment of the construction and commissioning Works and Worksite.
- Commissioning and Start Up of the facilities from the input of commissioning requirements into the Detail
Design process to the care and custody transfer to Operations (as it applies to the scope of work).
- Training from the recognition of the scope of work to the completion of all training matters associated with the
contract.
Progress Measurement Procedures shall state clearly how Progress is measured to cover each activity for each
contract phase outlined above and how it conforms to the requirements noted in ITT Part B Issue 1 Section 6 and
Appendix 6 of the Technical Volumes.
The Change Control Procedure shall, as a minimum, address:
- The methods of change control and how it interfaces with all disciplines.
- Interfaces with the CA.
- The level of change control detail.
- The methods of change control analysis and estimating.
- The interface documents for use by other disciplines.
- Change Order register format.
- Traceability of engineering documents and work activities affected by change
2.11 Planning Definitions

Activity:
A specific task in a project.

Database:
The data base lists for each activity the work scope elements, deliverables (drawings, equipment, materials etc), the
resources (men, manhours, disciplines, equipment etc), the control aspects (relationships, interfaces etc), the Coding
structure (WBS, System etc) responsibilities (departments managers, supervisors etc) and holds the progress
measurement system.

Histograms:
Resource availabilities, utilisations and remaining levels shall be shown on profiles against a time scale.

Project Baseline Schedule:

The first approved issue of the Contract Master Schedule

Revised Project Baseline Schedule:

A CA approved re-baseline of the Contract Master Schedule and its derivatives.

Project Current Schedule:

A standard progress update of the Contract Master Schedule carried out at times specified by the Contract, utilizing
the current ‘time now’ and activity % complete status as at the month end cut off. The re-schedule shall also include
any logic / duration changes or activity breakdown as appropriate.

Page 11 of 25
New Water Injection Facilities at El Merk Offsites ELM-02-JGC-PM-SPC-0008 Rev: R2

Progress Statistics:
These shall be the planned and actual statistics reflecting the progress status of all work. They shall address and
include the status of deliverables, collections of deliverables, discipline status, and activity completions in units and all
in accordance with the progress measurement procedure approved CA. Such statistics shall appear in tabular and
graphical form in accordance with the Project Baseline Schedule or Revised Project Baseline Schedule as specified
and Approved by the CA.
3. COST CONTROL

3.1 Introduction

Contractor shall provide, implement and maintain Cost Control Procedures approved by the CA to demonstrate how it
intends to implement the appropriate cost controls on this Contract.
The Contractor’s cost control procedures shall cover all areas of cost control including cost estimating, cost analysis,
cost forecasting, cost reporting together with the implementation of corrective actions to address negative cost trends.
It shall also address the management of change. Contractor’s Cost Breakdown Structure shall directly relate to CA’s
Work Breakdown Structure such that the costs can be summarized directly to the code structure of the CA’s Work
Breakdown Structure.
Contractor’s Cost Control Procedures shall be consistent with and complementary to the Planning and Scheduling
Procedures.
Contractor shall provide its procedures to create an asset register for all materials provided under the Contract. The
register shall comply with CA Work Breakdown Structure and the Groupement Berkine “MUSIS” System as
applicable. Once the Asset Register Procedure is approved by CA, Contractor shall execute and maintain the asset
register.
3.2 General

Contractor shall:
Establish and implement project Cost Control Procedures that are, to the maximum extent possible, compatible with
the Contractor’s usual procedures;
Achieve cost control by the application of techniques that compare actual project performance in all key areas to the
plan as represented by the Contract Price and Schedule, and provide for corrective action to be implemented where
necessary as highlighted by the cost analysis;
Be able to provide to CA at all times during the execution of the Work a comprehensive status of the present and
forecast value of the Work in accordance with the CA’s Work Breakdown Structure;
Provide cost and change control reports within the time parameters set by CA in accordance with the CA’s Work
Breakdown Structure;
Ensure that all Subcontractors prepare and implement cost control procedures that adhere to the cost control
principles set out in the approved cost control plan;
Ensure that each Worksite has a dedicated resident cost control team sufficiently resourced to implement the
applicable cost control procedures;
Direct and supervise its own resources in a manner compatible with efficient cost control in accordance with the
Contract Schedule as set under the Contract;
Produce timely cost estimates for all change proposals in accordance with the Contract.
3.3 Work Breakdown Structure

Page 12 of 25
New Water Injection Facilities at El Merk Offsites ELM-02-JGC-PM-SPC-0008 Rev: R2

All cost control activities shall be carried out against the Contract price breakdown as detailed in ITT Part B Issue 2.
This shall be the project Cost Breakdown Structure and all of Contractors cost and planning data for the entire scope
of Work in the Contract shall relate directly to the codes within the CA’s Work Breakdown Structure.
Should Contractor use a different work breakdown structure to support its execution of the Work, the cost control plan
shall demonstrate how all costs shall be aggregated from Contractor’s own Work Breakdown Structure to enable
reporting against the CA’s Work Breakdown Structure and Price Breakdown.
At the end of the Contract Contractor is required to ensure its final close out price and payment is properly recorded
against the CA’s Work Breakdown Structure.
3.4 Procedures

As a minimum the cost control procedures shall include procedures covering the following activities:
- Contractor’s Work Breakdown Structure and how it interfaces directly with the CA’s Work Breakdown Structure;
- Cost estimating;
- Method of deriving the Value of the Work Done (VOWD);
- Cost analysis;
- Cost forecasting;
- Cost reporting;
- Change control;
- Subcontractor cost control;
The cost control procedures shall, as a minimum, address:
- The methods of cost control and how it interfaces with the Work Breakdown Structure and all disciplines;
- The levels of cost control, their content and purpose;
- The method of cost control, generating, measuring and maintaining VOWD and other reporting, monitoring and
forecasting;
- The interface documents for use by other disciplines;
- Estimating procedure for change proposals;
- Report formats for monthly reporting;
The Change Control Procedure shall, as a minimum, address:
- The methods of change control and how it interfaces with all disciplines;
- Interfaces with the CA;
- The level of change control detail;
- The methods of change control analysis and estimating;
- The interface documents for use by other disciplines;
- Change order register format;
- Traceability of engineering documents and work activities affected by change;
The Asset Register Procedure shall, as a minimum address:
- Method to be used to compile the register;
- Criteria for asset selection;
- Asset numbering and value criteria;
- Cross reference registers, work breakdown structure to asset number and to the GB “MUSIS” code;
- Methods, standards and schedule to be used when numbering assets;
- The method for identifying, recording and accounting for the components on the project;
- Interface with Planning and Scheduling systems;

Page 13 of 25
New Water Injection Facilities at El Merk Offsites ELM-02-JGC-PM-SPC-0008 Rev: R2

3.5 Organization

The Cost Control Procedures shall contain a detailed description of Contractor’s cost control organization for the
project including the scope of the duties for each position within the organization and the reporting responsibilities
particularly with respect to the Worksite based cost control teams.
3.6 Audit

The CA will periodically audit the Contractor’s cost control system. Contractor shall immediately rectify any
deficiencies found and reported during such audits.
3.7 Access

The CA shall have access at all times to the source data used in preparing the cost and change control reports
specified in the approved cost control plan including data produced by Subcontractors.
3.8 Reports

Contractor shall provide on a monthly basis a cost report in accordance with the approved cost control procedures:
The report shall contain, as a minimum the following sections:
- Narrative describing significant deviations from the Contract Price and Schedule;
- Current Status of the Work, Commitment VOWD, Actual Cost and Invoice Cost Updated
- A Cost forecast showing the Contractors best estimate of the final cost of the Work including approved,
pending and potential changes;
- Reconciliation of any changes to the current cost forecast from the previous month forecast;
- Change order register including all approved, pending and potential changes to the Work;
- Expenditure S-curves showing original contract price, current contract price, and the current status of the Work
including Commitment, VOWD, Actual Cost and Invoice Cost including a forward cash forecast for the current
months achievement plus a further two months forecast;
- Tabular cost reports against the Work Breakdown Structure;
- Invoice register showing invoices submitted and payments received together with an estimate of the value of
invoices to be submitted during the succeeding three month period.
3.9 Asset Register

Contractor shall provide the data necessary to allow CA to populate its Asset Register with the in place equipment
and materials forming final permanent Works. The method of carrying out this work shall be captured in an Asset
Register procedure that shall as a minimum address:
- Method to be used to compile the register
- Criteria for asset selection
- Asset numbering and value criteria
- Cross reference registers, work breakdown structure to asset number and to the GB “MUSIS” system
- Methods, standards and schedule to be used when numbering assets
- The method for identifying, recording and accounting for the components on the project.
3.10 Definitions

Project WBS:
The Contract Price Breakdown in Annex III to the Contract;

Page 14 of 25
New Water Injection Facilities at El Merk Offsites ELM-02-JGC-PM-SPC-0008 Rev: R2

Contractor’s WBS:
Any alternate WBS used by Contractor to support the execution of the WORK, which shall integrate with the Project
WBS;

Value of Work Done:

The monetary value of the progress of the work in monetary terms. Sometimes referred to as the level of debt, it
includes the actual cost to date plus the cost of work in progress.

Forecast Final Cost:

The Contractor’s best estimate of the cost of completing the Work including all approved, pending and potential
change orders.
4. REPORTING

Contractorr shall furnish CA with formal progress status reports bi-monthly.

The Monthly progress report cut off shall be the last Saturday of the month and the interim progress report cut off
shall be the second Saturday of the month.
The reports shall be supplied to the CA on the Wednesday following cut off.
The following defines, but shall not be limited to, the content of each report:
4.1 Mid Month Reporting

The Mid month Report contents shall include:

- Executive summary
- Progress summary
- Project Schedule against CA approved Baseline
- Progress statistics
- Incidents / disputes
- Schedule changes in the period.
4.2 Monthly Report

The Monthly Report contents shall include:

- Executive summary
- Progress summary
- Project Schedule against CA approved Baseline
- Progress statistics
- Planning and Progress variance report.
- Facilities
- Progress narrative and relevant exhibits
- Environmental Health, and Safety (EHS)
- Narrative and relevant exhibits
- QA and Certification
- Narrative and relevant exhibits
- Commercial

Page 15 of 25
New Water Injection Facilities at El Merk Offsites ELM-02-JGC-PM-SPC-0008 Rev: R2

- EPCC Contract progress narrative and relevant exhibits

 Cost report indicating showing original contract value, current contract value, anticipated final cost of the work
and notice of receipt of invoice payments.
 Claims / Disputes
 Changes
 Delays, suspensions, Force Majeure
 Insurance issues
- Progress photographs as requested by Contacting Authority
- Project Contacts List
4.3 Monthly Cost Report

Shall be as outlined in 3.8 above.

4.4 A Contract close out report to include:

- Final Cost Account detailing all invoices, retentions and payment details.
- Technical write up
- All quantities which shall relate to the Asset Register.
5. DOCUMENT CONTROL AND ARCHIVING

5.1 Project Document Control Centre (PDCC)

General

Contractor shall provide and manage a PDCC for the duration of the Contract. The PDCC shall consist of a system
which is capable of providing a comprehensive document control system to control all documents generated by CA,
Contractor’s own organisation, subcontractors and suppliers in relation to the Work.
The PDCC shall be manned by an adequate number of dedicated and experienced personnel for the duration of the
Contract.
The PDCC shall be located within Contractor offices, in a secure, lockable area of at least 60 sq m. with facilities as
detailed below.
The PDCC shall be managed by a Lead Site Document Controller, who shall be responsible for performing and
supervising all document control activities for the duration of the Contract.
Contractor shall perform as a minimum the following functions in the PDCC for the CA’s site team, Contractor’s own
organisation, subcontractors and suppliers:

i) RECEIVE, check, register, copy, distribute, track and store all Contractual and supplier documents received
from CA.
ii) Receive, check, register, copy, distribute, track and store all Contractor documents, site queries, site
instructions, design change notifications etc.
iii) Maintenance of status records
iv) Secure storage of project produced and Supplier documents
v) Retrieval, cancellation and storage of all superseded and void documents in a systematic and orderly fashion
vi) Expediting document flows
vii) Distribution of documents

Page 16 of 25
New Water Injection Facilities at El Merk Offsites ELM-02-JGC-PM-SPC-0008 Rev: R2

viii) Reporting non-conformance on document quality and format

ix) Document transmittal and requisition/ purchase order records
x) Reprographic facilities including document scanning
xi) Interdisciplinary Check (IDC) controls system including expediting
xii) Access to a library containing relevant Statutory references, British, ANSI, ASME, API and other standards,
Contractor standards and specifications for the CA site team.
xiii) Reporting document status of both CA and Contractor documentation received.
xiv) Maintenance of all site documentation records for CA & Contractor. Registration, distribution and storage of
site documentation records.
xv) Preparation of documents for handover to CA and handover of such documents.
xvi) Furnishing the Algerian Regulatory Authorities (DPP, ONML & CTC) with documentation for approvals which
may be locally required by that Authority (i.e. include all documentation and Certificates relating to the
manufacture and testing and maintenance of equipment).
xvii) Ensuring that current applicable re visions of project documents, including drawings, specifications and
procedures are distributed and used by locations where WORK is performed. Obsolete (superseded, void,
cancelled) documents shall be identified as such.
5.2 Processes and Procedures

Contractor shall establish and implement systematic Document Control procedures to promote the smooth running of
the Document Control function. These procedures shall, as a minimum, cater for the requirements listed in section 4.1
above. The Document Control functions shall be supported by procedures developed by the Contractor for both the
CA and Contractor use, which procedures shall be subject to approval by CA.
Contractor shall establish systematic methods to manage the Document Control interfaces between CA, Contractor,
other Contractors and subcontractors and suppliers. These control mechanisms shall be established by Contractor
Document Control procedures which shall be submitted for CA approval and as a minimum, shall cover the
requirements listed in section 4.1 above.
Contractor shall equip and furnish the PDCC with high quality office furniture for a minimum of three (3) persons. THE
PDCC shall contain sufficient office equipment to run an orderly and disciplined PDCC and shall, as a minimum, have
an adequate number of:
- Firesafe , lockable filing cabinets
- Stick Files
- Open rack Shelving
- Drawing tanks or plan chests
- Multi media storage cabinets (for CDs etc)
- Files, binders etc,
- Layout areas
- Lateral files.
The following shall also be provided for use in the PDCC:
- A3/A4 high speed mono Scanner with sheet feeder attachment
- A3 colour scanner
- Hewlett Packard HP Design Colour Jet 1000 A0 colour plotter (or similar).
- A3/A4 colour LaserJet printer
- A3/A4 high-capacity/high-speed photocopier.

Page 17 of 25
New Water Injection Facilities at El Merk Offsites ELM-02-JGC-PM-SPC-0008 Rev: R2

5.3 Document Control Requirements

5.3.1 General

i. Contractor shall ensure that an efficient and disciplined document control system is in operation for the Work.
ii. Contractor shall provide and maintain sufficiently comprehensive documentation required for the execution of
the Work.
iii. Contractor shall ensure that documents, whether generated or received by Contractor are recorded, cross
referenced, tracked, stored and transmitted to CA in a logical, timely and consistent manner
iv. A Document Distribution Matrix will be generated by Contractor for CA approval within twenty (20) days of
Contract award, specifying data/documentation distributions and deliveries for both CA and Contractor
personnel. This matrix shall be constantly maintained and updated by Contractor for the duration of the
Contract.
v. All superseded documents shall de filed and retained by Contractor until CA issues approval for archiving or
destruction of such documents.
vi. All Contractual Documents prepared by Contractor shall be passed to CA for approval before being issued.
Any change to a document shall involve an upwards revision and re-issue of that document.
vii. CA may develop document control procedures during the term of this Contract and issue them to Contractor.
Contractor shall promptly comply with such procedures and alter its own procedures to ensure satisfactory
interface with those developed by CA.
5.4 Document Control System

Contractor shall operate an Electronic Document Management System (EDMS) for document registration and control
of all project produced documents. Such system shall provide status reporting, document sorts and shall be capable
of not less than the following:

Document Tracking
The receipt/ generation, registration, review, return and re-submission/ revision of each document shall be recorded
by Contractor.

Expediting
The system shall be capable as a minimum of expediting documents on review with CA and within Contractor’s own
organization.

Reporting
The system shall provide document status tracking reports and exception reports at agreed intervals, including but
not limited to:
a) Full document listings to be included in Contractor’s monthly reports to CA.
b) Document submissions overdue from Contractor (which shall be submitted weekly to CA).
c) Receipt of review comments/approval from CA, Contractor’s organization, Certifying Authority or from other
parties whose comments are overdue.
d) Return of copies to originator/Contractor offices overdue.
e) Ad-hoc reporting - the system shall have a responsive and flexible reporting system which enables specific
queries and areas of concern raised by CA and Contractor to be answered quickly, accurately and
comprehensively;

Page 18 of 25
New Water Injection Facilities at El Merk Offsites ELM-02-JGC-PM-SPC-0008 Rev: R2

Document Search
Individual documents or groups of documents satisfying particular criteria to be rapidly identified.

Document Transmittals
Document transmittals shall be produced and recorded by the system. Contractor’s transmittal note format shall be
submitted to CA for approval prior to use.
5.4.1 Document Distribution

Contractor shall develop and implement a review and approval procedure for all documentation.
Contractor shall issue to CA copies of all documents prepared or received in accordance with an agreed distribution
matrix. Distribution to CA personnel shall be in accordance with a document distribution matrix previously approved
by company which shall identify the requirements of Contractor and CA for both Contractor supplied and CA furnished
documentation.
Revised documents shall be systematically distributed by Contractor to CA recipients of previous issues.
5.4.2 Documents Standards, Sizes and Numbering

Documents from Contractor to CA:

Contractor shall provide documents to CA in accordance with Document Distribution Matrix.
In addition, Contractor shall provide to CA all necessary drawings, specifications, procedures, sketches and schedule
sheets relevant to the work, including but not limited to:
- Contractor’s shop drawings.
- Contractor’s hook-up drawings, sketches and isometric drawings.
- Contractor’s NDE drawings & sketches.
- Piping Isometrics showing extent of hydrotesting.
- Contractor’s drawings, calculations and procedures involving any special or heavy lifting.
- Drawings or sketches of any temporary attachments proposed by Contractor.
- Contractor’s schedule and ‘work plan’ drawings. These shall be submitted a minimum of 5 working days prior
to the scheduled commencement of any work detailed on the drawings.
5.4.3 Document Status List

Contractor shall prepare and submit to CA a document status report, listing all Contractoring drawings, documents,
procedures and QA/QC documents & procedures, to be delivered to CA during the performance of the Work.
This report shall be updated and issued to CA on a weekly basis to reflect the current status/revision of each
document/drawing.
Contractor shall number all Contractual drawings, documents, and procedures in accordance with CA document
numbering procedure.
Contractor shall include all CA supplied documents and drawings in the document status report and shall update the
list as and when revisions are made to documents or additional documents are received.
5.4.4 Drawing Requirements

Contractor’s systems shall be utilized as far as possible provided they have been approved by the CA and comply
with the following:
- It is a requirement that all drawings prepared or furnished by Contractor shall be created utilising CAD files in
either MicroStation version J file format or AutoCAD Version.2010 or V.2012 file format.

Page 19 of 25
New Water Injection Facilities at El Merk Offsites ELM-02-JGC-PM-SPC-0008 Rev: R2

- Metric sizes A1, A2, A3 & A4 shall be used

- Generally A1 is the preferred size for drawings. A0 should only be used with prior agreement of the CA
- On completion of the work, all drawings shall become the property of CA
Contractor shall include the following data on all drawings and or documents:
- Title of the Document.
- Purpose of the Document.
- Contract Number, Order Number and Document Number.
- Document Revision Number.
- Revision Date.
- Reason for Issue.
- Approved Logos.
5.4.5 Document Numbering

Contractor shall number all documents in accordance with approved CA numbering procedures.
5.4.6 Document Review and Approval

Copies of drawings and documents prepared by the Contractor shall be submitted to CA for review at stages to be
agreed with CA.
Drawings and documents shall be issued by Contractor to CA in accordance with distribution matrix previously agreed
by CA.
Drawings and documents shall be submitted to CA in Adobe Acrobat ‘pdf’ format (version 5).
All documents issued by Contractor to CA shall be accompanied by a transmittal itemising the documents and the
purpose of the issue (i.e. For Review, For Approval, For Information Only, Approved Copy etc.)
Document issues shall be in accordance with the following schedule:
CA review & comment – ten (10) working days from receipt of document.
Contractor incorporate CA comments – 5 (five) working days.
CA final approval – five (5) working days from receipt of final revision of document.
5.4.7 Document Coding

Documents returned to Contractor after review shall be coded in accordance with the following:
Review Code 1: REVIEWED WITHOUT COMMENT
Action by Contractor: Document has been reviewed without comment. Contractor resubmits final drawings for CA
approval.
Review Code 2: REVIEWED WITH COMMENT
Action by Contractor: Fully incorporate CA comments and resubmit for approval
Review Code 3: REJECTED
Action by Contractor: Fully incorporate CA comments and resubmit for review.
Review Code 4: INFORMATION ONLY
Action by Contractor: Comments are for Information only – no further action required.
5.4.8 General Records & Project Communications

Contractor shall establish a central filing system within the PDCC, administered by skilled and dedicated personnel.
Contractor shall develop Procedures, for CA approval, covering administration and maintenance of records. These

Page 20 of 25
New Water Injection Facilities at El Merk Offsites ELM-02-JGC-PM-SPC-0008 Rev: R2

procedures shall include as a minimum:

- Numbering, registration, filing, distribution and retrieval of documents.
- Administration of items generated outside the project team
- Traceability of records
- Distribution Matrices
General records generated by Contractor in the course of the project shall include as a minimum:
- Certification
- Project Approved Procedures
- Quality Assurance documentation
- Control Documents
- Administration documents
- Planning & Scheduling documents
- Project Management Reports & studies
Contractor shall maintain records of project communications between CA and Contractor which are generated during
the course of the Contract, which shall include but not be limited to all:
- Letters
- Faxes
- Emails
- Memoranda
- Minutes of meetings
- Change Orders
5.4.9 Documentation Handover

Contractor shall prepare a listing of project deliverables and handover schedule, which shall identify all deliverable
documents, with allowance for adequate time for transmission of files to CA by agreed due dates.
Contractor shall be responsible for liaison with CA to define the format, method, medium and timing of documentation
handover to CA for compilation of the above schedule.
Contractor shall consolidate appropriate files to form a handover package in the form required by CA, in accordance
with CA procedure.
5.4.10 CAD Generated Drawings

A set of CAD generated drawings, where such are used for final record purposes, shall be supplied by Contractor on
CDs, or other acceptable form of magnetic media. Media shall be accompanied by detailed index of contents to allow
easy access to the data referenced on the CD, including File Reference Name and any file extension along with
Document identification number and Title as applicable.
In order that such files are controlled in the most effective manner, such files are to be handed over in a consolidated
format complete with all external reference files, borders, extensions, etc.
CA requires that AutoCAD and MicroStation files include the following external references at hand over from all
sources including the Contractor, Suppliers and Subcontractors to CA.
MicroStation J File Format
a) Reference Files: A reference file is a design file that is attached or associated with the active design
file.
b) Cell Libraries: These contain cells, which are small drawings - usually of frequently used complex
symbols.

Page 21 of 25
New Water Injection Facilities at El Merk Offsites ELM-02-JGC-PM-SPC-0008 Rev: R2

c) Font (Libraries) Resource Files: Different designs may use different fonts libraries and in each font
library fonts of several formats may be mixed: e.g. MicroStation fonts, Postscript etc.
d) Seed Files: Seed design files and seed files are simple design files or templates that are copied to
form the basis of new design files and sheet files.
e) Style Libraries: Line style libraries contain line style definitions that are specific to a drawing.
f) Dimension Resource File: Dimensions used for a drawing
AutoCAD V.2010 or V.2012 File Formats
a) Files (as MicroStation).
b) Symbol Libraries (similar to Cell Libraries).
c) Font/ Shapes Files (as Font Resource Files).
d) Prototype (as Seed Files).
e) Dimension of AutoCAD Files (these should be transferred automatically).
f) Style Libraries (as Style Libraries).
Document Scanning
In order to store all project data electronically in CA’s EDMS (Documentum), where a document is available only in
hard copy format, a scanned image is required, (primarily Manufacturing and Construction Records). The objective is
to reduce the storage costs of such records which have practically a nil impact over the Project’s life, while providing
immediate access to the records which may be used to support maintenance, insurance and warranty claims.
Such documents will be registered within the EDMS system. It is therefore proposed that these types of documents
are scanned, as may be required, as evidence of compliance with the Contract and that the original documentation is
not retained by the CA but by the Supplier.
The Scanning of such records shall recognise that certain certificates and documents will be required in hard copy
format for re-certification purposes; the Contractor’s Quality Group, prior to commencement of the initial scanning
activities, shall extract the originals of such documents.
All scanning shall be performed in a standard format to ensure consistent format standards and ease of retrieval.
The following guidelines should be followed where an electronic version of a hard copy document is required.
Generally, monochrome hard copy documents shall be scanned at 200 DPI (dots per inch) resolution and saved as a
compressed TIFF (Tagged Image File format) CCITT Group 4.
Where a document consists of more than one page (e.g. A4 text documents) it shall be saved as a Multipage TIFF
CCITT Group 4.
Colour documents (photos, diagrams etc.) shall be scanned at 75 DPI and saved as JPEG format.
These settings may be enhanced where poor quality originals are encountered.
(Note - these resolutions are guidelines and may need to be adjusted according to the quality of the document being
scanned)
CA will use Contractor’s Document Control Procedures as far as possible.
A Project Document Control Procedure shall be jointly compiled by Contractor and CA to ensure a common approach
is taken to manage project deliverables. The project procedure will be approved by CA prior to use. For Guidance
only, CA’s procedure is included in in this ITT (ELM-02-JGC-PM-SPC-0013)
Documents will be subject to continuous archiving as the work progresses.

Page 22 of 25
New Water Injection Facilities at El Merk Offsites ELM-02-JGC-PM-SPC-0008 Rev: R2

6. CONTRACT EXECUTION PLAN – Further Information

The Executive Summary shall be a précis of the key methods used to execute the project and shall take a holistic view,
summarising Contractor’s overall approach to executing the project, commitment to the milestones, the minimum
standards to be employed and its success factors and key performance indicators.

The Introduction, Purpose and Minimum Standards shall contain the policy for the HSE and Quality issues and how the
hierarchy of such documents apply to the Contract Execution Plan. It shall also state the reason for the existence of the
document and that its content shall be applicable to all contract matters throughout the life of the contract and shall be
the reference point to indicate how Contractor will complete the Contract on time and to the Contract Price whilst
achieving and maintaining the highest standards of business practice at all times. It shall also include the definition of
terms, a series of statements as to how this document and its content shall be applied during the contact life and note
any reference documents and their relationship to the Contract Execution Plan.

The Contract Management and Communications Plan shall include a Development Description, Management Strategy,
Resourcing Policy, Management of Interfaces, Standards to be employed, Objectives and Key Performance Indicators,
Challenges, Work Locations and the role of each, methods for achieving efficient workflow, interactions and
communications, timely appraisals and control, methods to employed to interface with its subcontractors. The Plan
shall detail Contractor’s methods and organisational arrangements to be employed to operate the interface with the CA
at each of the proposed locations and account for the activity associated with the management of tasks from the work
face to the senior management. It shall also outline its methods for schedule maintenance, cost control, information
management, and task management.

The Engineering, Construction and Commissioning Plans shall address all aspect of the project content and clearly
describe how each part is to be managed to eliminate silo work practice and promote high quality information flow to
ensure all personnel are aware of the rate of maturity of the design construction and commissioning. Plans shall also
show how the interfaces with the other phases are to be controlled and managed.

The Project Controls Plan shall abide by the requirements of sections 2, 3, 4 in this document and also address
schedule methodology, critical path management and tiered levels of planning, cost control, progress measurement
(which shall also refer to the requirements of Annex X) and how task management is achieved in line with the plan and
its resource management – resource planning for all disciplines, trades-change management and schedule recovery
methods. It shall also address computer and data management systems.

Risk Management and Contingency Planning shall address how risk is identified, ranked, measured, managed,
eliminated, mitigated or accepted/ignored. It shall describe how both cost and schedule risk are managed and also
describe how contingency planning is effected.

HSE and Quality Plans shall be in accordance with the requirements of Contract Annex II and be summarised here.
The detailed HSE Plan shall be held in Contract Annex XI and the Quality Plan as a part of Annex II.

The Document Control Plan shall address all matters at all locations in accordance with ITT Section 6, Section 15 of
this Appendix 8 of the Technical Volumes and define the worldwide strategy necessary to effect the smooth
development, and management of documentation such that it captures all intellectual property and communicates the
ongoing recording of the El Merk development maturity to all parties involved with the project.

Page 23 of 25
New Water Injection Facilities at El Merk Offsites ELM-02-JGC-PM-SPC-0008 Rev: R2

The Subcontracting Plan shall address the Contractor’s project specific Policy and approach to subcontracting,
procedures for tendering, evaluating tenders, and awarding of subcontractors plus its specific forms of subcontract. It
shall also take into account the requirements of section 7 of this Appendix.
Contractor is notified that it shall utilize only those Subcontractors agreed upon during the Tendering process and
shown in Annex VIII of the Contract.
“Local Algerian Subcontractors shall be used to the fullest extent possible and justification shall be provided where a
non-Algerian Subcontractor is used.”
Contractor’s obligations shall include, without limitation; engagement of Subcontractors, timely provision of drawings,
specifications etc., prompt checking, review and approval, where required, of Subcontractors documents; where
appropriate, timely supply of equipment and materials to Subcontractors and ongoing appraisal of all aspects of
Subcontractors work.
Contractor shall ensure that all documents produced by its Subcontractors and all items furnished by them comply with
the requirements of the Contract.
The Contractor shall also ensure that its Subcontractors have and apply adequate systems to control the progress and
to achieve the schedule, quality and HSE objectives of their work.

The Materials Management plan shall address all items outlined in section 7 below addresses the entire supply chain
from requisition to issue at Site, purchase order formats and terms and condition. It shall also address the specific
procedures for each part of the work.

The Contract Administration Plan further outlined in section 7 below, shall define the tactical Contractor/CA
management interface methods contractor wishes to employ at each work location. It shall also include the references
to section 7 of this Appendix.
7. CONTRACT MANAGEMENT

Contractor shall be responsible for maintaining accurate records of all commitments and regulatory transactions
throughout the Contract and in particular shall establish procedures for inclusion in Annex XVI of the EPCC Contract
for the following requirements.
7.1 EPCC Contract

a) Agreements with Regulatory Authorities

As prescribed in the Contract, Contractor shall provide;
i. a register of all Commitments,
ii. copies of required certificates
iii. notification of all key events (witness points, HAZOP meetings, SAT, FAT attendance requirements etc.)
iv. notification of any disputes, discrepancies or failures.

b) Agreements with Insurers

As prescribed in the Contract, Contractor shall provide;
i. a register of all policies required during the performance of the work,
ii. copies of all policies showing all required endorsements
iii. copies of certificates of renewal,
iv. claims notification and processing procedures
v. notification of all claims

Page 24 of 25
New Water Injection Facilities at El Merk Offsites ELM-02-JGC-PM-SPC-0008 Rev: R2

7.2 Sub-Contracts

As prescribed in the Contract, Contractor shall provide;

i. pro-forma of contract terms and conditions,
ii. a register of all Commitments,
iii. schedule of key events (witness points, HAZOP meetings, SAT, FAT attendance requirements, etc.)
iv. notification of any disputes
7.3 Procurement

As prescribed in the Contract, Contractor shall provide;

i. pro-forma purchase order terms and conditions
ii. a register of all Commitments,
iii. schedule of key events (witness points, HAZOP meetings, SAT, FAT attendance requirements, etc.)
iv. notification of any disputes

Page 25 of 25