Internship Report 202

Internship Report

Title: Internship Report on Gujranwala Chamber of

Commerce and Industry
Submitted By: Seemab Akram BB17202 Afternoon (section A)

Specialization: Human Resource Management
Submitted To: Maim Affaf Asghar Butt
Department of Business Administration
University of the Punjab Gujranwala Campus
1
Acknowledgement
I owe our gratitude to Allah Almighty whose shower of blessings and kindness has been on me
throughout the working on these pages. It is His help that I am finally able to compile this
Report.
I am indebted to Staff of GCCI for their support and intricate comments on various aspects
conjoined with motivation made me to come forth holding such as report.
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Executive Summary
My selected organization for internship is Gujranwala Chamber of Commerce and Industry
(GCCI) organization. All the companies or businesses in Gujranwala are members of GCCI.
The GCCI can issue Membership or Measurement Certificates as well as Certificates of Origin
for the export cargoes and attestation of commercial documents. GCCI also issues
recommendation letters for Visa and Passport and other benefits.
I have learned a lot from this organization. I have done my work of internship in membership
department for first three weeks, one week in accounting department and last two weeks in
Computer cell. Everyone in these departments supported me, in order to collect important
information required for this report.
They helped me in all matters. Their cooperation provided me comfortable

environment for data collection. I have also observed the whole organizational environment. I
have felt many discrepancies, like non segregation of duties, does not have required staff
and faced many other challenges in the industrial sector due to energy crisis, political and
other challenges which become the greater hurdle in the way to promote the industries
smoothly.
I concluded from my internship that GCCI is running as a good organization and has solid
records throughout its life period and providing many benefits to its employees. To overcome
the discrepancies, I recommended to the GCCI management to segregate the duties, hire the
required staff and introducing new departments.
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Dedication
I dedicate this report to
My parents, and my family
All my teachers, especially my honorable and favorite teachers:
Doctor Naveed Iqbal
Maim Affaf Asghar Butt
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Joining Letter
5
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Table of Contents
Introduction ............................................................................................................................ 10
Services Of GCCI ................................................................................................................... 10
Contact Of GCCI: .................................................................................................................. 11
Address:............................................................................................................................... 11
Telephone: ........................................................................................................................... 11
Facsimile: ............................................................................................................................ 11
Email: .................................................................................................................................. 11
Quality Policy ......................................................................................................................... 12
Aim And Objectives ............................................................................................................... 12
Mission And Vision Statement .............................................................................................. 14
Vision Statement Of GCCI: .............................................................................................. 14
Mission Statement Of GCCI: ............................................................................................ 14
Gujranwala Facilitation Services: ........................................................................................ 14
Other Activities For Members Support:.............................................................................. 15
Academic & Research Partners: .......................................................................................... 15
Hotels: ..................................................................................................................................... 16
National Chambers: ............................................................................................................... 16
Hospitals & Labs: .................................................................................................................. 17
Office Bearers ......................................................................................................................... 17
Management Hierarchy......................................................................................................... 20
Departments: .......................................................................................................................... 20
Membership Department ...................................................................................................... 21
Functions Of Membership Department: .......................................................................... 21
Research And Development Cell .......................................................................................... 22
Functions Of Research And Development Cell: .............................................................. 22
Accounting Department ........................................................................................................ 23
Objectives Of Accounting Department: ........................................................................... 23
Functions Of Accounting Department: ............................................................................ 23
Computer Cell Department .................................................................................................. 26
Objectives Of Computer Cell Department: ..................................................................... 26
Functions Performed In Computer Cell Department: ................................................... 26
Area Of Internship................................................................................................................. 27
Working Done During Internship ........................................................................................ 27
Memorandum Of Association:.............................................................................................. 28
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Articles Of Association: ......................................................................................................... 33
Business Place: ....................................................................................................................... 36
Classes Of Membership:........................................................................................................ 36
Rate Of Annual Subscription: .............................................................................................. 37
Corporate Class ...................................................................................................................... 37
Associate Members ................................................................................................................ 38
Town Association: .................................................................................................................. 38
Membership Criteria: ............................................................................................................ 38
Membership Procedure:........................................................................................................ 39
Proprietorship: ................................................................................................................... 39
Partnership: ........................................................................................................................ 40
Limited Company: ............................................................................................................. 40
Renewal Of Membership:.................................................................................................. 41
Representation In The Chamber: ..................................................................................... 41
Application Of Membership: ............................................................................................ 42
Termination Of Membership: ........................................................................................... 42
Liability To Pay Dues After Ceasing:............................................................................... 44
Association: ......................................................................................................................... 44
Rights Of Membership: ..................................................................................................... 44
Registration: ........................................................................................................................... 45
Administration: ...................................................................................................................... 46
Composition Of The Executive Committee: ........................................................................ 46
Office Bearer And Their Election: ....................................................................................... 48
Casual Vacancy: ..................................................................................................................... 48
Edibility To Vote:................................................................................................................... 49
Appointment Of Election Commission: ........................................................................... 49
Functions Of Election Commission: ................................................................................. 50
Election Procedure: ............................................................................................................ 51
Chamber News Bulletin: ....................................................................................................... 54
Research: ................................................................................................................................ 54
SWOT Analysis ...................................................................................................................... 55
Strength:.............................................................................................................................. 56
Weaknesses: ........................................................................................................................ 57
Opportunities:..................................................................................................................... 58
Threats: ............................................................................................................................... 60
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Recommendations .................................................................................................................. 61
Conclusion .............................................................................................................................. 62
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Introduction
Gujranwala Chamber of Commerce and Industry is joint stock company registered as, Limited
Liability Company under the Companies Ordinance, 1984. The GCCI is engaging in the
promotion of Commerce and Industry in the District of Gujranwala.
The Gujranwala Chamber of Commerce and Industry has providing his services to its member
for a long period of time since1970, s in Gujranwala city. It strives hard to contribute economic
development of Pakistan in general and in Gujranwala in particular. But nowadays, due to
energy.
Crises, high inflation, higher interest rate, higher unemployment rate are major challenges
which badly affect The Trade (Import and Export) and country’s economic development.
Logo of Gujranwala Chamber of Commerce and Industry
Services of GCCI
❖ Gujranwala Chamber of Commerce and Industry provides following services to its

members:
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❖ To issue measurement Certificates as well as Certificates of Origin for the Export
Cargoes and attestation of Commercial Documents.
❖ GCCI issues Recommendation letters and Visa Passport.
❖ Foreign Exchange is issued on Chamber's recommendations.
❖ GCCI organizes Pakistan's Pavilions in the international fairs abroad to promote export.
❖ GCCI also organizes Seminars, Training courses, Conferences on various subjects to
promote the cause of private enterprises.
❖ GCCI invites Minister's and Government functionaries to the Chamber to identify the
problems being faced by trade and industry and to help resolve them.
❖ A number of foreign trade delegations, dignitaries and diplomats visit the Chamber and
exchange views on matters of mutual interest.
❖ It publishes Magazine or Trade Directories, Statistical Data and other publications for
the benefit of the business community. It brings out fortnightly Trade Journal about
Chamber’s activities, containing business, legislative and civic news.
Contact of GCCI:
Address:
Chamber Plaza, Aiwan-e-Tijarat Road, Gujranwala - Pakistan
Telephone:
+92-55-325-6701
+92-55-325-6702
+92-55-325-6703
+92-55-325-6704
Facsimile:
+92-55-325-4440
Email:
[email protected]
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Quality Policy
The Gujranwala Chamber of Commerce and Industry
Every activity of GCCI is directed towards the protection and promotion of Business interest
of its members at national and international level in accordance ISO 9000 standard.
Aim and Objectives
• To reduce communication gap between GCCI members and Government officials by

acting as a bridge between two sides.
• To make sure latest developments or changes in Govt. polices trade inquiries, business
opportunities, international fairs and exhibitions, technological developments around
the world are available to the members through the GCCI.
• GCCI will not only play role to provide information to its members but will also arrange
training courses, workshops, seminars on various technical, technological, regulatory,
taxation and management aspects of business.
• To develop a good image of our members at the national and international levels so that
to boost their business activities.
• To collect and circulate statistics and other information relating to the commercial,
industrial, agricultural and financial interest of the businessmen and industrialists.
• To arbitrate in settlement of disputes arising out of commercial transactions between
parties willing and agreeing to abide by the judgement and decision of the Chamber.
• To form a code of practice to simplify and facilitate transactions of business and to
frame bye-laws; rules and regulations for the officers of the Chamber to carry out
various objects of the Chamber.
• To communicate with the Chambers of Commerce and Industry or public bodies within
or outside Pakistan and to concert and promote measures for the protection of trade,
commerce and manufacturers and the labour engaged therein and to remove mutual
hardships.
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• To purchase and construct, take on lease or in exchange, hire otherwise acquire land
and building and all other property, moveable or immovable, which may be deemed
necessary for the purposes of the Chamber
• To sell, improve, manage, develop, mortgage, dispose of or otherwise deal with all or
any part of the property of the Chamber.
• To borrow or raise money for the purpose of the Chamber upon such terms and in such
manner as the Chamber may think fit.
• To subscribe or become a member of, and co-operate with the Federation of Pakistan
Chambers of Commerce and Industry, and procure from and communicate with any
Chamber and Association of trade and industry such information as may be likely to
forward the cause of this Chamber.
• To accept bequests, donations or subscriptions towards or to accumulate and provide a
fund or endowment or wake and to invest the same and apply the income arising
therefore or to resort to the capital thereof, for any objects of the Chamber.
• To aid and to receive aid from any other society, Association, Company, Corporation,
firm, Partnership or person promoting or formed or intended to promote any of the
objects of the Chamber, Corporation, firm, partnership or person, with a view to obtain
any advantage or benefit for the purposes of the Chamber and to subscribe to any fund
or Society, as may be considered from time to time.
• To subscribe to any local or other charities and to grant donations for any public
purposes and to provide provident or superannuation funds for the employees of the
Chamber or otherwise to assist any such employees, their widows and children.
• To draw, accept, endorse cheques, bills, hundies, notes or other negotiable instruments
and to invest in or operate the accounts of the Chamber with any Bank or Bankers.
• To establish a commercial and statistical Library.
• To remunerate any person or company for service rendered or to be rendered in placing
or assisting to place or guaranteeing to place any debentures or other securities of the
Chamber.
• To establish, implement and maintain training programs within the organization for
better performance of our employees s that to serve the members in an effective and
efficient manner.
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Mission and Vision Statement
The Gujranwala Chamber of Commerce & Industry has defined only Quality Policy. The
Secretary General Mr. Hafiz Muhammad Burhan said that they have only Quality Policy which
acts as Mission and Vision Statement.
Following are the Vision & Mission Statements
Vision Statement of GCCI:
“Endeavor to recognize the Business potential of Gujranwala across the world and to raise the
voice of its Business Community with the focus on achieving sustainable business environment
conducive for the economic development of its homeland.”
To work together as a district of businesses (profit and non-profit) and residents whose goal is
to serve as the stewards of positive future growth while maintaining the great traditions and
personality unique to Gujranwala.
Mission Statement of GCCI:
GCCI is ISO-9001:2015 Certified Organization and its mission statement:
“Every activity of GCCI is directed towards the promotion and protection of the business
interest of its members at national and International levels.”
The mission of Gujranwala Chamber of Commerce is to provide guidance that supports the
existing business, community while promoting favorable economic growth and development
in the Gujranwala.
Gujranwala Facilitation Services:
• Foreign Delegations
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• Business Promotion opportunities for members
• Regular Email Connectivity
• SMS Information System
• Quarterly Publication
• R & D Facility
• Seminars and Workshops
• Exposure through Fairs and Exhibition
• SMEDA help desk
• Trade Directory
Other Activities for Members Support:
• International Liaison
• Business Academia linkage
• Social sector services (Health & Education)
• Arbitration (Business Disputes)
• Attestation and recommendation letters
• Participation in the Standing Committees on all sectors of the region
• Nominations on various boards/committees
Academic & Research Partners:
• University of the Punjab
• GIFT University
• Virtual University of Pakistan
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• University of Sargodha
• Rachna Engineering College ( UET)
• TEVTA
• Gujranwala Institute of Leather Technology
• Ceramic Development and training Complex
• Gujranwala Tool Dies & Mould Center
Hotels:
• Hotel Royal Garden
• Marian Hotel
• Mughal Mahal
• Shelton Hotel
• Serena Hotel
• PC Hotel
• Marriott Hotel
• Green Heights (Nathia gali)
National Chambers:
• Lahore Chamber of Commerce and Industry
• Karachi Chamber of Commerce and Industry
• Attock Chamber of Commerce and Industry
• Sargodha Chamber of Commerce and Industry
• Haripur Chamber of Commerce and Industry
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• KPK Chamber of Commerce and Industry
• Jhelum Chamber of Commerce and Industry
• Chakwal Chamber of Commerce and Industry
• Rawalpindi Chamber of Commerce and Industry
• Islamabad Chamber of Commerce and Industry
• Sialkot Chamber of Commerce and Industry
• Gujrat Chamber of Commerce and Industry
Hospitals & Labs:
• Siddique Sadiq Trust Hospital
• Haji Murad Trust Eye Hospital
• Rafiq Anwar Memorial Trust Hospital
• Ibrahim Eye Trust Hospital
• Allama Iqbal Trust Hospital
Office Bearers
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Mr. Umar Ashraf
(President GCCI)
M/s FBW Corporation
Super Asia Group G.T Road Gujranwala Opposite Mall of Gujranwala. Gujranwala-Pakistan
Telephone: 055-4272801-5
Email: [email protected]
I take this opportunity to thank our business community for reposing their confidence on me
and electing me as President of the Gujranwala Chamber of Commerce and Industry. I
acknowledge the good efforts of my predecessors for the betterment of the Chamber and
contribution to highlight the problems of business community at all forums for solving them. I
would take forward their good works. It’s my profound privilege to have provided with an
opportunity to serve Business Community of this region. We, as a team, will be exploring the
existing trade potential of all viable sectors and will try to dig out new avenues of growth and
progress for the region. We will be addressing the issues and concerns being raised by our
businessmen from every sector and will negotiate it with the Government through different
channels.
Mr. Muhammad Ajmal Awan

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(Senior vice president GCCI)
M/s Popular Engineering Industries
53/ A Small Industry State No 1, Gujranwala-Pakistan
Telephone: 055-3256464
I would like to express my heartiest gratitude and profound regards to my seniors and members
of Executive Committee for considering me able to serve as Senior Vice President of this
esteemed Chamber for the year 2019-20 and providing me an opportunity to play my part for
the progress of business community of the region and our country as a whole.
Mr. Qaiser Amin
(Vice President GCCI)
M/s Prince Traders (Kashmir Woollen)
77-B, Small Industry Estate No. 1 near Dhuly Thana, Gujranwala-Pakistan
Telephone: 055-3256800
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It is an honor for me to be elected as Vice President of Gujranwala Chamber of Commerce and
Industry for the year 2019-20. I am grateful for this privilege as it gives me an opportunity to
serve the business community of Gujranwala and also Pakistan and to play my role for the
betterment of whole economy by boosting the trade. I vow to give my best to this Chamber by
resolving the issues of business community and take their concerns to the Government by
fulfilling the function of advocacy on their behalf. I am positive that together we will achieve
our desired outcomes in an effective manner.
Management Hierarchy
Departments:
The Gujranwala Chamber and Industry has performed its operation with the help of following
departments
❖ Membership Department
❖ Research and Development Department
❖ Accounts Department
❖ Computer Cell Department
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Membership Department
The Membership Department is of most important department of Gujranwala Chamber of

Commerce and Industry. This department is dealing with all the issues regarding membership
of Gujranwala Chamber of Commerce and Industry. This department maintains the record of
all members of Gujranwala Chamber of Commerce and Industry.
This department issues membership to a Sole Proprietor or Partner or Corporate or Company,

if they fulfill the eligibility criteria as defined in Articles of Association of Gujranwala
Chamber of Commerce and Industry. These are either a Sole Proprietor or body Corporate or
Company can apply in form prescribed by the Executive Committee accompanied with the
admission Fee and annual subscription for the first year.
This application is send to Secretary General of Gujranwala Chamber of Commerce and

Industry. The Secretary General of the Gujranwala Chamber of Commerce and Industry shall
receive this application and place such application on Agenda for the next meeting of the
Executive Committee which shall thereupon consider such application and can accept or reject
the application as described in Articles of Association of the Gujranwala Chamber of
Commerce and Industry.
Functions of Membership Department:
The Membership Department of Gujranwala Chamber of Commerce and Industry has

performed the following functions;
❖ Issuance of Certificate of Gujranwala Chamber of Commerce and Industry.
❖ Issuance of ID card of Gujranwala Chamber of Commerce and Industry.
❖ Granting Renewal Membership of Certificate of Gujranwala Chamber of Commerce

and Industry.
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❖ Attestation of Commercial documents either a member of Gujranwala Chamber of
Commerce and Industry or not.
Issuance of Visa Letter. These are all the necessary and main activities which are done by this
department in order to facilities the members of Gujranwala Chamber of Commerce and
Industry.
Research and Development Cell
The Research and Development Cell of Gujranwala Chamber of Commerce and Industry was
established in 2007, as the focal point for various activities carried out in the Chamber. It was
set up in response to a growing need from the business community in the region for up to date
information on business and economy, processing the same to facilitate members, and
interacting with the government on macro and micro business and economic policies.
This department enjoying an enviable reputation in the country one of the leading center for
research and analysis on domestic and international business and economic issues. It is
regularly consulted by the government and international agencies on important national and
international
Policy matters. It is involved in extensive research used in nearly every discipline for
recommendation and analysis of many national and international policies affecting business,
trade and industry.
Functions of Research and Development Cell:
We are planning to make our Research and Development cell as a platform that bring the
academia and industry closer by offering the following opportunities for students of
management sciences:
❖ Organizing workshops and seminars

❖ Acting as a platform
❖ Internship opportunities for your students
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❖ Seminars and workshops that can bear arranged in GCCI as well as in your respective
institutions
❖ Sharing our own research projects and reports with university for their valuable input
❖ We offer a research facility where students can come and know about the issues related
to Gujranwala industry. They can conduct research projects regarding these issues and
our R&D cell would support them in such projects.
❖ Research Reports
❖ Policy proposals
Accounting department
Accounting department is one of most important department for any organization. As it records
each and every transaction of business, if the professional and honest staff is not present in the
organization the work of whole organization is highly affected.
So, for being conduct a portfolio business and achieving in the goals of an organization is it
first requirement that all expenditures and incomes are properly recorded and maintained
honestly and popper audit of these records can prevent from happening of some irregularities
or fraud.
The accounting department of Gujranwala Chamber of Commerce and Industry is managed

through “Accounting Officer” only. He has performed the both duties of an accountant and a
cashier without any assistant or staff.
Objectives of Accounting Department:
The objective of Accounts Department is to keep record of all the expenditures and incomes of
the Gujranwala Chamber of Commerce and Industry, and make the financial statements for the
users especially for the members of Gujranwala Chamber of Commerce and Industry.
Functions of Accounting Department:
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The Accounting Department of Gujranwala Chamber of Commerce and Industry has
performed the following functions:
❖ Proper Analysis and checking accuracy of accounting information Gujranwala

Chamber of Commerce and Industry.
❖ Proper Recording and Posting of all daily transaction of Expenditure or Income of
Gujranwala Chamber of Commerce and Industry.
❖ Verification of all the invoices approved by Secretary General of Gujranwala Chamber
of Commerce and Industry.
❖ Matching of Records with Membership department for all the Fees received by
membership department of Gujranwala Chamber of Commerce and Industry.
❖ Cross match the accounts with banks accounts of Gujranwala Chamber of Commerce
and Industry.
❖ Proper corrections of the accounts at the end of year in order to timely making the
financial statements of Gujranwala Chamber of Commerce and Industry and to
assisting the auditor for in time audit and for annual report of Gujranwala Chamber of
Commerce and Industry.
❖ Up-to-date of all the records of Gujranwala Chamber of Commerce and Industry in
order for short-term audit of accounts of Gujranwala Chamber of Commerce and
Industry.
The income of Gujranwala Chamber of Commerce & Industry is

including:
❖ Membership Fee
❖ Admission Fee
❖ Attestation Fee
❖ Form Fee
❖ Visa Letter Fee
❖ Rental Income
❖ ID card Fee
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❖ Miscellaneous Income
While the expenditure of Gujranwala Chamber of Commerce and Industry

are including:
❖ Administrative Expense which are;

❖ Staff Salaries & Benefits
❖ Utility Bills Expenses
❖ Rent
❖ Rates
❖ Taxes
❖ Seminars or Functions
❖ Research and Development Expenses
❖ Donations
❖ Employees Benefits Contribution Programs
❖ Chamber Shields
❖ Miscellaneous Expenses
The proper and accurate record of all these incomes or expenditure is the function of
Accounting Department of Gujranwala Chamber of Commerce and Industry.
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Computer Cell Department
The computer or technology has changed the traditional way of business. Due to globalization
it is a requirement of any business to grow and achieve its objectives in the global competitive
environment. The computer officer Sir Asfand that also deputy secretary in Gujranwala
Chamber of Commerce and Industry is the headed this department.
Objectives of Computer Cell Department:
1. The basic objective of computer cell department is to bring innovation and keep up with
the latest upturned trend of Information Technology.
2. This department is furthermore responsible for maintenance and updating the whole
website of Gujranwala Chamber of Commerce and Industry.
3. This department provide information related Technology to the members of Gujranwala
Chamber of Commerce and Industry.
Functions performed in Computer Cell Department:
In Gujranwala Chamber of Commerce and Industry, Computer officer is responsible for

installing and maintaining Computer System.
Following are major Functions performed in Computer Cell Department:
1. Proper and Proactive management and maintenance of Information Technology and

Computer System of Gujranwala Chamber of Commerce and Industry.
2. Proper and efficient application of the operations of the information system and
electronic data processing.
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3. Improvement in technology and proper implementation of policies and procedures for
electronic data processing system operations and development of Gujranwala Chamber
of Commerce and Industry.
4. Timely and update information uploaded as soon as possible for the benefits of the
members of Gujranwala Chamber of Commerce and Industry.
5. Monitoring problems and try to overcome all problems of the staff of the Gujranwala
Chamber of Commerce and Industry regarding computer system.
Area of Internship
I have selected the membership department of Gujranwala Chamber of Commerce and Industry
for my internship. But I am never restricted myself to membership department, I also spend my
time and learn from the remaining three departments of Gujranwala Chamber of Commerce
and Industry. All these departments in Membership Department, Accounting Department and
Computer Cell. So, I have done work in every department of GCCI during my internship.
Working done during internship
I have worked in Membership department for first three weeks. At membership department, I
have learned how to issue a certificate of the membership the Gujranwala Chamber of
Commerce and Industry. I have learned the procedure is to renew the membership of
Gujranwala Chamber of Commerce and Industry.
The main function of this department is the issuance of membership ID card, attestation of
commercial documents for exports Gujranwala Chamber of Commerce and Industry, Visa etc.
The whole work of the Gujranwala Chamber of Commerce & Industry can be understood by
the help of 2 legal documents of the GCCI.
Memorandum of Association
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Articles of Association.
Memorandum and Articles of Association of Gujranwala

Chamber of Commerce and Industry
Chamber Plaza, Aiwan-e-Tijarat Road, Gujranwala – Pakistan
Tel: 055-3256701~4, Fax: 055-325444
Web: www.gcci.org.pk
Memorandum of Association:
The Memorandum of Association (MOA) is the charted or constitution of company. Its lay
down the objectives, scope of activities of a company and define the company’s relationship
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with outside the world. The Memorandum of Association of Gujranwala Chamber of
Commerce and Industry are following:
1. The name of Association is “The Gujranwala Chamber of Commerce and Industry”,

Gujranwala.
2. The Registered office of the chamber will be situated in the province of the Punjab.
3. The objects for which Chamber is established are following:
❖ To promote, aid, develop, stimulate and protect the economic interest of

Pakistan in general and of those engaged in industry, Agriculture, Commerce,
Trade, Banking and insurance in particular.
❖ To consider all question connected with trade, Industries, Agriculture,

Manufacture and Commerce and to initiate and support necessary actions
connected there with.
❖ To consider, support or oppose legislative of other government measure

affecting the economic businessmen and industrialists and also make
representation to Government on grievances, if any.
❖ To adjust controversies between members of Chamber of Commerce and

Industry.
❖ To collect and circulate statistics and other information relating to the

commercial, industrial, agriculture and financial interest of the businessmen and
industrialists.
❖ To arbitrate in settlement of disputes arising out of commercial transactions

between parties willing or agreeing to abide by the judgement and decision of
the Gujranwala Chamber of Commerce and Industry.
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❖ To form a code of practice to simplify and facilitate transactions of business and
to frame by Laws, rules and regulations for the officers of the Gujranwala
Chamber and Commerce and Industry to carry out its objects.
❖ To communicate with the Chamber of Commerce and Industry or public bodies

within or outside Pakistan and to connect and promote measures for the
protection of trade, commerce and manufacturers and the labour engaged
therein and to remove mutual hardships.
❖ To purchase and construct, take on lease or in exchange, hire otherwise acquire

land and building and all other property, moveable or immovable, which may
be deemed necessary for the purposes of the Chamber of Commerce and
Industry.
❖ To sell, improve, manage, develop, mortgage, dispose of or otherwise deal with

all or any part of the property of the Chamber of Commerce and Industry.
❖ To borrow or raise money for the purpose of the Chamber of Commerce and
Industry upon such terms and in such manner as the chamber may think fit.
❖ To subscribe or become a member of, and co-operate with the Federation of

Pakistan Chamber of Commerce and Industry, and obtain from and
communicate with any Chamber and Association of trade and industry such
information as may be likely to forward the cause of this Chamber of commerce
and Industry.
❖ To accept bequests, donations or subscriptions towards or to accumulate and

provide a fund or endowment or wake and to invest the same and apply the
income arising there from or to resort to the capital thereof, for any objects of
the Chamber of Commerce and Industry.
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❖ To aid and to receive aid from any other society, Association, Company,
Corporation, firm, Partnership or person promoting or formed or intended to
promote any of the objects of the Chamber, Corporation partnership or person,
with a view to obtain any advantage or benefit for the purposes of the Chamber
and to subscribe to any fund or Society, as may be considered from time to time.
❖ To subscribe to any local or other charities and to grant donations for any public
provident or superannuation funds for the employees of the Chamber or
otherwise to assist any such employees of their widows and children.
❖ To draw, accept, bills, hundies, notes or other negotiable instrument and to

invest in or operate the accounts of the Chamber with any Bank or Bankers.
❖ To establish a commercial and statistical Library.
❖ To remunerate any person or company for service rendered or to be rendered in

placing or assisting to place or guaranteeing to place any debentures or other
securities of Chamber of Commerce and Industry.
❖ Generally, to do all that may be necessary to attain the above objects of the
Chamber directly or indirectly and to do all such other things as may be
conducive to the development of trade, commerce, industry, agriculture,
banking and insurance, among the businessmen and industrialists in Pakistan
and Gujranwala district in particular.
1.
The income and property of the chamber, When-so-ever derived shall be applied only
towards the promotion of the objects of the Chamber as set-forth in this.
2.
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Memorandum of association, and no portion thereof shall be paid or transferred directly
or indirectly by way of dividend, bonus, or otherwise, howsoever, by way of profit to
the members of the Chamber provided that nothing herein shall prevent the payment in
good faith of remuneration to any member of the Chamber, or any other person in
Return for any service actually rendered to the Chamber.
3.
The paragraphs 4 and 9 of this Memorandum are conditions on which a license is to
grant by the Federal Government the Association in the pursuance of Section 26 of the
Companies Ordinance 1984.
4.
Every Corporate Member, Associate Member and Town Association affiliated with the
Chamber undertakes to contribute to the assets of the Chamber in the event of the same
being wound up, during the time that he is a member or within one year afterwards, for
the payment of the debts and liabilities of the Chamber contracted before time at which
he ceased to be a member and of the costs, charges and expenses of winding up the
same and for adjustment of the rights of the contributors amongst themselves, such
amount as may be required not exceeding the sum due up to the date of such winding
up on account of subscription.
5.
If any member of the Chamber pays or receive any dividend, bounces, or other profit
in contravention of the fourth paragraph of this Memorandum, his liability shall be
unlimited except as above the liability of the member is limited.
6.
If upon winding up or dissolution of the Chamber, there remains after the satisfaction
of all its debts and liabilities, any property, whatsoever, the sum shall not be paid to or
distributed amongst the members of the Chamber of Commerce and Industry shall be
given or transferred to some other institution or institutions having objects similar to
objects of the Chamber of Commerce and Industry which shall prohibit the distribution
of its or their income and profit among its or their members to an extent as great as is
imposed on the Chamber under or by virtue of the fourth paragraph thereof such
32
institutions to be determined by the majority of the members of the Chamber of
Commerce at or before the tin-default thereof by such judge of the Court in Gujranwala,
as may have or acquire jurisdiction in the matter.
7.
Amendments to the Memorandum of association shall be subject to the approval of the
Government and shall also be made when required by the Government in public
interest.
8.
The jurisdiction of the Chamber will extend to the district of Gujranwala and areas as
may be defined by the Federal Govt. from time to time.
Articles of Association:
The Articles of Association (AoA) is the document about the internal affairs of a
business. The AoA of Gujranwala Chamber of Commerce as follows;
1.
The Gujranwala Chamber of Commerce and Industry, Gujranwala is established with
the limited liability of members but if any member of the Chamber pays or receives any
dividend, bonus or other profit, in contravention fourth paragraph of the Memorandum
of the Chamber of Commerce and Industry his liability shall be unlimited in accordance
with and subject to the provisions of the Companies Ordinance, 1984.
2.
The regulation for the management of the Chamber of Commerce and Industry and for
observance of the members thereof and their representatives shall, subject to exercise
of the statutory power of the Chamber in reference to the repeal or addition to its
regulation by special resolution as prescribed by the Companies Ordinance , be such as
are contained in these Articles.
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Definitions:
(1). in the interpretation of these Articles, the following words and expressions shall have the
following meanings unless repugnant to the subject or context.
1.
"The Chamber" means the Gujranwala Chamber of Commerce & Industry.
2.
"Member" means a member of the Chamber.
3.
''Corporate Member" means a member of the Chamber which is either a body corporate or
multinational corporation with its head office or branch office in Pakistan or a sales-tax
registered a sales-tax-registered business concern having annual turn-over of Rs. 50 million or
above.
4.
"Associate Member" means a member of the Chamber which is not a Body corporate or a
Multinational corporation or a sales tax registered manufacturing concern or a sales-tax-
registered business concern having annual turn-over of, Rs. 50 million or above.
5.
"Women entrepreneur" means a sole proprietorship where the proprietor is a female, or a

partnership, where the majority partners are females or an association of any kind where the
majority of person forming the association are females, or a company where the majority shares
are held by females.
6.
"Town Association" means a Town Association, organized to represent trade, industry or tehsil,
taluka or a district where there is no chamber and such Town Association shall be Chamber.
7.
''General Meeting" means the General Meeting of the Chamber.
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8.
"Special General Meeting" shall means and includes Extraordinary General Meeting under the
Ordinance 1984.
9.
The "President" means the President of the Chamber.
10.
The "Vice President" means the Vice President of the Chamber.
11.
“Secretary General" means an individual professional full-time employee of the Chamber who
shall be incharge of the secretariat of the Chamber and responsible for day-to-day operations
of the Chamber and in his capacity as such shall be the guardian of trouble record affecting to
the Chamber.
12.
"General Body" mean all members of the Chamber.
14.
"Committee" means the Executive Committee of the Chamber.
15.
"Executive Committee" means the Board of Directors, the Managing Committee or any other
body, by whatever name called, of the Chamber responsible for the management or conduct of
the affairs of the Chamber.
16.
“Committee Meeting" means a meeting of the members of the Executive Committee duty
called and constituted.
17.
“Plan of activities" means a list of proposed activities, expected financial expenditures and
outcome and intended goals for the trade organization as provided in rule 25.
18.
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“Office" means the registered office of the Chamber.
19.
"Service Rules" means the service rules framed by the Executive Committee of the Chamber,
governing the terms and conditions of services etc. of the paid employees of the Chamber.
20.
"District"' means the District Gujranwala.
(2).For the purpose of registration, the Chamber is declared to consist of unlimited number of
members.
(3).The Chamber is established for the purposes expressed in the Memorandum of Association
of the Chamber.
Business Place:
The registered office of the Chamber shall be at Chamber Plaza, Aiwan-e-Tijarat Road,
Gujranwala and the business of the Chamber shall be carried on at this place and on such other
places in Pakistan as fall or may fall within jurisdiction of the Chamber.
Classes of Membership:
There shall be following classes of members who may be either local or outstation members.
Namely:
• Corporate Members
• Associate Members
• Town Association
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A body corporate or a multinational corporation with its head office or branch office in Pakistan
or a sales-tax registered manufacturing concern or a sales-tax-registered business concern
having annual turn-over of Rs. 50 million or above engaged in trade, commerce,
manufacturing, industry, transport, banking, insurance, accountancy or mining or any other
lawful business for profit shall be eligible for enrolment as a Corporate Member, in their
conventional or corporate name provided they have their principal place of business or Head
Office situated in the areas falling within the jurisdiction of the Chamber.
Associate member means a member of the Chamber which is not a body corporate or a
multinational or a sales-tax registered manufacturing concern or a sales-tax-registered business
concern having annual turn-over of Rs. 50 million or above engaged in trade, commerce,
manufacturing, industry, transport, banking, insurance, accountancy or mining in any particular
branch or these lines, also persons engaged in or connected with economics, arts, sciences or
literature bearing upon trade, commerce, finance, industry, mining, manufacturing, agriculture
or transport Or any other lawful business for profit provided they have their principal place of
business or Head Quarter situated within the jurisdiction of the Chamber.
These will be Associations organized to represent trade, industry or service in a Town, Tehsil.
Taluka or a District, where there is no Chamber of its own and such Town Association shall be
affiliated with the Chamber.
Rate of Annual Subscription:
Any candidate for membership shall have to pay as Admission Fee and Annual Subscription
according to the following rates:
The membership fee chargeable from each class shall be fixed by the Executive Committee
subject to approval of the General Body and Director General.
Corporate Class
Admission Fee 5500
37
Annual Subscription 3000
ID card Fee 500
Associate Members
Admission Fee 3000
ID card Fee 500
Town Association:
Admission Fee 4000
ID card Fee 500
Accounting year of Chamber of Commerce and Industry will be closed on 30th June each year
and its financial Statements are duly audited by a Chartered Accountant along with a list of
members as on 30th September shall be furnished by Chamber to the Director General, Trade
Organization, on or before the 31st day of December of every year.
Subscription for the whole year paid in any month from April to March shall be counted for
the year commencing from 1st April, and the subscription paid in any month from October to
March shall be counted for the year commencing from 1st October.
Membership Criteria:
• The prospective member is a sole proprietorship or a partnership firm or an association

of persons or a company holding national tax number and sales tax registration, if
applicable, in the name of the business concern;
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• The prospective member’s business fits within the defined business scope or area of
jurisdiction of District Gujranwala as provided in the memorandum and articles of
association and under the license granted by the Federal Government;
• The application for grant of membership shall be proposed and seconded by existing
members of the Gujranwala Chamber of Commerce and Industry; The prospective
member has no criminal conviction; and
• The prospective member has a valid National Tax Number and Sales Tax Registration,
if applicable;
• Membership may be cancelled or disqualified, on the grounds provided under the trade
organization’s memorandum and articles of association, if the member breaches any
provision of the Trade Ordinance;
• The membership shall be renewable on annual basis subject to fulfillment of following

conditions, namely:-
• Payment of prescribed subscription within time stipulated in the Memorandum and

Articles of Association, which shall not be later than 31st March every year;
• Proof of filing return of Income Tax and Sales Tax, if applicable, for the preceding year.
Membership Procedure:
Documents required for membership if a firm/company is:
Proprietorship:
• Request of Membership on Firm’s Letter Head to the name of The Secretary General
• National Tax Certificate (NTN) of Firm that indicates proprietor’s name & address
(photocopy)
• In case of old NTN then provide NTN return of current year also
• Photo copy of CNIC of Proprietor
• Proprietor’s Picture 4 Nos.
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• Verification from two valid existing members
• Copy of GST Registration Certificate (For Corporate Class only)
• IF GST status is Manufacturer then provide last month three GST returns other than
provide proof of rupees 50 million turnover (For Corporate Class only)
Partnership:
• Firm’s National Tax Certificate, In case of old NTN then provide Income Tax return of
current year (photocopy)
• Photocopy of NTN Certificates of Partners indicating firm’s name on and address
• Photocopy of Partnership Deed on Bond paper of Rs.1000/- (attested by Notary Public)
• Photocopy of Form ‘C’ issued by Registrar of Firms
• Copies of C.N.I.C. of partners along with 4 photographs of Representative
• Copy of GST Registration Certificate (For Corporate Class only)
• IF GST status is Manufacturer then provide last month three GST returns other than
provide proof of rupees 50 million turnover (For Corporate Class only)
Limited Company:
• NTN Certificate of Company, if NTN is old then provide current year Income Tax
return also
• NTN Certificates of Directors (Photocopy)
• Memorandum & Articles of Association of Company attested by SECP
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• Attested Copy of Form 29
• Copies of C.N.I.C. of Directors along with 4 photographs of Representative
Renewal of Membership:
The membership shall be renewable on annual basis subject to fulfillment of following

conditions, namely,
a. Payment of prescribed subscription within the time stipulated in the memorandum, which
shall not be later than 3Ist of March, and for the first year renewal shall be carried out by
30th June.
b. Proof of filing return of income tax and sales tax, if applicable, for the preceding year.
Representation in the Chamber:
Subject to the provisions and restrictions in these Articles or any rules made there under the
rights and Privileges of membership may, in the case of a firm enrolled in the conventional
name as a member of the Chamber, Be exercised by any partner in such firm or by any Manager
or other responsible officer of such partnership, and may, in the case of a Joint Stock Company
or other corporation, enrolled in their corporate name as a member of the Chamber, be
exercised by a Director, Manager, Secretary or any responsible officer of the company subject,
nevertheless, to the following reservations, namely:
1.
Partners of a firm, directors of Joint Stock Company or other corporation, their managers,
secretaries or other responsible officers entitled under this Article to exercise the rights and
privileges of membership must have their names registered in books of the Chamber in the
manner prescribed in order to exercise the aforesaid rights and privileges.
2.
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For each act of exercise of the rights and privileges of membership by a firm, company or
member, only one representative shall be recognized.
3.
Unless otherwise determined by the Committee only one registered representative of the firm,
company or other Corporation members shall be entitled to attend a meeting of the Chamber
and take part therein.
4.
A member may replace his representative at any time during the year for the purpose of Article
37 but if he is already represented on the Executive Committee or any sub Committee he shall
continue to serve on it until the new Executive Committee is elected or the Sub Committee is
reconstituted only if nomination is received Secretary General under Article 21, Subject to
Article 16, provided that such a representative to resign from the Committee or Sub-Committee
at any time.
Application of Membership:
Every application for membership shall be in the form prescribed by the Executive Committee
accompanied with the admission fee and subscription for the first year and be forwarded to the
Secretary General of the Chamber, who shall on receipt of the same, place such application on
Agenda for the next meeting of the Executive Committee which shall thereupon consider such
an application and accept or reject the same.
In the case of acceptance the date of submission of application will be considered, as the date
of enrollment as the member of the Chamber for all purposes. In no case shall the Executive
Committee give any reason for rejection of the application... If the Majority of the members of
the Executive Committee vote against the admission, the application shall be deemed to be
rejected.
Termination of Membership:
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• A member shall cease to be a member of the Chamber:
• On his being adjudicated insolvent or in the case of a company or corporation, when

winding up orders have been passed with regard to such company or corporation or
when it has gone into voluntary winding up except for the purpose of reconstitution.
• If he fails to pay the annual subscription, at the latest by 31st March.
• In the case of a firm, Joint Stock Company or other corporation upon any change being
made in the name of company or corporation and the change name is not duly intimated
to the Secretary General along with the failure to deposit the annual subscription for
current voting year on or before 31st March.
• On his ceasing to be qualified or eligible for membership in terms of these Articles.
• In the case of an individual when he has been proved to be of unsound mind or has been
convicted for an offence involving moral turpitude.
• If he or she fails to comply with the requirements of Article No. 15.
When an individual, firm, company or corporation has ceased to be a member of the Chamber,
such individual or representative of such company or corporation shall automatically cease to
be a member of Executive Committee, if he was so elected, and cease to serve as a
representative of the Chamber on any public bodies.
43
Liability to pay dues after Ceasing:
Any member, who, by any reason, ceases to be a member, shall nevertheless remain liable for
and shall pay to the Chamber all moneys which at the time of such cessation of membership
may be due from such member to the Chamber.
Association:
1.
Any association, corporation, institution or body whose objects are similar to those of the
Chamber may be associated with the Chamber upon such terms and conditions as the Executive
Committee may deem fit.
2.
The Chamber shall not secure affiliation with any international or foreign body, and shall not
extend invitations to any foreign organizations or individuals or accept any invitations from
them. For participation in any conferences or functions to be held Pakistan or abroad, without
the prior permission of the Government.
Rights of Membership:
Subject to the restrictions contained in the provisions of these Articles generally, or any bye-
laws framed thereunder, any member, shall, among others, have the following rights and
privileges:
❖ To obtain copy of the annual report and accounts.
❖ To obtain all other publications of the Chamber either free of cost or at such reduced
rates as Executive Committee may from time to time decide.
44
❖ To have the free use of the library of the Chamber.
❖ To be present and discuss and vote at any General Meeting or any question
❖ Referred to such General Meeting or to give opinion on any question referred to the
general body of members by circular or otherwise.
❖ To nominate other qualified members for election or be elected to the Executive

Committee or other Committee or Committees to join any deputation on behalf of the
Chamber, or be elected to any office of the Chamber;
❖ To stand for election as representative of the Chamber to any public and private bodies;
❖ To seek the help of the Chamber in obtaining statistical or other information for the
protection and advancement of business and to receive such particulars as may be
available with the Chamber in regard to trade enquires or information regarding
Governmental or other measures affecting the trade.
❖ To apply for the assistance of the Chamber for securing to him all reasonable facilities
for the carrying on of the Business and for redress of all reasonable grievances.
❖ To see the Minutes Book of the Executive Committee meeting for which he shall have
to give notice of 24 hours to the Secretary General and seek his permission or he shall
have to obtain the permission of the President in writing.
Registration:
45
Any member withdraw from the Chamber by giving one month's notice in writing tithe
Secretary General of his intention to do so and upon expiration of the notice, such member
shall cease to be a member of the Chamber subject to Article no.18.
Administration:
The Administration of the affairs of the Chamber shall be vested in a body called the Executive
Committee herein referred to as the Committee.
Composition of the Executive Committee:
Composition of Executive Committee points:
1.
The Executive Committee of the Chamber shall comprise persons elected by the General Body
from amongst its members, subject to the following, namely:
2.
There shall be maximum thirty seats of Executive Committee.
3.
At least fifty per cent of the members of Executive Committee shall be from the corporate
class.
4.
The Electoral College for each class of members of Executive Committee shall be the member
of General body from the respective class.
5.
In addition to the seats provided in clause (a), the immediate past President shall be annex-
officio member of the Executive Committee without voting right.
46
❖ There shall be two seats of Executive Committee reserved for women entrepreneurs for
which the Electoral College shall be the Executive Committee.
❖ There shall be one seat reserved for nominee of each Town Association affiliated with
the Chamber.
❖ If any seat reserved for any of the stipulated categories remains vacant, it shall not be
filled with members from other category: provided that any seats remaining vacant in
any category shall not be counted towards determination of quorum.
❖ In the General Body comprises at least fifty per cent members from Associate Class;
there shall be rotation of office of President between the Associate and Corporate
Members.
❖ Where there is rotation of office of the President, the President and Vice-President shall
not be from the same class of members.
❖ Where there is rotation of office of the President, the President and Vice-President shall
not be from the same class of members.
❖ Office bearers of the Chamber shall be elected by the Executive Committee from
amongst its members.
❖ The tenure of all elected office bearers shall be one year.
The tenure of members of Executive Committee shall be two years subject to the following:
(A).
50 or fifty per cent members of the Executive Committee shall retire every year.
(b).
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After the first election of the Executive Committee a draw shall be made to determine, the fifty
percent members who shall retire after expiry of first year
1.
The tenure of office bearers of Executive Committee shall be one year. On completion of the
term the office bearers and members of Executive Committee shall not be eligible to contest
election or co-option in any representative capacity in the Chamber for the next one year.
Office Bearer and their Election:
1)
Chamber shall comprise of a President and a Vice-President who shall be elected from the
Executive Committee of the Chamber
2)
The tenure of all elected office bearers shall be one year.
3)
On completion of the term the President, Vice-President shall not be eligible to contest election
or co-option in any representative capacity in the Chamber for the next one year.
Casual Vacancy:
Casual vacancies of members shall be filled by co-option by the Executive Committee from
amongst the class of membership to which the out-going member belonged. Those of the Vice
President shall be filled the Executive Committee by election from amongst its existing
members and the resultant vacancy of the member shall be filled by co-option from amongst
the members otherwise eligible to be elected.
Provided that no such vacancy shall be filled under this clause during the first 90 days as well
as 270 days after the holding of annual election.
48
On retirement from the Committee, the retiring representative or his firm acting through any
other representative shall not be eligible to stand for election to the Committee for the next one
annual term.
Edibility to Vote:
The eligibility of a member of the Chamber to vote at the elections of the Chamber shall be
subject to following conditions;
The member has completed two years of valid membership of the Chamber as on the date of
announcement of election schedule by the Executive Committee of the Chamber; and he has
member fulfilled the conditions of membership and renewal thereof of the Chamber.
Every member eligible to vote shall deposit with the Secretary General, the specimen signature
card along with photograph indicating the status in the firm, company or concern. The right to
vote shall allow only to proprietor, partner or the director of the member firm or company, or
a person not below the rank of General Manger authorized by the Board of Directors of a public
limited company, private limited company or a multi-national as the case may be.
The proprietor or, partner or director of the member firm or company, concern or person not
below the rank of General Manger authorized by the Board of Directors of a public limited
company, private limited company or a multi-national shall be entitled to cast vote at the time
of
Election only if such person has already been registered with the Secretary General and his
name appears on list of Voters.
Appointment of Election Commission:
The Executive Committee of the Chamber shall appoint an election commission subject to the
following conditions:
The commission shall comprise of three members,
49
The members so appointed have submitted their consent in writing to their appointment as
such,
The members of the commission, so appointed, have not held any office of the Chamber for
the preceding two years; the members of the commission shall not be entitled to become a
candidate in the election, they are conducting,
The members of the commission shall he independent, impartial and non-partisan; and
The members of commission shall not canvass for any of the candidates or panels consenting
the election, they are conducting.
Functions of Election Commission:
❖ The election commission shall be incharge of all arrangements connected with the
conduct of elections including but not limited to,
❖ Appointment of polling staff,
❖ Ensuring display of the tentative voters' list by the Secretary General for the purpose of
inviting objections
❖ Elimination of and decision on the objections received on the voters' list; and
❖ Supervision of polling process and ensuring that the polling has been conducted in an
orderly, peaceful, transparent and fair manner in accordance with the provisions of the
memorandum and articles of association and instructions of the Federal Government or
the Director General in this regard, and
❖ Counting of votes and announcement of results.
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Election Procedure:
The election of the Chamber shall be conducted according to the law and procedure laid down
in Articles of Association subject to the following:
The polling shall be held simultaneously at the head office, regional offices or where the
number of voters exceeds fifty at the branch offices of the Chamber: Provided that where for
want of space in the office premises it is not possible to establish the polling booths, the polling
shall be held in a public place such as a community hall or hotel.
The Election Schedule of the Chamber shall be approved by the Executive Committee of the
chamber.
The Completion process, for the conduct of the same between1st of July to 30th of September
of each calendar year. The Executive Committee shall affect its approval and within ten days
of its approval having taken place not later than the first half of July .shall is issued by the
Secretary General.
The Secretary General of the Chamber shall display within seven days of the schedule the
provisional list of all members eligible to vote along with their national tax number, sales tax
registration number, if applicable, the name and national identity card number of their
representative shall be displayed at:
❖ The notice board of the head office and regional offices of the Chamber; and
❖ The website of the Chamber.
❖ The members who have any objection to the entries in the list of voters shall send their
objections in writing to the Secretary General within seven days of the issuance of the
voters' list.
❖ The Secretary General will intimate action on the objections or changes sent by
members within five days from the last day under preceding clause.
51
❖ Any person aggrieved by the decision of the Secretary General may make are
presentation, within 3 days to the election commission, which shall decide the case
within 3 days.
Within three days of decision by the Commission or in case the Commission fails within
stipulated time, any person aggrieved by the decision of the Commission may appeal to
Director General who shall decide the case within 10 days and his decision in this regard shall
be final.
Within two days of the decision of the Director General the final voter's list shall be:
1) Displayed at the notice board of the head office and regional offices of the
Chamber.
2) displayed at the website of the Chamber; and
3) Submitted to the Director General: Provided that if no appeal has been filed to
the Director General, the final list of voters shall be displayed within 15 days of
the decision of the election commission
Within 4 days of the display of the final list of voters, any person who is eligible to contest the
election for the vacant post, shall send his nomination duly proposed and seconded by a duly
registered voter and signed by the candidate to the Secretary General on the prescribed form in
accordance with the Article of Association or rules of the Chamber.
Within 24 hours of receipt of nomination papers, a copy of the final list of voters shall be
provided to each contesting candidate.
The nomination paper shall be scrutinized by the commission and list of candidates shall be
displayed within 24 hours of the last date of receipt of nomination papers.
The objections, if any, to the nomination of the candidates can be filed to the election
commission within 24 hours of issuance of the list of candidates, which shall be decided by the
election commission within two days.
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Within two days of the decision of the Commission fails to decide within stipulated time, any
person aggrieved by the decision of the Commission may appeal to Director General, who shall
decide the case within 7 days and his decision in this regard shall be final.
Within two days of the decision of the Director General the Commission shall issue the final
list of candidates: provided that if no appeal has been filed to the Director, the final list of
candidates shall be issued within 11 days of the decision of the election commission.
Within five days of display of final list of candidates, the poling for election of members of
Executive Committee shall be held.
Within 2 days of the poling any person elected as members of the Executive Committee, shall
send his nomination for election as office bearers duly proposed and seconded by an elected
Executive Committee members and signed by the candidate to the election commission.
The nomination paper shall be scrutinized by the commission and list of candidates shall be
displayed within 24 hours of the last date of receipt of nomination papers.
Within 2 days of display of final list of candidates, the poling for election of office bearers shall
be held.
The final result of the election of members of Executive Committee and office bearers
announced at the annual general meeting of the Chamber called for this purpose within 15 days
of the date of poling under the preceding clause but not later than 30th of September of the
Calendar year.
1) The final election results announced in the annual general meeting shall be:
2) displayed at the notice board of the head office and regional office of the
Chamber
3) Displayed at the website of the Chamber within 2 days and
4) Submitted to the Director General within 7 days.
After learning a lot of information from Membership department, in Gujranwala Chamber of

Commerce and Industry, I have spent one week in accounts department. An accountant
performed the accountant as well as accounting and cashier jobs. He has shared his working
with me and see me all the vouchers and invoices and also the way to enter them in the records
or journal or Ledgers of the GCCI.
53
In the last week of internship I have spent my time at Computer Cell and check the network
where the records or information about Gujranwala Chamber of Commerce and Industry, and
how to maintain and support the Gujranwala Chamber of Commerce and Industry, web sites
content. I have also observed how the data process is support the activity of the Gujranwala
Chamber of Commerce and Industry. I also learned how to make and print out Membership
certificates, acceptance letters, joining letters, internship letters, ATLs, and so on.
Chamber News Bulletin:
The Director General of R& D Cell explained the bulletin means a magazine which is issue
fortnightly by the Gujranwala Chamber of Commerce and Industry, it is the requirement of
every chamber to issue news bulletins and it includes following parts;
1. President Message;
The message from the President of the Gujranwala Chamber of Commerce and Industry.
2. Columns or General Articles;
Means write articles like on Unemployment or Energy Crisis or other that affect the import
or exports of the goods.
3. Trade Opportunities, it involves two elements;
a) Wish to Buy,
b) Wish to Sell1.
Up Coming events across the world, it includes the upcoming exhibitions or seminars,
4. International Tenders,
5. Urdu Section,
6. Pictorial
Research:
54
He explained that, we conduct research on the industrial sector in order to improve or solve the
problems of commerce and industry in Gujranwala. He said that, first of all us;
Define Problems or term of reference
Identifying the Variable,
Theoretical frame work,
Design and Methodology,
Physical implementation the same research, as I have taken course as Business Research
Methods, it is really good for me to learn the practical knowledge of research. In the library of
the Gujranwala Chamber of Commerce and Industry a lot of books, reports or bulletins of
different cities are prove very helpful in analytical review.
SWOT Analysis
The Strengths -Weaknesses Opportunities-Threats (SWOT) analysis is also named as The

Threats-Opportunities-Weaknesses-Strengths (TOWS) analysis.
A SWOT Analysis is a strategic planning tool used to assess the Threats, Opportunities and
Strengths, Weaknesses, involved in a business venture or in any other situation requiring a
decision. The most difficult part of SWOT Analysis is to match internal and external factor.
Once the objective has been identified, SWOT are discovered and listed. SWOT analysis is
defined precisely as follows:
Strengths and Weaknesses are linked with internal environment. Opportunities and Threats are
linked with internal environment.
Strengths and weaknesses are internal factors:
The strength could be your specialist marketing expertise. A weakness could be the lack of a
new product in the market.
55
Opportunities and threats are external factors:
An opportunity could be a developing distribution channel such as the Internet, or changing

consumer lifestyles that potentially increase demand for a company's products. A threat could
be a new competitor in an important existing market or a technological change that makes
existing
Products potentially obsolete. It is significant of pointing out that SWOT analysis can be very
subjective - two people rarely come-up with the same description of a SWOT analysis even
when given the same information about the same business and its environment.
Being an internee of Gujranwala Chamber of Commerce and Industry I have observed some
strength, weakness, threats, Opportunities:
Strength:
These are attributes of the organization that are unique and are helpful to attain objectives of
the organization. Following are the elements:
GCCI Support and Promote Trade Activities:
Gujranwala Chamber of Commerce and Industry support and promote Trade activities and
industries efficiently and effectively in Gujranwala District. Gujranwala Chamber of
Commerce and Industry take all those steps that are necessary for the promotion of trade,
commerce and industry though Exhibition and seminars in GCCI.
Top Management Commitment:
Executive Committee is the top management in Gujranwala Chamber of Commerce and

Industry, who is the combination of both young and energetic professional, experienced which
are proving to be the real strength of Gujranwala Chamber of Commerce and Industry. This
top management also includes Director General. The main motive of all members in Executive
committee and Director General is towards the support and fall commitment of all trading
activities in Gujranwala.
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Effective Communication at GCCI:
Gujranwala Chamber of Commerce and Industry has very good relation between all
departments, coworkers, colleagues, and subordinates. This good relation leads towards an
effective communication between different departments, coworkers, colleagues and
subordinates.
Infrastructure of GCCI:
The infrastructure of the Gujranwala Chamber of Commerce and Industry is very attractive,
which creates a good image in the mind of visitors or outsiders. The infrastructure of
Gujranwala
Chamber of Commerce and Industry has improved very much over the years and still all the
President can spend many funds every year to improve it further.
Sign of Quality:
Gujranwala Chamber of Commerce and Industry has implemented ISO 9000 standard, which
is a sign of Quality at every level of organization and clarity in its internal processes. This
creates a great image as ISO certified Company has a great influence on the outsiders or foreign
countries. That’s way Gujranwala Chamber of Commerce and Industry has a strong trade and
industry monitoring and controlling position in the market.
Maintenance of Vital Statistical Records:
Gujranwala Chamber of Commerce and Industry has a Library which has maintained vital
statistics records and this library is the main requirement in for every Chamber. The different
department of Gujranwala Chamber of Commerce and Industry like Membership Department
has also maintained statistical records for long term in order to avoid any ineffective operations.
Weaknesses:
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These are attributes of the organization that are harmful to the achievement of its objectives.
Following are some weakness points:
Non Segregation of Duties:
In the Accounts department of Gujranwala Chamber of Commerce and Industry which is a

very essential department. Only one person an Accountant is done both jobs of “Cashier and
Accountant”, this is very harmful for a business that a single person can issue cash and also
record that cash, so he can record anything as there is no supervision or control over
Accountant.
Planning of different events of GCCI be its control:
All the plans and their implementation made through Ministry of Commerce and federation of
Chambers. The Gujranwala Chamber of Commerce and Industry has a member is bound to
follow all of their requirements. Although all plans in his favor or not, implementation of those
is compulsory on Gujranwala Chamber of Commerce and Industry.
GCCI has no required staff:
Gujranwala Chamber of Commerce and Industry also facing staff problem, in R and D
department only Director General is working in this department. This cell required an energetic
staff for conduct research projects conducting, making fortnight bulletin in order to give proper
guide and support to the member of Gujranwala Chamber of Commerce and Industry.
Opportunities:
There are external factors and conditions that are helpful to the achievement of its objectives
following are the opportunities of GCCI:
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Gujranwala Chamber of Commerce and Industry has enough capacity or space as it own whole
Chamber Plaza, they have just four departments, like any one or two departments in to promote
effectively discharge its services,
1. Community Development and Communication

2. International Relations
3. Finance and Business Strategies
4. Industrial Development
5. Chamber Logistic Centre
6. Health & Medical Science
7. Chamber Science and Technology Center
8. Islamic Medicine
9. Economic Development
10. Inter Industry Relations
11. Joint Ventures and Foreign Investment
12. Education and Training
13. Governmental Affairs
No Competitor:
Gujranwala Chamber of Commerce and Industry has greatest opportunity to expand its
operations as it has no Competitors in Gujranwala. It is the only company to support the trade
and business activities in Gujranwala. So, if the management of the company can go towards
its operations.
Innovations through Utilization of R & D Cell:
Gujranwala Chamber of Commerce and Industry create many facilities through Research and
Development and try to produce more innovative ideas or alternative of rare or scarce resources
in order to satisfy the existing members and also try to create opportunities in Gujranwala that
more and more people can start works or start their businesses or companies, and so,
Gujranwala Chamber of Commerce and Industry can increase its members through this.
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Commencement of Mega Project for Infrastructure of District:
Gujranwala Chamber of Commerce and Industry has convenience the Government to start
different mega projects for the improvement of infrastructure of Gujranwala, as in order to
create different jobs to overcome the unemployment in the Gujranwala through the “Capital
Fund” of Gujranwala Chamber of Commerce and Industry and Government Grant.
Threats:
These are external conditions that are harmful to the achievement of the objective. Here are
the following threats;
Unstable Economic Conditions:
Gujranwala Chamber of Commerce and Industry has faced many threats from unstable
economic conditions in Pakistan, which is a big hurdle in the promotion of trade and business
activities in Gujranwala. As people are hesitate to invest. The international trade of imports
and exports are highly affected from these uncertain conditions.
Uncertain Political Conditions:
Gujranwala Chamber of Commerce and Industry has very much effected due to uncertain
political environment in Pakistan, this will also heart the trade and business activities in
Gujranwala as uncertain economic conditions in Pakistan.
Higher Cost of Capital:
Gujranwala Chamber of Commerce & Industry has threat of reducing its members due to High
Cost of Capital due to the following factors;
• Inflation
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• Electricity crisis
• Gas Load Shading
• High Prices of Input
• Many other factors
This is a big threat for Gujranwala Chamber of Commerce and Industry has lost many of its
members every year. If these costs are not controlled no one can take initiate to start new
business is also a threat for Gujranwala Chamber of Commerce and Industry, as having no
more members.
Uncertain Economic Policies and Regulations of Government:
Gujranwala Chamber of Commerce and Industry is also badly affected due to uncertain
economic policies and regulations of government, like involvement of Political Factors and
change in Government can change the policies.
Recommendations
After conducting the SWOT analysis of Gujranwala Chamber of Commerce and Industry, I am
in a position to recommend the factors, which are those if Gujranwala Chamber of Commerce
and Industry management can properly apply these factors, the weakness and threats are
converted into strengths and opportunities:
Segregation of Duties:
I recommend to Gujranwala Chamber of Commerce and Industry management to segregate

duties and only one person can do one job and he has a superior or supervisor to inspect his
work. In Gujranwala Chamber of Commerce and Industry the accountant is not fit for
accountant as well as cashier. There should be separate person for each post in order to prevent
from frauds.
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Hire the Required Staff:
I recommend to Gujranwala Chamber of Commerce and Industry management the competent

staff for R & D cell. If Gujranwala Chamber of Commerce and Industry, wants to promote the
industry research work they have to hire the required staff. It is not possible that only a single
person Director General of R &D can handle or conduct the work of research of different
industries in Gujranwala. This job or work required a handsome amount of employees who
gather the data of different industries, identifying the problems and try to solve those problems
of the different industries through research.
GCCI Introduce New Departments:
I recommend to Gujranwala Chamber of Commerce and Industry management to properly

utilize his capacity by adding or introducing new departments in order to promote the trade and
industry from the capital fund of Gujranwala Chamber of Commerce and Industry. They have
enough space; it should be very beneficial for the members of Gujranwala Chamber of
Commerce and Industry, if it can introduce new departments which are present in other districts
or cities of Pakistan.
New Industrial Zone:
I recommend to the Gujranwala Chamber of Commerce and Industry management to

connivance or approve a scheme of new industrial zone to Ministry of Commerce, to provide
facilities to start the new business. This scheme can promote the industry of Gujranwala, and
provide many job opportunities to the graduates of the Gujranwala.
Conclusion
At the end, I conclude that the Gujranwala Chamber of Commerce and Industry is engaged in
the promotion of trade and industry is a good organization. During my internship at Gujranwala
Chamber of Commerce and Industry, I have observed that, the company has providing facilities
of membership about 7000 business either sole proprietor, partnership or company or body
62
corporate. It provide numerous benefits to its members, but now it has faced many challenges
in the industrial sector due to energy crisis, political and other challenges which become the
grater hurdle in the way to promote the industries smoothly.
During work in membership department, membership officer has given me the Memorandum
of Association and Articles of Associations, through these documents; I have understood all
the working and their procedures. I have learned a lot of practical experience during the
internship. In this report after the SWOT analysis of Gujranwala Chamber of Commerce and
Industry, I have recommended some factors; if Gujranwala Chamber of Commerce and
Industry can implements those factors the weakness or threats of Gujranwala Chamber of
Commerce and Industry are converted into Strengths or Opportunities.
63
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Internship Report

Title: Internship Report on Gujranwala Chamber of

Submitted By: Seemab Akram BB17202 Afternoon (section A)

Specialization: Human Resource Management

Submitted To: Maim Affaf Asghar Butt

Department of Business Administration

University of the Punjab Gujranwala Campus

They helped me in all matters. Their cooperation provided me comfortable

I dedicate this report to

My parents, and my family

All my teachers, especially my honorable and favorite teachers:

Doctor Naveed Iqbal

Maim Affaf Asghar Butt

Logo of Gujranwala Chamber of Commerce and Industry

❖ Gujranwala Chamber of Commerce and Industry provides following services to its

The Gujranwala Chamber of Commerce and Industry

Aim and Objectives

• To reduce communication gap between GCCI members and Government officials by

Following are the Vision & Mission Statements

Vision Statement of GCCI:

Mission Statement of GCCI:

GCCI is ISO-9001:2015 Certified Organization and its mission statement:

Gujranwala Facilitation Services:

• Regular Email Connectivity

• SMS Information System

• Seminars and Workshops

• Exposure through Fairs and Exhibition

• SMEDA help desk

Other Activities for Members Support:

• Business Academia linkage

• Social sector services (Health & Education)

• Arbitration (Business Disputes)

• Attestation and recommendation letters

• Participation in the Standing Committees on all sectors of the region

• Nominations on various boards/committees

Academic & Research Partners:

• University of the Punjab

• Virtual University of Pakistan

• Rachna Engineering College ( UET)

• Gujranwala Institute of Leather Technology

• Ceramic Development and training Complex

• Gujranwala Tool Dies & Mould Center

• Hotel Royal Garden

• Green Heights (Nathia gali)

• Lahore Chamber of Commerce and Industry

• Karachi Chamber of Commerce and Industry

• Attock Chamber of Commerce and Industry

• Sargodha Chamber of Commerce and Industry

• Haripur Chamber of Commerce and Industry

• Jhelum Chamber of Commerce and Industry

• Chakwal Chamber of Commerce and Industry

• Rawalpindi Chamber of Commerce and Industry

• Islamabad Chamber of Commerce and Industry

• Sialkot Chamber of Commerce and Industry

• Gujrat Chamber of Commerce and Industry

Hospitals & Labs:

• Siddique Sadiq Trust Hospital

• Haji Murad Trust Eye Hospital

• Rafiq Anwar Memorial Trust Hospital