11/27/2021
Africa/Middle East
Generated on: 2021-11-27 11:19:38 GMT+0000
SAP S/4HANA | 1909 (Sep 2019)
PUBLIC
Original content: https://help.sap.com/viewer/9e8e069e1e594487bcdbc1e13bbbd95d/1909.000/en-US
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Authorization Objects
Use
The system performs authority checks when a user carries out a budget transfer or runs a budget report. The following
authorization objects are used:
Budgeting: Account Assignment (F_FMBU_ACC)
Cash Budget Management/Funds Management FM Area (F_FICB_FKR)
Cash Budget Management/Funds Management Version (F_FMBU_VER)
Budgeting: Document Type (F_FMBU_DOC)
Features
Budget Transfers
You use standard authorization object F_FMBU_ACC to control whether a user is allowed to perform budget transfers between
different budget chapters (that is, commitment item groups).
You can assign authorization groups for different account assignment elements to this authorization object. You de ne the
required authorization group in the master record of the relevant account assignment element. In this case, you de ne the
authorization group in the master records of the relevant commitment items.
When you de ne user authorizations in transaction PFCG, you assign the authorization group for the relevant commitment
items to the F_FMBU_ACC authorization object in the user’s pro le. For more information, see the example below.
The system also performs consistency checks to determine whether the budget transfer is allowed (see Budget Transfer
Checks).
Budget Reports
When a user runs a budget report, the system checks if the user is authorized for the speci ed FM area (authorization object
F_FICB_FKR) and budget category and version (authorization object F_FMBU_VER).
When the system has selected the budget data according to the selection criteria, the system checks authorization object
F_FMBU_ACC to determine whether the user is authorized to display the relevant account assignment elements in the FM area
(that is, funds centers, funded programs, functional areas, funds, commitment items).
The records for which the user is not authorized are deleted from the selected data and are not displayed in the ALV output or
in the PDF. The message log for the report provides a list of records that were excluded from the report output due to missing
authorization.
For the Overview of Budget Entry Documents (RPAEFM_0105) report, which displays data from selected budget entry
documents, the system also checks authorization object F_FMBU_DOC. This authorization object determines whether the user
is authorized to display the document type. In this case also, the message log provides a list of records that were excluded from
the report output due to missing authorization.
Example
You de ne the following commitment items and budget chapter assignments:
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Commitment Item Budget Chapter
AA.01 1
BB.01 1
DD.02 2
CC.03 3
You de ne authorization groups according to the following mapping:
Commitment Item Budget Chapter Authorization Group
AA.01 1 AG01
BB.01 1 AG01
DD.02 2 AG02
CC.03 3 AG03
The results are as follows:
If you have authorization group AG01 in your pro le, you can only transfer budget within budget chapter 1.
If you have authorization groups AG01 and AG02 in your pro le, you can transfer budget within budget chapters 1 and 2,
and between budget chapters 1 and 2.
If you have all three authorization groups in your pro le, you can transfer budget within each budget chapter and
between the budget chapters.
Forms for Payment Requests and Payment Vouchers (FI-AP)
Use
When you generate payment requests and payment vouchers in Accounts Payable (FI-AP) using the standard transactions, you
can print the required documents using PDF forms that have been designed to meet the requirements of government
organizations in the United Arab Emirates (AE). You can use the following forms:
AEFM_0401_GN for payment requests
AEFM_0402_GN for imprest payment vouchers
AEFM_0403_GN for payment vouchers
Note that payment voucher is the AE term for payment advice note.
You can use the payment request form, for example, when you print a payment request document in transaction FB03. You can
use the payment voucher forms in the standard payment medium correspondence program RFFOAVIS_FPAYM.
Prerequisites
You have made the following settings for the PDF forms:
To enable the system to ll the required commitment item data in the PDF forms, you have de ned expense
commitment items and assigned them to the relevant budget chapters (that is, commitment item groups). For
more information, see Account Assignment Elements.
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You have de ned the required header and signature data for the PDF forms. For more information, see
Customizing for PDF Headers and Signatures.
For the payment request form, you have checked or changed the delivered correspondence settings in Customizing for
Financial Accounting (New) under Financial Accounting Global Settings (New) Correspondence .
The PDF form is assigned to program RFKORD30_PDF under PDF-Based Forms De ne Form Names for
Correspondence Printing .
For the payment voucher (that is, payment advice note) forms, you have checked or changed the delivered settings for
the automatic payment process in Customizing for Financial Accounting (New) under Accounts Receivable and
Payable Business Transactions Outgoing Payments Automatic Outgoing Payments Payment Method/Bank Selection
for Payment Program .
The PDF forms are assigned to the relevant company code in the Customizing activity Set Up Paying Company Codes
for Payment Transactions in the Form for Payment Advice Note eld.
In the vendor master data, you have speci ed a suitable payment method, for example, C. The vendor invoice for which
you create a payment request (and later, a payment order and payment advice note) is blocked for payment.
Features
Payment Request Form
After you have generated a payment request (for example, in transaction F-59), you can print the payment request document
with the corresponding AE-speci c PDF form. You do this by creating a correspondence request for the document using the
correspondence type that is assigned to the AE-speci c form (for example, in transaction FB03) and then triggering the
correspondence print (for example, in transaction F.65).
The PDF form for the payment request has a separate page for each relevant funds center. If the payment request contains line
items that were assigned to different funds centers in the original vendor invoices, these line items are displayed on the page
for the relevant funds center. The payment request amounts are displayed in a table according to the individual commitment
items. Each line item in the table shows, for example, the commitment item amount and name, the corresponding funded
program, and the invoice number and line item. If the relevant payment request was created for a partial invoice amount, the
printout shows the corresponding partial invoice amounts for the commitment items.
Payment Voucher Forms
After you have generated payment orders by running the automatic payment program (that is, transaction F110), you can print
the required payment voucher or imprest payment voucher with the corresponding AE-speci c PDF form. You do this in
transaction F110 by creating a variant for program RFFOAVIS_FPAYM on the Printout/data medium tab for the relevant
payment run ID and date. When you create the variant, the system automatically proposes the con gured PDF form
AEFM_0402_GN or AEFM_0403_GN in the Alternative PDF P. Advice Form eld. After saving the variant, you can schedule a job
for the printout in transaction F110 by choosing the Printout pushbutton.
The system prints a separate PDF document for each payment order that is generated in a particular payment run. The PDF
documents contain the following information:
The imprest payment voucher has a separate page for each commitment item, with a table that shows the relevant
invoice details for the commitment item. The table contains the individual invoice amounts related to the commitment
item and the total invoice amount for the commitment item. If an invoice contains line items that are assigned to the
same commitment item, the line item amounts in the invoice are totaled and displayed as a single line item in the invoice
details table. If the relevant payment request was created for a partial invoice amount, the printout shows the
corresponding partial invoice amounts for each commitment item. The header of each page also shows, for example, the
payment document name and date, vendor name, budget chapter, and company code.
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The payment voucher displays details of the invoice that is being paid with the corresponding payment order generated
by the payment run. The document header displays the invoice number, date, amount, and payment block status. The
main part of the document contains separate tables for the following information:
Details of the invoice line items with the corresponding commitment item data
Note that if the invoice has line items that belong to the same commitment item, these line items are not added
together and displayed in one line item in the table. Each line item in the invoice has a corresponding line item in
the table.
Payments that have been made for the invoice
If multiple payment orders have been generated to pay the same invoice, this section shows the payment history
information. That is, payment date, amount, and remaining amount.
History of the payment blocks that have been set or reset for the invoice.
The document header also shows bank account details, vendor name, purchase order number, company name, and the
payment document number.
More Information
Internal Correspondence
Payments
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