Name: Kiranjeet Kaur(193515)

Class: B.Sc. hons. In Maths

Sem: 3rd

A word processor is a computer program used to create and print text documents that might
otherwise be prepared on a typewriter. The key advantage of a word processor is its ability to
make changes easily, such as correcting spelling, adding, deleting, formatting and relocating
text.

Before you get started with Microsoft Word , you will need to locate and open it from the
computer. It may be on your desktop. From the computer desktop:
1. Double-click on the MS Word icon

Go to the Start menu if the MS Word icon is not on the desktop:

1. Click ►Start ►Programs ►Microsoft Word

MS Word will open a blank page called “Document 1.”

Functional bars in Microsoft Word .

Title Bar: – The title bar is on the top of the window when you open a Microsoft
Word application. The title bar contains opened application name (Microsoft Word in
this case), by default file name (document1) in the center, control buttons (close,
maximize, minimize) in right side and quick access tools (word logo, save, undo-redo
function) on the left side.

Menu Bar: – Menu bar contains all the menus such as File, Home, and Insert, Page
Layout, etc. These menus and functions are tools that are used to create all kinds of
professional-looking documents in Microsoft Word.
Standard Formatting Bar (Sub Menu): – These are the category of functions and
features dived under Menus according to their use. Such as under Home Menu, you
can find Clip Board, Font, Paragraph, etc. These are subcategories of Main Menu Bar.

Scrolling Bar: – Scrollbar is used to scroll the page up/down and right/left when page
zoom is high or low. There are two scrolling bars. One is the horizontal bar and the
second one is the vertical scrolling bar.

Status Bar: – The Status bar showcase page number, total words, selected words,
etc. Its main work is the display the status of the page. You can find spelling and
grammatical proofreading option in the right after page number and words. And on the
right side of the status bar, there are page views, zooming options.

Activity 1:
Formatting of data in word Documents:-
1.Text formatting:
Process:

i. Select the text you want to format. To select a single word, double-click it. To
select a line of text, click to the left of it.
ii. Select an option to change the font size, font style, font color, or make the text
subscript, superscript, upper/lower case etc

Font size:

Select the text then click on font size option and select the size.
Font Style:
 Select the text then click on font face option to change font face.

 Select the text then click on Bold option to make the selected text bold.
 Select the text then click on Italic option to Italicize the selected text.
 Select the text then click on underline option to underline the selected text.

Font color:
 Select the text then click on font color option to change the selected text color.
Subscript:
Superscript:
Upper/Lower Case:

Convert to lower case

Convert to uppercase
2. Text Alignment and line spacing.
Left-Aligned Text
A paragraph's text is left aligned when it is aligned evenly along the left margin. Here is a simple
procedure to make a paragraph text left-aligned.
Step − Click anywhere on the paragraph you want to align and click the Align Text Left button
available on the Home tab or simply press the Ctrl + L keys.
Center Aligned Text
A paragraph's text will be said center aligned if it is in the center of the left and right margins. Here
is a simple procedure to make a paragraph text center aligned.
Step − Click anywhere on the paragraph you want to align and click the Center button available on
the Home tab or simply press the Ctrl + E keys.

Right-Aligned Text
A paragraph's text is right-aligned when it is aligned evenly along the right margin. Here is a simple
procedure to make a paragraph text right-aligned.
Step − Click anywhere on the paragraph you want to align and click the Align Text Right button
available on the Home tab or simply press the Ctrl + R keys.
Justified Text
A paragraph's text is justified when it is aligned evenly along both the left and the right margins.
Following is a simple procedure to make a paragraph text justified.
Step − Click anywhere on the paragraph you want to align and click the Justify button available on
the Home tab or simply press the Ctrl + J keys.

Spacing between Lines

Following are the simple steps to adjust spacing between two lines of the document.
Step 1 − Select the paragraph or paragraphs for which you want to define spacing. You can use
any of the text selection method to select the paragraph(s).
Step 2 − Click the Line and Paragraph Spacing Button triangle to display a list of options to
adjust space between the lines. You can select any of the option available by simply clicking over it.
3. Border and shading
Following are the simple steps to add border to any text or paragraph.
Step 1− Select the portion of text or paragraph to which you want to add border. You can use any
of the text selection method to select the paragraph(s).
Step 2 − Click the Border Button to display a list of options to put a border around the selected text
or paragraph. You can select any of the option available by simply clicking over it.
Add Shades to Text
The following steps will help you understand how to add shades on a selected portion of text or a
paragraph(s).
Step 1 − Click the Border Button to display a list of options to put a border. Select the Border and
Shading option available at the bottom of the list of options as shown in the above screenshot. This
will display a Border and Shading dialog box. This dialog box can be used to set borders and
shading around a selected portion of text or page borders.
Step 2 − Click the Shading tab; this tab will display the options to select fill, color and style and
whether this border should be applied to a paragraph or a portion of text.
Step 3 − You can use the Preview section to have an idea about the expected result. Once you are
done, click the OK button to apply the result.
Activity 2:
1. Find and replace data in document.
Step 1 − Click the Find option in the Editing group on the Home tab or press Ctrl + F to
launch the Navigation pane −

Step 3 − Enter a word which you want to search in the Search box, as soon as you finish typing,
Word searches for the text you entered and displays the results in the navigation pane and
highlights the word in the document as in the following screenshot −
Replace
We assume you are an expert in searching a word or phrase in a word document as explained
above. This section will teach you how you can replace an existing word in your document.
Following are the simple steps −
Step 1 − Click the Replace option in the Editing group on the Home tab or press Ctrl + H to
launch the Find and Replace dialog box shown in Step 2 –
Step 2 − Type a word which you want to search. You can also replace the word using the Find and
Replace dialog box as in the following screenshot −
Step 3 − Click
the Replace button available on the Find and Replace dialog box and you will see the first occurrence of the
searched word would be replaced with the replace with word. Clicking again on Replace button would replace
next occurrence of the searched word. If you will click Replace All button then it would replace all the found
words in one go. You can also use Find Next button just to search the next occurence and later you can
use Replace button to replace the found word.

2.Add chart in a word document

 On the Insert tab, in the Illustrations group, click Chart.

 In the Insert Chart dialog box, click the arrows to scroll through the chart types.
 Select the type of chart that you want and then click OK.

Edit the data in Excel 2010.

When you are finished editing your data, you can close Excel.

Sample data in an Excel worksheet

PowerPoint (PPT) is a powerful, easy-to-use presentation graphics software program which
allows you to create professional-looking electronic slide shows. PPT is used to present
information in an organized manner to an individual or group. Using clip art, sound clips,
movie clips, graphs, organization charts, imported Web screens, and many other features, you
can easily create a presentation that will impress your audience and convey your message
clearly and professionally.

Before you get started with Microsoft PowerPoint , you will need to locate and open it from
the computer. It may be on your desktop. From the computer desktop:

1. Double-click on the MS PowerPoint icon If the MS PowerPoint icon is not on the desktop,
go to the Start menu: 1. Click Start ►Programs ►Microsoft PowerPoint* *Occasionally,
Microsoft PowerPoint will be in a folder called “Microsoft Office” or similar – this will make
one more step between “Programs” and “Microsoft PowerPoint.” MS PowerPoint will open a
blank page called “Presentation1.”

Activity1:
1. Create, open, save and close a Presentation.
To create a new presentation:
- Open powerpoint
- Click on file menu then click the new
- From the new presentation dialog displayed, select blank presentation.

Save your presentation

-Click FILE > Save, pick or browse to a folder, type a name for your presentation in
the File name box, and click Save.

-Save your work as you go. Hit Ctrl+S often.

Open Document Presentation file in PowerPoint
1. Click the File tab.
2. Click Open.
3. To only see files saved in Open Document format, in the File of type list, click Open
Document Presentation.
4. Click the file you want to open, and then click Open. Tip: To open the file, you can also double-click

it after you find it.

To close the current presentation:
Choose File > Close (Ctrl+F4), or click the Close Window button in

the presentation window. .

2.Typing, copying, moving and deleting data in presentation.

Click on new slide then type the data on slide which you want to type.
Select the data then go to Home, click on Copy or you can press CTRL+C
to copy the data in PowerPoint.

To move the data

1. Select the data which you want to move then go to home click on cut .
2. Click on paste where you want to paste you data.
To delete data firstly select the data then press delete key.

3. New slide, understanding Slide Layout, adding and deleting slides.

-To add new slide:

Home ►New Slide

- Slide layouts contain formatting, positioning, and placeholder boxes for all of the content
that appears on a slide. Placeholders are the dotted-line containers on slide layouts that
hold such content as titles, body text, tables, charts, SmartArt graphics, pictures, clip art,
videos, and sounds. Slide layouts also contain the colors, fonts, effects, and the
background of a slide.

 If you want to apply a defined slide layout to a particular slide, select the slide. Then, on the
toolbar ribbon, select Home > Layout and choose a layout from the gallery of options that
appears.
Add slides
1. Select the slide you want your new one to follow.
2. Select Home > New Slide.
3. Select a layout.
4. Select the text box and type.

Delete slides
1. Select your slide.
2. You can delete one or more slides at once:
 Single slide - Right-click and select Delete Slide.
 Multiple slides - Hold Ctrl and select the slides you
want then right-click and select Delete Slide.
Activity2:

-Adding Animation and Transition Effects in Slides, Understanding Slide Show.

Add animations to text, pictures, shapes, and more in your presentation
1. Select the object or text you want to animate.
2. Select Animations and choose an animation.
3. Select Effect Options and choose an effect.

A slide transition is the visual effect that occurs when you move from one slide to the
next during a presentation. You can control the speed, add sound, and customize the
look of transition effects.

Add slide transitions to bring your presentation to life

1. Select the slide you want to add a transition to.

2. Select the Transitions tab and choose a transition. Select a transition to see a preview.
3. Select Effect Options to choose the direction and nature of the transition.
4. Select Preview to see what the transition looks like.

To remove a transition, select Transitions > None.

Slide show
A slide show or slide presentation is a series of pictures or pages of information (slides).

Slide Show View takes up the full computer screen, like an actual slide show presentation. In
this full-screen view, the presentation is shown the way it will be seen by the audience.
Graphics, timings, movies, animated elements, and transition effects are shown how they will
look in the actual show. To Navigate to Slide Show View: Click the Slide Show View button To
Exit the Slide Show: Press the ESC key on the keyboard.
2 Presentation Views, Understanding Formatting commands in
powerpoint .
Understanding the Different Views Microsoft PowerPoint has four main views: normal
view, slide sorter view, Notes page and Reading view. ,

Format text in a placeholder

1. Select the placeholder text you want to format.

2. On the Home tab, select a formatting option: Font, Font Size, Line Spacing, Bold, Italic, and
more.
Microsoft Excel is a spreadsheet, developed by Microsoft for Windows, macOS, Android and
iOS. Microsoft Excel is a spreadsheet program that is used to record and analyse numerical
data. Think of a spreadsheet as a collection of columns and row that form a table.
Alphabatical letters are usually assigned to columns and numbers are usually assigned to
rows. The point where a column and a row meet is called a cell.

To open Microsoft Excel:

1. Click on start menu

2. Point to all programs

3. Point to Microsoft Excel

4. Click on Microsoft Excel

Active Cell: A cell which is currently selected. It will be highlighted by a rectangular box and its address
will be shown in the address bar. You can activate a cell by clicking on it or by using your arrow buttons. To
edit a cell, you double-click on it or use F2 to as well.

Columns: A column is a vertical set of cells. A single worksheet contains 16384 total columns. Every
column has its own alphabet for identity, from A to XFD. You can select a column clicking on its header.
Rows: A row is a horizontal set of cells. A single worksheet contains 1048576 total rows. Every row has its
own number for identity, starting from 1 to 1048576. You can select a row clicking on the row number marked
on the left side of the window.

Fill Handle: It’s a small dot present on the lower right corner of the active cell. It helps you to fill numeric
values, text series, insert ranges, insert serial numbers, etc.

Address Bar: It shows the address of the active cell. If you have selected more than one cell, then it will
show the address of the first cell in the range.

Formula Bar: The formula bar is an input bar, below the ribbon. It shows the content of the active cell and
you can also use it to enter a formula in a cell.

Title Bar: The title bar will show the name of your workbook, followed by the application name (“Microsoft
Excel”).

File Menu: The file menu is a simple menu like all other applications. It contains options like (Save, Save
As, Open, New, Print, Excel Options, Share, etc.).

Quick Access Toolbar: A toolbar to quickly access the options which you frequently use. You can add
your favourite options by adding new options to quick access toolbar.

Ribbon Tab: Starting from the Microsoft Excel, all the options menus are replaced with the ribbons.
Ribbon tabs are the bunch of specific option group which further contains the option.

Worksheet Tab: This tab shows all the worksheets which are present in the workbook. By default you will
see, three worksheets in your new workbook with the name of Sheet1, Sheet2, Sheet3 respectively.

Status Bar: It is a thin bar at the bottom of the e Excel window. It will give you an instant help once you
start working in Excel.

Activity1:
1. Hide and unhide row and column in MS- Excel.

Hide
To hide a column, execute the following steps.
1. Select a column.
2. Right click, and then click Hide.

Unhide
To unhide a column, execute the following steps.
1. Select the columns on either side of the hidden column.

2. Right click, and then click Unhide.

Multiple Columns or Rows

To hide multiple columns, execute the following steps.

1. Select multiple columns by clicking and dragging over the column headers.
2. To unhide all columns, execute the following steps.
3. Select all columns by clicking the Select All button.
2. To select non-adjacent columns, hold CTRL while clicking the column headers.
3. Right click, and then click Hide.

To unhide all columns, execute the following steps.

4. Select all columns by clicking the Select All button.

5. Right click a column header, and then click Unhide.

Note: In a similar way, you can hide and unhide multiple rows.
2. Set column width and row height in MS- Excel.
Set a column width
1. Select the column or columns that you want to change.

2. On the Home tab, in the Cells group, click Format.

3. Under Cell Size, click Column Width.
4. In the Column width box, type the value that you want.

5. Click OK.

Set row height

1. Select the row or rows that you want to change.

2. On the Home tab, in the Cells group, click Format.

3. Under Cell Size, click Row Height.
4 In the Row Height box, type the value that you want.

5 Click OK.

Activity2:
1. Perform some basic Functions in MS- Excel.

SUM

The first Excel function you should be familiar with is the one that performs the basic
arithmetic operation of addition:

=SUM(number1, [number2], …)
AVERAGE

The Excel AVERAGE function does exactly what its name suggests, i.e. finds an average, or
arithmetic mean, of numbers. Its syntax is similar to SUM's:

=AVERAGE(number1, *number2+, …)

MAX & MIN

The MAX and MIN formulas in Excel get the largest and smallest value in a set of numbers,
respectively. For our sample data set, the formulas will be as simple as:

=MAX (number1, *number2+, …)

=MIN(number1, *number2+, …)

COUNT & COUNTA

If you are curious to know how many cells in a given range contain numeric values (numbers
or dates), don't waste your time counting them by hand. The Excel COUNT function will bring
you the count in a heartbeat:

=COUNT(value1, [value2], …)

While the COUNT function deals only with those cells that contain numbers, the COUNTA
function counts all cells that are not blank, whether they contain numbers, dates, times, text,
logical values of TRUE and FALSE, errors or empty text strings (""):

COUNTA (value1, *value2+, …)

2. Print properties of a worksheet in MS- Excel.

Preview the worksheet

1. Click the worksheet or select the worksheets that you want to preview.
2. Click File > Print > Print Preview.

Keyboard shortcut : Press Ctrl+P.

Set printing options

Do one or more of the following:

1. Click the worksheet or select the worksheets that you want to preview.
2. Click File > Print.
3. To change the printer, click the drop-down box under Printer, and select the printer
that you want.
4. To make page setup changes, including changing page orientation, paper size, and page
margins, click Properties.