Sap Fico Venkat-1

Friday, December 10, 2010

1. General Ledgers

How to enter into System:

Double click on SAP Logon on desktop
Click on Log on
Client : 800
User : SAPUSER
Password : india123
Language : EN (English)
Enter
Note: SAP Package was developed in 41 languages
Note: If you don't enter language, Default language is English
Home screen of SAP is SAP Easy Access
SAP Package was developed in screen wise. Each screen has its own name that is called
Transaction code (Tcode)
Menu bar, Name bar and Application tool bar will be changed screen to screen.
Standard tool bar is same in every screen, but based on the screen requirement some
buttons are active and some buttons are disabled.
SAP has given two screens

1. End user screen (SAP Easy Access)
2. Consultant screen (Tcode: SPRO)
1. Define Company (Group Company)
Definition: Company is an independent organizational unit, which is registered under

commercial law. Under company, we can generate consolidated financial statements.
Financial statements mean profit and loss account and balance sheet.
Ex: TATA Group, Birla Group, Relience Group etc.
Path: SPRO - SAP Reference IMG- Enterprise Structure- Definition- Financial Accounting -
Define Company (Tcode: OX15)
Execute
Click on New Entries (F5)
Company :
Company name :
Street :
Postal code :
City :
Country : IN (India)
Language key : EN (English)
Currency : INR (Indian Rupees)
Save (Ctrl+S) and enter
2. Define Company Code

Definition: Company code is an independent organizational unit, which is registered under
Companies Act, 1956. Under company code, we can generate Financial Statements.
Financial statements mean profit and loss account and balance sheet.
Ex: TATA Motors, TATA Steel, TATA Chemicals, TATA Power etc.
Path: SPRO- SAP Reference IMG- Enterprise Structure- Definition- Financial Accounting- Edit,
copy, Delete, check Company Code (Tcode:OX02)
Execute
Double click on Edit Company Code Data
Company Code :
Company Name :
City :
Currency : INR (Indian rupees)
Language : EN (English)
Save (Ctrl+S)
Title : Company
Name :
Street :
House number :
Postal code :
City :
Enter and enter
3. Define Business Area

Definition: Business area nothing but branch. Under business area, we can generate Branch
Financial statements. Financial statements mean profit and loss account and balance sheet.
Branch Financial statements will be useful for internal reporting.
Path: SPRO - SAP Reference IMG- Enterprise Structure- Definition- Financial Accounting-
Define Business Area (Tcode: OX03)
Execute
Business Area Description
______ Hyderabad Branch
______ Mumbai Branch
______ Bangalore Branch
______ Chennai Branch
Save and enter
4. Assign Company Code to Company
Path: SPRO- SAP Reference IMG- Enterprise Structure- Assignment- Financial Accounting -
Assign Company Code to Company (Tcode: OX16)
Execute
Go to position button
Company Code :
Enter
Company :
Save and enter
5. Define Fiscal Year Variant

Definition: Fiscal year means financial year. It consists of 12 months and 4 Special periods.
Special periods mean Adjustment accounts after closing the financial year. System can't
understand other than calendar year. For Ex: 2009-2010. We need to convert to one year. 9
months will come under 2009 year (April to Dec) and 3 months will come under 2010 (Jan to
March). 3 months of 2010 to 2009, this is called year shift.
Path: SPRO- SAP Reference IMG-Financial Accounting (New) - Financial Accounting Global
Settings (New) – Ledgers- Fiscal Year and Posting Periods- Maintain Fiscal Year Variant
(Maintain Shortened Fisc. Year) (Tcode: OB29)
Execute
FV :
Description : April to March
Number of posting periods : 12
No. of special periods : 4
Enter
Select SK
Double click on Periods
Month Day Period Year shift
4 30 1 0
5 31 2 0
6 30 3 0
7 31 4 0
8 31 5 0
9 30 6 0
10 31 7 0
11 30 8 0

12 31 9 0
1 31 10 -1
2 28 11 -1
3 31 12 -1
Double click on Period texts
Lang Period Txt Text
EN 1 APR April
EN 2 MAY May
EN 3 JUN June
EN 4 JUL July
EN 5 AUG August
EN 6 SEP September
EN 7 OCT October
EN 8 NOV November
EN 9 DEC December
EN 10 JAN January
EN 11 FEB February
EN 12 MAR March
Save and enter
6. Assign Company Code to a Fiscal Year Variant
Path: Same path (Tcode: OB37)
Execute
Go to Position button
Ignore warning messages
Company Code :

Enter
Fiscal year variant :
Save
Enter
7. Define Variants for Open Posting Periods
Path: SPRO- SAP Reference IMG- Financial Accounting (New)- Financial Accounting Global
Settings (New)- Ledgers- Fiscal Year and Posting Periods-Posting Periods- Define Variants for
Open Posting Periods (Tcode: OBBO)
Execute
Variant :
Name : Variant for
Save and enter
8. Assign Variants to Company Code
Path: Same path (Tcode: OBBP)
Execute
Company Code :
Enter
Variant :
Save and enter
9. Open and Close Posting Periods

Execute
Var. :
A : +
From per.1 : 1
Year :
To period : 12
Year :
Save and enter

10. Define Document Types
Definition: Document type means to differentiate business transactions. Business

transactions are Customer invoice, Vendor Invoice, Customer incoming payment, Vendor
outgoing payments, General posting, etc. Document type controls Number ranges and
account types.
Settings (New)- Document- Define Document Types - Define Document Types for Entry View
(Tcode:OBA7)
Execute
Document type : SA
Enter
Select SA
Click on Details (Ctrl+Shift+F2)
Click on Number range information

Company Code :
Note: Display Interval- It shows what intervals we created
Status button- we can see, how many numbers we used
Change intervals- Create new interval and Change existing intervals
Click on Change Interval
Click on Insert Interval (Shift+F1)
No : 01
Year : 2009
From number : 0100000000
To Number : 0199999999
Enter
Save and enter
Note: Number ranges can’t be transferred to production client
11. Define Field Status Variants
Definition: Field status variant controls transactional data. Field status variant consists of
Field status groups. Field status groups consist of Fields. Field status variant assigned to
company code. Field status group is assigned to General ledger master record
At the time entry the system gives 70 fields
Ex: Quantity, Business area, value date
You can make any field as
1. Suppress field – Field will not be visible.
2. Required field – To enter the values.

3. Optional field – Choice to enter or not enter.
Settings (New)- Ledgers- Fields - Define Field Status Variants (Tcode:OBC4)
Execute
Select 0001
Click on Copy as (F6)
Replace 0001 to ______
Enter
Click on Copy All
Enter
Save and enter
Select ______
Double click on field status Groups
Double click on G001
Double click on General data
Observe fields and don’t disturb the fields
12. Assign Company Code to Field Status Variants
Path: Same path (Tcode: OBC5)
Execute
Company Code : ______
Enter
Fld.stat.var. : ______
Save and enter

13. Edit Chart of Accounts List
Definition: Chart of Accounts means list of G/L Accounts.
Path: SPRO- SAP Reference IMG- Financial Accounting (New)- General Ledger Accounting
(New) - Master Data- - G/L Accounts - Preparations- Edit Chart of Accounts List (Tcode:OB13)
Execute
Chart of accounts : ______
Description : Chart of Accounts for
Maint.language : EN English
Length of G/L Account number : 6
Save and enter
14. Assign Company Code to Chart of Accounts
Path: SPRO- SAP Reference IMG- Financial Accounting - General Ledger Accounting- G/L
Accounts- Master Data- Preparations- Assign Company Code to Chart of Accounts
(Tcode:OB13)
Execute
Company Code :
Enter
Chrt/Accts :
Save and enter

15. Define Account Group
(New)- Master Data- G/L Accounts- Preparations- Define Account Group (Tcode: OBD4)
Execute
Chrt/Accts Acct Group Name From acct To Account
______ LIAB Liabilities 100000 199999
______ ASST Assets 200000 299999
______ INCO Incomes 300000 399999
______ EXPN Expenses 400000 499999
Save and enter
16. Define Retained Earnings Account
Definition: It is a bridge to flow the profit or loss to the balance sheet.
Execute
Chart of accounts :______
Enter
P&L statmt acct type : X
Account : 100100
Save
It gives the Message, Account 100100 not created in chart of Accounts ______
Enter
17. Define Tolerance Groups for G/L Accounts
Definition: Tolerance Groups means authorizations to post transactions.
(New)- Business Transactions- Open Item Clearing- Clearing Differences- Define Tolerance
Groups for G/L Accounts (Tcode:OBA0)
Execute
Save and enter
18. Define Tolerance Groups for Employees
Path: Same path (Tcode: OBA4)
Execute
Execute
Amount per document : 99999999
Amount per open item account item : 99999999
Cash discount per line item : 3
Save and enter

19. Creation of G/L Master Records
Path: Accounting - Financial Accounting - General Ledger - Master Records - G/L Accounts -
Individual Processing - FS00 - Centrally (Tcode:FS00)
Double click on FS00 - Centrally
19.1. Share Capital A/C
G/L Account : 100000
Company Code :______
Click on Create
Go to Type/Description Tab
Account Group : LIAB Liabilities
Select Balance Sheet Account
Short Text : Share Capital A/C
G/L Acct Long Text : Share Capital Account
Go to Control Data Tab
Select Only Balances in local crcy
Select Line item display
Sort Key : 001
Go to Create/bank/interest Tab
Field Status Group : G001
Save
19.2. Bank Account
Click on Create
Account Group : ASST Assets
Select Balance Sheet Account
Short Text : Bank A/C
G/L Acct Long Text : Bank Account
Go to Control Data Tab
Select Only Balances in local crcy
Sort Key : 001
Go to Create/bank/interest Tab
Field Status Group : G005
Save
Posting key controls whether it is debit or credit, account types and fields
Note: In general ledger component, Posting keys are,
Posting Key 40: Debit
Posting key 50: Credit
20. General Posting
Path: Accounting - Financial Accounting - General Ledger - Posting - F-02 - General Posting
(Tcode: F-02)
Double click on F-02 - General Posting
Enter header data (Type SA)
PstKy : 40
Account : 290100 (Bank A/C)
Enter
Amount : 25000
Business Area : TCSH
Value Date :
PstKy : 50
Account : 100000 (Share Capital A/C)
Enter
Amount : *
Click on More
Business area : TCSH
Enter
Go to Menu bar
Document - Simulate
Save
20.1. Document Display
Path: Accounting - Financial Accounting - General Ledger - Document - FB03 - Display

(Tcode: FB03)
Double click on FB03 - Display
Click on Document list (Shift+F8)
Document type :SA
Execute (F8)
Double click on document no.
20.2. Display ledger balances
Path: Accounting - Financial Accounting - General Ledger - Account - FS10N - Display

Balances (Tcode: FS10N)
Double click on FS10N - Display Balances
Fiscal year : 2009
Execute (F8)
21. Hold Documents
If you don't have time to verify document or any hesitations with Document, discuss with
senior and confirm it is called Hold document.
21.1. Create Hold Document (Tcode:F-02)
PstKy : 40 (Debit)
Enter
Amount : 25000
Business Area : TCSH
Value date :
PstKy : 50 (Credit)
Account : 100000 (Share Capital A/C)
Enter
Amount :*
Click on More
Enter
Go to Menu bar
Document - Hold
Temporary Document number : Venkat
Enter
21.2. Post held Documents (Tcode:F-02)
Click on Held Document (F5)
Temporary Document number : Venkat

User : SAPUSER
Enter
Save
22. Parking document
Definition: If you don't have authorization to post the document, just park the document
before your superior.
22.1. Creation of Park Document (Tcode:F-02)
PstKy : 40
Enter
Amount : 30000
Value date :
PstKy : 50
Account : 100000
Enter
Amount :*
Go to Menu bar
Document – Park
22.2. Post/Delete/Change parked documents

Path: Accounting - Financial Accounting - General Ledger - Document - Parked Documents -
FBV0 - Post/Delete (Tcode: FBV0)
Double click on FBV0 - Post/Delete
22.2.1. Post Parked Documents
Company Code :
Doc.Number :
Fiscal year :
Enter
Save
22.2.2. Delete parked Documents
Company Code :
Doc.Number :
Fiscal year :
Enter
Go to Menu bar
Document – Delete
22.2.3. Change parked Documents
Company Code :
Doc.Number :
Fiscal year :
Enter
Double click on Line item
Amount : 24000
Save
22.2.4. Again park document before his superior
Company Code :
Doc.Number :
Fiscal year :
Enter
Go to Menu bar
Document - Park Document
23. Account Assignment Model
Definition: This is a template to post the documents
23.1. Create Account Assignment Model
Path: Accounting - Financial Accounting - General Ledger - Posting - Reference Documents -

FKMT - Account Assignment Model (Tcode: FKMT)
Double click on FKMT - Account Assignment Model
Acct assignment model :
Click on Create (F5)
Currency : INR
Click on Line items (Shift+F8)
PK CoCd Account BusA
40 ______ 290100 _______
50 ______ 100000 _______
Save
23.2. Post with Account Assignment Model (Tcode:F-02)
(Tcode: F-02)
Enter Header Data (Type SA)
Click on Acct Model (F7)
Acct assgnmnt model : Venkat
Enter
Amount : 25000
Save
24. Fast Data Entry (Tcode:F-02)
(Tcode: F-02)
Double click on F-02 - General Posting (Tcode: F-02)
Enter Header data (Type SA)
Click on Fast Data Entry (Shift+F8)
PK Account Amount BusA
40 290100 25000 TCSH
50 100000 * TCSH
Enter
Save
25. Sample documents
25.1. Maintain number ranges for Sample documents
Settings (New)- Document- Document Number Ranges- Documents in Entry View- Define
Document Number Ranges for Entry View (Tcode: FBN1)
Execute
Company Code :
Click on change interval
Click on Insert interval (Shift+F1)
No : X2
Year : 2009
From Number : 0002000000
To Number : 0002999999
Enter
Save and enter
25.2. Create Sample documents

F-01 - Sample Document (Tcode:F-01)
Enter header data (Type AB)
Double click on F-01 - Sample Document
PstKy : 40
Account : 290100
Enter
Amount : 30000
Business area :
PstKy : 50
Account : 100000
Enter
Amount : *
Click on More

Enter
Save
25.3. Post Sample documents (Tcode: F-02)
Enter header data
Click on Post with reference (Shift+F9)
Document number : 2000000
Company code :______
Enter and enter
Save and enter
26. Recurring Documents
Definition: Recurring documents means regular transactions.
26.1. Maintain number ranges for recurring document
(Tcode: FBN1)
Click on change interval
Click on Insert interval (Shift+F1)
No : X1
Year : 2009
From Number : 0001000000
To Number : 0001999999
Enter
Save and enter
26.2. Create Recurring documents

FBD1 - Recurring Document (Tcode: FBD1)
Company Code :
First run on :
Last run on :
Interval in months :1
Document type : SA
PstKy : 40
Account : 290100
Enter
Amount : 25000
PstKy : 50
Account : 100000
Enter
Amount : *
Save
26.3. Post recurring documents

Path: Accounting - Financial Accounting - General Ledger - Periodic Processing - Recurring
Entries - F.14 - Execute (Tcode: F.14)
Company Code :
Settlement period :
Batch input session name : Venkat
Execute (F8)
Go to Menu bar
System - services - Batch Input - sessions
Select Venkat
Click on process (F8)
Select display errors
Select Extended log
Enter
Click on Exit Batch input
27. Balance Interest Calculation
27.1. Define Interest Calculation Types
Path: SPRO- SAP Reference IMG- Financial Accounting(New)- General Ledger

Accounting(New)- Business Transactions- Bank Account Interest Calculation- Interest
Calculation Global Settings- Define Interest Calculation Types (Tcode:OB46)
Execute
Int ID :
Name : 10% Interest

Int calc.type : S Balance Interest Calcula
Save and enter
27.2. Prepare Account Balance Interest Calculation
Path: Same path (Tcode: OBAA)
Execute
Int.calc.Indicator :
Interest calc.freq. : 1
Calendar type : G
Select Balance plus int
Save and enter
27.3. Define Reference Interest Rates

Calculation- Define Reference Interest Rates
(Tcode: OBAC)
Execute
Ref.int.rate :
Long Text : 10% Interest
Description : 10% Interest
Date from :
Currency : INR

Save and enter
27.4. Define Time-Dependent Terms
Execute
Int.calc.indicator :
Currency key : INR
Eff.from :
Sequential number : 1
Term : Credit interest: balance interest

calc.
Ref.interest rate : IM_USD_1
Save and enter
Click on Next Entry (F8)
Int.calc.indicator :
Currency key : INR
Eff.from :
Sequential number : 2
Term : Debit interest: balance interest

calc.
Ref.interest rate : IM_USD_1
Save and enter

27.5. Enter Interest Values

Path: same path (Tcode: OB83)
Execute
Reference :
Valid from :
Int.rate : 10
Save and enter
27.6. Creation of G/L Accounts (Tcode:FS00)
27.6.1.Interest Expense A/C
Company Code :
Click on Create
Account Group : EXPN Expense
Select P&L statement acct
Short Text : Interest Paid A/C
G/L Acct Long Text : Interest Paid Account
Go to Control data Tab
Select only balances in local crcy
Sort Key : 001
Go to Create/Bank/Interest Tab
Field status group : G001

Save
27.6.2.Loan Account
Company Code :
Click on Create
Account Group : LIAB Liabilities
Select Balance sheet Account
Short Text : Loan A/C
G/L Acct Long Text : Loan Account
Go to Control data Tab
Select only balances in local crcy
Sort Key : 001
Go to Create/Bank/Interest Tab
Field status group : G001
Interest Indicator : SK
Save
27.7. Assign G/L Accounts

Posting- Prepare G/L Account Balance Interest Calculation (Tcode:OBV4)
Execute
Click on Accounts (F7)
Chart of accts :

Enter
Acct symbol Currency G/L acct
0002 INR 400080
2000 INR 100500
Save and enter
27.8. Post Loan Taken from bank (Tcode:F-02)
Enter Header data (Type SA)
PstKy : 40
Enter
Amount : 100000
PstKy : 50
Account : 100500 (Loan A/C)
Enter
Amount :*
Go to Menu bar
Document - simulate
Save

27.9. Interest calculation
Path: Accounting - Financial Accounting - General Ledger - Periodic Processing - Interest

Calculation - F.52 - Balance Interest Calculation
(Tcode: F.52)
Chart of accounts :

G/L Account : 100500 (Loan Account)
Company Code :
Calculation period :_________ __________
Select post interest settlement
Select post also if val.date in past
Select update master record
Session name : Venkat
Execute
Go to Menu bar
System - services- batch input - sessions
Select Venkat
Click on process (F8)
Select display errors
Select Extended log
Enter
Click on Exit batch input
27.10. Document display (Tcode: FB03)
27.11. Display ledger (Tcode: FS10N)
27.12. Define Reasons for Reversal
(New)- Business Transactions- Adjustment Posting/Reversal- Define Reasons for Reversal
Execute
Reason :
Name : Wrong Entry posted
Select Alt.pos.dt
Save (Ctrl+S) and enter

28. Reversal of Documents
Path: Accounting - Financial Accounting - General Ledger - Document - Reverse - FB08 -

Individual Reversal (Tcode: FB03)
Company Code :
Fiscal year : 2009
Reversal reason :
Save
28.1. Document display (Tcode: FB03)
29. Report Layout and Sort filter Command (Tcode: FS10N)
29.1. Report Layout
Company code :
Fiscal year :
Execute (F8)
Double click on Amount
Click on Change Layout (Ctrl+F8)
Select Posting date
Select Posting key
Click on Show Selected fields
Enter
29.2. Sort filter Commands
Company code :
Fiscal year :
Execute (F8)
Double click on Amount
Click on Doc.Date
Click on Set Filter (Ctrl+Shift+F2)
Document date :
Enter
System will display only __________ Date transactions

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Friday, December 10, 2010

How to enter into System:

Double click on SAP Logon on desktop

Client : 800

User : SAPUSER

Password : india123

Language : EN (English)

Note: SAP Package was developed in 41 languages

Note: If you don't enter language, Default language is English

Home screen of SAP is SAP Easy Access

SAP has given two screens

2. Consultant screen (Tcode: SPRO)

1. Define Company (Group Company)

Definition: Company is an independent organizational unit, which is registered under

Ex: TATA Group, Birla Group, Relience Group etc.

Click on New Entries (F5)

Company name :

Postal code :

City :

Country : IN (India)

Language key : EN (English)

Currency : INR (Indian Rupees)

Save (Ctrl+S) and enter

2. Define Company Code

Double click on Edit Company Code Data

Click on New Entries (F5)

Company Code :

Company Name :

Country : IN (India)

Currency : INR (Indian rupees)

Language : EN (English)

Title : Company

House number :

Postal code :

Country : IN (India)

Enter and enter

3. Define Business Area

Click on New Entries (F5)

Business Area Description

______ Hyderabad Branch

______ Mumbai Branch

______ Bangalore Branch

______ Chennai Branch

Save and enter

4. Assign Company Code to Company

Company Code :

Save and enter

5. Define Fiscal Year Variant

Click on New Entries (F5)

Description : April to March

Number of posting periods : 12

No. of special periods : 4

Double click on Periods

Click on New Entries (F5)

Month Day Period Year shift

4 30 1 0

5 31 2 0

6 30 3 0