Hotel Go Live Date

ID Task Name

1 Administration & General

2 Controls
3 Insurance
4 Determine Insurance Needs
5 Research Insurance Providers
6 Select Insurance Providor(s)
7 Ensure insurance is activated
8 Purchasing & Receiving
9 Implement purchase order system
10 Develop Inventory Management Reports
11 Payroll
12 Establish payroll procedures
13 SOP's
14 Develop A&G SOP's
15 Accounting Manual
16 Establish hotel credit policy and procedures
17 Develop internal forms
18 Set-up Cash Deposit Procedures
19 Banking
20 Set-up bank accounts
21 Set-up credit card agreements
22 Obtain licenses and permits
23 Liquor License
24 Business Licenses
25 Environmental Permits
26 Sales Tax Permit
27 Third Party Agreements
28 Leases
29 Retail
30 Develop Standards of Performance
31 Develop RFP
32 Release RFP
33 RFP Deadline
34 Lesee Selected
35 Lease executed
36 Employee Orientation
37 F&B
38 Develop Standards of Performance
39 Develop RFP
40 Release RFP
41 RFP Deadline
1-Apr-16
Duration Start Proposed Actual Finish Task Assigned
in Days Date Finish to / Lead Staff
Remarks
ID Task Name

42 Lesee Selected
43 Lease executed
44 Employee Orientation
45 Financial Reporting
46 Daily Revenue Report
47 Daily Labor Report
48 Period Financial Statements
49 Period Ending Management Report
50 Planning
51 Proforma
52 Annual Strategic Plan
53 Complete First Year Operating Budget
54 Complete Pre-opening Budget
55 Develop forecasting program
56 3 Day Forecast (Rooms)
57 10 Day Forecast (Rooms and F&B)
58 Weekly Forecast (Total Property)
59 IT
60 Manual Back Up - SOP's
61 Timekeeping System
62 Telephone System
63 Simplex
64 Payroll System
65 OCV
66 Back Office System
67 Sales/Catering System
68 PMS
69 POS
70 Systems
71 PMS
72 Develop RFP
73 Develop Business Process
74 Determine Workstations: Amount and Location
75 Determine Budget
76 Release RFP
77 RFP Deadline
78 System Selected
79 System Specifications Determined
80 System Installed & Tested
81 System Training
82 POS
83 Develop Business Process
84 Determine Workstations: Amount and Location
85 Determine Budget
86 Release RFP
87 RFP Deadline
88 System Selected
89 System Specifications Determined
90 System Installed & Tested
91 System Training
Duration Start Proposed Actual Finish Task Assigned Remarks
in Days Date Finish to / Lead Staff
ID Task Name

92 Develop RFP
93 Develop Business Process
94 Determine Workstations: Amount and Location
95 Determine Budget
96 Release RFP
97 RFP Deadline
98 System Selected
99 System Specifications Determined
100 System Installed & Tested
101 System Training
102 Keylock System
103 Develop RFP
104 Develop Business Process
105 Determine Workstations: Amount and Location
106 Determine Budget
107 Release RFP
108 RFP Deadline
109 System Selected
110 System Specifications Determined
111 System Installed & Tested
112 System Training
113 Back-Office System
114 Develop RFP
115 Develop Business Process
116 Determine Workstations: Amount and Location
117 Determine Budget
118 Release RFP
119 RFP Deadline
120 System Selected
121 System Specifications Determined
122 System Installed & Tested
123 System Training
124 Entertainment System
125 Television
126 Develop RFP
127 Develop Business Process
128 Determine Workstations: Amount and Location
129 Determine Budget
130 Release RFP
131 RFP Deadline
132 System Selected
Duration Start Proposed Actual Finish Task Remarks
in Days Date Finish Assigned to /
Lead Staff
ID Task Name

133 System Specifications Determined

134 System Installed & Tested
135 System Training
136 Music
137 Develop RFP
138 Develop Business Process
139 Determine Workstations: Amount and Location
140 Determine Budget
141 Release RFP
142 RFP Deadline
143 System Selected
144 System Specifications Determined
145 System Installed & Tested
146 System Training
147 Timekeeping System
148 Develop RFP
149 Develop Business Process
150 Determine Workstations: Amount and Location
151 Determine Budget
152 Release RFP
153 RFP Deadline
154 System Selected
155 System Specifications Determined
156 System Installed & Tested
157 System Training
158 Telephone System
159 Develop RFP
160 Develop Business Process
161 Determine Workstations: Amount and Location
162 Determine Budget
163 Release RFP
164 RFP Deadline
165 System Selected
166 System Specifications Determined
167 System Installed & Tested
168 System Training
169 Connectivity (Guest & Admin)
170 Develop RFP
171 Develop Business Process
172 Determine Workstations: Amount and Location
173 Determine Budget
Duration Start Proposed Actual Finish Task Remarks
in Days Date Finish Assigned to /
Lead Staff
ID Task Name

174 Release RFP

175 RFP Deadline
176 System Selected
177 System Specifications Determined
178 System Installed & Tested
179 System Training
180 Group/Catering Sales Management System
181 Develop RFP
182 Develop Business Process
183 Determine Workstations: Amount and Location
184 Determine Budget
185 Release RFP
186 RFP Deadline
187 System Selected
188 System Specifications Determined
189 System Installed & Tested
190 System Training
191 Secondary System
192 Develop RFP
193 Develop Business Process
194 Determine Workstations: Amount and Location
195 Determine Budget
196 Release RFP
197 RFP Deadline
198 System Selected
199 System Specifications Determined
200 System Installed & Tested
201 System Training
202 Develop comment card/guest feedback program
203 Determine survey sources/review samples
204 Develop comment forms
205 Develop survey procedures/system
206 Print comment cards/forms
207 Printed Materials
208 Business Cards
209 Payroll Checks
210 AP checks
211 Purchase Requisitions/Orders
212 Human Resources
213 Staffing
214 Organization
Duration Start Proposed Actual Finish Task Remarks
in Days Date Finish Assigned to /
Lead Staff
ID Task Name

215 Develop Organizational Chart

216 Develop Staffing Guide
217 Develop Hiring Schedule
218 Customize Position "Must" Lists
219 Customize Position Job Descriptions
220 Develop Incentive Plans
221 Leadership Team
222 Sales Managers/Reservation Sales Agents
223 Managers
224 Employees
225 Develop reward/recognition programs for hourly employees
226 Recruitment
227 Management
228 Hire Senior Management Team
229 Select Search Firm(s)
230 General Manager
231 Director of Operations
232 Director of Rooms
233 Director of F&B
234 Spa Director
235 Hotel Controller
236 Chief Engineer
237 Revenue Manager
238 Director of Human Resources
239 Director of Sales & Marketing
240 Hire Department Heads
241 Select Search Firm(s)
242 Purchasing Manager
243 Front Office Manager
244 Executive Housekeeper
245 Food & Beverge Operations Manager
246 Banquet Manager
247 Beverage Manager
248 Executive Chef
249 Spa Manager
250 Accounting Manager
251 Hire Junior Managers
252 Rooms
253 Assistant Front Office Manager
254 Guest Service Manager
255 Chef Concierge
Duration Start Proposed Actual Finish Task Remarks
in Days Date Finish Assigned to /
Lead Staff
ID Task Name

256 Assistant Executive Housekeeper

257 F&B
258 Banquet Manager
259 Restaurant Manager
260 Dining Room Chef
261 Banquet Chef
262 Garde Manager
263 Demi Chef
264 Pastry Chef
265 A&G
266 Night Manager
267 A&S
268 Reservation Sales Manager
269 Hire Sales Managers
270 Director of Catering
271 Senior Sales Manager
272 Executive Meeting Manager
273 Hire Catering Assistant
274 Conference Service Manager
275 Supervisors
276 Rooms
277 Front Office Supervisor
278 Housekeeping/Floor Supv
279 Housekeeping/Turndown
280 Housekeeping/Night
281 Bell Captain
282 Chef Concierge
283 Reservation Sales Coordinator
284 Food & Beverage
285 Dining Room Supervisor
286 Maitre De
287 Room Service Captain
288 Banqet Captain
289 Beverage Supervisor
290 Cafeteria Supervisor
291 Head Houseperson (Banquets)
292 A&G
293 Executive Administrative Assistant
294 Accounting
295 Credit Supervisor
296 Lead Night Auditor
Duration Start Proposed Actual Finish Task Remarks
in Days Date Finish Assigned to /
Lead Staff
ID Task Name

297 Security
298 Security Supervisor
299 R&M
300 Engineering Supv
301 Engineering Administrative Assistant
302 Spa
303 Spa Supervisor
304 Hourly
305 Rooms
306 Front Office
307 Receptionist
308 Telephone
309 Bell Attendant
310 Door Attendant
311 Driver
312 Valet Office Attendant
313 Valet
314 Concierge
315 Night GSA/Night Auditor
316 Housekeeping
317 Room Attendant
318 Housekeeping Clerk
319 House Person
320 Room Attendant
321 Floor Care Attendant
322 Public Area Attendant
323 Turndown Attendant
324 Night Cleaner
325 Uniform Attendant
326 Laundry
327 Laundry Attendant
328 F&B
329 Casual Restaurant
330 AM Host/Hostess
331 AM Server
332 AM DRA
333 PM Host/Hostess
334 PM Server
335 PM DRA
336 Fine Dining Restaurant
337 Sommelier
Duration Start Proposed Actual Finish Task Remarks
in Days Date Finish Assigned to /
Lead Staff
ID Task Name

338 Waiter
339 DRA
340 Host/Hostess
341 Back Waiter
342 Afternoon/High Tea
343 Runner
344 Server
345 Culinary
346 Banquet Cook
347 Prep Cook
348 Pantry Cook
349 Pastry Cook
350 Demi Cook
351 AM Cook
352 PM Cook
353 Banquet Cook
354 Cafeteria Attendant
355 Buffet Attendant
356 Beverage
357 Bartender
358 Barback
359 Cocktail Server
360 Banquets
361 Server
362 Houseperson
363 Temporary Staff
364 In-Room Dining
365 Server
366 Coordinator
367 Spa
368 Receptionist
369 Therapists
370 R&M
371 Engineer I
372 Engineering II
373 Engineering III
374 HVAC
375 Painter
376 Preventative Maintenance Tech
377 A&G
378 Security
Duration Start Proposed Actual Finish Task Remarks
in Days Date Finish Assigned to /
Lead Staff
ID Task Name

379 Hours of Work

380 Time Clocks/Time Keeping
381 Solicitation
382 Associate Liaisons
383 Military Leave
384 Worker's Compensation Leave
385 FMLA Leave
386 Personal Leave
387 Email/Vmail
388 School Leave
389 Computer Equipment
390 Confidentiality
391 Reward & Recognition Program
392 Incorporate Parent Company SOP's
393 Develop MDSD Books/Procedures
394 Develop Internal HR Related Forms
395 Training
396 Service
397 Develop Service Standard Philosophy
398 Purchase Standards Manual
399 Customize Standards Manual
400 Develop Service Standards by Department/Position
401 Develop Job Skill Training by Department
402 Develop associate handbook
403 Sales and Catering Training
404 Develop Sales Training Program
405 Conduct Sales Training Program
406 Develop Catering Training Program
407 Conduct Catering Training Program
408 Management Training
409 Company Orientation
410 Interview/Recruitment Training
411 Team Building/Building an Effective Team
412 Train the Trainer (Skills and Knowledge Training)
413 Human Resources Procedures
414 BootCamp
415 Manager's Role
416 Active Listening/Effective Communication
417 Communicating and Gaining Commitment to Standards
418 Situational Leadership
419 Effective Coaching
Duration Start Proposed Actual Finish Task Remarks
in Days Date Finish Assigned to /
Lead Staff
ID Task Name

420 SOP's
421 Develop Spa SOP's
422 Printed Materials
423 Spa Menu
424 Rooms
425 SOP's
426 Develop Rooms Division SOP's
427 Printed Materials
428 Privacy Please Signs
429 Privacy Courtesy Note
430 Umbrellas
431 Telephone Pads
432 Dialing Instructions
433 Driving Directions
434 VIP Note Cards/envelopes
435 Fax Delivery Envelopes
436 Guestroom Note Pad
437 Valet Laundry Bag
438 Valet Laundry Price Sheet
439 Shoe Shine Bag
440 Shoe Shine Instructions
441 Activity Calendar
442 Newsletter
443 PBX
444 PBX Cut-Over from Pre-opening Office
445 Guest Services
446 Develop VIP program
447 Transportation
448 Vehicle Acquisition
449 Finalize schedules & routes
450 Review samples/pricing
451 Order final selection
452 Receive final selection
453 Apply logo
454 Develop preventive maintenance program
455 Vehicles in service
456 Roadwork
457 Determine route
458 Evaluate road condition
459 Make adjustment
460 Housekeeping
Duration Start Proposed Actual Finish Task Remarks
in Days Date Finish Assigned to /
Lead Staff
ID Task Name

461 Contract Valet Dry Cleaning Service

462 Establish quantities and specifications
463 Compile a list of contractors
464 Interview contractors
465 Receive proposals
466 Award contract
467 Service available
468 Uniform Processing
469 Develop uniform issuance/storage procedures
470 F&B
471 SOP's
472 Develop F&B Division SOP's
473 Store Room
474 Establish Room locations
475 Develop Organization and Item Storage Locations
476 Develop Requisition Procedures
477 Employee Dining Room
478 Develop Hours of Operation/Staggered Meal Periods
479 Training of Staff
480 Fire & Test All Equipment
481 Area Cleaned
482 Finalize 20 Day Rotational Menu
483 Develop Pre Menu Planner
484 Develop Order Guide
485 Finalize Any Needed Purchases/Small Wares
486 Outlet Menus
487 Initial draft prepared
488 Leadership Team Review
489 Competitive Review/Analysis
490 Notes to Chef
491 New menus prepared
492 Final Review
493 Menu tasting
494 Menu specs and costing prepared
495 Menu Descriptions Available for Servers
496 Dining Room - Table Tops
497 Centerpiece - PM
498 Finalize Specifications and Amount
499 Review Samples
500 Order Selection
501 Selection Received
Duration Start Proposed Actual Finish Task Remarks
in Days Date Finish Assigned to /
Lead Staff
ID Task Name

502 Vase - AM
503 Finalize Specifications and Amount
504 Review Samples
505 Order Selection
506 Selection Received
507 S&P Shakers
508 Finalize Specifications and Amount
509 Review Samples
510 Order Selection
511 Selection Received
512 Sugar - AM
513 Finalize Specifications and Amount
514 Review Samples
515 Order Selection
516 Selection Received
517 Sugar - PM
518 Finalize Specifications and Amount
519 Review Samples
520 Order Selection
521 Selection Received
522 Room Service - Table Top
523 Vase
524 Finalize Specifications and Amount
525 Review Samples
526 Order Selection
527 Selection Received
528 S&P Shakers
529 Finalize Specifications and Amount
530 Review Samples
531 Order Selection
532 Selection Received
533 Sugar
534 Finalize Specifications and Amount
535 Review Samples
536 Order Selection
537 Selection Received
538 Banquets - Table Top
539 Centerpieces
540 Finalize Specifications and Amount
541 Review Samples
542 Order Selection
Duration Start Proposed Actual Finish Task Remarks
in Days Date Finish Assigned to /
Lead Staff
ID Task Name

543 Menu specs and costing prepared

544 Menu Descriptions Available for Servers
545 O,S&E
546 ADA Equipment
547 Finalize items & quantities
548 Review samples/pricing
549 Order final selection
550 Receive final selection
551 Stock
552 Rooms Linen
553 Develop bed linen & bath standard
554 Review samples/pricing
555 Order final selection
556 Receive final selection
557 Wash
558 Make beds/stock baths
559 China, Glass & Silver
560 Finalize service standard & quantities
561 Review samples/pricing
562 Order final selection
563 Receive final selection
564 Wash
565 Stock
566 Glassware-Other
567 Finalize service standard & quantities
568 Review Samples/Pricing
569 Order Final Selection
570 Receive Final Selection
571 Wash
572 Stock
573 F&B Linen
574 Finalize service standard & quantities
575 Review Samples/Pricing
576 Order Final Selection
577 Receive Final Selection
578 Wash
579 Stock
580 Kitchen Smallwares
581 Finalize service standard & quantities
582 Review Samples/Pricing
583 Order Final Selection
Duration Start Proposed Actual Finish Task Remarks
in Days Date Finish Assigned to /
Lead Staff
ID Task Name

584 Receive Final Selection

585 Wash
586 Stock
587 Banquet Equipment
588 Finalize service standard & quantities
589 Review Samples/Pricing
590 Order Final Selection
591 Receive Final Selection
592 Wash
593 Stock
594 Select and procure grand piano
595 Guest Ice Machines
596 Review samples/pricing
597 Order final selection
598 Receive final selection
599 Install
600 F&B Consumables
601 Finalize items & quantities
602 Review samples/pricing
603 Order final selection
604 Receive final selection
605 Stock
606 Guest Bath Amenities
607 Finalize items & quantities
608 Review samples/pricing
609 Order final selection
610 Receive final selection
611 Stock
612 Guestroom Amenities
613 Finalize items & quantities
614 Review samples/pricing
615 Order final selection
616 Receive final selection
617 Stock
618 Guestroom Hair Dryers
619 Finalize items & quantities
620 Review samples/pricing
621 Order final selection
622 Receive final selection
623 Install
624 Guestroom Cosmetic Mirrors
Duration Start Proposed Actual Finish Task Remarks
in Days Date Finish Assigned to /
Lead Staff
ID Task Name

625 Finalize items & quantities

626 Review samples/pricing
627 Order final selection
628 Receive final selection
629 Install
630 Maintenance inventory
631 Finalize items & quantities
632 Review samples/pricing
633 Order final selection
634 Receive final selection
635 Stock
636 Maintenance Tools
637 Finalize items & quantities
638 Review samples/pricing
639 Order final selection
640 Receive final selection
641 Stock
642 Maintenance Equipment
643 Finalize items & quantities
644 Review samples/pricing
645 Order final selection
646 Receive final selection
647 Stock
648 Housekeeping Equipment
649 Finalize items & quantities
650 Review samples/pricing
651 Order final selection
652 Receive final selection
653 Stock
654 Housekeeping Guest Consumables
655 Finalize items & quantities
656 Review samples/pricing
657 Order final selection
658 Receive final selection
659 Stock
660 Housekeeping Cleaning Supplies
661 Finalize items & quantities
662 Review samples/pricing
663 Order final selection
664 Receive final selection
665 Stock
Duration Start Proposed Actual Finish Task Remarks
in Days Date Finish Assigned to /
Lead Staff
ID Task Name

666 Spa Equipment

667 Finalize items & quantities
668 Review samples/pricing
669 Order final selection
670 Receive final selection
671 Stock
672 Spa Guest Consumables
673 Finalize items & quantities
674 Review samples/pricing
675 Order final selection
676 Receive final selection
677 Stock
678 Spa Cleaning Supplies
679 Finalize items & quantities
680 Review samples/pricing
681 Order final selection
682 Receive final selection
683 Stock
684 Rooms Print & Stationary (Registration, key packet, etc.)
685 Guest Services Directory
686 Review Samples
687 Develop conent/mock-up
688 Review proof
689 Print final collateral
690 Key Packet
691 Review Samples
692 Develop conent/mock-up
693 Review proof
694 Print final collateral
695 Develop registration/check-out system and collateral
696 Review Samples
697 Develop conent/mock-up
698 Review proof
699 Print final collateral
700 Administration/Sales Print & Stationary (paper system)
701 Review Samples
702 Develop conent/mock-up
703 Review proof
704 Print final collateral
705 Uniforms
706 Review samples
Duration Start Proposed Actual Finish Task Remarks
in Days Date Finish Assigned to /
Lead Staff
ID Task Name

707 Install
708 Postage Machine
709 Finalize items & quantities
710 Review samples/pricing
711 Order final selection
712 Receive final selection
713 Install
714 Fax Machines
715 Finalize items & quantities
716 Review samples/pricing
717 Order final selection
718 Receive final selection
719 Install
720 Computers/Printers
721 Finalize items & quantities
722 Review samples/pricing
723 Order final selection
724 Receive final selection
725 Install
726 Pool Equipment
727 Finalize items & quantities
728 Review samples/pricing
729 Order final selection
730 Receive final selection
731 Install
732 Guestroom Safes
733 Finalize items & quantities
734 Review samples/pricing
735 Order final selection
736 Receive final selection
737 Install
738 Security
739 Two-way radios
740 Finalize items & quantities
741 Review samples/pricing
742 Order final selection
743 Receive final selection
744 Install
745 Monitoring System
746 Finalize items & quantities
747 Review samples/pricing
Duration Start Proposed Actual Finish Task Remarks
in Days Date Finish Assigned to /
Lead Staff
ID Task Name

745 Order final selection

746 Receive final selection
747 Install
748 Keys
749 Finalize items & quantities
750 Review samples/pricing
751 Order final selection
752 Receive final selection
753 Stanchions
754 Finalize items & quantities
755 Review samples/pricing
756 Order final selection
757 Receive final selection
758 Sales & Marketing
759 Marketing Plan
760 Purpose
761 Story
762 Design
763 Care
764 Authenticity
765 Competition Analysis
766 Pricing Analysis
767 Spreading The Word
768 Website/E-Commerce
769 Publicity
770 Promotions
771 Sales Goals and Action Plans
772 Revenue Management
773 Implement group pace report
774 Implement group evaluator model
775 Establish stretch goals for Convention Services
776 Establish group room contribution goals for Sales
777 Develop daily transient demand by season
778 Set SST's
779 PMS Training
780 Set restrictions in PMS
781 Implement Rate Codes In PMS
782 Enter Packages Into PMS
783 Develop Merchandising Meeting agenda
784 Develop daily/weekly/monthly reporting
785 Develop forecasting system (daily, weekly, monthly, annual)
Duration Start Proposed Actual Finish Task Remarks
in Days Date Finish Assigned to /
Lead Staff
ID Task Name

786 Develop Selling Strategy Calendar

787 Set Initial Selling Strategies
788 Reservations
789 Guest Letters
790 Complete Basic Confirmation Letter
791 Complete Current Package Confirmation Letters
792 Create Insert with Cancellation/Change Policy
793 Gift Certificates
794 Develop Gift Certificate Options
795 Develop SOP's
796 On-Hold Message
797 Complete On-Hold Message Recording
798 Install On-Hold Message
799 Pre-Opening Callers and Drop In's
800 Phone Line Allocation
801 Develop SOP's
802 Develop Telephone Scripting
803 Staff Training
804 Training
805 Select Third Party Sales Training Program
806 Schedule Training
807 Packaging
808 Evaluate Valley Periods and Need Areas
809 Develop Packages
810 Develop Schedule For Package Roll Outs
811 Names
812 Conduct Area/Suite Naming Exercise
813 Add to Fact Sheet
814 Select AV provider
815 Determine scope of work
816 Compile list of bidders and interview
817 Receive proposals
818 Award contract
819 Develop AV Services Brochure
820 SOP'S/Office Organization
821 Develop sales proposals & contracts
822 Implement Account Coverage Program
823 Contract shopping service for Sales Managers
824 Develop repeat guest program
825 Direct Sales (Pre-opening)
826 Complete Catering blitz of CBD
Duration Start Proposed Actual Finish Task Remarks
in Days Date Finish Assigned to /
Lead Staff
ID Task Name

827 Complete Business Travel blitz of CBD

828 Leisure individual
829 Identify direct mail/e-mail databases for leisure markets
830 Initiate direct mail/e-mail campaign
831 Spreading The Word
832 Image/Brand
833 Conduct Image/Brand Exercise
834 Develop Positioning Statement
835 Develop Tag Lines
836 Develop Logo(s)
837 Develop Graphics Standards Manual
838 Advertising
839 Develop advertising/media plan by market segement
840 Create advertising
841 Media buys
842 Establish Tracking Mechanism for advertising campaign
843 Launch advertising campaign
844 Establish listings in directories (HTI, OHG, OAG, Official meeting facilities guide)
845 Develop in-room TV Promotion Video
846 Establish local yellow pages line listing
847 Evaluate potential of co-op advertising with CVB, etc.
848 Affiliations
849 Determine Need (Mobil, AAA, Preferred, LHW, etc.)
850 Coordinate Inspections
851 Establish Lodging Association Membership
852 Establish Restaurant Association Membership
853 Establish Chamber Membership
854 Sales Collateral
855 Develop facilities guide/presentation folder
856 Develop Pre-Opening Brochure
857 Develop Permanent Brochure
858 Develop Spa Brochure
859 Develop ancillary sales collateral/stationery
860 Develop Press Kit
861 Develop Property Maps
862 Develop Key Card Design
863 Develop Tariff Cards
864 Photography/Video
865 Coordinate photo shoot for permanent brochure
866 Photo shoot
867 Photography available
Duration Start Proposed Actual Finish Task Remarks
in Days Date Finish Assigned to /
Lead Staff
ID Task Name

868 Video Shoot

869 Video Available
870 Public Relations
871 Hire PR Firm
872 Develop Media Kit
873 Write the Story
874 Develop hotel fact sheet
875 Develop Bio's
876 Select Photography
877 Solicit Editorials
878 Develop Media Visit Schedule
879 Develop community/regional partnerships (Arts, Film, etc.)
880 Establish listing/contact with local organizations (Chamber, CVB, etc.)
881 Soft-opening PR Activities
882 Establish Pre-opening Date
883 Gifts
884 Select Client/VIP Gifts
885 Procure Client/VIP Gifts
886 Select Staff/Management Gifts
887 Procure Staff/Management Gifts
888 Construction Party
889 Determine list of attendees
890 Determine dates
891 Develop invitation
892 Develop invitation lists
893 Mail invitations
894 Detail events
895 Develop Program
896 Budget
897 Staffing Needs
898 Parking and Transportation
899 Floral and Decorations
900 Entertainment
901 Photography
902 F&B
903 Develop Menus
904 Procure Food
905 Procure Beverage
906 Develop Amenities
907 Procure Rentals
908 Pre-opening receptions
Duration Start Proposed Actual Finish Task Remarks
in Days Date Finish Assigned to /
Lead Staff
ID Task Name

909 Determine list of target groups

910 Determine dates
911 Develop invitation
912 Develop invitation lists
913 Mail invitations
914 Detail events
915 Develop Program
916 Budget
917 Staffing Needs
918 Parking and Transportation
919 Floral and Decorations
920 Entertainment
921 Photography
922 F&B
923 Develop Menus
924 Procure Food
925 Procure Beverage
926 Develop Amenities
927 Procure Rentals
928 Media Breakfast/Party
929 Determine list of target groups
930 Determine date
931 Develop invitation
932 Develop invitation lists
933 Mail invitations
934 Detail events
935 Develop Program
936 Budget
937 Staffing Needs
938 Parking and Transportation
939 Floral and Decorations
940 Entertainment
941 Photography
942 F&B
943 Develop Menus
944 Procure Food
945 Procure Beverage
946 Develop Amenities
947 Procure Rentals
948 Trial Visits
949 Management/Staff Overnights for Testing
Duration Start Proposed Finish Actual Finish Task Remarks
in Days Date Assigned to /
Lead Staff
ID Task Name

950 Friends & Family Overnights

951 VIP Overnights
952 Grand Opening
953 Hotel Opening Date
954 Determine list of target groups
955 Determine date
956 Develop invitation
957 Develop invitation lists
958 Mail invitations
959 Detail events
960 Develop Program
961 Budget
962 Staffing Needs
963 Parking and Transportation
964 Floral and Decorations
965 Entertainment
966 Develop Ancillary Activities for Guests
967 Procure Off-site Lodging
968 Photography
969 F&B
970 Develop Menus
971 Procure Food
972 Procure Beverage
973 Develop Amenities
974 Procure Rentals
975 On-line Reservations
976 Reservations Sales Agents Training
977 Develop On-line reservation web page
978 Load revenue management information (set selling strategies and restrictions)
979 Develop PMS configuration documentation
980 Website
981 Research Web Hosting
982 Select Web Host
983 Design Web Pages
984 Test & Feedback
985 Load For Public Use
986 Packages
987 Leisure
988 Determine need dates
989 Determine target audience
990 Develop package
Duration Start Proposed Actual Finish Task Remarks
in Days Date Finish Assigned to /
Lead Staff
ID Task Name

991 Develop package collateral/purchase advertising

992 Launch package advertising
993 Tour Group
994 Determine need dates
995 Determine target audience
996 Develop package
997 Develop package collateral/purchase advertising
998 Launch package advertising
999 Wedding
1,000 Determine need dates
1,001 Determine target audience
1,002 Develop package
1,003 Develop package collateral/purchase advertising
1,004 Launch package advertising
1,005 Repairs & Maintenance
1,006 Printed Materials
1,007 Maintenance Performed Courtesy Note
1,008 Cleaning Chemicals
1,009 Select warewashing and housekeeping chemical supplier
1,010 Install warewashing and housekeeping chemical equipment
1,011 Domestic Water
1,012 Determine water treatment for central plant
1,013 Preventive Maintenance Programs
1,014 Develop rooms preventive maintenance program
1,015 Develop public areas preventive maintenance program
1,016 Develop equipment preventive maintenance program
1,017 Develop chiller, KWH, gas and watertemp./pressure logs and meter logs
1,018 Safety
1,019 Ensure fire extinguishers are in place
1,020 Develop Safety Committee
1,021 Model Rooms
1,022 Coordinate move of model rooms
1,023 Repair Response System
1,024 Develop work order system
1,025 Research and Procure Work Order Software
1,026 Training
1,027 Guest Key Card System training
1,028 Television/Movies training
1,029 Mechanical/HVAC training
1,030 Guestroom PM program training
1,031 Public space PM program training
Duration Start Proposed Actual Finish Task Remarks
in Days Date Finish Assigned to /
Lead Staff
ID Task Name

1,032 Building management system training

1,033 Signage
1,034 Select and procure interior signage
1,035 Select and procure exterior signage
1,036 Pre-opening offices
1,037 Locate and Prepare pre-opening offices
1,038 Relocate Pre-opening Offices to Hotel
1,039 Develop MOD manual
1,040 Develop risk management manual/evacuation plan
1,041 Obtain fire department approval of fire/evacuation plan
1,042 MSD Sheets
1,043 Compile MSD Sheets for all Chemicals
1,044 Construction/Building Preparation
1,045 Kitchen
1,046 Substantial completion
1,047 Punch
1,048 Submit punch list to Chef, Dir. F&B for comments
1,049 Punch list items corrected
1,050 Equipment commissioning complete
1,051 Area cleaned
1,052 Restaurant
1,053 Substantial completion
1,054 Punch
1,055 Submit punch list to Chef, Dir. F&B for comments
1,056 Punch list items corrected
1,057 Equipment commissioning complete
1,058 Area cleaned
1,059 Meeting Space
1,060 Substantial completion
1,061 Punch
1,062 Submit punch list to Chef, Dir. F&B for comments
1,063 Punch list items corrected
1,064 Equipment commissioning complete
1,065 Area cleaned
1,066 Lounge/Bar
1,067 Substantial completion
1,068 Punch
1,069 Submit punch list to Chef, Dir. F&B for comments
1,070 Punch list items corrected
1,071 Equipment commissioning complete
1,072 Area cleaned
Duration Start Proposed Actual Finish Task Remarks
in Days Date Finish Assigned to /
Lead Staff
ID Task Name

1,073 Retail
1,074 Substantial completion
1,075 Punch
1,076 Punch list items corrected
1,077 Area cleaned
1,078 Lobby
1,079 Substantial completion
1,080 Punch
1,081 Punch list items corrected
1,082 Area cleaned
1,083 Guestroom Punch
1,084 7th Floor
1,085 Substantial completion
1,086 Punch
1,087 Punch list items corrected
1,088 Area cleaned
1,089 6th Floor
1,090 Substantial completion
1,091 Punch
1,092 Punch list items corrected
1,093 Area cleaned
1,094 5th Floor
1,095 Substantial completion
1,096 Punch
1,097 Punch list items corrected
1,098 Area cleaned
1,099 4th Floor
1,100 Substantial completion
1,101 Punch
1,102 Punch list items corrected
1,103 Area cleaned
1,104 3rd Floor
1,105 Substantial completion
1,106 Punch
1,107 Punch list items corrected
1,108 Area cleaned
1,109 2nd Floor
1,110 Substantial completion
1,111 Punch
1,112 Punch list items corrected
1,113 Area cleaned
Duration Start Proposed Actual Finish Task Remarks
in Days Date Finish Assigned to /
Lead Staff
ID Task Name

1,114 1st Floor

1,115 Substantial completion
1,116 Punch
1,117 Punch list items corrected
1,118 Area cleaned
1,119 Spa
1,120 Substantial completion
1,121 Punch
1,122 Punch list items corrected
1,123 Area cleaned
1,124 Building Exterior
1,125 Substantial completion
1,126 Punch
1,127 Punch list items corrected
1,128 Area cleaned
1,129 Landscaping
1,130 Substantial completion
1,131 Punch
1,132 Punch list items corrected
1,133 Area cleaned
1,134 Back-Of-The-House
1,135 Substantial completion
1,136 Punch
1,137 Punch list items corrected
1,138 Area cleaned
1,139 Uniform Room
1,140 Substantial completion
1,141 Punch
1,142 Punch list items corrected
1,143 Area cleaned
1,144 Procure uniform racks
1,145 Install Uniform racks
1,146 Administrative/Front Office
1,147 Substantial completion
1,148 Punch
1,149 Punch list items corrected
1,150 Area cleaned
1,151 F,F&E Installation
1,152 Guestrooms
1,153 7th floor
1,154 6th floor
Duration Start Proposed Actual Finish Task Remarks
in Days Date Finish Assigned to /
Lead Staff
ID Task Name

1,155 5th floor

1,156 4th floor
1,157 3rd floor
1,158 2nd floor
1,159 1st Floor
1,160 Spa
1,161 Treatment Areas
1,162 Fitness Center
1,163 F&B
1,164 Lounge/Bar
1,165 Meeting Space
1,166 Restaurant
1,167 Public Areas
1,168 Lobby
1,169 Retail
1,170 Back-of-the-house
1,171 Administrative Offices
1,172 Kitchen/Engineering/Housekeeping
1,173 Testing/Documentation
1,174 All Areas Substantially Complete
1,175 Verify proper operation of all Life Safety equipment/systems
1,176 TCO
1,177 CO
1,178 Obtain "As Built" plans
1,179 Obtain all warranties and equipment information
1,180 Environmental/Recycling
1,181 Research Sources and Options
1,182 Develop SOP's
1,183 Contract Maintenance and Service Agreements
1,184 Rodent and Pest Control
1,185 Develop RFP
1,186 Receive Bids
1,187 Award Contract
1,188 Indoor Plants
1,189 Develop RFP
1,190 Receive Bids
1,191 Award Contract
1,192 Indoor Floral
1,193 Develop RFP
1,194 Receive Bids
1,195 Award Contract
Duration Start Proposed Actual Finish Task Remarks
in Days Date Finish Assigned to /
Lead Staff
ID Task Name

1,196 Landscape
1,197 Develop RFP
1,198 Receive Bids
1,199 Award Contract
1,200 Snow Removal
1,201 Develop RFP
1,202 Receive Bids
1,203 Award Contract
1,204 Mechanical
1,205 Develop RFP
1,206 Receive Bids
1,207 Award Contract
1,208 Life Safety
1,209 Develop RFP
1,210 Receive Bids
1,211 Award Contract
1,212 Secure Background Music
1,213 Design Received
1,214 Design approved
1,215 Receive Bids
1,216 Contract awarded
1,217 Service installed and tested
Duration Start Proposed Actual Finish Task Remarks
in Days Date Finish Assigned to /
Lead Staff