TeamViewer Meeting
You can use this function to present your screen to other people via the Internet.
To start a meeting, you need the TeamViewer full version. To join meetings, you can use the
TeamViewer full version, the QuickJoin module, a web browser or the TeamViewer for meetings app
for iOS and Android.
Meeting functions - overview
The Meeting function provides the following options:
i. Start instant meetings with up to 25 participants or present your screen to individual persons.
ii. Plan meetings in advance and export them as a meeting request to Microsoft Outlook
where you can conveniently invite participants.
iii. Managing meetings: Manage scheduled meetings using the My meetings function integrated in
TeamViewer.
iv. Join meetings without TeamViewer software via web browser.
v. Start meetings via the TeamViewer QuickConnect button to present individual windows
vi. Join meetings while you are on the road using the Android and iOS app TeamViewer for meetings.
vii. Start a video conference or conference call with contacts without prior connection setup.
Examples
- Use the Meeting function for training sessions.
- Present individual applications to demonstrate their handling to participants.
- Give your PowerPoint presentation via the Internet to customers all over the world.
- Exchange ideas with colleagues at other locations. Use the different communication
means offered by TeamViewer (e.g. chat, video conferencing or Voice over IP).
Hosting a meeting
You can start instant meetings with TeamViewer to exchange ideas with colleagues or customers
on a short notice or to present your screen to them. If you just want to present individual
windows, you can also start a meeting via the TeamViewer QuickConnect button. In addition,
you can schedule meetings to start them at a later point in time.
Hosting an instant meeting
In this section, you learn how to start an instant meeting and then how to invite participants to
this meeting.
Start a meeting with a single click.
To host an instant meeting, follow these steps:
1. Open up TeamViewer.
2. Click the Meeting tab.
3. In the Host meeting area click the
icon.
4. You just started a meeting.
The TeamViewer Panel will open
5. Invite participants and make additional adjustments before you transfer your screen.
To invite participants to a meeting that has already started, follow these steps:
1. In the Participants widget within the TeamViewer Panel, click the
button.
2. If you're logged into your TeamViewer account, continue with step 3, if not, continue with
step 3.i.
3. Invite participants to the meeting.
i. Select the contact you wish to invite from the list.
-> The contact will receive an invitation message, which he must confirm.
ii. Click Per e-mail or telephone.
-> The Invite participants dialog will open.
1. If necessary, change message text in the dialog to meet your requirements.
i. To send the message with your standard e-mail program, click the Open as email
button.
ii. To send the invitation text via other communication channels, such as social
networks, chats, or intranet, click the Copy to clipboard button.
Hosting a meeting via the QuickConnect button
With the QuickConnect function, you can present any application window or folder to a
computer or contact in your Computers & Contacts list or even collaborate with the partner in
this window. The QuickConnect button is displayed at the upper side of all windows.
The QuickConnect button in an application window.
To establish a connection to a contact using the QuickConnect button, follow these
steps:
i. Open up TeamViewer.
ii. Log in to your TeamViewer account.
iii. Open the application that you would like to present to your computer/contact.
iv. Click the QuickConnect button in the title bar of the application window.
v. Select the computer/contact to which you would like to present the application window
to. Activate the Allow partner to interact option if you would like to allow your partner
to control the respective application as well.
-> Your contact receives a message about the desired connection request that must be
confirmed.
6. If your contact agrees the connection, only the selected application is transmitted. Other
windows or applications are not visible to your contact.
With a click on the QuickConnect button, all available connection contacts are displayed.
The QuickConnect button can be deactivated for all or only individual applications, if
needed. Likewise, you can change the position of the button. These settings are available in the
TeamViewer options in the category Advanced.
The QuickConnect button can also be deactivated directly via the button itself as described
below.
To deactivate the QuickConnect button in a window, follow these steps:
i. Click the QuickConnect button of an opened window.
ii. In the lower area, click the Disable this feature link.
A dialog with the option of disabling the button in all applications or just this application
will open.
iii. If you want to deactivate the QuickConnect button only for this application, activate the
Disable the QuickConnect button only for this application button.
iv. Click the Disable button.
v. The QuickConnect button is deactivated. This setting can be undone in the advanced
options of TeamViewer
Joining a meeting
If you want to join a meeting, you have several options:
Use either
i. the link for joining meetings which you received from the initiator,
ii. the TeamViewer QuickJoin module,
iii. the TeamViewer full version,
iv. or your web browser.
The easiest and quickest way to join a meeting is to use the link from an invitation message. No
additional data has to be entered and you are connected directly to the meeting.
Joining a meeting via a link/web browser
You received an invitation message with a link for participating in a meeting.
If you received an invitation message for a meeting, it contains a link in the form
https://go.teamviewer.com/mXXXXXXXX (each "X" corresponds to a number between 19). By following the link, the web browser will open and you are connected to the meeting
without the need to enter additional data.
In this process, the TeamViewer QuickJoin module is temporarily executed on your computer. It
already contains the Meeting ID and, if necessary, the meeting password and connects automatically
to the meeting.
You received a Meeting ID and want to connect to the meeting via web browser.
To join a meeting via a web browser, follow these steps:
i. Open the following URL in your web browser: https://go.teamviewer.com.
ii. Enter the Meeting ID in the Meeting-ID text field.
iii. Click the Join meeting button.
iv. If the initiator specified a meeting password, enter the meeting password in the subsequent
dialog. Confirm your entry by clicking on the Log On button.
The Meeting window will open.
v. You see the screen of the presenter and can interact with the participants via the TeamViewer
Panel
Joining a meeting with the TeamViewer QuickJoin module
With the TeamViewer QuickJoin module, you can easily and quickly join meetings.
To join a meeting with the TeamViewer QuickJoin module, follow these steps:
i. Start the QuickJoin module.
ii. Enter the Meeting ID in the Meeting ID text field.
iii. Underneath it, enter your name in the Your name text field.
iv. Click the Join button.
v. If the initiator specified a meeting password, enter it in the subsequent dialog. Confirm
your entry by clicking on the Log On button.
- The Meeting Room window will open.
- If the initiator starts the meeting or it is already under way, the screen of the presenter will be
shown.
vi. You can see the screen of the presenter and can interact with the participants using the
TeamViewer Panel.
Joining a meeting with the TeamViewer full version
Another option of joining meetings is to use the TeamViewer full version. As a meeting participant,
it does not offer any additional functions compared to the QuickJoin module.
To join a meeting with the TeamViewer full version, follow these steps:
i. Open up TeamViewer.
ii. Click the Meeting tab.
iii. In the Join Meeting area, enter the Meeting ID in the Meeting ID text field.
iv. Underneath it, enter your name in the Your name text field.
v. Click the Join meeting button.
vi. If the initiator specified a meeting password, enter it in the subsequent dialog. Confirm
your entry by clicking on the Log On button.
- The Meeting Room window will open.
- If the initiator starts the meeting or it is already under way, the screen of the
presenter will be shown.
vii. You can see the screen of the presenter and can interact with the participants using the
TeamViewer Panel.
Schedule meetings
TeamViewer provides the option of scheduling meetings in advance. These meetings are stored
in your TeamViewer account so they are available at any time. Microsoft Outlook can be used to
conveniently invite participants and manage scheduling dates via its calendar function. In the
following section, you can learn more about this function.
Schedule meetings in Microsoft Outlook
You have the option to schedule meetings directly in Microsoft Outlook. During the installation
process of TeamViewer, the TeamViewer Meeting Add-In is installed to Microsoft
Outlook. Using this Add-In, you can quickly and easily schedule TeamViewer meetings without
the need to leave Outlook and switching to the TeamViewer application.
The TeamViewer Add-In can be called up in the Microsoft Outlook menu under Start | New
Meeting.
The TeamViewer Meeting Add-In for Microsoft Outlook.
To schedule a meeting in Microsoft Outlook, follow these steps:
i. Open Microsoft Outlook.
ii. Click the New Meeting icon in the Start tab.
- A new meeting invitation will open. If you are not logged into your TeamViewer
account already, a dialog box will open where you must log in.
iii. You can now invite participants and use further functions offered by Outlook.
You can make changes to the meeting data at any time. These will synchronize bi-directionally
between Microsoft Outlook and TeamViewer. Afterwards, you can then send updated meeting
changes via Outlook.
All TeamViewer meetings will still be saved in My Meetings and can be called up or managed in any
TeamViewer full version.
Schedule meetings in TeamViewer
To schedule a meeting, follow these steps:
i. Open up TeamViewer.
ii. Click the Meeting tab.
iii. In the Host Meeting area, click the Schedule a meeting link.(If you are already logged
in to TeamViewer with your TeamViewer account, proceed with step 6.)
The TeamViewer - Sign In dialog will open.
iv. Log in to your TeamViewer account by entering your username and password.
The Schedule a Meeting dialog will open.
v. Enter the desired data.
vi. Click the Save button.
- The My Meetings dialog will open.
vii. If Microsoft Outlook is installed on your computer, a new meeting request is opened in
Outlook.
viii. You can now use Outlook to invite participants or use other functions offered by Outlook.
Managing scheduled meetings
You can easily manage your scheduled meetings from anywhere using your TeamViewer
account. Scheduled meetings are linked to a TeamViewer account and are not stored locally on a
computer. This means that all your scheduled meetings are available as soon as you log in to any
TeamViewer using your account.
To manage your scheduled meetings, follow these steps:
i. Open up TeamViewer.
ii. Click the Meeting tab.
iii. In the Host Meeting area, click the My meetings link.
- The TeamViewer - Sign In dialog will open.
iv. Log in with your TeamViewer account.
- The My Meetings dialog will open.
Meeting Room
The Meeting Room appears after you connected to a meeting as a participant and it has not yet
been started by the initiator.
If no screen contents are transferred, the Meeting Room is shown.
As a participant, you also see the waiting room if the presenter stopped the transmission of his
or her screen.
The Meeting Room contains information about the current meeting (e.g. name of presenter,
subject, date, time, Meeting ID or conference call data).
Overview of the TeamViewer Panel
The TeamViewer Panel provides different functions during a meeting.
After the start of a meeting, it will open on the side of the initiator as well as on the side of the
participants.
The TeamViewer Panel
The available functions and widgets are described in detail in the following sections.
The TeamViewer Panel itself has the following properties:
i. It can be placed anywhere on the screen. As a result, important parts of the screen are
not being hidden.
ii. It is transparent. If you present your screen, the panel is not visible to the participants.
iii. Individual widgets can be detached from the panel. Drag the widgets from the panel and
adjust the size and position individually. Alternatively, click the
respective widget from the TeamViewer Panel.
iv. The panel can be minimized to the edge of the screen using the
the panel.
icon to detach the
icon on the left side of
v. With the
icon at the left side of the panel, all participants except for the presenter can
display the meeting window in full-screen mode.
