Agenda CC Hays

Commissioners Court June 21, 2016

NOTICE OF A MEETING OF THE

COMMISSIONERS COURT OF HAYS COUNTY, TEXAS
This Notice is posted pursuant to the Texas Open Meetings Act. (VERNONS TEXAS CODES ANN. GOV. CODE
st
CH.551). The Hays County Commissioners Court will hold a meeting at 9:00 A.M. on the 21 day of June, 2016,
in the Hays County Courthouse, Room 301, San Marcos, Texas. An Open Meeting will be held concerning the
following subjects:
CALL TO ORDER
INVOCATION
PLEDGE OF ALLEGIANCE - Pledge of Allegiance to the American Flag & Pledge of Allegiance to the Texas Flag
ROLL CALL

PUBLIC COMMENTS
At this time 3-MINUTE comments will be taken from the audience on Non-Agenda related topics. To address the Court, please submit a Public
Participation/ Witness Form to the County Clerk. Please Complete the Public Participation/ Witness Form in its Entirety.
NO ACTION MAY BE TAKEN BY THE COURT DURING PUBLIC COMMENTS.
CONSENT ITEMS
The following may be acted upon in one motion.
A Commissioner, the County Judge, or a Citizen may request items be pulled for separate discussion and/or action.
1
2
4
5-9
10
11
12-13
14-28
29-30
31-38
39
10
40
11
41
12
42-46
13
47
14
48
15
49
16
50
17
51-55
Approve payments of county invoices. HERZOG

Approve Commissioners Court Minutes of June 7, 2016. COBB/GONZALEZ
Authorize miscellaneous improvements at the Transfer Stations, Wimberley Recycling and Solid
Waste Center office and amend the budget accordingly. CONLEY/GARZA
Authorize the Constable Precinct 1 to utilize vehicle savings for graphics on a transferred 2008
Dodge Charger and amend the budget accordingly. INGALSBE/PETERSON
Approve a transfer request of one vehicle from the Sheriff's Office Fleet to the Juvenile Probation
Office. COBB/CUTLER
Approve specifications for RFP 2016-P12 Restoration of Buck Winn Murals and authorize
Purchasing Manager to solicit for proposal and advertise. COBB/MAIORKA/JOHNSON
Approve out of state travel for Detective Mark Opiela to attend the Basic Computer Evidence
Recovery Course in Hoover, Alabama. COBB/CUTLER
Authorize the County Judge to execute Assignments of Easements and Special Warranty Deeds
from Hays County to the Texas Department of Transportation (TXDOT) for Right of Way acquired
along the FM 1626 projects. JONES
Authorize payment for electrical work performed and folding guest chairs purchased for the
Historical Commission's Kyle Depot Project in which no purchase order was issued or quotes
obtained as per the County Purchasing Policy and amend the budget accordingly.
COBB/JOHNSON
Amend the Historical Commission budget for travel expenses related to the Preservation Texas
workshop held in Lubbock Texas. COBB/JOHNSON
Accept various donations for the Kyle Depot Project and amend the budget accordingly.
COBB/JOHNSON
Authorize the County Judge to sign a contract with Argyle Security for installation of security
system components in the Transportation Department Building on Yarrington Road and amend the
budget accordingly. COBB/BORCHERDING
Ratify the Office of Emergency Services purchase of a High Profile Vehicle from the Texas
Facilities Commission Federal Surplus Program and amend the budget accordingly.
CONLEY/SMITH
Authorize Commercial OSSF Permit at 7400 McGregor (lower system), Dripping Springs, Texas,
78737. WHISENANT/MCINNIS
Authorize Commercial OSSF Permit at 7400 McGregor (upper system), Dripping Springs, Texas,
78737. WHISENANT/MCINNIS
Authorize the Local Health Department to purchase a 12,000 BTU mini split AC unit and amend the
budget accordingly. COBB/GARZA
Ratify plumbing repairs needed in the Jail Facility Bonding area and amend the budget accordingly.
COBB/CUTLER
ACTION ITEMS
ROADS
18
56-102
19
103
20
104-109
21
110-115
22
116-130
Discussion and possible action to authorize the County Judge to sign a PSA/Contract with
Dannenbaum Engineering for a corridor study and preliminary design of Posey Road and amend
the budget accordingly. INGALSBE/CONLEY/BORCHERDING
Discussion and possible action to approve a resolution regarding a Local Project Advance Funding
Agreement with TxDOT for the RM 12 and FM 3237 Intersection Improvements.
CONLEY/BORCHERDING
Discussion and possible action to consider the acceptance of road construction and drainage
improvements and acceptance of the maintenance bond for a 2-year period for The Meadows at
Buda subdivision, Sec. 4B. JONES/BORCHERDING
Discuss and possible action to authorize the County Judge to execute Supplemental No. 2 to the
Professional Service Agreement with K Friese & Associates, Inc. for professional engineering
services on the FM 150 project WHISENANT/JONES
Discussion and possible action to authorize the County Judge to sign a PSA/Contract with LAN,
Inc.for a study and preliminary design of improvements to the Hog Creek drainage basin. Amend
the budget accordingly. CONLEY/BORCHERDING
SUBDIVISIONS
23
131-134
24
135
SUB-526 Breakwater Subdivision (21 Lots). Discussion and possible action to approve final plat.
WHISENANT/HAIRELL
Discussion and possible action to consider a variance from Section 10 C-1 of the Hays County
Rules for On-Site Sewage Facilities and grant a development authorization to Ronald Hunka,
owner of portions of lots 19 & 20 in the Big Country, Section 1 Subdivision. WHISENANT/HAIRELL
MISCELLANEOUS
25
136
Discussion and possible action approve the appointment of Donnie Torres as Reserve Deputy
Constable in Precinct 3 to fill a vacant Reserve Deputy Constable position. CONLEY/AYERS
EXECUTIVE SESSIONS
The Commissioners Court will announce it will go into Executive Session, if necessary, pursuant to Chapter 551 of the Texas Government Code, to receive advice
from Legal Counsel to discuss matters of land acquisition, litigation, and personnel matters as specifically listed on this agenda. The Commissioners Court may also
announce it will go into Executive Session, if necessary, to receive advice from Legal Counsel regarding any other item on this agenda.
26
137
27
138
28
139
29
140
Executive Session pursuant to Sections 551.071 and 551.072 of the Texas Government Code:
consultation with counsel and deliberation regarding the purchase, exchange or value of Right of
Way along proposed FM110 in Pct 1. Possible action to follow in open court. INGALSBE
Executive Session pursuant to Sections 551.071 of the Texas Government Code: consultation with
counsel regarding ongoing or prospective litigation involving Hays County. COBB
Executive Session pursuant to Sections 551.071 of the Texas Government Code: consultation with
counsel regarding the Collective Bargaining Agreement between Hays County and the Hays
County Law Enforcement Association. Possible action to follow in open court. COBB
Executive Session pursuant to Sections 551.071 and 551.072 of the Texas Government Code:
consultation with counsel and deliberation regarding the purchase, exchange or value of Right of
Way along proposed FM1626 in Pct 2. Possible action to follow in open court, including but not
limited to consideration of a resolution determining the necessity and authorizing the use of the
Countys power of eminent domain to acquire approximately 0.960 acres in fee simple and 0.032
acres for a temporary construction easement from property located at 1480 S. FM 1626 owned by
Jerry V. Kahlbau and which is required for the construction of the proposed FM 1626 roadway
improvements. JONES
STANDING AGENDA ITEMS

The Commissioners Court utilizes Standing Agenda Items to address issues that are frequently or periodically discussed in court. This section allows the Court to
open the item when a need for discussion arises.
30
31
32
Discussion of issues related to the Hays County Jail, and the planning of projects pertaining to the public
safety facilities needs within the County. Possible action may follow. COBB/CUTLER
Discussion and possible action related to the burn ban and/or disaster declaration.
COBB/SMITH/BROWNING
Discussion of issues related to the road bond projects, including updates from Mike Weaver, Prime Strategies,
Laura Harris, HNTB and Allen Crozier, HDR. Possible action may follow. COBB
ADJOURNMENT
Posted by 5:00 o'clock P.M. on the 17th day of June, 2016
COMMISSIONERS COURT, HAYS COUNTY, TEXAS
______________________________________________
CLERK OF THE COURT

Hays County encourages compliance with the Americans with Disabilities Act (ADA) in the conduct of all public meetings. To that end, persons with disabilities who
plan to attend this meeting and who may need auxiliary aids such as an interpreter for a person who is hearing impaired are requested to contact the Hays County
Judges Office at (512) 393-2205 as soon as the meeting is posted (72 hours before the meeting) or as soon as practical so that appropriate arrangements can be
made. While it would be helpful to receive as much advance notice as possible, Hays County will make every reasonable effort to accommodate any valid request
regardless of when it is received. Braille is not available.
AGENDA ITEM REQUEST FORM

Hays County Commissioners Court
Tuesdays at 9:00 AM
Request forms are due in Microsoft Word Format via email by 2:00 p.m. on Wednesday.
AGENDA ITEM
Approve payment of County invoices.
ITEM TYPE
MEETING DATE
CONSENT
June 21, 2016
AMOUNT REQUIRED
LINE ITEM NUMBER
AUDITOR USE ONLY
AUDITOR COMMENTS:
PURCHASING GUIDELINES FOLLOWED:
N/A
AUDITOR APPROVAL:
N/A
REQUESTED BY
SPONSOR
CO-SPONSOR
Auditors Office
HERZOG
N/A
SUMMARY

Tuesdays at 9:00 AM
AGENDA ITEM
Approve Commissioner Court Minutes of June 7, 2016.
ITEM TYPE
MEETING DATE
CONSENT
June 21, 2016
AMOUNT REQUIRED
LINE ITEM NUMBER
AUDITOR USE ONLY

AUDITOR COMMENTS:
N/A
AUDITOR REVIEW:
N/A
REQUESTED BY
SPONSOR
CO-SPONSOR
Gonzalez
COBB
N/A
SUMMARY
HAYS COUNTY COMMISSIONERS' COURT MINUTES
JUNE 7, 2016
*****
*****
VOLUME V PG 867
STATE OF TEXAS *
COUNTY OF HAYS *
ON THIS THE 7TH DAY OF JUNE A.D., 2016, THE COMMISSIONERS' COURT OF HAYS COUNTY,
TEXAS, MET IN REGULAR MEETING. THE FOLLOWING MEMBERS WERE PRESENT, TO-WIT:
ALBERT H. COBB JR
DEBBIE GONZALES INGALSBE
MARK JONES
WILL CONLEY
RAY O. WHISENANT JR
LIZ Q. GONZALEZ
COUNTY JUDGE
COMMISSIONER,
COMMISSIONER,
COMMISSIONER,
COMMISSIONER,
COUNTY CLERK
PCT.
PCT.
PCT.
PCT.
1
2
3
4
AND THE FOLLOWING PROCEEDINGS WERE HAD, THAT IS:

Judge Cobb gave the invocation. Judge Cobb led the court in the Pledge of Allegiance to the United States and
Texas flags. Judge Cobb called the meeting to order.
PUBLIC COMMENTS
Kate Shaw San Marcos resident made a public comment on more low-cost spay and neuter services for pets.
31591
ADOPT A PROCLAMATION DECLARING JUNE 2016 AS JUNETEENTH MONTH IN

HAYS COUNTY
Rose Brooks, Ollie Giles, Loraine Burleson, and Constable Pct. 1 David Peterson spoke. A motion was made
by Commissioner Whisenant, seconded by Commissioner Conley to adopt a Proclamation declaring
June 2016 as Juneteenth Month in Hays County. All voting Aye. MOTION PASSED
31592
ADOPT A PROCLAMATION DECLARING JUNE 15, 2016 AS ELDER ABUSE

AWARENESS DAY IN HAYS COUNTY
A motion was made by Commissioner Ingalsbe, seconded by Commissioner Whisenant to adopt a

proclamation declaring June 15, 2016 as Elder Abuse Awareness Day in Hays County. All voting Aye.
MOTION PASSED
31593
APPROVE PAYMENTS OF COUNTY INVOICES
A motion was made by Commissioner Ingalsbe, seconded by Commissioner Whisenant to approve

payments of County Invoices in the amount of $1,000,569.27 as submitted by the County Auditor. All
voting Aye. MOTION PASSED
31594
APPROVE COMMISSIONERS COURT MINUTES OF MAY 31, 2016

Commissioners Court Minutes of May 31, 2016 as presented by the County Clerk. All voting Aye.
MOTION PASSED
31595
ACCEPT VARIOUS DONATIONS FOR THE KYLE DEPOT PROJECT AND AMEND
THE BUDGET ACCORDINGLY
A motion was made by Commissioner Ingalsbe, seconded by Commissioner Whisenant to accept

various donations for the Kyle Depot Project and amend the budget accordingly. All voting Aye.
MOTION PASSED
31596
AUTHORIZE THE COUNTY JUDGE TO ACCEPT A GRANT AWARD FROM THE

TEXAS VETERANS COMMISSION IN THE AMOUNT OF $15,000.00 AND AMEND
THE BUDGET ACCORDINGLY
On November 17, 2015 the Commissioners Court approved submission of a grant application to the Texas
Veterans Commission. The funds will be used to pay court fees associated with the expunction of the veteran
defendants' criminal records upon successful completion of the Veterans treatment court. The term of the grant
is July 1, 2016 to June 30, 2017. Attached is the award and the notice of grant award will be mailed to the
agency directly to execute contract. A motion was made by Commissioner Ingalsbe, seconded by
Commissioner Whisenant to authorize the County Judge to accept a grant award from the Texas
Veterans Commission in the amount of $15,000.00 and amend the budget accordingly. All voting Aye.
MOTION PASSED
VOLUME V PG 868
31597
*****
*****
JUNE 7, 2016
APPROVE UTILITY PERMITS

Utility Permit #981 on Sawyer Ranch Road issued to Texas Gas Service as submitted by the
Transportation Department. All voting Aye. MOTION PASSED
Clerks Note Agenda Item #8 RE: APPROVE AWARD OF IFB 2016-B04 A/C & HEATING COUNTYWIDE TO
COMFORT BOYS AND AUTHORIZE THE COUNTY JUDGE TO EXECUTE THE CONTRACT was pulled
31598
APPROVE SPECIFICATIONS FOR IFB 2016-B06 REGULATORY WARNING &

OTHER ROAD SIGNS AND AUTHORIZE PURCHASING MANAGER TO SOLICIT FOR
BID AND ADVERTISE
A motion was made by Commissioner Whisenant, seconded by Commissioner Ingalsbe to approve

specifications for IFB 2016-B06 Regulatory Warning & Other Road Signs and authorize Purchasing
Manager to solicit for bid and advertise. All voting Aye. MOTION PASSED
31599
APPROVE A TRANSFER REQUEST OF TWO VEHICLES FROM THE SHERIFF'S

OFFICE FLEET TO THE DISTRICT ATTORNEY'S OFFICE
The following vehicles are being requested for transfer from the Sheriff's Office Fleet to the District Attorney's
Office. Equipment Transfer 2007 Dodge Charger - Fixed Asset #: 16112 2007 Dodge Charger - Fixed Asset #:
15614. A motion was made by Commissioner Whisenant, seconded by Commissioner Ingalsbe to
approve a transfer request of two vehicles from the Sheriff's Office Fleet to the District Attorney's Office.
All voting Aye. MOTION PASSED
31600
AUTHORIZE COMMERCIAL OSSF PERMIT AT 131 COACHMAN DRIVE, SAN

MARCOS, TEXAS, 78666
Kutsher Holdings is proposing an OSSF to serve a new veterinarian clinic at 131 Coachman Drive. This design
will accommodate up to 60 animals and 8 employees. This property is Lot 1B of the Resubdivision of Lot 1 of
the Coachman Subdivision. The building will be served by a public water supply. The system designer, Andy
Grubbs, R.S., has designed a treatment system, which consists of a pretreatment tank, a flow equalization tank,
an aerobic treatment unit, and a pump tank. After treatment, the effluent will be dispersed to a drip irrigation
field. The system is designed for a daily usage rate of 600 gallons. A motion was made by Commissioner
Whisenant, seconded by Commissioner Ingalsbe to authorize Commercial OSSF Permit at 131
Coachman Drive, San Marcos, Texas, 78666. All voting Aye. MOTION PASSED
31601
AUTHORIZE COMMERCIAL OSSF PERMIT AT 211 DARDEN HILL, DRIFTWOOD,

TEXAS, 78619
RMRB Properties is proposing an OSSF to serve two office/warehouse buildings. This design will accommodate
up to 12 employees and 8 visitors daily. This property is a 10.02 acre tract of land and will be served by a
private well. The system designer, Hugo Elizondo, P.E., has designed a treatment system, which consists of a
pump tank, a flow equalization tank, and an aerobic treatment unit. After treatment, the effluent will be dispersed
to a drip irrigation field. The system is designed for a daily usage rate of 280 gallons. A motion was made by
Commissioner Whisenant, seconded by Commissioner Ingalsbe to authorize Commercial OSSF Permit
at 211 Darden Hill, Driftwood, Texas, 78619. All voting Aye. MOTION PASSED
31602
APPROVE BID AWARD FOR IFB TO TOTAL DEMOLITION/A-1 DEMOLITION,

AUTHORIZE THE DEVELOPMENT AND COMMUNITY SERVICES DIRECTOR AND
OFFICE OF GENERAL COUNSEL TO NEGOTIATE A CONTRACT AND AUTHORIZE
THE COUNTY JUDGE TO EXECUTE THE CONTRACT AND AMEND THE BUDGET
ACCORDINGLY
Work will be performed at County owned properties located off of Civic Center loop and Clovis Barker in
Precinct 1. A motion was made by Commissioner Ingalsbe, seconded by Commissioner Whisenant to
approve bid award for IFB to Total Demolition/A-1 Demolition, authorize the Development and
Community Services Director and Office of General Counsel to negotiate a contract and authorize the
County Judge to execute the contract and amend the budget accordingly. All voting Aye. MOTION
PASSED
JUNE 7, 2016
31603
*****
*****
VOLUME V PG 869
AUTHORIZE THE COUNTY JUDGE TO SIGN A GRANT ADJUSTMENT NOTICE

(GAN) FROM THE TEXAS DEPARTMENT OF PUBLIC SAFETY, 2014 HOMELAND
SECURITY GRANT PROGRAM (HSGP) TO ADJUST THE BUDGET AND CLOSE OUT
THE GRANT
The grant adjustment notice is to reduce the final grant amount from $23,396.78 to $23,316.63 and to close the
project effective May 31, 2016. All necessary items have been purchased. The grant funds support the Hays
County Community Emergency Response Teams (CERT) as well as regional CERT needs. A motion was
made by Commissioner Jones, seconded by Commissioner Whisenant to authorize the County Judge to
sign a Grant Adjustment Notice (GAN) from the Texas Department of Public Safety, 2014 Homeland
Security Grant Program (HSGP) to adjust the budget and close out the grant. All voting Aye. MOTION
PASSED
31604
ACCEPT BOND NO.76122809 FOR STREET AND DRAINAGE IMPROVEMENTS

FOR BELTERRA SUBDIVISION SECTION 15 IN THE AMOUNT OF $529,175.62
The final plat for the Belterra Subdivision Section 15 has been reviewed under the Interlocal Cooperation
Agreement with the City of Dripping Springs and has been approved by County staff. While the plat has been
approved administratively, formal acceptance of fiscal surety is required by Commissioners Court action. A
motion was made by Commissioner Whisenant, seconded by Commissioner Jones to accept Bond
No.76122809 for street and drainage improvements for Belterra Subdivision Section 15 in the amount of
$529,175.62. All voting Aye. MOTION PASSED
31605
NAME A PRIVATE ROAD LOCATED AT 1240 ELDER HILL ROAD AS BRONCO

LANE
A motion was made by Commissioner Whisenant, seconded by Commissioner Ingalsbe to name a

private road located at 1240 Elder Hill Road as Bronco Lane. All voting Aye. MOTION PASSED
HOLD A PUBLIC HEARING RELATED TO THE IMPROVEMENTS OF ROADWAYS WITHIN THE
RIVER MOUNTAIN RANCH SUBDIVISION (SECTIONS 1-7) AND THE HERMOSA PALOMA
SUBDIVISION, WHICH HAS BEEN INCORPORATED INTO THE RIVER MOUNTAIN RANCH
SUBDIVISION, IN PRECINCTS 3 AND 4 OF HAYS COUNTY, PURSUANT TO CHAPTER 253 OF
THE TEXAS TRANSPORTATION CODE
Judge Cobb opened public hearing. Input was received from: James McNeal Kellar, William M. Brown, Estelle
Murchison, Patricia Krov, Kirby Hicks, Bart Behrhorst, and Marvin Bottera. Judge Cobb closed public hearing.
The HOA of River Mountain Ranch appointed a roads committee that has been working on the Chapter 253
proposal for some time. The subdivision(s) propose improvement and adoption of all or a portion of
approximately 11 roads within the subdivision(s). The attached map reflects the affected area, under the
proposal. The Director of Transportation will be providing an updated estimate of cost for the improvements
needed to bring the roadways up to County road standards. This will be brought back at a later date.
Clerks Note Court took a break at 10:59 a.m. and reconvened into open session at 11:13 a.m.
31606
CLARIFY AND ADOPT A PROCEDURE FOR ESTABLISHING A LIST OF APPROVED

FIRMS TO PERFORM PROFESSIONAL SERVICES FOR HAYS COUNTY, ON A PER
PROJECT BASIS
A motion was made by Commissioner Ingalsbe, seconded by Commissioner Conley to adopt a

procedure for establishing a list of approved firms to perform Professional Services for Hays County, on
a per project basis. All voting Aye. MOTION PASSED
31607
AUTHORIZE THE COUNTY JUDGE TO EXECUTE A RESOLUTION AND SUBMIT A

GRANT APPLICATION TO THE TEXAS WATER DEVELOPMENT BOARD FOR
FUNDING TO SUPPORT THE FLOOD MONITORING SYSTEM PROJECT
Hays County Commissioners Court recently approved a contract with Halff and Associates to draft the grant
application to the Texas Water Development Board for Low Water Crossing Sensors and the infrastructure to
support the system. This system will allow emergency services personnel to monitor weather events more
closely through low water crossing sensors and detention basin gauges, provide data to the National Weather
Service to provide more timely and accurate predictions, and overall improve the safety of the citizens and
visitors of Hays County. This resolution demonstrates the support that Hays County Commissioners Court have
for the implementation of this project. This will be a 50/50 matching grant. A motion was made by
Commissioner Conley, seconded by Commissioner Ingalsbe to authorize the County Judge to execute a
Resolution and submit a grant application to the Texas Water Development Board for funding to support
the Flood Monitoring System Project. All voting Aye. MOTION PASSED
VOLUME V PG 870
*****
*****
JUNE 7, 2016
Clerks Note Agenda Item #20 RE: EXECUTIVE SESSION PURSUANT TO SECTIONS 551.071 AND 551.072
OF THE TEXAS GOVERNMENT CODE: CONSULTATION WITH COUNSEL AND DELIBERATION REGARDING THE
PURCHASE, EXCHANGE OR VALUE OF RIGHT OF WAY ALONG PROPOSED FM110 IN PCT 1 was pulled
EXECUTIVE SESSION PURSUANT TO SECTIONS 551.071 AND 551.087 OF THE TEXAS
GOVERNMENT CODE: CONSULTATION WITH COUNSEL AND DELIBERATION REGARDING
ECONOMIC DEVELOPMENT NEGOTIATIONS ASSOCIATED WITH PROJECT RENEW
Court convened into Executive Session at 11:34 A.M. and reconvened into open court at 11:37 A.M. In
Executive Session were Commissioner Ingalsbe, Commissioner Jones, Commissioner Conley, Commissioner
Whisenant, Judge Cobb, General Counsel Mark Kennedy, Chief of Staff Lon Shell, Intern Kasey Bruce, Victor
Garza from GSMP (Economic Development), and Diana Blank from the City of Kyle. No action taken.
31608
EXECUTIVE SESSION PURSUANT TO SECTIONS 551.071 OF THE TEXAS

GOVERNMENT CODE: CONSULTATION WITH COUNSEL REGARDING THE
PROPOSED AGREEMENT BETWEEN HAYS COUNTY AND CONSTRUCTION
MANAGER AT RISK RELATED TO THE PROPOSED JAIL, 911 CENTER, AND LAW
ENFORCEMENT CENTER
A motion was made by Commissioner Ingalsbe, seconded by Commissioner Jones to authorize the
County Judge to execute an agreement between Hays County and Turner Construction Company, as
modified by General Counsel and approved by Chief of Staff and Commissioner for Precinct 1. All voting
Aye. MOTION PASSED
DISCUSSION OF ISSUES RELATED TO THE HAYS COUNTY JAIL, AND THE PLANNING OF
PROJECTS PERTAINING TO THE PUBLIC SAFETY FACILITIES NEEDS WITHIN THE COUNTY
Judge Cobb gave the Hays County Jail report. Hays Countys current maximum jail capacity is 362 inmates. Jail
Standards recommends holding approximately 10% of capacity open. That lowers our capacity to 311.The jails
daily average was 260 and peak was 270 on June 2nd for the week of May 29 to June 4, 2016.The maximum
female capacity is 76 inmates. Last weeks average was 59 and peak was 68 on 6/4/2016.The maximum male
capacity is 256 inmates. Last weeks average was 201 and peak was 213 on 6/2/2016. Inmate at Guadalupe
County: 117; Inmate at Bastrop County: 0; Inmate at Caldwell County: 29; Inmate at Walker County: 0
ACTION RELATED TO THE BURN BAN AND/OR DISASTER DECLARATION
Burn Ban will remain lifted.
County Clerks Note Agenda Item #25 RE:
DISCUSSION OF ISSUES RELATED TO THE ROAD BOND PROJECTS, INCLUDING UPDATES FROM MIKE WEAVER,
PRIME STRATEGIES, LAURA HARRIS, HNTB AND ALLEN CROZIER, HDR was pulled
A motion was made by Commissioner Jones, seconded by Commissioner Whisenant to adjourn court at
12:23 p.m.
I, LIZ Q. GONZALEZ, COUNTY CLERK and EXOFFICIO CLERK OF THE COMMISSIONERS

COURT, do hereby certify that the foregoing contains a true and accurate record of the
proceedings had by the Hays County Commissioners Court on
June 7, 2016.
LIZ Q GONZALEZ, COUNTY CLERK AND EXOFFICIO

CLERK OF THE COMMISSIONERS COURT OF
HAYS COUNTY, TEXAS

Tuesdays at 9:00 AM
AGENDA ITEM
Authorize miscellaneous improvements at the Transfer Stations, Wimberley Recycling and Solid Waste Center
office and amend the budget accordingly.
ITEM TYPE
MEETING DATE
AMOUNT REQUIRED
CONSENT
June 21, 2016
$1,358
LINE ITEM NUMBER
001-716-00.5741
AUDITOR USE ONLY

AUDITOR COMMENTS:
See attached budget amendment

N/A
AUDITOR REVIEW:
BILL HERZOG
REQUESTED BY
SPONSOR
CO-SPONSOR
Clint Garza
CONLEY
N/A
SUMMARY
The new office building at the Wimberley Transfer Station site needs electrical work due to PEC requirements. A
new meter and riser is required to complete the utility connection. The modular office building will also be tied down
to secure the facility in place. Savings within the Transfer Stations operating budget have been identified to fund
this request.
28B
Budget Amendment:
Increase Expense
Decrease Expense
Decrease Expense
32B65981470
31B6497025
30B6912584
29B65184703
001-716-00.5741
Misc. Capital Improvements
001-716-00.5551
Continuing Ed ($434.00)
001-716-00.5714_700 Heavy Eqpt ($924.00)
10

Tuesdays at 9:00 AM
AGENDA ITEM
Authorize the Constable Precinct 1 to utilize vehicle savings for graphics on a transferred 2008 Dodge Charger and
amend the budget accordingly.
ITEM TYPE
MEETING DATE
AMOUNT REQUIRED
CONSENT
June 21, 2016
$650.00
LINE ITEM NUMBER
001-635-00.5413
AUDITOR USE ONLY

AUDITOR COMMENTS:

N/A
AUDITOR REVIEW:
BILL HERZOG
REQUESTED BY
SPONSOR
CO-SPONSOR
Constable Peterson
INGALSBE
N/A
SUMMARY
The Constable Precinct 1 office has received a Dodge Charger from the Sheriff's Office that was approved via the
Asset Transfer Form and Commissioner's Court on 4/5/2016. This vehicle is in need of graphics to identify as a
Constable Pct. 1 vehicle. Savings within the operating budget have been identified to fund this request.
28B609145
Budget Amendment:
Increase .5413
Decrease .5713_700
29B613578
30B6294158
31B695278
11

Tuesdays at 9:00 AM
AGENDA ITEM
Approve a transfer request of one vehicle from the Sheriff's Office Fleet to the Juvenile Probation Office.
ITEM TYPE
MEETING DATE
CONSENT
June 21, 2016
AMOUNT REQUIRED
LINE ITEM NUMBER
N/A
AUDITOR USE ONLY

AUDITOR COMMENTS:
N/A
AUDITOR REVIEW:
N/A
REQUESTED BY
SPONSOR
CO-SPONSOR
CUTLER
COBB
N/A
SUMMARY
The following vehicle is being requested for transfer from the Sheriff's Office Fleet to the Juvenile Probation Office.
26B58413709
Equipment Transfer
2007 Dodge Charger - Fixed Asset #: 15613
27B56814309
28B5761430
12
HAYS COUNTY AUDITOR - GENERAL FIXED ASSET TRANSFER FORM

*****THIS FORM IS NOT TO BE USED FOR THE TRANSFER OF COMPUTER EQUIPMENT*****
To be completed for all transfers of general fixed assets between departments and returned to Auditor
To be completed by Transferring Department

*** ONLY ONE GENERAL FIXED ASSET PER FORM ***
DESCRIPTION OF ITEM (Including Manufacturer and Model Number)

2007 Dodge Charger
Fixed Asset County Tag Number:
15613
Serial Number:
2B3KA43R77H714593
Department Name:
Hays County Sheriff's Dept.
Location:
1307 Uhland Road, San Marcos, TX 78666
Transfer agreed to by Elected Official/Department Head:
(signature)
Date:
*****************************************************************************************************
To be Completed by Department to which
asset is transferred
TRANSFERRED TO
Department Name:
To be Completed for assets to be auctioned

ASSET TO BE HELD AT WAREHOUSE
Received at Warehouse By:
Juvenile Probation
Location:
ASSET TO BE HELD AT PURCHASING
712 S Stagecoach Tr
Received at Purchasing By:
Transfer accepted by Elected Official /

Department Head
(signature)
Date:
Date ________________
---------------------------------------------------------------To be completed by Purchasing Office Only
ASSET SOLD IN COUNTY AUCTION ON
___________________________
(Auction Date)
*****************************************************************************************************
AUDITOR OFFICE USE ONLY
Asset Deleted from System After Auction:
AUDITOR OFFICE USE ONLY

Fixed Asset System Updated:
Date _______________
Date _______________
Initials ______________
Initials ______________
13

Tuesdays at 9:00 AM
AGENDA ITEM
Approve specifications for RFP 2016-P12 Restoration of Buck Winn Murals and authorize Purchasing Manager to
solicit for proposal and advertise.
ITEM TYPE
CONSENT
MEETING DATE
AMOUNT REQUIRED
June 21, 2016
Funds are being provided thru

contributions, fund raisers, donations etc.
LINE ITEM NUMBER
AUDITOR USE ONLY

AUDITOR COMMENTS:
N/A
AUDITOR REVIEW:
REQUESTED BY
Maiorka/Johnson
SUMMARY
(See attached specifications)

26B5380174
14
N/A
SPONSOR
CO-SPONSOR
COBB
N/A
15
16
17
18
19
20
21
22
23
24
25
26
27
28

Tuesdays at 9:00 AM
AGENDA ITEM
Approve out of state travel for Detective Mark Opiela to attend the Basic Computer Evidence Recovery Course in
Hoover, Alabama.
ITEM TYPE
MEETING DATE
AMOUNT REQUIRED
CONSENT
June 21, 2016
LINE ITEM NUMBER
001-618-00.5551 Continuing Ed
AUDITOR USE ONLY

AUDITOR COMMENTS:
N/A
AUDITOR REVIEW:
BILL HERZOG
REQUESTED BY
SPONSOR
CO-SPONSOR
CUTLER
COBB
N/A
SUMMARY
Out of state travel is needed to send Detective Mark Opiela to attend the Basic Computer Evidence Recovery
Training in Hoover, Alabama on July 17-August 19, 2016. This course is a five week course designed to train Law
Enforcement officers how to process a computer crime scene in a home or business environment. Detective Opiela
will receive hands on training with computer hardware and forensic analysis tools and will also become familiar with
techniques for search and seizures, evidence processing and handling and media imaging. Having Detective Opiela
attend this training will also provide the Sheriff's Office with an additional person to investigate these types of crimes
that occur in Hays County. All fees (registration, hotel and per diem) with the exception of fuel will be funded by the
US Secret Service.
27B583196
29
30

Tuesdays at 9:00 AM
AGENDA ITEM
Authorize the County Judge to execute Assignments of Easements and Special Warranty Deeds from Hays County
to the Texas Department of Transportation (TXDOT) for Right of Way acquired along the FM 1626 projects.
ITEM TYPE
MEETING DATE
AMOUNT REQUIRED
CONSENT
June 21, 2016
N/A
LINE ITEM NUMBER
N/A
AUDITOR USE ONLY

AUDITOR COMMENTS:
N/A
AUDITOR REVIEW:
N/A
REQUESTED BY
SPONSOR
CO-SPONSOR
Kennedy
JONES
N/A
SUMMARY
It has always been contemplated that Hays County would convey the rights it has acquired in new ROW to TXDOT,
at the appropriate time. Since the time for conveyance on the Northern project has drawn near, staff recommends
granting the County Judge authority to begin making these transfers.
27B583196
31
Notice of Confidentiality Rights: If you are a natural person, you may remove or strike
any of the following information from this instrument before it is filed for record in the
public records: your Social Security Number or your Driver's License Number.
Page 1 of 4
SPECIAL WARRANTY DEED

Date: ___________________________________
Grantor: Hays County, a political subdivision of the State of Texas
Grantors Mailing Address
Hays County, Texas
111 E. San Antonio St., Ste 300
San Marcos, Texas 78666
Grantee: STATE OF TEXAS, acting by and through the Texas Transportation Commission
Grantees Mailing Address:
STATE OF TEXAS
Texas Department of Transportation
Attn: Right of Way Administrator
118 E. Riverside Dr.
Austin, Texas 78704
CONSIDERATION:
consideration.
TEN AND NO/100 DOLLARS and other good and valuable
PROPERTY (including any improvements):

All those certain tracts or parcels of land previously conveyed to Hays County, State of Texas,
described in the instruments of record as listed in the attached Exhibit A, recorded in the
Official Public Records of Hays County, Texas (O.P.R.H.C.Tx); and more particularly described
by the metes and bounds in Exhibit B to Exhibit ZZ, which are attached hereto and
incorporated herein for any and all purposes.
Grantors reserve all of the oil, gas and sulphur in and under the land herein conveyed but waive
all rights of ingress and egress to the surface thereof for the purpose of exploring, developing,
mining or drilling for same; however, nothing in this reservation shall affect the title and rights
of the Grantee, its successors and assigns, to take and use all other minerals and materials
thereon, therein and thereunder.
This conveyance is made by Grantors and accepted by the State of Texas subject to the
following:
1. Visible and apparent easements not appearing of record.
32
Deed FM 1626 B (North) Hays Co. To State of Texas

Rev. 5/20/2016
Page 2 of 4
2. Any discrepancies, conflicts, or shortages in area or boundary lines or any encroachments

or any overlapping of improvements which a current survey would show.
3. Easements, restrictions, reservations, covenants, conditions, oil and gas leases, mineral
severances, and encumbrances for taxes and assessments (other than liens and
conveyances) presently of record in the Official Public Records of the County in which
the property is located that affect the property, but only to the extent that said items are
still valid and in force and effect at this time.
TO HAVE AND TO HOLD the premises herein described and herein conveyed together with
all and singular the rights and appurtenances thereto in any wise belonging unto the County of
Hays and its assigns forever; and Grantors do hereby bind ourselves, our heirs, executors,
administrators, successors and assigns to Warrant and Forever Defend all and singular the said
premises herein conveyed unto the County of Hays and its assigns against every person
whomsoever lawfully claiming or to claim the same or any part thereof, when the claim is by,
through or under Grantor, but not otherwise, except as to the Reservations from Conveyance and
the exceptions to Conveyance and Warranty.
IN WITNESS WHEREOF, this instrument is executed on this the ____ day of
2016.
GRANTOR:
HAYS COUNTY, TEXAS
By:
Bert Cobb, M.D., County Judge
ACKNOWLEDGMENT
STATE OF TEXAS
COUNTY OF HAYS
This instrument was acknowledged before me on this the
day of
, 2016, by Bert Cobb, MD, in the capacity and for the purposes and consideration
recited herein.
Notary Public, State of Texas
33

Rev. 5/20/2016
Page 3 of 4
Exhibit A
FM 1626 B (North)
Parcel No.
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
27
28
29
30
31
32
33
34
35
36
37
38
39
40
Grantee
Hays County
Hays County
Hays County
Hays County
Hays County
Hays County
Hays County
Hays County
Hays County
Hays County
Hays County
Hays County
Hays County
Hays County
Hays County
Hays County
Hays County
Hays County
Hays County
Hays County
Hays County
Hays County
Hays County
Hays County
Hays County
Hays County
Hays County
Hays County
Hays County
Hays County
Hays County
Hays County
Hays County
Hays County
Hays County
Hays County
Hays County
Hays County
Hays County Public Records

Information
Volume 4333, Page 241
Volume 4441, Page 1
34
Acreage
0.528
0.071
0.530
0.025
0.067
0.105
0.530
0.003
0.531
0.003
0.005
0.024
0.003
0.179
0.565
0.729
0.017
0.054
0.008
0.362
0.256
0.614
0.014
0.645
0.224
0.320
0.280
0.127
0.658
1.090
0.305
0.213
0.196
0.199
0.221
1.105
0.515
0.475

Rev. 5/20/2016
Page 4 of 4
Parcel No.
41
42
43
44
45
46
47
48
49
50
51
52
64
Grantee
Hays County
Hays County
Hays County
Hays County
Hays County
Hays County
Hays County
Hays County
Hays County
Hays County
Hays County,
Hays County,
Hays County
Hays County Public Records

Information
Acreage

Total
Exhibit B through Exhibit ZZ on following pages
35
0.261
0.006
0.046
0.012
0.003
3.005
6.490
2.331
0.210
0.170
1.093
0.243
0.060
25.726
Notice of Confidentiality Rights: If you are a natural person, you may remove or strike
any of the following information from this instrument before it is filed for record in the
public records: your Social Security Number or your Driver's License Number.
Page 1 of 3
ASSIGNMENT OF EASEMENTS
Date: ___________________________________
Assignor: HAYS COUNTY, a political subdivision of the State of Texas
Assignors Mailing Address
Hays County, Texas
111 E. San Antonio St., Ste. 300
San Marcos, Texas 78666
Assignee: STATE OF TEXAS, acting by and through the Texas Transportation Commission
Assignees Mailing Address:
STATE OF TEXAS
Texas Department of Transportation
Attn: Right of Way Administrator
118 E. Riverside Dr.
Austin, Texas 78704
CONSIDERATION:
consideration.
TEN AND NO/100 DOLLARS and other good and valuable
PROPERTY (including any improvements):

All of the right, title and interest in and to those certain drainage easements for highway purposes
previously conveyed to Hays County, State of Texas, described in the instruments of record as
listed in the attached Exhibit A, recorded in the Official Public Records of Hays County,
Texas (O.P.R.H.C.Tx); and more particularly described by the metes and bounds in Exhibit B
through Exhibit F, which are attached hereto and incorporated herein for any and all purposes.
This Assignment of Easements shall be binding upon and inure to the benefit of the parties
hereto, and their respective successors and assigns.
IN WITNESS WHEREOF, this instrument is executed on this the ____ day of ____________,
2016.
ASSIGNOR:
HAYS COUNTY, TEXAS
36
Assignment of Easements FM 1626 B (North) Hays Co. to State of Texas

Rev. 5/20/2016
Page 2 of 3
By:
Bert Cobb, M.D., County Judge
ACKNOWLEDGMENT
STATE OF TEXAS
COUNTY OF HAYS
This instrument was acknowledged before me on this the _____ day of
_______________, 2016, by Bert Cobb, MD, in the capacity and for the purposes and
consideration recited herein.
Notary Public, State of Texas
37
Assignment of Easements FM 1626 B (North) Hays Co. to State of Texas

Rev. 5/20/2016
Page 3 of 3
EXHIBIT A
Parcel No.
25E
26E
28E
46E
52E
Grantee
Hays County
Hays County
Hays County
Hays County
Hays County
Hays County Public

Records Information
Acreage
Total
Exhibit B through Exhibit F on following pages
38
0.048
0.067
0.074
0.375
0.036
0.600

Tuesdays at 9:00 AM
AGENDA ITEM
Authorize payment for electrical work performed and folding guest chairs purchased for the Historical Commission's
Kyle Depot Project in which no purchase order was issued or quotes obtained as per the County Purchasing Policy
and amend the budget accordingly.
ITEM TYPE
MEETING DATE
AMOUNT REQUIRED
CONSENT
June 21, 2016
$6,215
LINE ITEM NUMBER
AUDITOR USE ONLY

AUDITOR COMMENTS:

NO
AUDITOR REVIEW:
BILL HERZOG
REQUESTED BY
SPONSOR
CO-SPONSOR
Kate Johnson
COBB
N/A
SUMMARY
The Historical Commission had electrical work performed by Verde Electric ($3,310.30) and purchased folding
guest chairs ($2,903.84) for the Kyle Depot Project prior to obtaining the required quotes and purchase orders.
Project donations already received will cover these costs.
27B59138
Budget Amendment:
Increase - General Supplies - $2,904
Increase - Misc Improvements - $3,311
Decrease - Contract Services - ($6,215)
28B609145
29B613578
30B6294158
31B695278
39

Tuesdays at 9:00 AM
AGENDA ITEM
Amend the Historical Commission budget for travel expenses related to the Preservation Texas workshop held in
Lubbock Texas.
ITEM TYPE
MEETING DATE
AMOUNT REQUIRED
CONSENT
June 21, 2016
$1,750
LINE ITEM NUMBER
141-676-00.5551
AUDITOR USE ONLY

AUDITOR COMMENTS:

N/A
AUDITOR REVIEW:
BILL HERZOG
REQUESTED BY
SPONSOR
CO-SPONSOR
Kate Johnson
COBB
N/A
SUMMARY
The Historical Commission director and four members attended the Preservation Texas workshop held in May and
need additional funds to cover associated hotel and travel costs. Funds are available in the Historical Commission
Publication Fund to cover this amendment.
28B609145
Budget Amendment:
Increase - Cont Ed - $1,750
Decrease - Contract Services - ($1,750)
29B613578
30B6294158
31B695278
40

Tuesdays at 9:00 AM
AGENDA ITEM
Accept various donations for the Kyle Depot Project and amend the budget accordingly.
ITEM TYPE
MEETING DATE
AMOUNT REQUIRED
CONSENT
June 21, 2016
$25
LINE ITEM NUMBER
141-676-00.4610 - Kyle Depot Project
AUDITOR USE ONLY

AUDITOR COMMENTS:

N/A
AUDITOR REVIEW:
BILL HERZOG
REQUESTED BY
SPONSOR
CO-SPONSOR
Kate Johnson
COBB
N/A
SUMMARY
The Historical Commission has received various donations for expenses related to the Kyle Depot Project.
28B609145
Budget Amendment:
Increase - General Supplies - $25
Increase - Contributions - $25
29B613578
30B6294158
31B695278
41

Tuesdays at 9:00 AM
AGENDA ITEM
Authorize the County Judge to sign a contract with Argyle Security for installation of security system components in
the Transportation Department Building on Yarrington Road and amend the budget accordingly.
ITEM TYPE
MEETING DATE
AMOUNT REQUIRED
CONSENT
June 21, 2016
$35,807
LINE ITEM NUMBER
020-710-00.5719_700
AUDITOR USE ONLY

AUDITOR COMMENTS:

N/A
AUDITOR REVIEW:
BILL HERZOG
REQUESTED BY
SPONSOR
CO-SPONSOR
Borcherding
COBB
N/A
SUMMARY
This project will provide features for exterior and interior security.
28B609145
Budget Amendment:
Increase Mixc. Equipment Operating Expenses 020-710-00.5719_700 $35,807
29B613578
30B6294158
Decrease Road Material and Supplies 020-710-00.5351 - ($35,807)

31B695278
42
Proposal 70-2016-383
Project: Hays County TX Transportation Department
Date: May 11, 2016

To: Logan Delgado
Hay County Facility Management
712 S. Stagecoach Trail
San Marcos Texas 78666
From:
Argyle Security - Service
Brian Hinkle
[email protected]
12903 Delivery Drive
San Antonio, Texas 78247
Office: (210) 798-2939
Mobile: (210) 859-8253
Project Quote #: 70-2016-383

Argyle Security is pleased to provide this security proposal for your review and consideration. All system components have a
warranty for a period of one (1) year, unless otherwise specified, against all defects in material and workmanship. This proposal
shall remain firm for period of (30) days from the submitted date. Argyle Security payment terms are net (30) days with progressive
billing.
www.argylesecurity.com
43
Scope of Work
Scope of Work
Provide
Camera and Network Video Recorder installation
6- Interior 2 megapixel Network IP Camera Domes
9- Exterior Vandal resistant 2 megapixel Network IP Camera Domes
9- Exterior Camera wall mounts
1- Network Video Recorder with 1tb of storage
1- 16 channel POE Network Switch
1- Video Review Station with Monitor
Install 6 interior IP camera domes in office area. Install 9 Exterior IP Vandal Resistant wall mounted
cameras on the outside of the building to cover the Employee entrances and Visitor entrance. Back
parking lot and front parking lot will have cameras as well.
All cameras will be connected to a Network Video Recorder. The NVR will provide storage for 30 days of
video storage. Multiple viewing stations can be connected to the NVR for remote viewing of the cameras.
The NVR will record all camera video. Live video will be viewed from the video review station. Recorded
video can be viewed and exported from the Video Review Station.
Camera cabling will be run free air concealed where ever possible above the ceiling or building
supports.
Card Access and Door Modifications

4- Card Readers
1- Hirsch Card Access Software
3- Electric Exit devices
1- Maglock for Hall Entrance Door
1- Entrance Door Lock Release button
1-Remote Desk Mounted Door Release Button
1-Hallway Intercom Station
2-Intercom Master Stations
1-Post Applied Window and Frame 7 wide by 31 tall
Replace 3 existing exterior door panic bar locks and replace with electric release panic bar locks. Install 4
new Card Readers on exterior and hall entrance doors. Provide wire mold to encase the control wire
running down for the new exterior electric panic bar locks and card readers. Electric panic bar locks will
provide free egress from the building.
Install new maglock at the front entrance. Install lock release button at front door and at the Reception
Desk. Provide new card reader at the front entrance door on the hallway side.
Provide Intercom station at the entrance door on the hallway side. Install intercom master stations at the
reception desk and office.
Cut in new window frame in Exterior Employee entrance door. Viewable glass area will be 7 inches wide
by 31 inches tall. Glass will be wire mesh type.
Card Access Software will match the software used at the County Government Center. Cards used at
Government Center can be programmed into the system at the Transportation Center. Card Access
Software will be installed on the same computer used to View the camera NVR system.
2|Page
44
Exclusions and Clarifications

Installation Requirements:
Argyle will provide the necessary installation, termination and programming for the new cameras and door
modifications
Conduit and Cable:
Conduit installation is excluded from this quotation.
Warranty:
Argyle offers a standard one (1 year) (365 days) warranty on all labor and material included in this project.
Components noted to have more than one year of warranty will be warranted by the manufacturer with a [3] year
warranty. All system components provided in this proposal are warranted against all defects in material and
workmanship. Any existing wire, components, devices or conditions will not be covered in the agreement.
Sales Tax:
Sales Tax is not included in this proposal, if the facility is Tax Exempt please forward exemption letter for our records.
Training:
Argyle will provide training to the facility for Administration, Operator and Maintenance
Excluded: (if applicable to this installation)
Installation of new conduit if needed
Repair to existing devices not functioning (quote on cost will be provided)
Bond
Licensing and permits
3|Page
45
Project Cost
Total System Cost including:
Material
Design and Engineering
Programming
Fabrication
Installation
Testing and Training
Travel and Labor
TOTAL PROJECT COSTS:

Camera and NVR installation: $21,627.00
Card Readers, Intercoms and Door Modifications: $14,180.00
Grand Total: $35,807.00
Thank you for allowing Argyle Security the opportunity to participate in this project. If you would like us to proceed with the scope of
work as outlined in this proposal, please sign below and fax directly to our office.
Sincerely,
Brian Hinkle Service Manager
Argyle Security AUTHORIZED SIGNATURE
By signing below, I accept this proposal and agree to the Terms and Conditions contained herein.
CUSTOMER NAME
DATE
X
AUTHORIZED SIGNATURE
PRINTED NAME/TITLE
4|Page
46

Tuesdays at 9:00 AM
AGENDA ITEM
Ratify the Office of Emergency Services purchase of a High Profile Vehicle from the Texas Facilities Commission
Federal Surplus Program and amend the budget accordingly.
ITEM TYPE
MEETING DATE
AMOUNT REQUIRED
CONSENT
June 21, 2016
$7,500
LINE ITEM NUMBER
001-656-00.5713_700
AUDITOR USE ONLY

AUDITOR COMMENTS:
See attached budget amendment.

N/A
AUDITOR REVIEW:
BILL HERZOG
REQUESTED BY
SPONSOR
CO-SPONSOR
Kharley Smith
CONLEY
N/A
SUMMARY
On May 10, 2016 the court authorized the OES department to execute a bailment agreement with the Wimberley
Fire & ESD #4 and to research options for a High Profile Vehicle to be maintained by the Wimberley Fire & ESD #4
and used throughout the County for emergency situations. The OES Director has researched options and found a
5 Ton 6x6 Military Cargo Truck through the Federal Surplus Program. Funds were encumbered and the purchase
order sent to the Texas Facilities Commission on 6/14 in order to hold the vehicle until court approval could be
obtained. This equipment will be beneficial during search and rescue/recovery as well as natural disasters such as
fire/flooding events.
28B59013476
Potential Funding Source:

County-Wide Contingencies
29B60153847
30B61925487
47

Tuesdays at 9:00 AM
AGENDA ITEM
Authorize Commercial OSSF Permit at 7400 McGregor (lower system), Dripping Springs, Texas, 78737.
ITEM TYPE
MEETING DATE
AMOUNT REQUIRED
CONSENT
June 21, 2016
N/A
LINE ITEM NUMBER
AUDITOR USE ONLY

AUDITOR COMMENTS:
N/A
AUDITOR REVIEW:
N/A
REQUESTED BY
SPONSOR
CO-SPONSOR
Roxie McInnis, Development Services Manager
WHISENANT
N/A
SUMMARY
Hill Country Casitas is proposing an OSSF to serve 5 short-term rental cabins and a pavilion. This OSSF will be the
lower system on the property. This 13.00 acre tract of land is Lot 15B1 in the Hurlbut Ranch Subdivision. The lot
will be served by a public well.
The system designer, Danny Gonzales, R.S., has designed a treatment system which consists of a pretreatment
tank, a flow equalization tank, an aerobic treatment unit, and a pump tank. After treatment, the effluent will be
dispersed to a drip irrigation field with a maximum daily usage rate of 1000 gallons.
26B5481039
27B583196
48

Tuesdays at 9:00 AM
AGENDA ITEM
Authorize Commercial OSSF Permit at 7400 McGregor (upper system), Dripping Springs, Texas, 78737.
ITEM TYPE
MEETING DATE
AMOUNT REQUIRED
CONSENT
June 21, 2016
N/A
LINE ITEM NUMBER
AUDITOR USE ONLY

AUDITOR COMMENTS:
N/A
AUDITOR REVIEW:
N/A
REQUESTED BY
SPONSOR
CO-SPONSOR
Roxie McInnis, Development Services Manager
WHISENANT
N/A
SUMMARY
Hill Country Casitas is proposing an OSSF to serve 10 short-term rental cabins. This OSSF will be the upper
system. This 13.00 acre tract of land is Lot 15B1 in the Hurlbut Ranch Subdivision. The lot will be served by a
public well.
The system designer, Danny Gonzales, R.S., has designed a treatment system which consists of a pretreatment
tank, a flow equalization tank, an aerobic treatment unit, and a pump tank. After treatment, the effluent will be
dispersed to a drip irrigation field with a maximum daily usage rate of 1000 gallons.
26B5481039
27B583196
49

Tuesdays at 9:00 AM
AGENDA ITEM
Authorize the Local Health Department to purchase a 12,000 BTU mini split AC unit and amend the budget
accordingly.
ITEM TYPE
MEETING DATE
AMOUNT REQUIRED
CONSENT
June 21, 2016
$3200
LINE ITEM NUMBER
See Budget Amendment below
AUDITOR USE ONLY

AUDITOR COMMENTS:
N/A
AUDITOR REVIEW:
N/A
REQUESTED BY
SPONSOR
CO-SPONSOR
Garza
COBB
N/A
SUMMARY
The AC unit will be utilized to control the climate inside an existing storage shelter located at 2171 Yarrington
Road. The requested amount will also cover the expense of electrical hookup to the shelter. Funds from the DSHS
CPS/OT- Unique grant will be utilized to make this purchase.
27B
Budget Amendment:
28B61947035
Decrease Expense
Increase Expense
Decrease Expense
Increase Expense
32B65981470
31B6497025
30B6912584
29B65184703
120-675-99-095.5391
120-675-99-095.5719_400
120-675-99-095.5211
120-675-99-095.5719_400
Miscellaneous ($1600.00)
Capital Equipment $1600.00
Office Supplies ($1600.00)
Capital Equipment $1600.00
50

Tuesdays at 9:00 AM
AGENDA ITEM
Ratify plumbing repairs needed in the Jail Facility Bonding area and amend the budget accordingly.
ITEM TYPE
MEETING DATE
AMOUNT REQUIRED
CONSENT
June 21, 2016
$7,243
LINE ITEM NUMBER
001-618-03.5741
AUDITOR USE ONLY

AUDITOR COMMENTS:

N/A
AUDITOR REVIEW:
BILL HERZOG
REQUESTED BY
SPONSOR
CO-SPONSOR
Gary Cutler
COBB
N/A
SUMMARY
Emergency repairs were needed to address a water leak in the lavatory drain in the Jail Bonding Area. These
repairs needed to be completed in order to maintain a safe and clean environment.
28B641037
Attachment: TDIndustires SOW/Quote

TCPN Contract: R150501-TX-10647
29B65103748
30B
Funds were budgeted during the FY 2016 budget process in County Wide ($250k) for miscellaneous capital
improvements for the Jail as needed. To date a total of $245,531 has been used for security panel upgrades, a
replacement dishwasher (upgraded) and Kitchen Drain Line repairs, leaving an available balance of $4,469 for this
repair. Salary savings within the Jail Operating budget will fund the difference needed.
31B67095248
Budget Amendment:
Decrease Co Wide - 001-645-00.5399 - ($4,469)
Decrease Jail Salaries - 001-618-03.5021 - ($2,774)
Increase Jail Improvements - 001-618-03.5741 - $7,243
32B681047
3B691054728
34B7016285
35B7104928
51
TDIndustries is licensed and regulated by the

Texas Department of Licensing and Regulation
P.O. Box 12157
Austin, TX 78711
1-800-803-9202 or 512-463-6599
Texas State Board of Plumbing
P.O. Box 4200-4200
Austin, TX 78765
800-845-6584
Company:
Hays County Jail
Contact:
Tom Hackney
Address:
1307 Uhland Road
Phone:
512-865-7626
San Marcos, TX 78666

Date:
Email:
06.16.16
[email protected]
Dear Tom,
TDIndustries, Inc. is very pleased to have the opportunity to provide pricing for the above referenced property.
Please find listed below the scope of work that will be performed.
Scope:
Replace the Cast Iron Tee in the Wall for the Lavatory Drain
TCPN R150501-TX-10647
TDI proposes to replace the cast iron tee in the wall for the lavatory drain.
TDI also proposes to jack hammer up the floor and repair the drain for the toilet from the cast iron 90
upwards.
This is in the restroom behind the reception area. TDI will reset the fixtures after the repairs to the walls
and floor are made.
The concrete slab is to be poured back by us. TDI will not repair any walls or repaint the floor, or any
other repairs. TDI will not repair floors outside the restroom.
TDI will use the existing toilet, flush valve, and lavatory.
TDI will do our best to keep the dust to a minimum, but do to where we are working it's going to be very
difficult.
NOTE: Work will be performed during normal hours.

Total Price for Labor and Materials -----------------------------------------------------$ 7,243.00
Sales Tax Not Included.
Limited Warranty:
1. EQUIPMENT/PARTS WARRANTY:
Manufacturers Warranty
Five Year Warranty Compressor
2. WORKMANSHIP WARRANTY:
90 Day Warranty or
One Year Warranty
Clarifications, Exclusions and Terms: Please see attached.
Thank you very much for the opportunity to provide pricing for the work listed above. Please contact me at the
numbers listed below if you have any questions or need further information.
RESPECTFULLY SUBMITTED BY TDINDUSTRIES
By: Pam Trottier /John Gould
Direct Dial #: 512-739-6347
Date: 06.16.16
P.O.#:
Customer Name:
ACCEPTANCE OF PROPOSAL
Signature:
-152
Date:
Net due upon receipt of invoice. Please Remit Payment to: P.O. Box 300008, Dallas, TX 75303-0008
2701 Gattis School Rd., Bldg A, Suite 101, Round Rock, TX 78664 - 512-310-5060, Fax #512-310-5069
License # A/C TACLA00027827C, Plumbing M-21115, Electrical TECL-21229
-253
Clarifications:
This proposal is based on performing work during normal working hours and at normal wage rates paid by TDIndustries, Inc.
Price is based on the assumption that the structure is of sufficient strength that all piping, duct and equipment can be supported from it.
Proposal is based on permits being secured under the Uniform Building Code by the General Contractor.
All pricing is based on award of mechanical contract and project start not later than 30 days from the date of this proposal.
TDIndustries, Inc. assumes no responsibility for existing services / conditions, their quality and/or performance.
TDIndustries, Inc. assumes no responsibility for condition of utilities or parking lots/roadways above or below grade.
TDIndustries disclaims any responsibility for incorrect data contained in the plan, specs and/or engineering data.
Proposal is based on use of building elevators if applicable.
This quote is based on Standard Time labor.
Any pre-existing conditions (gas pressure, electrical, structural).
Any additional work not listed in the scope above will require written authorization by the customer before TDIndustries,
Inc. can proceed.
Exclusions:
Payment or Performance Bonds, taxes, and permit fees.
Asbestos abatement or disposal of hazardous waste.
Additional work required to meet OSHA or ADA standards.

Repairs or modifications of existing mechanical equipment or systems.
Preventive and required maintenance during first year.
Sheetrock or concrete cutting, removal or patching of any nature.
Structural work including demolition.
Existing valves must close and hold.
Ceiling removal or replacement.
Upgrade of existing systems to meet local codes (floor x-rays for concealed conduits or post tension cables). TDIndustries, Inc. will exert
reasonable effort to locate conduit and cable. Any repairs are the owners responsibility.
Cleaning or painting of existing grilles.
Insulation of existing un-insulated ductwork.
Modifications of existing ductwork and piping due to conflict with new structural/architectural/mechanical modifications.
Rock excavation.
Painting, cutting or patching of drywall or block walls, or pavement for incoming services.
Inertia bases pouring frames for pumps.
Automatic fire sprinkler system.
Electrical temperature control, interlock, disconnect and power wiring.
Motor starters for mechanical equipment and air handling units.
Energy management system or EMS tie in.
Access door installation in walls or ceiling.
Gas piping including removal.
Smoke detectors, dampers or smoke ventilation other than stair pressurization.
Painted sheet metal blank offs between slot diffusers.
Openings or revisions to openings through steel beams in the building for mechanical penetrations.
Openings or revisions to openings in core walls for mechanical penetrations.
Steel roof framing which may be required for roof mounted equipment, fans or roof drains.
Air handling units support platforms.
Roofing work including cutting roof deck or leveling roof curbs.
-354
TDIndustries, Inc. warrants its workmanship for sewer & drain cleaning for a period of 24 hours from the date of completion. Any foreign
material retrieved from sewer or drain will discharge warranty and incur additional costs for clearing stoppage.
Standard Terms and Conditions

THIS PROPOSAL IS EXPRESSLY CONDITIONED UPON THE TERMS AND CONDITIONS CONTAINED OR REFERRED TO HEREIN, INCLUDING
THOSE CONTAINED IN ANY ATTACHMENTS HERETO.
1.
2.
3.
TDIndustries, Inc. liability on any claim for loss or

damage arising out of this contract or from the
performance or breach thereof or connected with the
supplying of any labor, equipment, goods or material
hereunder, or their sale, resale, operation or use,
whether based on contract, warranty, tort (including
negligence) or other grounds, shall not exceed the price
allowable to such labor, equipment, goods or material, or
part thereof involved in the claim. TDIndustries, Inc.
shall not, under any circumstances, be liable for any
labor charges without the prior written consent of
TDIndustries, Inc. TDIndustries, Inc. shall not, in any
event, be liable, whether as a result of breach of
contract, warranty, tort (including negligence), or other
grounds, for special, consequential, incidental or penal
damages, including, but not limited to, loss of profits,
revenues, loss of the product or any associated product,
cost of capital, cost of substitute products, facilities or
services, downtime costs or claims of the Customer for
such damages. If TDIndustries, Inc. furnishes Customer
with advice or other assistance which concerns any
labor, equipment, goods, or material furnished
hereunder, or any system or equipment in which of such
equipment, goods or material may be installed, and
which is not pursuant to this contract, the furnishing of
such advice or assistance will not subject TDIndustries,
Inc. to any liability, whether based on contract,
warranty, tort (including negligence) or other grounds.
If TDIndustries, Inc. encounters asbestos, polychlorinated
biphenyl (PCB) or other hazardous substances on the site,
TDIndustries Inc. will stop work and report the condition to the
owner or owners representative. TDIndustries, Inc. will not
resume work in the affected area until the asbestos, PCBs or
other hazardous substances has been removed or otherwise
controlled so that it does not pose a health or safety threat.
Any installation dates given in advance are estimated.
Installation will be made subject to prior orders with
TDIndustries, Inc.. TDIndustries, Inc. shall not be liable for
failure to perform or delay in performance hereunder resulting
from fire, labor difficulties, delays in usual sources of supply,
major changes in economic conditions, or, without limitation by
the foregoing, any cause beyond TDIndustries, Inc. reasonable
control.
-455
4.
On arrival of any equipment, goods or material at the shipping

address specified on the reverse side hereof, Customer shall
assume all risk of loss or damage to such equipment, goods or
material.
5.
In the event Customer requires TDIndustries, Inc. to delay

shipment or completion of the work under this proposal, payment
pursuant to this proposal shall not be withheld or delayed on
such account. TDIndustries, Inc. shall have the right to deliver
any portion of the equipment, goods or material to be furnished
hereunder and to bill Customer therefore, and Customer agrees
to pay for the same in accordance with terms of the payment
hereof upon notification that such shipment is ready for delivery,
notwithstanding the fact that Customer may be unable to receive
or provide suitable storage space for any such partial delivery. In
such event, such portion of the equipment, TDIndustries, Inc.
may store goods or material ready for shipment at Customers
risk and expense.
6.
The amount of any past, present or future occupation, sales, use,

service, excise or other similar tax which TDIndustries, Inc. shall
be liable for, either on its own behalf or on behalf of Customer, or
otherwise, with respect to any equipment, goods, material or
service covered by this proposal, shall be in addition to the prices
set forth herein and shall be paid by Customer.
7.
If the equipment, goods or material furnished hereunder requires

the use of water or steam, recirculated or otherwise,
TDIndustries, Inc. shall not be liable for the effect of its physical
or chemical properties upon said equipment, goods or material.
8.
All skilled or common labor which may be furnished by the

Customer shall be considered and treated as Customers own
employees, and Customer agrees to fully protect and indemnify
TDIndustries, Inc. against all claims for accidents or injuries to
such employees in the course of the work, or to any person or
persons through the negligence of such employees.
9.
No oral representations are binding upon TDIndustries, Inc.

unless reduced to writing and signed by an authorized
representative of TDIndustries, Inc. All changes to this contract
must be in writing.

Tuesdays at 9:00 AM
AGENDA ITEM
Discussion and possible action to authorize the County Judge to sign a PSA/Contract with Dannenbaum
Engineering for a corridor study and preliminary design of Posey Road and amend the budget accordingly.
ITEM TYPE
MEETING DATE
AMOUNT REQUIRED
ACTION-ROADS
June 21, 2016
$547,353.68
LINE ITEM NUMBER
020-710-00.5448_008
AUDITOR USE ONLY

AUDITOR COMMENTS:
See attached budget amendment.

N/A
AUDITOR REVIEW:
BILL HERZOG
REQUESTED BY
SPONSOR
CO-SPONSOR
Borcherding
INGALSBE
CONLEY
SUMMARY
This project will recommend specific improvements to Posey Road between Hunter Road and IH35 and will
investigate the need for an extension to Centerpoint Road and beyond to Hwy 123.
28B61947035
Budget Amendment:
Increase Contract Services Consultant 020-710-00.5448_008 - $547,353.68
Decrease Salary Savings - ($300,000)
Decrease Road Material and Supplies 020-710-00.5351 - ($247,353.68)
29B65184703
30B6912584
31B6497025
32B65981470
56
PROFESSIONAL SERVICES AGREEMENT

HAYS COUNTY, TEXAS
HAYS COUNTY, a political subdivision of the State of Texas
(hereinafter the County) with administrative offices at 111 E.
San Antonio, Suite 300, San Marcos, Texas 78666, and Dannenbaum
Engineering Comp[any Austin, LLC hereinafter Contractor),
whose primary place of business is located at 3409 Executive
Center Drive, Suite 129, Austin, Texas, 78731 , hereby enter
into
this
Professional
Services
Agreement
(hereinafter
Agreement)
effective
the
___
day
of
_________,
2016
(hereinafter Effective Date).
The County and Contractor
(collectively the parties to this Agreement or the parties)
agree as follows:
1. OVERVIEW
2. SERVICES
Contractor agrees to perform services for the County in
accordance with the Countys instructions and, in particular,
the instructions of County Engineer and/or legal counsel for the
Hays County Commissioners Court; and in conformance with the
descriptions, definitions, terms, and conditions of this
Agreement.
The Scope of Services shall be limited to those
services and terms attached hereto as Exhibit A, and any
subsections of Exhibit A, if as and when they are attached
hereto and signed by the parties (collectively the Work). If
the parties to this Agreement amend the Work required under this
Agreement (by adding or removing specific services and/or terms
enumerated in Exhibits A and/or C), the Compensation cited
in Section 5 of this Agreement may also be amended to conform
with the change in Scope of Services, as agreed by the parties.
3. ADDITIONAL TERMS
Additional Terms and Obligations of the parties to this
Agreement, if any, are stated in Exhibit C, attached hereto.
4. DURATION
The parties agree that the Work shall be completed three hundred
sixty five (365) days after commencement date. (hereinafter the
Completion Date).
In the event that Contractor is unable to
complete the Work by the Completion Date, Contractor shall
request an extension of the Completion Date in writing no later
than fifteen (15) business days prior to the Completion Date.
The County may grant extensions of the Completion Date for all
Professional Services Agreement - Page 1 of 9
57
reasonable extension requests and shall do so in writing.

5. COMPENSATION
Contractor will be compensated for the Work on an hourly-charge
basis, the terms of which are cited in Contractors rate
schedule, which is attached hereto as Exhibit B. Despite any
reference to Contractors rate schedule, which shall be used to
calculate monthly invoice amounts under this Agreement or a
change in the Scope of Services (i.e. Amendment), the parties
agree that the County shall pay Contractor a total fee not to
exceed five hundred forty seven thousand, three hundred fifty
three and 68/100 dollars ($547,353.68 USD) for the Work under
this Agreement.
6. PAYMENT
Contractor shall invoice the County for the Work performed under
this Agreement on a monthly basis, beginning at the end of the
first full month following the Effective Date.
The County
agrees to promptly pay all invoices by sending payment to
Contractors address stated in Section 8, below.
The County
shall owe Contractor an additional one percent (1%) per month on
any unpaid balance, beginning at the end of the first full month
following the Countys receipt of said invoice(s) and accruing
monthly thereafter.
7. NOTICE OF COMPLETION
Upon completion of the Work, Contractor shall send a Notice of
Completion to the County in writing, and the County shall have
the option to inspect the Work (or the product thereof) before
it is considered complete under this Agreement.
If the County
is satisfied that the Work under this Agreement is complete, the
County shall send Contractor an Acceptance of Completion in
writing.
If, after inspection, the County does not agree that
the Work is complete or believes that the Work is of deficient
quality, the County shall send Contractor a Deficiency Letter,
stating the specific aspects of the Work that are incomplete
and/or deficient.
If, after ten (10) business days from the
Countys receipt of Contractors Notice of Completion, the
County does not send Contractor either an Acceptance of
Completion or a Deficiency Letter, the Work under this Agreement
shall be considered complete.
8. NOTICE (GENERAL)
All notices issued by Contractor under
Agreement shall be provided in writing
County, Attn: County Judge, 111 E. San
Marcos, Texas 78666; fax 512-392-6500;
58
or regarding this
to the County at: Hays
Antonio, Suite 300 San
[email protected]
All notices issued by the County under or regarding this

Agreement shall be provided in writing to Contractor at its
primary place of business.
Notices from one party to another under this Section may be made
by U.S. Mail, parcel post, Facsimile, or Electronic Mail, sent
to the designated contact at any of the designated addresses
cited above.
9. INSURANCE
Contractor agrees that, during the performance of all terms and
conditions of this Agreement, from the Effective Date until the
Countys acceptance of Contractors Notice of Completion or
until this Agreement is otherwise considered completed as a
matter of law, Contractor shall maintain Commercial General
Liability insurance that meets or exceeds the industry standard
for professional services providers in Contractors field of
employment and for the type of services that are being performed
by Contractor under this Agreement.
10. MUTUAL INDEMNITY
Contractor agrees, to the fullest extent permitted by law, to
indemnify and hold harmless the County, its officers, directors
and employees against all damages, liabilities or costs,
including reasonable attorneys' fees and defense costs, to the
extent caused by Contractors negligent performance of the Work
under this Agreement and that of its subcontractors or anyone
for whom the Consultant is responsible or legally liable.
The County agrees, to the fullest extent permitted by law, to
indemnify and hold harmless Contractor, its officers, directors,
employees and subcontractors against all damages, liabilities or
costs, including reasonable attorneys' fees and defense costs,
to the extent caused by the County's negligent acts in
connection with this Agreement.
Neither the County nor Contractor shall be obligated to
indemnify the other party in any manner whatsoever for the other
party's negligence.
11. COMPLIANCE WITH LAWS
Each party agrees to comply with all laws, regulations, rules,
and ordinances applicable to this Agreement and/or applicable to
the parties performing the terms and conditions of this
Agreement.
12. SURVIVAL
Notwithstanding any termination of this Agreement, the following
59
Sections, and the terms and conditions contained therein, shall

remain in effect: 3, 5, 8, 10, 12, 14, 15, 16, 17, 18, 20, 21
and 22.
13. FORCE MAJEURE
Either of the parties to this Agreement shall be excused from
any delays and/or failures in the performance of the terms and
conditions of this agreement, to the extent that such delays
and/or failures result from causes beyond the delaying/failing
partys reasonable control, including but not limited to Acts of
God, Forces of Nature, Civil Riot or Unrest, and Governmental
Action that was unforeseeable by all parties at the time of the
execution of this Agreement. Any delaying/failing party shall,
with all reasonable diligence, attempt to remedy the cause of
delay and/or failure and shall recommence all remaining duties
under this Agreement within a reasonable time of such remedy.
14. SEVERABILITY
If any Section or provision of this Agreement is held to be
invalid or void, the other Sections and provisions of this
Agreement shall remain in full force and effect to the greatest
extent as is possible, and all remaining Sections or provisions
of this Agreement shall be construed so that they are as
consistent with the parties intents as possible.
15. MULTIPLE COUNTERPARTS
This Agreement may be executed in several counterparts, all of
which taken together shall constitute one single Agreement
between the parties.
16. SECTION HEADINGS, EXHIBITS
The Section and Subsection headings of this Agreement, as well
as Section 1, Entitled Overview, shall not enter in the
interpretation of the terms and conditions contained herein, as
those portions of the Agreement are included merely for
organization and ease of review.
The Exhibit(s) that may be
referred to herein and may be attached hereto, are incorporated
herein to the same extent as if fully set forth herein.
17. WAIVER BY PARTY
Unless otherwise provided in writing by the waiving party, a
waiver by either of the parties to this Agreement of any
covenant, term, condition, agreement, right, or duty that arises
under this Agreement shall be considered a one-time waiver and
shall not be construed to be a waiver of any succeeding breach
thereof or any other covenant, term, condition, agreement,
right, or duty that arises under this Agreement.
60
18. GOVERNING LAW AND VENUE

THIS AGREEMENT SHALL BE GOVERNED BY AND CONSTRUED IN ACCORDANCE
WITH THE LAWS OF THE STATE OF TEXAS.
Any lawsuit, claim, or
action, whether in law or in equity, arising from this Agreement
will be brought in Hays County, Texas.
19. ASSIGNMENT
Neither party to this Agreement may assign it duties, interests,
rights, benefits and/or obligations under this Agreement, in
whole or in part, without the other partys prior written
consent thereto.
20. BINDING EFFECT
Subject to any provisions hereof restricting assignment, this
Agreement shall be binding upon and shall inure to the benefit
of the parties hereto, and their respective successors,
permitted assigns, heirs, executors, and/or administrators.
21. ENTIRE AGREEMENT; AMENDMENT
This Agreement (including any and all Exhibits attached hereto)
constitutes the entire agreement between the parties hereto with
respect to the subject matter hereof.
Any amendments to this
Agreement must be made in writing and signed by the parties to
this Agreement prior to the performance of any terms or
conditions contained in said amendments.
22. WORK PRODUCT
Any and all product, whether in the form of calculations,
letters, findings, opinions, or the like, shall be the property
of Hays County during and after performance of the Work.
Contractor shall have a right to retain a copy of all Work
product for record-keeping purposes.
23. TERMINATION BY COUNTY
This Agreement may be terminated by Hays County, for any reason
whatsoever, by providing thirty (30) days written notice to
Contractor. Any approved services provided under this Agreement
up to the date of termination may be invoiced by Contractor
after the termination date, and payment of said invoice shall
not be unreasonably withheld by the County.
Signatures by the parties to

Agreement follow on the next page.
61
this
Professional
Services
62
EXHIBIT A-1
Scope of Work
63
EXHIBIT B
Fee Schedule
64
-- EXHIBIT C -Additional Terms to the Services provided by Contractor, if any,

are as follows:
A. N/A
B.______________________________________________________________
________________________________________________________________
C.______________________________________________________________
________________________________________________________________
D.______________________________________________________________
________________________________________________________________
E.______________________________________________________________
________________________________________________________________
F.______________________________________________________________
________________________________________________________________
G.______________________________________________________________
________________________________________________________________
H.______________________________________________________________
________________________________________________________________
I.______________________________________________________________
________________________________________________________________
J.______________________________________________________________
________________________________________________________________
K.______________________________________________________________
________________________________________________________________
L.______________________________________________________________
________________________________________________________________
65
DANNENBAUM ENGINEERING COMPANY AUSTIN, LLC CONTRACT NO. __________

Posey Road Corridor Study
Work Authorization No. 1
EXHIBIT B
SERVICES TO BE PROVIDED BY ENGINEER
DANNENBAUM ENGINEERING COMPANY AUSTIN, LLC
POSEY ROAD CORRIDOR STUDY
HAYS COUNTY, TEXAS
From: Hunter Road
To: State Highway 123
Length: 4.34 miles
COUNTY: Hays
PROJECT STATEMENT
Hays County (County) has requested that Dannenbaum Engineering CompanyAustin, LLC
(Engineer) to provide Engineering Services pertaining to the Posey Road Corridor Study. Said
services will include a Design Schematic for Phase 1 and a Conceptual Schematic for Phase 2.
The limits of the schematics are Phase 1: Hunter Road to CR 266, approximately 1.93 miles in
length and Phase 2: CR 266 to SH 123, approximately 2.41 miles in length. The following is a
more detailed description of the specific scope.
PROJECT DESCRIPTION
This project will be divided into two project Phase limits:
Phase 1 will include an analysis of the roadway between Hunter Road and CR 266. Said services
will include Design Schematics for the Interim and Ultimate Projects. The interim project will
include a 3-lane, continuous left turn, rural roadway section with right turn lanes where
appropriate. Efforts will be taken to minimize the right-of-way (ROW) necessary for the interim
improvements. ROW for the ultimate will also be minimized as possible and any takings will be
configured to minimize the impact to the properties. The drainage will be analyzed with the
intention of improving any necessary cross drainage and driveway culverts and determining if the
ditches have excess capacity or are undersized. Intersections will be improved as necessary
including radius returns. Aerial Mapping and topography will be provided. The County shall
provide Right-of-Entry for the properties.
Geotechnical borings will be provided and a pavement design will be prepared based on the Traffic
Analysis.
The Ultimate Project will be based upon the results of the Traffic Analysis to be performed by the
Engineer. It is anticipated at this time that the Ultimate configuration will consist of a 4-lane
divided urban roadway section. Alternates and cost comparisons will be prepared for the Ultimate
and Interim projects.
Phase 2 will include a preliminary analysis of the roadway between CR 266 and SH 123, including
a new location roadway between CR 266 and Center Point Road. The alignment will then follow
Beback Inn Road to SH 123. Said services will include a Conceptual Schematic for the Interim
and Ultimate Projects. The interim project will include a 3-lane, continuous left turn, rural
Page 1 of 6
66

roadway section with right turn lanes where appropriate. Efforts will be taken to minimize the
right-of-way (ROW) necessary for the interim improvements. ROW for the ultimate will also be
minimized as possible and any takings will be configured to minimize the impact to the properties.
The drainage will be considered as to the cost of existing culvert replacement but Will Not be
analyzed with the intention of improving any necessary cross drainage and driveway culverts and
determining if the ditches have excess capacity or are undersized. Aerial Photography will be
provided, however, the Lidar data will not be processed under this scope and existing CAPCOG
Lidar Data will be utilized. Topography, ROW Mapping and field notes will also not be provided.
The Engineer Will Not analyze the FEMA floodplain crossing east of CR 266. The structure
requirements will be based on the FEMA floodplain map and will be subject to change once a
study is performed.
Geotechnical borings and pavement design will not be provided for Phase 2. The cost estimate
will be based on the pavement design prepared for Phase 1.
A Traffic Analysis will not be performed for Phase 2. It is anticipated at this time that the Ultimate
configuration will consist of a 4-lane divided rural roadway section. Preliminary cost estimates
based on the conceptual schematic will be prepared for the Ultimate and Interim projects.
PROPOSED FACILITY
The project will be designed according to the 2014 TxDOT Standard Specifications and Hays
County guidelines.
I.
PROJECT MANAGEMENT
A.
Coordination with Hays County, City of San Marcos, TxDOT, Police Department,
Fire Department and Emergency Management Services and sub-consultants.
Coordination will include correspondence, telephone conversations, faxes, and
emails.
B.
Four (4) coordination meetings estimated at three (3) hours per meeting
C.
Coordination of Right of Entrys. Right of Entry services are detailed in the attached
proposed scope of services by Survey and Mapping, Inc.
D.
No coordination with UPRR for the at-grade crossing in Phase 1.
E.
Arrange, prepare for and attend no more than two (2) open house/public meetings.
This task will include preparation of public involvement exhibits, handouts and
presentations, public meeting summaries and hearing summary and analysis. See
attached proposed scope of services by Concept Development & Planning, LLC.
F.
Utility Coordination: Engineer shall not be responsible for the utility coordination
tasks under this scope other than any above ground, visible utilities that may be
identified by the survey in Phase 1.
Utilities shall be shown on the schematic as close as possible based on the record
drawings, provided the Engineer receives the record drawings from the utility
companies.
Page 2 of 6
67

II.
G.
Prepare monthly invoices
H.
Prepare brief monthly progress reports.
I.
Update project schedule as needed.
DESIGN STUDIES
1. PHASE 1
Prepare conceptual layout and one schematic layout for Phase 1, prepared to Hays
County standards.
A.
Collect and review existing data.

1.
2.
3.
4.
Posey Road existing plans

Previous studies and data
Utilities
Incorporate existing information into CADD files
B.
Review survey information
C.
Create a digital terrain model
D.
Develop Typical Sections Existing and proposed
E.
Cut existing ground profiles
F.
Cut existing cross sections
G.
Prepare horizontal alignment & proposed roadway geometry
H.
Prepare vertical alignment with minimum K values and vertical clearance as

needed.
I.
Prepare proposed cross sections at 50 feet intervals and develop preliminary

earthwork volumes. Cross sections shall be delivered in standard GEOPAK format.
1.
2.
3.
4.
Create shape files

Create criteria files
Develop cross sections
Calculate earthwork volumes
J.
Develop proposed right-of-way and limits of construction
K.
Prepare schematic layout exhibits
L.
Prepare a construction sequence exhibit
M.
Modify schematic as per Hays County review comments (Final Schematic)
N.
Prepare preliminary Engineers estimate of probable construction cost
O.
Drainage, Hydrologic/Hydraulic Analysis

1. Data collection/site visit.
2. Delineate drainage areas
Page 3 of 6
68

3.
4.
5.
6.
7.
8.
Develop drainage parameters and peak flows

Develop Culvert Crossing Models
Develop Ultimate Storm Sewer Model
Determine proposed structures
Prepare drainage report
Prepare drainage exhibits
P.
Geotechnical Borings and Pavement Design. The Engineer shall determine the
location of proposed soil borings for pavement design. Proposed pavement
sections/design and alternatives will be provided by the Engineer. Geotechnical
engineering and pavement design services are detailed in the attached scope of
services by Corsair Consulting, LLC.
Q.
QA/QC Review. The Engineer shall provide Schematic Phase Quality Assurance /
Quality Control for the 30%, 60%, and 100% submittals.
R.
Review Comments. The Engineer shall address schematic review comments from
the County and TxDOT and provide responses for the 30%, 60%, and 100%
submittals.
2. PHASE 2
Prepare conceptual layout and one schematic layout for Phase 1, prepared to Hays
County standards.
A.
Collect and review existing data.

1. Posey Road existing plans
2. Incorporate existing information into CADD files
B.
Create a digital terrain model from CAPCOG Lidar data
C.
Develop Typical Sections Existing and proposed
D.
Cut existing ground profiles
E.
Cut existing cross sections
F.
Prepare horizontal alignment & proposed roadway geometry
G.
Prepare vertical alignment with minimum K values and vertical clearance as

needed.
H.
Prepare proposed cross sections at 50 feet intervals and develop preliminary

earthwork volumes. Cross sections shall be delivered in standard GEOPAK format.
1. Create shape files
2. Create criteria files
3.Develop cross sections
4.Calculate earthwork volumes
I.
Develop proposed right-of-way and limits of construction
J.
Prepare conceptual layout exhibits

Page 4 of 6
69

III.
K.
Modify schematic as per Hays County review comments (Final Conceptual

Schematic)
L.
Prepare preliminary Engineers estimate of probable construction cost
M.
Drainage, Hydrologic/Hydraulic Analysis

1. Delineate drainage area for FEMA floodplain crossing
N.
QA/QC Review. The Engineer shall provide Conceptual Schematic Phase Quality
Assurance / Quality Control for the 60%, and 100% submittals.
O.
Review Comments. The Engineer shall address conceptual schematic review

comments from the County and provide responses for the 60%, and 100% submittals.
TRAFFIC ANALYSIS
Traffic Analysis. The Engineer will prepare a traffic analysis for Phase 1 only.
IV.
RIGHT-OF-WAY
Right-of-Way Mapping. The Engineer shall not be responsible for the surveying and
right-of-way mapping at this time. The services necessary for development of the
field notes for right-of-way and/or necessary easement acquisitions will be
considered additional services.
V.
VI.
VII.
SURVEYING
A.
Visual Survey. The Engineer shall visit project site to document existing
conditions.
B.
Field and Utility Survey. The Engineer shall provide a ground survey suitable for
Phase 1 only. See attached proposed Scope of Services from Survey and Mapping,
Inc.
C.
Aerial Mapping. The Engineer shall provide aerial mapping imagery and low
altitude LiDAR suitable for Phase 1. Lidar data for Phase 2 will not be processed
under this scope and existing CAPCOG Lidar data will be utilized
ENVIRONMENTAL
For Phase 1 only, the Engineer shall provide environmental services for preparation of
environmental documents as per the attached proposed Scope of Services from
Cox|McLain Environmental Consulting, Inc.
DELIVERABLES
All contract documents, including hard copies and electronic files.
A.
15 copies of the draft conceptual schematic layout. This total includes exhibit for
meetings and 60% review.
B.
15 copies of the final Phase 1 design schematic (100%) and final Phase 2 conceptual
schematic
Page 5 of 6
70

VIII.
C.
15 copies of the drainage report for Phase 1
D.
5 copies of the geotechnical report for Phase 1
E.
12 Exhibits for the open houses/public meetings
F.
Project Schedule
G.
Open House/Public Meeting Summary
H.
Environmental Technical Memorandum for Phase 1
EXCLUDED SERVICES
The Engineer shall, at the request of the County, provide the following additional services.
Any additional services requested will require a Supplemental Agreement to this Work
Authorization.
A.
B.
C.
D.
E.
F.
G.
H.
I.
J.
K.
L.
M.
N.
O.
P.
Q.
Services resulting from significant changes in the general project scope, extent or
character of the project or scope of work, and revising previously accepted studies,
reports, design documents, or contract documents when such revisions are required
by changes in laws, rules, regulations, ordinances, codes or orders enacted subsequent
to the preparation of such studies, reports, or documents, or are due to any other
causes beyond the Engineers control.
Final Engineering (PS&E) for Phase 1 or Phase 2, Interim or Ultimate projects.
Preliminary Engineering Report.
Permits and agreements.
Traffic Signals.
Bidding Phase Services.
Construction Phase Services.
Utility Coordination
Utility Design Engineering, Relocations and/or modifications.
Illumination design.
Floodplain analyses.
CLOMR or LOMR.
Impact Analysis.
Preparing to serve or serving as an Engineer or witness for the County in any
litigation, arbitration, or other legal or administrative proceeding.
Any other services not specifically stated within this scope of work.
Right-of-Way Mapping
Right-of-Way Acquisition
Page 6 of 6
71
WORK AUTHORIZATION NO. 1

ATTACHMENT D - FEE SCHEDULE
DANNENBAUM ENGINEERING COMPANY - Austin, LLC
PROJECT SCOPE: POSEY ROAD CORRIDOR STUDY
ESTIMATED PLAN
SHEET REQUIREMENTS
TASK AND DESCRIPTION
I.

PHASE 1 & 2
HAYS COUNTY, TEXAS
DATE:
18-May-16
PROJECT
MANAGER
QA/QC
ENGINEER
SENIOR
STRUCTURE
/HYDR ENGR
SENIOR
ENGINEER
SENIOR
PROJECT
ENGINEER
PROJECT
ENGINEER
DESIGN
ENGINEER
GRADUATE
ENGINEER
SENIOR
DESIGN
TECHNICIAN
CADD
TECHNICIAN
CLERICAL
PRINCIPAL
HOURS
HOURS
HOURS
HOURS
HOURS
HOURS
HOURS
HOURS
HOURS
HOURS
QNTY
SCALE
HOURS
HOURS
n/a
n/a
n/a
n/a
n/a
n/a
n/a
n/a
n/a
n/a
n/a
n/a
n/a
n/a
n/a
n/a
6
4
12
16
16
TOTAL
PROJECT MANAGEMENT
A.
B.
C.
D.
E.
F.
G.
H.
COORDINATION WITH OWNER, ETC

COORDINATION MEETINGS (4 MTGS)
RIGHT OF ENTRY COORDINATION
OPEN HOUSE/PUBLIC MEETINGS (2)
UTILITY COORDINATION
MONTHLY INVOICE PREPARATION
MONTHLY PROGRESS REPORTS
UPDATE PROJECT SCHEDULE (30%, 60%)
TOTAL PROJECT MANAGEMENT
12
12
4
16
16
16
16
10
6
36
16
6
6
4
26
44
30
16
4
68
10
6
6
4
144
II. DESIGN STUDIES (SCHEMATIC)

A.
B.
C.
D.
E.
F.
G.
H.
I.
J.
K.
L.
M.
N.
O.
P.
Q.
R.
COLLECT & REVIEW EXISTING DATA

REVIEW AND PROCESS SURVEY INFORMATION
CREATE DIGITAL TERRAIN MODEL - PHASE 2 (CAPCOG DATA)
DEVELOP TYPICAL SECTIONS
CUT EXISTING GROUND PROFILES
CUT EXISTING CROSS SECTIONS
PRELIMINARY HORIZ ALIGNMENTS AND ROADWAY GEOMETRY
PRELIMINARY VERTICAL ALIGNMENTS
CROSS SECTIONS & EARTHWORK VOLUMES
1 CREATE SHAPE FILES
2 CREATE CRITERIA FILES
3 DEVELOP PROPOSED CROSS SECTIONS (50 FOOT)
4 CALCULATE EARTHWORK VOLUMES
DEVELOP ROW AND LIMITS OF CONSTRUCTION
PREPARE SCHEMATIC LAYOUT EXHIBITS (30%)
1 INTERIM DESIGN SCHEMATIC
2 ULTIMATE DESIGN SCHEMATIC
PREPARE CONSTRUCTION SEQUENCE EXHIBIT
PREPARE FINAL SCHEMATIC LAYOUTS (60%, 100%)
ADDRESS HAYS COUNTY REVIEW COMMENTS & DEVELOP FINAL
1
INTERIM SCHEMATIC LAYOUT
ADDRESS HAYS COUNTY REVIEW COMMENTS & DEVELOP FINAL
2
ULTIMATE SCHEMATIC LAYOUT
PRELIMINARY COST ESTIMATES
1 INTERIM DESIGN SCHEMATIC (30%, 60%, 100%)
2 ULTIMATE DESIGN SCHEMATIC (30%, 60%, 100%)
DRAINAGE, HYDROLOGIC/HYDRAULIC ANALYSIS
1 DATA COLLECTION/SITE VISITs
2 DELINEATE DRAINAGE AREAS
3 DEVELOP DRAINAGE PARAMETERS / PEAK FLOWS
4 DEVELOP CULVERT CROSSING MODELS
5 DEVELOP ULTIMATE STORM SEWER MODEL
6 PROPOSED STRUCTURE & CHANNEL DETERMINATION
7 PREPARE DRAINAGE REPORT
8 PREPARE DRAINAGE EXHIBITS
GEOTECHNICAL BORINGS AND PAVEMENT DESIGN
PROVIDE SCHEMATIC QA/QC (30%, 60%, 100%)
REVIEW COMMENTS RESPONSES (30%, 60%, 100%)
n/a
n/a
n/a
n/a
n/a
n/a
n/a
n/a
n/a
n/a
n/a
n/a
n/a
n/a
n/a
n/a
n/a
n/a
n/a
n/a
n/a
n/a
n/a
n/a
n/a
n/a
n/a
n/a
n/a
n/a
n/a
n/a
4
4
2
2
2
2
12
12
16
n/a
n/a
24
n/a
n/a
24
n/a
n/a
n/a
n/a
3
3
3
3
12
12
n/a
n/a
n/a
n/a
n/a
n/a
n/a
n/a
n/a
n/a
n/a
n/a
n/a
n/a
n/a
n/a
n/a
n/a
n/a
n/a
n/a
n/a
TOTAL DESIGN STUDIES (SCHEMATIC)
12
4
24
16
2
4
4
24
6
2
4
3
16
8
12
8
8
2
2
6
24
4
4
20
4
16
24
40
16
4
4
8
2
24
18
100
8
8
8
16
8
4
4
48
48
76
16
24
48
16
20
8
24
24
8
16
16
10
10
8
8
20
20
16
96
96
44
20
24
16
48
154
20
24
16
48
154
12
12
6
6
4
16
20
8
16
16
8
16
12
24
24
40
48
24
16
40
20
20
24
16
36
36
8
12
24
8
8
16
24
4
138
88
212
12
12
18
200
38
12
13
84
8
12
80
28
132
358
377
16
40
76
72
60
124
100
92
22
84
36
1737
III. TRAFFIC ANALYSIS

A. OBTAIN & ANALYZE EXISTING AND PROPOSED TRAFFIC DATA
B. OBTAIN & ANALYZE RELEVANT CRASH DATA WITHIN THE PAST 5 YEARS
OBTAIN & ANALYZE RELEVANT TRAFFIC OPERATIONS AND REGIONAL
C.
DEVELOPMENT
OBTAIN & ANALYZE EXISTING REGIONAL TRAVEL DEMAND MODELS /
D.
FORECASTS
DEFINE PROPOSED ACCESS POINTS AND MODIFICATIONS TO THE
E.
EXISTING FACILITY
DEVELOP VARIOUS INTERIM & ULTIMATE ALTERNATIVES FOR
F.
COMPARISON PURPOSES
G. ENSURE THAT THE PROJECT SATISFIES THE FOLLOWING CRITERIA:
DEFEND THE NEED FOR ADDITIONAL AND/OR MODIFIED ACCESS
1
POINTS
ANALYZE REGIONAL TRANSPORTATION SYSTEM MANAGEMENT
2
ALTERNATIVES
3 PERFORM AN OPERATIONAL AND SAFETY ANALYSIS
DETERMINE IF THE PROPOSED ACCESS WILL PROVIDE FOR ALL
4
TRAFFIC MOVEMENTS
VERIFY COMPATIBILITY WITH THE LOCAL/REGIONAL TRANSPORTATION
5
PLANS
n/a
n/a
n/a
n/a
1
1
2
2
1
1
4
4
n/a
n/a
n/a
n/a
n/a
n/a
n/a
n/a
n/a
n/a
n/a
n/a
n/a
n/a
11
n/a
n/a
n/a
n/a
72
Page 1 of 4


PHASE 1 & 2
HAYS COUNTY, TEXAS
ESTIMATED PLAN
SHEET REQUIREMENTS
DATE:
18-May-16
PROJECT
MANAGER
QA/QC
ENGINEER
SENIOR
STRUCTURE
/HYDR ENGR
SENIOR
ENGINEER
SENIOR
PROJECT
ENGINEER
PROJECT
ENGINEER
DESIGN
ENGINEER
GRADUATE
ENGINEER
SENIOR
DESIGN
TECHNICIAN
CADD
TECHNICIAN
CLERICAL
PRINCIPAL
HOURS
HOURS
HOURS
HOURS
HOURS
HOURS
HOURS
HOURS
HOURS
HOURS
HOURS
HOURS
TOTAL
QNTY
SCALE
n/a
n/a
n/a
n/a
1
1
4
1
6
2
n/a
n/a
n/a
n/a
12
n/a
n/a
12
n/a
n/a
12
n/a
n/a
12
n/a
n/a
12
n/a
n/a
N. PREPARE TRAFFIC ENGINEERING ANALYSIS REPORT & APPENDIX ITEMS
n/a
n/a
10
10
16
58
O. QUALITY ASSURANCE / QUALITY CONTROL OF ALL DELIVERABLES
n/a
n/a
35
35
46
62
12
227
H.
I.
J.
K.
L.
M.
6 PERFORM A COMPREHENSIVE CORRIDOR NETWORK STUDY

7 ANALYZE FUTURE DEVELOPMENT WITHIN THE EXISTING CORRIDOR
PROVIDE SUPPORTING INFORMATION AND THE STATUS OF
8
ENVIRONMENTAL PROCESSING
PERFORM LOS ANALYSIS FOR 2020 EXISTING CONDITIONS UTILIZING
HIGHWAY CAPACITY SOFTWARE
PERFORM LOS ANALYSIS FOR 2040 PROPOSED CONDITIONS UTILIZING
SYNCHRO 8.0 (FOR INTERSECTIONS)
PERFORM LOS ANALYSIS FOR 2040 PROPOSED CONDITIONS UTILIZING
TOTAL TRAFFIC ANALYSIS
28
6
2
17
6
12
IV. RIGHT OF WAY

A. RIGHT-OF-WAY MAPPING COORDINATION W/SAM, INC.
n/a
n/a
n/a
n/a
n/a
n/a
n/a
n/a
TOTAL RIGHT OF WAY

V. SURVEYING
A. SITE VISIT AND VISUAL SURVEY (1)
B. FIELD AND UTILITY SURVEY COORDINATION W/SAM, INC.
C. AERIAL MAPPING COORDINATION W/SAM INC.
TOTAL SURVEYING
8
8
4
4
4
4
4
8
8
8
8
4
32
32
16
12
16
16
68
16
16
16
16
VI. ENVIRONMENTAL
A. COORDINATION W/COX|MCLAIN
n/a
n/a
TOTAL ENVIRONMENTAL
VII. TOTAL PROJECT HOURS
27
196
52
76
73
Page 2 of 4
260
134
437
40
40
412
200
166
240
16
2216
ATTACHMENT D / FEE SCHEDULE

I.
PROJECT MANAGEMENT
HOURLY RATE
TOTAL HOURS
PROJECT
MANAGER
$215.00
44
PRINCIPAL
$275.00
26
II.
DESIGN STUDIES (SCHEMATIC)
TOTAL COST $
TOTAL HOURS
III.
TRAFFIC ANALYSIS
TOTAL COST $
TOTAL HOURS
RIGHT OF WAY
TOTAL COST $
TOTAL HOURS
275.00
IV.
SURVEYING
TOTAL COST $
TOTAL HOURS
V.
ENVIRONMENTAL
TOTAL COST $
TOTAL HOURS
VI.
7,150.00
TOTAL HOURS
TOTAL COST $
Percent of Total Cost
9,460.00
100
21,500.00
28
6,020.00
SENIOR
STRUCTURE
/HYDR ENGR
$230.00
QA/QC
ENGINEER
$250.00
-
48
76
12,000.00
4
1,000.00
27
7,425.00
17,480.00
3,440.00
8
1,720.00
42,140.00
13%
6,480.00
200
36,000.00
52
$
13,000.00
4%
310.00
132
20,460.00
76
$
2,880.00
260
17,480.00
5%
46,800.00
15%
DESIGN
ENGINEER
$115.00
2,240.00
358
50,120.00
35
4,900.00
GRADUATE
ENGINEER
$95.00
$
377
43,355.00
35
4,025.00
134
$
20,770.00
7%
1,680.00
16
2,240.00
61,180.00
19%
13,110.00
46
4,370.00
47,380.00
15%
18-May-16
8,370.00
1,520.00
-
19,000.00
6%
TOTAL
Secretary
$70.00
4
1,360.00
212
18,020.00
12
1,020.00
144
280.00
27,280.00
1,737
560.00
244,485.00
227
280.00
30,260.00
8.00
8
4
16
$
$
$
166
$
22,410.00
7%
2.00
68
2,160.00
200
$
11,880.00
62
412
$
CADD
TECHNICIAN
$85.00
16
88
16
437
$
SENIOR
DESIGN
TECHNICIAN
$135.00
138
12
1,440.00
16
$530.00
$500.00
$500.00
$575.00
TOTAL OTHER DIRECT COSTS
PROJECT
ENGINEER
$140.00
16
196
$
SENIOR
PROJECT
ENGINEER
$155.00
2
SENIOR
ENGINEER
$180.00
36
16
2%
OTHER DIRECT COSTS

Printing
Postage/Delivery
Misc. Supplies
Travel
TOTAL COST $
VII. TOTAL PROJECT HOURS
DATE:
PHASE 1 & 2
HAYS COUNTY, TEXAS
240
$
20,400.00
16
$
6%
1,120.00
0%
10,240.00
40
6,840.00
2,216
319,105.00
100%
TOTAL LABOR
OTHER DIRECT COSTS
TOTAL COST
$319,105.00
$2,105.00
$321,210.00
Cox|McLain Environmental Consulting, Inc.

Surveying And Mapping, LLC
Concept Development & Planning, LLC
Corsair Consulting, LLC
TOTAL SUBS
$40,429.68
$98,600.00
$44,260.00
$42,854.00
$226,143.68
$2,105.00
TOTAL CONTRACT COST
74
Page 3 of 4
$547,353.68

DATE:
18-May-16
PHASE 1 & 2
DIRECT REIMBURSABLE EXPENSES

Reproduction (Mylars Prints, & Xerox)
Submittal
No. of Shts.
per pkg.
24 x 36
Plots
11 x 17
11 x17
Plots
0
Prints
1. Work sheets
Prints
Color Copies
36 " x 4
Color
0
2. Final Draw
Totals
Color Rolls 36 "x

Mylars - 11 x 17
B&W Copies - 11 x 17
Color Copies - 11 x 17
Copies - 8 1/2 x11
0
4
ft Rolls * @
ft Rolls *
Black
3. Reports
Costs:
8 1/2 x 11
Copies
$3.00 / SF
3,000
3,000
50
50
0
0
0
0
50
3,000
each
each
Sheets
Sheets
Sheets
x
x
x
x
x
$36.00
$1.00
$0.15
$2.00
$0.06
=
=
=
SUBTOTAL
Drainage Report
Project Manual
10
0
each
each
x
x
$25.00
$50.00
0
$0.00
$0.00
$0.00
$100.00
$180.00
$280.00
$250.00
$0.00
SUBTOTAL PRINTING
$530.00
Travel
To Agencies
(Per Diem)
(Com)
(POV)
(Rental)
To Project Site
(Per Diem)
(Com)
(POV)
(Rental)
trips x
trips x
20 trips x
trips x
1
1
30
1
People
People
Miles
days/trip
x
x
x
x
$30.00
$300.00
$0.575
$70.00
days/trip x
per/trip =
per mile =
daily rate =
$0.00
$0.00
$345.00
$0.00
trips x
trips x
5 trips x
trips x
1
1
80
1
People
People
Miles
days/trip
x
x
x
x
$110.00 days/trip x
$300.00 per/trip =
$0.575 per mile =
$70.00 daily rate =
$0.00
$0.00
$230.00
$0.00
V.
SUBTOTAL
Shipping
50
packages
$10.00
/Pkg.
Misc Supplies
$575.00
$500.00
$500.00
TOTAL EXPENSES
75
Page 4 of 4
$2,105.00
CMEC Scope Dannenbaum/Hays County Posey Road Corridor
SERVICES TO BE PROVIDED BY THE SUBCONSULTANT TO

THE ENGINEER
Cox|McLain Environmental Consulting, Inc. (hereafter CMEC), sub-consultant to Dannenbaum Engineering
Company Austin, LLC (hereafter the Engineer), will provide environmental consulting services pertaining to
the Posey Road Corridor Study in Hays County, Texas. CMEC understands the project would be designed and
constructed along Posey Road from Hunter Road to County Road (CR) 266 (approximately 1.93 miles in
length) and would consist of an Interim design and an Ultimate design. It is anticipated at this time that the
Interim design will include a 3-lane, continuous left turn, rural roadway section with right turn lanes where
appropriate, and that the Ultimate design will consist of a 6-lane divided urban roadway section. CMEC
understands that the Interim design will require minimal right-of-way acquisitions, primarily in the areas of
substantial intersections. CMEC also understands that the Ultimate design would require additional right-ofway, which may not be acquired at this time. The assessment of impacts will be confined to the footprint of
the Interim design. Environmental constraints for the ultimate footprint will also be presented.
This scope of services assumes no federal funding and no other NEPA compliance triggers. This Scope of
Services provides for the preparation of an Environmental Technical Memorandum and an Archeological
Survey Report, for the Interim design. Field investigations will be limited to the footprint of the Interim
design. Should new right-of-way be required, CMEC understands that all right-of-entry will be obtained by
the Engineer. No field investigations are proposed for the footprint of the Ultimate design. Environmental
constraints for this portion will be gathered from remote sources. Environmental constraints for the Ultimate
design will be discussed in the Environmental Technical Memorandum along with the potential impacts
associated with the Interim design. The Environmental Technical Memorandum is intended to document
requirements for compliance with environmental regulations that are applicable to local and state funded
projects. The Archeological Survey and Survey Report for the Interim design will comply with the Antiquities
Code of Texas.
Environmental resources to be analyzed are described below.
Page 1 of 5
76
5/11/2016
A.
Environmental Documentation Technical Memorandum and Other

Studies
1.
Investigate Relevant Resource Categories All relevant resource categories must be

investigated and documented in accordance with appropriate regulations and with the latest
guidance from Hays County. Major topics are discussed in more detail below. Baseline data will
be collected for the Ultimate design of both phases. Field investigations and impact assessments
will be limited to the footprint of the Interim design.
a.
Cultural Resources
CMEC staff will conduct cultural resource investigations (both archeological and historic) that
will include archival research and field surveys (as appropriate) with findings to be coordinated
per the Antiquities Code of Texas and reported in the various memoranda. Archival searches
shall include the Texas Historical Commissions (THC) Sites Atlas and other data sources to
identify previously documented archeological sites, cemeteries, historical markers, properties
and districts listed on the National Register of Historic Places (NRHP), and State Antiquities
Landmarks (SALs).
If necessary, results of the search will be integrated with soil information, topographic maps,
aerial photographs, and other pertinent data in an application for a Texas Antiquities Permit on
behalf of Hays County for investigations related to the Interim design. Once a valid permit
number is obtained, field investigations will be conducted at the Phase 1 intensive-survey level
(Category 6 under 13 TAC 26.15), consisting of pedestrian examination supplemented by shovel
testing as needed based on ground surface visibility, soil depth, drainage, topography, existing
disturbance, safety concerns, and other field observations/constraints. Field methods will
comply with the requirements of 13 TAC 26, as elaborated by the THC and the Council of Texas
Archeologists (CTA). This investigation will evaluate archeological and historic resources for
their potential eligibility for inclusion in the NRHP per Section 106 (36 CFR 800) of the NHPA or
designation as a SAL under the provisions of the Texas Antiquities Code (13 TAC 26.12). A draft
report of all results, including preliminary NRHP/SAL evaluations of any identified archeological
resources and complying with THC and CTA guidelines will be submitted to THC and the County
for review. Once THC concurrence has been received, a final report will be submitted as per the
terms of the approved archeological permit and all materials collected during the investigation
will be permanently curated to the Center for Archaeological Studies (CAS) in San Marcos per
the Antiquities Code.
The current scope would not include NRHP testing, data recovery excavations, or human
remains evaluation/coordination/removal, which could be undertaken under separate scope
and fee if required by THC.
Page 2 of 5
77
5/11/2016
b.
Water Resources
Data shall be collected on surface water streams and other existing water resources as well as
the potential for pollution during construction and from the completed facility. The 100-year
floodplain, as delineated by Federal Emergency Management Agency (FEMA), shall be identified
and the impacts of the proposed project shall be assessed. Impacts associated with construction
over the Transition Zone of the Edwards Aquifer shall be identified. Potential for impacts to
groundwater and the Edwards Aquifer shall be evaluated.
c.
i.
Wetlands and Other Waters of the U.S. - Evaluations of wetlands and waters of the
U.S. shall be performed in all areas potentially affected by the proposed design.
Wetland field delineations shall also be conducted, if determined necessary during
field investigations. Wetland data sheets shall be prepared and included in the
Technical Memo appendix. All necessary rights-of-entry shall be secured by the
Engineer.
ii.
U.S. Army Corps of Engineers (USACE) It is assumed that no wetlands would be

affected and impacts to waters of the U.S. would fall within a Nationwide Permit
#14 without Pre-Construction Notification (PCN). If impacts to any waters of the
U.S. or wetlands were to require a Pre-Construction Notification to USACE or an
Individual Permit, that work would be completed under a supplemental scope and
budget.
Biological Resources
A description of the project area biological resources including vegetation communities and
wildlife habitat shall be developed. Ecologically sensitive resources, including potential
threatened or endangered species habitat and migratory bird habitat, shall be identified and
their potential to be affected by project construction and operation shall be assessed and
described in the environmental report. The County will be notified if species-specific surveys or
agency consultation would be required. No federal- or state-listed species presence/absence
surveys are proposed as a part of this scope. This scope does not include preparation of a
Section 10 consultation with the U.S. Fish and Wildlife Service.
i.
Habitat Analysis and Characterization of Project Study Area - An analysis and

characterization of habitat and habitat impacts for the study area will be conducted
and documented in the Technical Memo.
ii.
Wildlife and Threatened and Endangered Species Assessment An examination of

existing data shall be performed to determine the likelihood that state-listed
species, federally-protected species, their habitat, or designated critical habitat (per
50 CFR 17.94-95) could be impacted by the proposed project. Existing data shall
include the Element Occurrence Identification (EOID) records of the TPWD Natural
Diversity Database, species lists maintained by the U.S. Fish and Wildlife Service,
TPWD, and species protected by the Migratory Bird Treaty Act (MBTA) and the Bald
Page 3 of 5
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5/11/2016
and Golden Eagle Protection Act. A determination of impact or effect for all species
shall be included in the Technical Memo.
d.
Hazardous Materials Initial Site Assessment
A database search of previously recorded hazardous material sites in the project area shall be
conducted and a summary incorporated into the environmental report. During field visits,
project environmental staff shall identify any sites within the additional impact areas that may
pose a potential hazardous materials risk. A full Phase I Environmental Site Assessment is not
included in this scope of services.
e.
Land Use and Socioeconomics
Project planners will map land use in the project area and collect socioeconomic data from the
U.S. Census and the Texas Workforce Commission to determine existing conditions and
potential impacts on the community in the project study area.
2.
Technical Memoranda Preparation/Comment Response Building on constraints data collected, this

task includes the writing and production of one Technical Memorandum, including responding to
comments from Hays County. Detailed mitigation plans are not part of this Scope of Services. This
task includes the submittal of electronic copies of the Technical Memorandum to Hays County.
3.
Public Involvement (support for Dannenbaum) CMEC would provide two staff members to attend
one public meeting. It is assumed that environmental constraints exhibits would be provided (to the
extent that information can be shared with the public). Additional support for public and/or
technical/stakeholder meetings would take place under a supplemental scope and fee estimate.
B.
Assumptions
This scope is services is based on the assumption that no NEPA triggers will be encountered (federal
funding or permitting).
All necessary rights of entry will be secured by the Engineer/County. If access is not available at the time
of fieldwork, a reasonable and good-faith effort will be made to document inaccessible parcels from
accessible parcels and/or public right-of-way.
Assumes one Antiquities Permit (Interim design).
Assumes digital archeological site registration only (discounted fee) and that no paper site form
submittals would be required.
Assumes curation of archeological records only (no artifacts) to CAS at discounted rate (digital versions
will be created)
Assumes no backhoe trenching
Page 4 of 5
79
5/11/2016
C.
Exclusions
In addition to the items previously described within this section, the following tasks are not covered in
this scope of work and may or may not be necessary. If deemed necessary, these tasks could be
conducted under a separate or supplemental work authorization.
Preparation of a NEPA document;

Formal Section 10 Endangered Species Act consultation, including preparation of a stand-alone Biological
Assessment or Habitat Conservation Plan;
Presence/absence surveys for endangered species;
Construction phase services, including preparation of Environmental Permits, Issues, and Commitments
(EPIC) sheets;
Freshwater mussel surveys;
Work extending beyond the specified limits of the project at the time of this work order;
Any Section 404 permit preparation or agency correspondence;
Reconnaissance or intensive historic structures surveys or assessments of eligibility, or management
recommendations for any historic structures;
Archeological site testing, data recovery, or human burial evaluation/coordination/removal (services
beyond a survey-level investigation);
Impact assessment for the footprint of the Ultimate design;
Noise analysis;
Air quality analysis;
Litigation support.
Page 5 of 5
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5/11/2016
ATTACHMENT A - COST PROPOSAL
Dannenbaum/Hays County - Posey

Road
PROVIDER NAME: Cox|McLain Environmental Consulting, Inc.
TASK DESCRIPTION
PROJECT
MANAGER
SOCIAL, ECONOMIC AND ENVIRONMENTAL STUDIES (CMEC)

Informal Meetings and Project Communications
1. Meetings, communications, and Exhibit Support
2. Public Involvement Meetings (2 staff members attend 1 meeting)
12
12
Environmental Documentation
Cultural Resources (including Archeological Survey Report)
Water Resources and Wetlands
Biological Resources
Hazardous Materials Initial Site Assessment
Land Use and Socioeconomics
1
1
1
1
1
Environmental Technical Memorandum

HOURS SUB-TOTALS
CONTRACT RATE PER HOUR
TOTAL LABOR COSTS
% DISTRIBUTION OF STAFFING
QA/QC
REVIEWER
SENIOR ENVL SENIOR ENVL

ENVL PROF II ENVL PROF I ENVL STAFF II ENVL STAFF I ENVL TECH II
SCIENTIST II SCIENTIST I
8
12
10
1
1
8
12
4
24
8
8
ENVL TECH I
124
8
8
8
72
12
12
8
12
32
$138.00
$4,416.00
6.5%
16
$138.00
$2,208.00
3.3%
34
$113.00
$3,842.00
6.9%
40
$100.27
$4,010.80
8.1%
150
$81.94
$12,291.00
30.5%
8
8
12
SUBTOTAL
0
$72.55
$0.00
0.0%
144
$65.97
$9,499.68
29.3%
0
$59.63
$0.00
0.0%
ADMIN/
CLERICAL
TOTAL
LABOR HOURS
& COSTS
NO OF
DWGS
LABOR HRS
PER SHEET
20
2
48
38
N/A
N/A
N/A
N/A
4
1
215
47
42
26
39
N/A
N/A
N/A
N/A
N/A
N/A
N/A
N/A
N/A
N/A
4
1
2
32
$50.13
$1,604.16
6.5%
12
$42.53
$510.36
2.4%
32
$63.99
$2,047.68
6.5%
37
0
$0.00
$0.00
0.0%
492
$40,429.68
$40,429.68
OTHER DIRECT EXPENSES
UNIT
Lodging/Hotel
Lodging/Hotel Taxes/fees
Meals
Mileage
Standard Postage
Overnight Mail - letter size
Overnight Mail - oversized box
Courier Services
Photocopies B/W (8 1/2" X 11") (approx. 61 sheets x 10 copies/sub x 4 sub)
Photocopies B/W (11" X 17") (approx. 260 sheets x avg of 10 copies /submittal * 4sub)
Photocopies Color (8 1/2" X 11")
Plots (B/W on Bond)
Plots (Color on Bond)
Hazardous Materials Database Search
Geologic Assessment
Archeology Equipment - Backhoe Operator
CDs
day/person
day/person
day/person
mile
letter
each
each
each
each
each
each
square foot
square foot
search
report
day/person
each
# OF UNITS
600
1
1
300
COST/UNIT
$80.00
$20.00
$41.00
$0.545
$0.49
$25.00
$30.00
$25.00
$0.10
$0.20
$0.50
$0.50
$1.00
$350.00
$2,500.00
$1,500.00
$1.50
$0.00
$0.00
$0.00
$327.00
$0.00
$25.00
$30.00
$0.00
$0.00
$0.00
$150.00
$0.00
$0.00
$350.00
$0.00
$0.00
$0.00
SUBTOTAL DIRECT EXPENSES
$882.00
SUMMARY
TOTAL COSTS
NON-SALARY (OTHER DIRECT EXPENSES)
TOTAL PHASE 1
5/11/2016
$40,429.68
$882.00
$41,311.68
PAGE 1 OF 1
81
EXHIBIT D
Surveying And Mapping, LLC

4801 Southwest Parkway, Building Two, Suite 100, Austin, TX 78735
Ofc 512.447.0575 Fax 512.326.3029
[email protected] www.sam.biz TX Firm # 10064300
May 16, 2016
Tom Arndt
Dannenbaum Engineering
3409 Executive Center Drive
Suite 129
Austin, Tx 78731-1619
RE:
Posey Road Corridor Phases 1 & 2

SAM Proposal No.: 2016-0564
Mr. Arndt,
Surveying And Mapping, LLC (SAM) appreciates the opportunity to provide surveying services for
Phase 1 located in Hays County, Texas, as depicted in Exhibit A (attached).
The Proposal fees for the survey services are separated by each Phase as indicated herein and we will
schedule the work once we receive the Notice To Proceed.
After reviewing the attached proposal, please don't hesitate to call me if you have any questions.
Sincerely,
Joe D. Webber, Jr., RPLS

Senior Staff / Sr. Project Manager
82
Page 1 of 16
SURVEY SCOPE OF SERVICES AND FEE

PROJECT LIMITS
Phase 1: Hunter Road to CR 266, approximately 1.93 miles in length and Phase 2: CR 266 to SH 123,
approximately 2.41 miles in length, in Hays County, Texas, as shown on Exhibit A. The project limits
will be located within, and limited to the area within the right-of-way lines of Posey Road.
PROJECT CONTROL
SAM shall use the existing survey control points as previously established for the IH 35 corridor Aerial
Mapping performed for TxDOT through HNTB. All horizontal values will be referenced to the NAD83
(2011), Epoch 2002.00, Texas State Plane Coordinate (TXSPC) Central Zone. All horizontal values will
be represented in US Survey Feet (USFT) and will be scaled to surface utilizing the Surface Adjustment
Factor (SAF) for Travis County of 1.00011. The vertical values for this project will be based on the
North American Vertical Datum of 1988 (NAVD88) utilizing Geoid 2012A. The vertical values will be
represented in USFT.
RIGHT-OF-ENTRY
Should access to a privately owned property be required, SAM will prepare a Right-Of-Entry letter for
the property owner (per the local Appraisal District Records) and provide a copy of it to Dannenbaum for
mailing & execution. SAM will be provided a copy of each signed/authorized ROE letter and use it to
contact affected land owners prior to commencing any work on private property. The survey crew will
also have a copy with them to confirm their authorization to be on the property. SAM anticipates that
Dannenbaum Engineering will handle problems regarding any and all refusal to grant ROE or
communication with land owners who are hostile with respect to the completion of this scope of services.
SAM will document any interactions with land owners while performing the work.
BOUNDARY DELINEATION
ASSUMPTIONS
PHASE 1
The following assumptions were made for the preparation of this Scope of Services. If these assumptions do not
prove correct, a modification to the scope and budget for this project may be required.
SAM will perform sufficient records research to define the boundaries of the parcels within Phase 1
SAM will only locate sufficient property corners to be able to place the deed parcels to show their
approximate positioning.
This work shall not include boundary surveying sufficient for land transfer of title for land acquisitions or
transfer.
PHASE 2
No boundary or supplemental survey services will be performed for PHASE 2.
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LIDAR SCOPE OF SERVICES

UNDERSTANDING
It is Surveying And Mapping, LLC (SAM) understanding that Dannenbaum Engineering is requesting low
altitude LiDAR and imagery acquisition, for Phase 1: Hunter Road to CR 266, approximately 1.93 miles in length
and Phase 2: CR 266 to SH 123, approximately 2.41 miles in length, in Hays County, Texas. All work performed
herein shall conform to the American Society of Photogrammetry and Remote Sensing (ASPRS) for 1 = 50
scale, 1 foot contour intervals.
ASSUMPTIONS
Based on the information provided to SAM, we understand that the following services are being requested:
SAM will perform Aerial Acquisition for Phase 1 and Phase 2, as shown in Exhibit A.
SAM will perform schematic extraction for Phase 1, as depicted in Exhibit A.
Extraction for Phase II will not be a part of this scope.
The Mapping corridor for Phase I will be edge of pavement to edge of pavement. The limits are shown
graphically in Exhibit A (red).
1=50 scale digital imagery data collected will be converted into three (3) inch ground sample distance
(GSD) orthoimagery.
1 foot accurate DTM will be produced utilizing imagery and LiDAR data collected for Phase 1 and
provided as a deliverable in DGN file format.
LiDAR and imagery acquisition for Phase 1 & 2 will be completed in a single mobilization, as each
segment is to be collected in a single continuous effort.
Dannenbaum will coordinate with SAM to confirm required projection, datum, geoid, coordinate
systems, and units of measure required for data deliverables;
This scope of work and cost proposal does not include the data collection by conventional survey of areas
(by others) that are obscured from airborne LiDAR.
GROUND SURVEY
Prior to the flight, SAM will provide the aerial targeting layout required to control the areas for mapping and
ground truthing. The following ground survey support will be provided by SAM:
Prior to the flight SAM will set ten (10), panels consisting of a cross 4 long from the end of each line (2
each direction from the center of the cross) and being 1 wide with a capped iron. Horizontal and vertical
control will be established with a tolerance of +/- 0.03 feet horizontal,
+/- 0.06 feet vertical.
Rod or nail with metal tag at locations specified on Exhibit A.
SAM will obtain at least 20 ground truthing points within project limits to support QA/QC of process
LiDAR data.
SAM will obtain multiple checks along the route to validate the XYZ accuracy of the LiDAR.
SAM will set two (2) Primary Control Points within the project limits and, simultaneous with LiDAR
acquisition, will provide survey field personnel to position and operate two GPS base stations.
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LiDAR ACQUISITION
SAM will acquire LiDAR data at not less than 20 points per square meter average density, and will
simultaneously collect color imagery suitable to generate 3-inch pixel GSD resolution orthoimagery for Phase 1.
Equipment
The following equipment will be used for data acquisition.
Aerial Platform - Helicopter
Trimble Harrier 68i aerial mapping system fully integrated with a Trimble 60MP aerial camera.
Base Stations
Aerial acquisition will be controlled with GPS base stations during the acquisition. Base station data is logged at
2 Hz and merged with GPS and IMU data recorded on-board the helicopter (GPS - 10 Hz and multiple receivers)
using post-processed kinematic techniques to produce a highly accurate position for the laser aperture and
cameras.
LiDAR Acquisition - Quality Assurance/Control Process
Captured LiDAR data will be recorded on removable data storage units onboard the aircraft. After acquisition,
the data will be copied to SATA drives and returned to our offices where it will be copied onto our network
drives. The data will then be post-processed and reviewed to confirm complete data acquisition coverage. Any
seams, holes, or other unwanted artifacts can be quickly identified to assess the need for any data acquisition recapture. Once approved, the data will be archived and prepared for production.
Daily acquisition QC procedures will be utilized to ensure data integrity from the mapping systems. These
procedures include using a current satellite ephemeris for tracking the satellite constellation to plan scanning
operations around the time of GPS Position Dilution of Precision (PDOP) spikes, adequate GPS static collection
for receiver initialization and dynamic flying to initialize the IMU. During data acquisition, technicians
constantly monitor the scanning system, checking the data logging rate, data storage capacity, GPS PDOP and
imagery being collected.
LIDAR DATA PROCESSING
Initial Processing GPS/IMU Geo-referencing and Data Calibration
Once the collected data arrives, it is immediately processed and verified. Inertial measurement unit (IMU) data is
processed and checked for gyro bias, systematic errors, and positional error.
Laser Point Processing
The calibration parameters are systematically checked and refined by estimating the residual boresight angles
(roll, pitch, heading) and scanner scale corrections from overlapping strip areas, minimizing the inter-strip
differences using a least squares approach.
The .las data will then be projected into the required coordinate system. Simultaneously, the elevations will be
transformed from ellipsoidal to orthometric heights by applying the latest GEOID models and all data will be
geo-referenced to appropriate State Plane Coordinate System NAD83.
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Accuracy Testing
Once the LAS files are created for a line, the data is tested to ensure it meets accuracy standards for the project.
The ground survey information collected will be for use as an independent check of the LiDAR accuracy
(minimum 10 pts. required). SAM recommends not less than 10 well distributed check points throughout the
project. The survey test points should be on hard surfaces that are well defined features. Using the conventional
survey data, a statistical comparison test will be run to verify that the geodetic positioning of the LiDAR data
meets the accuracy standards required for the project. The absolute vertical accuracy of the project is +/-.25 ft.
vertically, and 90% of the points tested shall be within this accuracy.
LIDAR DATA CLASSIFICATION AND FEATURE EXTRACTION

Data Filtering
Once the initial post processing of the laser and imagery data is completed, it is ready for project set up and
initial automated filtering and classification.
Automated Filtering
Once the GPS/IMU data has been processed and the LiDAR data has gone through the boresite (correct for all
roll, pitch, and yaw) the LiDAR data is sent to our LiDAR processing technicians for automated filtering and
classification. Automated filtering of the data is the first process necessary to complete the bare earth ground
processing and prepare the topographic mapping.
Manual Editing
Effective auto filter routines can produce very clean LiDAR classifications. It is, however, always necessary to
complete a manual review and edit of the data. The manual edit process eliminates any remaining anomalies and
misclassifications within the data set.
Feature Extraction and Planimetric Mapping
While automated filtering is a necessary component of each project and produces useful point cloud products,
additional processing is required to produce all deliverables requested for the project. Our process includes
collection of visible planimetric features and roadway striping in the specified collection area in accordance with
the features required by TXDOT. Vector mapping will be produced for each of the planimetric features and will
be delivered as a DGN drawing file for each line.
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Quality Assurance/Control Process - LiDAR Data Classification and Feature Extraction

Feature Extraction Quality Control
At the time of classification and feature extraction, our LiDAR technicians will use LiDAR data processing and
feature extraction software to accurately identify, classify and locate specific features. There are multiple
Quality Control steps built into our feature collection process. The methodology proposed for this project is
designed to ensure that QC steps for feature extraction and attribution meet or exceed the requirements set forth
in the RFP. The major QC components of feature extraction process are summarized below.
Use of workflow checklists
Our suite of software is designed specifically to ensure that quality control is part of each step in the process.
One of its key features is the use of well documented and managed workflows called Cues which define and
control each step of a given task. These work flow checklists serve several purposes in the QC process:
Process repeatability and consistency
The software guides each technician through the required processing steps. Each technician uses the exact same
process. The Cues encode flow logic so that steps have to be executed in a specific order. This ensures that
each part of the collection process is repeatable and consistent no matter how many technicians are working on
each phase of the project.
Process tracking
The software automatically records a time-stamped history of who executed each step on each workstation. This
creates a time and date trail for any change recorded to the database during the duration of the project. These
records are reviewed to make sure that each step in the collection process is completed.
Access Control
Cues also control access such that only a person who is a member of a specific processing group can execute a
specific step (for example, if technician X is not a member of the QC group, he cannot execute the QC step).
This also limits use of any data block to one person for any given task. It is not possible for two technicians to
complete tasks at the same time on a given section of data and overwrite each others updates.
In addition to these general quality management design features, there are also specific QC tools built into each
of the processing steps.
IMAGE ACQUISITION
SAM will capture vertical color aerial imagery simultanoeus to the the LiDAR suitable for producing 3- inch
GSD pixel orthophotography.
Aerial Triangulation
During the analytical Aerial Triangulation (AT) process, image coordinates of all tie, control, and check points in
the imagery are measured and a least squares bundle adjustment is performed. This process yields exterior
orientation parameters for all imagery and three-dimensional object coordinates for all measured image points.
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Imagery and Control Data Comparison

SAM, LLC will begin the A/T process immediately after receiving the imagery. All ABGPS/IMU data will be
imported into the project, and control points will be measured on every photo on which they occur. We will then
perform and exterior orientation analysis which will compare the given coordinates of the control points with
their locations as projected on the photos by the given exterior orientation.
Measure Control Points Using Auto-Correlation
We will use a digital photogrammetry application that applies image-matching techniques to automate the point
transfer and the point mensuration procedures to automatically extract tie points. To improve the bundleadjustment we will manually measure points as necessary in any weak areas.
Review Residuals of Image Coordinates and Bundle Adjustments
A simultaneous bundle block adjustment will be performed using a least squares solution for all ground control,
ABGPS/IMU, and photogrammetric observations.
ORTHOPHOTOGRAPHY PRODUCTION
The digital orthophotos will have a resolution of 1 pixel = 3 inches. All imagery will be rectified to the processed
bare earth LiDAR data. The major processing tasks related to orthophotography production have been listed
below.
Rectification
The LiDAR data will be used to rectify the orthophotography. A triangulated irregular network (TIN) is created
from the ground data which consists of the ground points and breaklines such as hydro lines and roads collected
during the LiDAR data extraction process. Together these elements help to define the shape of the surface in
three-dimensional space. Rectification to the surface model ensures the image pixels will be correctly located in
the X and Y dimensions of the map space.
Balancing/Mosaicking
Digital orthoimagery is subject to imbalances in tone, hue, and contrast due to a number of factors, including
source imagery. We will not only balance adjoining images but will also use balancing techniques on the project
as a whole. This process will eliminate the "patchwork" appearance caused by changes in conditions and sensor
location/orientation between flight lines and image capture stations. To achieve consistent tone across the
project area and to address the overlap between tiles, we will mosaic the images.
Tiling
When the orthoimagery has passed internal quality check procedures, it will be broken up so that no individual
image is larger than 10 MB. Imagery will be provided in TIF/TFW and/or ECW/EWW formats.
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Orthophotography Quality Control
Aerial imagery is thoroughly reviewed by our digital imaging discipline lead for clarity, contrast, shadow
detail, and sun spots.
The DEM is evaluated using various isometric views to check for any "spikes." DEM data are merged
for given block and the elevation data is graphically displayed relative to the project boundary to ensure
that all areas will be correctly rectified.
Ortho technicians validate that the DEM blocks overlap to ensure that there are no data gaps between
blocks of imagery.
Ortho technicians review the location of seam lines and manually modify them to avoid height objects
and to place them in monotone areas (through open field, along road centerlines, etc.)
Ortho Technicians review the block-wide image characteristics and modify a histogram as necessary to
adjust the overall tonal balance. Tonal balancing on a project-wide basis is reviewed to ensure consistent
imagery and to specifically identify any breaks or processing failures.
A final visual inspection of each tile is completed for aesthetics and anomalies. Visible control points are
measured on the final orthoimages and are compared against the values of the survey control coordinates.
An RMSE is calculated for all measured control points and compared against the accuracy standards for
the project.
PROJECT DELIVERABLES
SAM will provide all files via secure ftp site and/or on a portable hard drive. Applicable electronic files shall be
fully compatible with the States MicroStation GeoPak system without further modification or conversion.
Phase I, only:
Digital Orthophotography Image files (both TIF/TFW and ECW/EWW formats)
Analytical aerial triangulation summary report in digital form.
One set of electronic files in MicroStation V8i.
2D DGN file (eop to eop)
3D DTM file
GeoPak crossing features and duplicate point Error Report.
LiDAR ACQUISITION AND MAPPING SCHEDULES

Upon receipt of signed proposal and written notice to proceed, acquisition will be scheduled. After acquisition
has been completed and we have received the survey control data, we anticipate 3 to 4 weeks to provide the final
deliverables.
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SUPPLEMENTAL DESIGN SURVEY SCOPE OF SERVICES

ASSUMPTIONS
PHASE 1: (WITHIN THE EXISTING R.O.W. OF POSEY ROAD ONLY)
SAM will obtain elevations where there are obscured areas due to dense tree canopy, or where tall
vegetation / grass existed at the time of the aerial flight that impaired the visibility of the LiDAR.
Obtain sufficient cross sections from the edges of the existing pavement to the existing rights-of-way of
Posey Road, along with grade breaks, to prepare a DTM with 1-foot contour intervals.
Location of all visible utilities, culverts, bridges and other improvements.
Obtain invert elevations of all visible manholes, inlets, culverts and bridges
SAM will obtain elevations within the UPRR right-of-way from the existing northern right-of-way line of
Posey Road to approximately 100 southerly of the existing southern right-of-way line of Posey Road.
SAM will locate all railroad equipment, top of rail, ditches, swales and visible utilities within said area.
SOIL BORINGS
SAM will located a maximum of twenty-five (25) soil borings located within Phase 1 and no more than
two (2) mobilizations.
SUBSURFACE UTILITY ENGINEERING (SUE)
ASSUMPTIONS
SAM will provide only QL-C & QL-D services within the ROW of the Phase 1 project boundary shown
in Exhibit A. Total length (assumed) of ROW is 1.93 miles.
The Client will provide SAM with record information and profile drawings of all the utilities within the
project site the Client has already collected.
SAM will rectify the field observed utilities with those defined by those collected in QL-D.
SCOPE OF SERVICES
SAM will provide all the following Subsurface Utility Engineering (SUE) services to the standard of care
applicable in the Subsurface Utility Engineering (SUE) profession.
Quality Service Level D (QL-D) Collect existing utility records information (as-builts) from utility providers,
municipalities, counties, and other agency suppliers within the area of investigation.
SAM will rely on records provided by the client, Texas One-Call systems, and via vehicle reconnaissance
and inventory of utility marker posts along adjacent roadways. The sole purpose of this activity is to
collect existing record information of utility systems that may have an impact on this project.
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Quality Service Level C (QL-C) SAM survey crew will provide this service consisting of field surveying to
obtain accurate horizontal position of visible utility surface features associated with the underground utility
systems located within the project limits.
PROJECT DELIVERABLES
QL-C & QL-D Services:
A 2D AutoCAD or DGN file depicting the QL-C & QL-D locations for utilities investigated within the project
area will be prepared for this project. The utilities will be referenced by the type of utility, color coded to
American Public Works Association standards, utility company or agency name, address, telephone number and
contact person. scanned utility records collected, and utility contact information will be created for this project.
SUE PROJECT SCHEDULE
The SUE field and office work is estimated to be completed within fifteen (15) business days from the time the
QL-C is obtained and delivered.
PROJECT FEES
AERIAL MAPPING: Phase 1 & Phase 2

Acquisition
Data and Imagery Processing, Preparation of Deliverables:
$24,500.00
$11,000.00
SURVEYING SERVICES: Phase 1 (1.93 miles)

Establishing Project Control for Supplemental Survey & Aerial Mapping
Supplemental Survey for Engineering Design Survey
Location of a maximum of 25 boreholes (no more than 2 mobilizations)
SUE SERVICES: Phase 1
QL-C & QL-D Services
$58,600.00
$ 4,500.00
TOTAL COST:
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Page 10
$98,600.00
EXHIBIT A
Phase I = Red
Phase II = Blue
92 of 16
Page 11
ADDITIONAL SERVICES:
In addition to the services outlined above, SAM will provide additional services as requested on a time and
materials basis, based upon the attached Hourly Rate Schedule. If requested, a scope of work and estimated fee
will be provided in writing prior to SAM proceeding with any additional service. These additional services
include but are not limited to the following:
ROW surveying and mapping services beyond that scoped herein.
Obtaining right of entry from the adjoining landowners beyond that scoped herein .
Records research to abstract title, easements and other encumbrances of record beyond the scoped
herein.
Preparing of title surveys to address title commitments.
Preparing of descriptions and plats for temporary construction easements and surveying to stake such
easements if required.
Process the LiDAR data to produce a DTM to accuracy

Additional work due to changes in alignment made by the Client after initial acquisition is performed.
Design/Topographic mapping services beyond the services described herein, including areas obscured
from airborne LiDAR.
Any other services beyond scope outlined above.
Aerial or Geospatial services beyond that scoped herein.
Construction staking beyond that scoped herein.
Subsurface Utility Engineering (SUE) services beyond that scoped herein.
Quality Level B (QL-B) Designating Service (Horizontal Location of Utilities Only) this service is to
designate / indicate, by marking with paint, the presence and approximate horizontal location of
subsurface utilities using geophysical prospecting techniques including, without limitations,
electromagnetic, sonic and acoustical techniques.
Quality Service Level C (QL-C) this service consisting of field surveying to obtain accurate horizontal
position of visible utility surface features associated with the underground utility systems beyond the
scope defined herein.
Quality Service Level D (QL-D) Collect existing utility records information (as-builts) from utility
providers, municipalities, counties, and other agency suppliers within the area of investigation beyond
the scope defined herein.
Any other services not specifically outlined above.
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Page 12
STANDARD AUSTIN RATE SCHEDULE

Effective October 16, 2014
(Rates subject to Re-negotiation/CPI adjustment at the beginning of each calendar year)
SURVEY FIELD CREW SERVICES:

Two (2) Person Survey Field Crew
Three (3) Person Survey Field Crew
Additional Rodperson, Chainperson or Flagperson
1 Person Crew with Receiver or Robotic Total Station
GPS Receiver
Field Coordinator
ATV or Utility Vehicle
$130.00 per hour

$160.00 per hour
$32.00 per hour
$105.00 per hour
$25.00 per hour
$85.00 per hour
$75.00 per day
Field crews are equipped with a four-wheel drive vehicle. There is mileage charge for survey crew vehicles computed at the
current I.R.S. mileage allowance.
SURVEY OFFICE PERSONNEL SERVICES:
Principal
Associate/Senior Project Manager
Project Manager
Staff Surveyor
GPS/HDS Coordinator
Surveyor-In-Training (SIT)
Senior Survey Technician
Survey Technician
Administration / Clerical Support
$170.00 per hour

$145.00 per hour
$125.00 per hour
$110.00 per hour
$105.00 per hour
$90.00 per hour
$90.00 per hour
$80.00 per hour
$60.00 per hour
All surveying services are regulated under the Texas Board of Professional Land Surveying. The Board can be contacted at 12100 Park 35
Circle, Bldg A, Suite 156 Austin, Texas 78753.
GEOSPATIAL SERVICES:
Principal
Senior Project Manager
Project Manager
Acquisition Manager
Pilot
Photogrammetrist / Project Lead
Acquisition / Calibration / Aerial Triangulation Technician
LiDAR / Photogrammetry Technician
HDS Laser Scanning Technician
$170.00 per hour

$155.00 per hour
$140.00 per hour
$125.00 per hour
$125.00 per hour
$105.00 per hour
$95.00 per hour
$92.50 per hour
$95.00 per hour
EQUIPMENT:
Aerial LiDAR System (Equipment Only)
Mobile Mapping System (Equipment Only)
Equipment Stand-by Fee (Equipment Only)
HDS Laser Scanner
High Rail Equipped Vehicle
Weather Station
Oblique Camera System
Video Camera System
Helicopter (Turbine Engine Powered)
$6,500.00 per day

$6,000.00 per day
$3,000.00 per day
$850.00 per day
$100.00 per day
$100.00 per day
$250.00 per day
$50.00 per day
$1,450.00 per hour
Helicopter (Reciprocal Engine Powered)

GPS Receiver (Unmanned)
Geospatial Work Station
Aerial Film Scanning
$850.00 per hour

$25.00 per hour
$15.00 per hour
$10.00 per frame
94 of 16
Page 13
Mobile Mapping
SUBSURFACE UTILITY ENGINEERING (SUE) SERVICES:

Principal
Sr. Project Manager
Project Manager
Sr. Engineer (PE)
Engineer
Surveyor
Graduate Engineer
Senior Utility Coordinator
Utility Coordinator
Jr. Utility Coordinator
Sr. Engineer Tech
Engineer Tech
2-Man Utility Survey Crew
1-Man Designating Crew
Administrative Assistant
$198.00 per hour

$182.00 per hour
$168.00 per hour
$154.00 per hour
$124.00 per hour
$145.00 per hour
$105.00 per hour
$152.00 per hour
$130.00 per hour
$105.00 per hour
$115.00 per hour
$95.00 per hour
$135.00 per hour
$ 89.00 per hour
$65.00 per hour
The following Day rates are for field activities only and include field personnel and equipment. Any required office time will be charged
hourly based on the rates shown above:
2-Man Utility Designating Crew
1-Man Designating Crew
2-Man GPR Designating Crew
1-Man GPR Designating Crew
2-Man Utility Survey Crew
Project Field Coordinator
$2,532.00 / Day
$1,561.00 / Day
$3,026.00 / Day
$2,055.00 / Day
$2,342.00 / Day
$1,671.00 / Day
OTHER DIRECT COSTS:

Ground Penetrating Radar (Adder to Designating Crew Rate)
Specialty Equipment (Sonde, Radio Beacon, Duct Rodder)
Flashing Arrow Board, warning signs w/stands and traffic cones
GPS Receiver
ATV or Utility Vehicle
Environmental Supplies (Paint, Flags, Lath, Stakes)
Agency As-built Information (Reproduction) Fees
Additional Vehicle (Required for safety or materials)
Mobilization/Demobilization Fee (Less than 200 miles)
Mobilization/Demobilization Fee (Greater than 200 less than 400 miles)
Mobilization/Demobilization Fee (Greater than 400 miles)
$397.00 / Day
$35.00 / Day
$38.00 / Day
$100.00 / Day
$75.00 / Day
$25.00 / Day
$10.00 / Copy
$200.00 / Day
$575.00 each
$1080.00 each
$3.00 per mile
Specialized Traffic Control

Excavation/Designating Permit Fees At Cost plus 10%
Other SUE related Activities
At Cost plus 10%

At Cost plus 10%
SUE UTILITY LOCATE (POTHOLE / TEST HOLE) SERVICES:

These unit prices include personnel and equipment for vacuum excavation, CAD, and limited traffic control. These prices reflect that
a Quality Level B (QL-B) service has been provided by SAM, LLC and that a minimum of 4 test holes are requested.
Vac Crew Day Rate (2-Man Crew)
1-Man Core Rig Crew (Vac Crew Supplement)
Sr. Engineer (Review & Certification)
$3,234.00 / Day
$2,012.00 / Day
$154.00 / Hour
The foregoing day rates reflect that the excavated material will be re-compacted within the test hole. If specialized backfill and/or
specialized pavement replacement is specified for the test hole, this will be considered an additional cost and passed through to the Client
at cost.
95 of 16
Page 14
Paved areas may require coring to perform vacuum excavation services. In such cases SAM will provide a Core Rig and Operator. Core rig
rate includes Operator and materials & equipment to replace and set core (keyhole) following vacuum excavation completion.
Pothole or Test Hole Option:
Potholes are strictly the excavation and exposure of the subject facility with a measurement of depth and notation of facility size, type
and composition painted on the ground and/or provided in a non-certified report. This report will be provided by Vac Crew onsite upon
completion of potholes and typically is handwritten.
Test holes provide the same level of information and are surveyed for a precision x,y & z coordinate and are provided in a test hole report,
signed and sealed by an Engineer. Test Holes require survey and Engineer review. Vac Crew, Survey and Engineer fees will be in
accordance with the above rates.
UNDERSTANDING OF SUE SERVICES:
1.
Normal traffic control, for Quality Service Levels A and B, is considered standard placement of traffic cones, freestanding
warning signage and vehicle-mounted traffic directional sign. Traffic control requiring lane closures, traffic detouring,
flagpersons, police, etc, is considered special traffic control. If special traffic control is to be provided by SAM, LLC, this
service will be subcontracted to an approved subcontractor and billed to the Client at cost plus 10%.
2.
The subsurface utility engineering service assumes that all project survey control required for performing this service is preexisting. Establishing project survey control will be provided at a cost pre-approved by the Client.
3.
It is assumed that no contaminated materials are encountered. If contaminated materials or soils is encountered the client
will be notified immediately and any remediation will be the clients responsibility and at the clients cost.
4.
Right of Entry will be provided by the client and all locations must be able to be accessible to the vac truck prior to work
beginning. If access issues are encountered, SAM, LLC will notify the client immediately to determine alternatives for
accessing the required location and resolved in 24-hours. If unable to resolve access issues in 24-hours, Vac Crew may be
demobilized and require a remobilization fee to return to the site once access is established.
Travel:
Cost of mileage on company-owned vehicles, excluding vacuum excavation vehicle, is computed at the current I.R.S. mileage allowance.
Purchased Services:
All purchased services are invoiced at actual cost plus ten percent (10%) handling. These include but are not limited to reproduction, computer time,
long distance telephone, consultants, subcontract services, rented or leased equipment, expendable supplies, and project required special supplies.
96 of 16
Page 15
HaysCounty
PoseyRoadCorridorStudy
ScopeofServices
ProjectDescription
ThescopeofservicesforthisprojectpertaintothePoseyRoadCorridorStudy.Thelimitsofthisproject
arefromHunterRoadtoCR266.Oncethisprojectbegins,CD&Pwillworktoengagethecommunity
aroundthecorridor.Bydoingthisearly,wewillsetthestageforanopenandtransparentprocess.First,
wewillworktoinformthecommunityoftheprojectandhowtobeinvolved.Wewilldothisby
coordinatingwithsurroundingneighborhoodassociations,retailcenters,organizations,andbusinesses.
Inputwillbecollectedfromthepublicandconsideredinthedesignoftheroadwayandthepublicwill
beinformedontheprogressanddirectionoftheprojectthroughout.Weunderstandthisareais
populatedbythosewithLimitedEnglishProficiency.Asneeded,meetingnoticesandmaterialswillbe
translatedtoSpanish,andalivetranslatorwillbeprovidedasneed.
ScopeofWork
Task1:ProjectManagement
CD&Pwillattendaprojectkickoffmeetingandparticipateinprojectupdateswhetherbyphone,
meeting,orwrittenupdates.Beinginvolvedintheprojectdetailswillsavetimeandbudgetinthelong
runaswewillknowofanyissuesbeforetheyariseandbeabletocommunicateinatimelymannerwith
thepublic.
Deliverables:
1. Attendanceatkickoffmeeting
2. Attendanceinprogressmeetingsand/orwrittenupdates
Task2:PublicOutreach
CD&Pwillprovidegeneralpublicoutreachandengagementthroughouttheproject.Adatabasewill
includeHOA/NA/POAcontacts,businesses,churches,educational/communityorganizations,
elected/publicofficials,andanyinterestedindividuals.Emailswillbecollectedwhenpossible.CD&Pwill
identifyandreachouttokeystakeholdersthatwillwanttobeinvolved.Inaddition,anopportunityto
meetwiththeprojectteamwillbeprovidedtoallaffectedpropertyowners.Wewillarrangeandattend
meetingsasnecessaryandrespondtoquestionsandcommentsinatimelymanner.Anygeneralproject
materialsthatareneededwillbedevelopedincludingamap,orgeneralfactsheet.Finally,email
updateswillbesentouttokeepthepublicupdatedontheprojectprogress.
Deliverables:
1. DevelopPublicInvolvementPlan
2. MaintainadatabasethroughouttheprojectinExcelformat
3. Arrange,attend,anddocumentmeetingsandcommunicationswithstakeholders
4. Finalelectroniccopiesofmaterials
5. 6Emailupdates(outsideofmeetingnotices)
6. MeetingwithAffectedPropertyOwners
P.O.Box5459,Austin,TX787635459Office:(512)5339100Fax:(512)5339101
97

Task4:PublicMeetings
CD&Pwillplan,schedule,conductandfacilitate2publicmeetingstoshareprojectinformationwithand
collectfeedbackfromcitizensandstakeholdersasdeterminedbytheCountyandtheteamthroughout
theproject.Thefirstmeetingwillbeheldatthebeginningoftheprojectandthesecondafterdesignis
underway.Itisanticipatedthatallpublicmeetingswillbeheldinpublicfacilitiesorachurchnearthe
projectlimits.Tasksmayinclude,butnotlimitedto:callingand/orvisitingpotentialmeetingsites;
reservingmeetingspace;announcingthemeetingsbydistributingmeetinginformationand
coordinatingwithattendees;holdingandparticipatinginmeetingrehearsals;andfacilitatingmeetings.
CD&PwilldevelopmeetingsmaterialsandprovideSpanishtranslationasneeded.
Deliverables:
1. Coordinatemeetingannouncementssuchasemailnotices,signage,mediareleases,posting,
etc.
2. Meetinglocationandfacilitypreparation
3. Provideexperiencedmeetingfacilitator
4. DevelopPowerPointpresentation
5. Printedmeetingmaterials/appropriatesignage
6. Summaryreporttoincludeexampleofpostings;mediareleases;signinsheets;exhibits;fact
sheets;commentsheets;exhibits;scribednotesfrommeetingparticipantsandothercitizen
correspondence;andphotographsofmeetings.
P.O.Box5459,Austin,TX787635459Office:(512)5339100Fax:(512)5339101
98
Concept Development Planning

Posey Road
September 25, 2013
PI Specialist/
Spanish
Translator
$80.00
3
18
3
12
3
12
6
6
30
8
8
6
5
6
4
4
2
4
4
4
6
8
Project Manager
$150.00
CD&P
RATE
Task 1 Project Management
Attend Project Kick-off Meeting
Provide Project Management (12 Months Assumed - updates, attending meetings)
Task 2 Public Outreach
Develop Public Involvement Plan
Database development and maintenance
Key Stakeholder Outreach, Meetings, and Coordination (20 meetings and
responses to questions and comments)
General Project Materials (Maps, Fact Sheets)
Materials for Hays County Website
Email Updates (assume 6 outside of meeting notices)
Task 3 Public Meetings
Public Meeting
Logistics (venue, date)
Invites (signs, email notice, media coordination)
Preparation (set up, team prep, etc.)
Event
Materials (PPT, Maps, Exhibits, Handouts)
Summary
18
4
4
2
20
8
5
3
4
2
4
Public Meeting/Public Hearing

Logistics (venue, date)
Invites (signs, email notice, media coordination)
Preparation (set up, team prep, etc.)
Event
Materials (PPT, Maps, Exhibits, Handouts)
Summary
12
5
3
4
2
4
12
5
Total Hours
77
72
135
$150.00
$11,550.00
Total Labor Cost by Classification
Direct Expenses Costs
Junior
PI Specialist
$60.00
Admin
$50.00
6
12
40
15
10
6
4
6
4
8
8
4
13
23
16
34
33
2
4
4
6
CD&P Total Project Cost
4
6
4
8
8
4
13
23
16
34
33
68
531
70
109
$80.00
$5,760.00
$100.00
$13,500.00
$80.00
$5,600.00
$60.00
$6,540.00
$50.00
$3,400.00
13.6%
25.4%
13.2%
20.5%
12.8%
$44,260.00
14.5%
99
14
62
68
48
24
18
$4,450.00
$650
$500
$500
$1,000
$1,200
$600
Postage, Mailings, & Copies

Venue Rental (2 meetings)
Court Reporter (2 meetings)
Mileage
Advertisements (2 meetings, 2 runs each)
Misc. (meeting supplies, signage, etc.)
TOTAL
9
42
4
4
6
2
4
4
4
6
8
Total Hourly Rate
Percent of total hours
Senior
PI Specialist
$100.00
Graphic
Design
$80.00
May 12, 2016
16800 JOE BARBEE DRIVE | ROUND ROCK, TX 78664 | (512)-342-8877 | WWW.CORSAIRUS.COM
Mr. Tom Arndt / Mr. Tommy Levario

Dannenbaum Engineering Company
3409 Executive Center Drive, Suite 129
Austin, TX 78731
Reference:
Pavement Engineering Design for the Posey Road Corridor Study

Corsair Project No. 1600512
Dear Sirs:
Corsair Consulting LLC proposes to provide geotechnical engineering design services as they relate to
pavement design, for the Posey Road Corridor study Phase 1 from Hunter Road to CR 266 located in
Hays County, TX. The following is our proposed scope of services:
Geotechnical Investigation:
A. Obtain and review existing and available geotechnical and geologic information. Perform
field reconnaissance of project limits. Attend coordination meeting.
B. Perform borings, obtaining a boring sample at approximately 500 foot intervals to a
proposed depth of 10 feet below existing grade. Borings are estimated to consist of the
following:
20 borings to a depth of 10 feet within the at-grade project limits.

Borings are to occur within the limits of the existing ROW, dependent upon utilities and
access.
Deliverables:
1) Draft report for review by Dannenbaum and the County
2) Address review comments and submit a final report.
3) Pavement design options:
a. Flexible base section
b. Full depth HMAC section
c. Optional widening and full depth repairs (if needed) and overlay of the existing
pavement
d. Temporary pavement section for traffic control
4) Life cycle and maintenance cost for all pavement design alternatives in the report.
100
Perform laboratory testing to classify soil strata, evaluate plasticity and shrink/swell potential and
evaluate the compressive strength. Tests may include moisture contents, atterberg limits, unconfined
compressive strengths, sieve analyses, absorption swell tests, lime-series tests, resilient modulus test
and sulfate content tests depending on our evaluation of the materials.
16800 JOE BARBEE DRIVE | ROUND ROCK, TX 78664 | (512)-342-8877 | WWW.CORSAIRUS.COM
Develop a recommended pavement design following TxDOT methodology and prepare a Geotechnical
Report to include the summary of field investigations, laboratory testing results and recommended
pavement design.
Our anticipated schedule is as follows:
Commence field work 2-3 weeks from NTP
Duration of drilling 2-3 days
Soils classification and lab testing 6-8 weeks
Draft report 4 weeks from completion of field work
Final report 2 weeks after completion of lab testing
Please feel free to contact us with any questions you may have.
Sincerely,
CORSAIR CONSULTING LLC
Andy J. Hustad, P.E.

TBPE Firm Registration No. F-14216
101
GEOTECH ESTIMATE FOR POSEY ROAD
Borings
10' Pavement (500' spacing)
30' Retaining Wall Borings
60' Bridge Borings
Bucket Samples
Drill Crew Mob
Utility Clearing and boring Staking EIT
Field engineer EIT Logging
Traffic Control w/flaggers
Lab
Atterberg Limits
Sieve Analyses Full Sieve with D50, D90
Sulfates TEX 145-E
Resilent Modulus Testing
Soil Moisture Density Relationship TXE 114-E
Optimum Lime/Cement Content pH TXE 121-E
UU Triax Compression
Compressive Strength of Rock
Consolidation Tests
California Bearing ratio (CBR)
Moisture Content of Soil
Number
20
0
0
7
2
10
20
2
Each
Each
Each
Each
Each
Hours
Hours
Days
Sub. Total
60
20
5
1
1
1
0
0
0
0
60
$
$ 250.00
$ 900.00
$ 1,800.00
$ 100.00
$ 350.00
$
80.00
$
80.00
$ 2,200.00
$
$
$
$
$
$
$
$
$
$
$
65.00
120.00
45.00
775.00
185.00
290.00
180.00
45.00
100.00
400.00
8.00
Sub Total
Logs & Lab

Project Manager
Project Engineer
JR. Project Engineer
No. Hours
8
15
30
Total
5,000.00
700.00
700.00
800.00
1,600.00
4,400.00
13,200.00
$
$
$
$
$
$
$
$
$
$
$
$
3,900.00
2,400.00
225.00
775.00
185.00
290.00
480.00
8,255.00
Total
$1,344.00
$2,265.00
$3,300.00
6,909.00
Total
$3,360.00
$4,530.00
$6,600.00
14,490.00
42,854.00
Billing Rate
$ 168.00
$ 151.00
$ 110.00
Sub. Total
Report Preparation
Project Manager
Project Engineer
Jr. Project Engineer
$
$
$
$
$
$
$
$
$
No. Hours
20
30
60
Billing Rate
$ 168.00
$ 151.00
$ 110.00
Sub. Total
Total
102
Soil/Rock drilling without TCP

Rock Drilling w/ TCP every 5 ft.
Rock Drilling w/ TCP every 5 ft.
Daily mobe/demobe from Austin

Tuesdays at 9:00 AM
AGENDA ITEM
Discussion and possible action to approve a resolution regarding a Local Project Advance Funding Agreement with
TxDOT for the RM 12 and FM 3237 Intersection Improvements.
ITEM TYPE
MEETING DATE
AMOUNT REQUIRED
ACTION-ROADS
June 21, 2016
0.00
LINE ITEM NUMBER
N/A
AUDITOR USE ONLY

AUDITOR COMMENTS:
N/A
AUDITOR REVIEW:
N/A
REQUESTED BY
SPONSOR
CO-SPONSOR
Jerry Borcherding
CONLEY
N/A
SUMMARY
This resolution is necessary to secure an advance funding agreement with TxDOT so that the County may proceed
in hiring an Engineer to begin on the design of the intersection improvements at RM 12 and FM 3237 at the behest
of the City of Wimberley.
27B583196
103

Tuesdays at 9:00 AM
AGENDA ITEM
Discussion and possible action to consider the acceptance of road construction and drainage improvements and
acceptance of the maintenance bond for a 2-year period for The Meadows at Buda subdivision, Sec. 4B.
ITEM TYPE
MEETING DATE
ACTION-ROADS
June 21, 2016
AMOUNT REQUIRED
LINE ITEM NUMBER
AUDITOR USE ONLY

AUDITOR COMMENTS:
N/A
AUDITOR REVIEW:
N/A
REQUESTED BY
SPONSOR
CO-SPONSOR
Jerry Borcherding
JONES
N/A
SUMMARY
Staff recommends acceptance of construction of roads and drainage improvements within the County ROW. The
Transportation Department has inspected and approved the improvements. There was not a construction bond
issued for this section.
25B170398
104
105
106
107
108
RESOLUTI ON
STATE OF TEXAS
COUNTY OF HAYS
WHEREAS, the City of Wimberley applied for and received STP-M M funding from the Capital
Area M etropolitan Planning Organization (CAM PO) for engineering design and ROW purchases to
add turn lanes and pedestrian crossing at RM 12 and FM 3237; and
WHEREAS, the Hays County Commissioners Court approved an I LA (interlocal agreement) with
the City of Wimberley on M ay, 17, 2016 to undertake the design of improvements; and
WHEREAS, Hays County will enter into a Local Project Advance Funding Agreement (LPAFA)
with the Texas Department of Transportation (TxDOT) to secure the STP-M M funds awarded by
CAM PO for the project; and
WHEREAS, Hays County intends to procure consultant services to carry out the scope of services
outlined in the Local Project Advance Funding Agreement in accordance with established Hays
County procurement practices; and
NOW, THEREFORE, BE I T RESOLVED that the Hays County Commissioners Court authorizes
Hays County Judge Bert Cobb to execute a Local Project Advance Funding Agreement with
TxDOT for the proposed design services for RM 12 and FM 3237; and;
BE I T FURTHER RESOLVED that the Hays County Commissioners Court Directs Hays County
staff to continue with the procurement of professional consultant services upon signing the LPAFA
with TxDOT.
RESOLVED, ORDERED, AND DECLARED this the 21st day of June 2016
_________________________________
Bert Cobb
Hays County Judge
__________________________
___________________________
Debbie Gonzales I ngalsbe

Commissioner, Pct. 1.
M ark Jones
Commissioner, Pct.2
__________________________
___________________________
Will Conley
Commissioner, Pct. 3
Ray Whisenant
Commissioner, Pct. 4
ATTEST:
__________________________
Liz Q. Gonzalez
Hays County Clerk
109

Tuesdays at 9:00 AM
AGENDA ITEM
Discuss and possible action to authorize the County Judge to execute Supplemental No. 2 to the Professional
Service Agreement with K Friese & Associates, Inc. for professional engineering services on the FM 150 project
ITEM TYPE
MEETING DATE
AMOUNT REQUIRED
ACTION-ROADS
June 21, 2016
$0.00
LINE ITEM NUMBER
AUDITOR USE ONLY

AUDITOR COMMENTS:
N/A
AUDITOR REVIEW:
N/A
REQUESTED BY
SPONSOR
CO-SPONSOR
Michael J. Weaver, Prime Strategies, Inc.
WHISENANT
JONES
SUMMARY
Updated rates.
26B5380174
110
111
112
113
114
115

Tuesdays at 9:00 AM
AGENDA ITEM
Discussion and possible action to authorize the County Judge to sign a PSA/Contract with LAN, Inc. for a study and
preliminary design of improvements to the Hog Creek drainage basin. Amend the budget accordingly.
ITEM TYPE
MEETING DATE
AMOUNT REQUIRED
ACTION-ROADS
June 21, 2016
$52,740
LINE ITEM NUMBER
020-710-00.5448_008
AUDITOR USE ONLY

AUDITOR COMMENTS:
(See attached budget amendment)

N/A
AUDITOR REVIEW:
BILL HERZOG
REQUESTED BY
SPONSOR
CO-SPONSOR
Borcherding
CONLEY
N/A
SUMMARY
This project will recommend specific improvements to the Hog Creek drainage basin with the goal of reducing the
downstream flooding potential.
28B609145
Budget Amendment:
Increase Contract Services Consultant 020-710-00.5448_008 - $52,740
29B613578
30B6294158
Decrease Road Material and Supplies 020-710-00.5351 - ($52,740

31B695278
116
PROFESSIONAL SERVICES AGREEMENT

HAYS COUNTY, TEXAS
HAYS COUNTY, a political subdivision of the State of Texas
(hereinafter the County) with administrative offices at 111 E.
San Antonio, Suite 300, San Marcos, Texas 78666, and Lockwood,
Andrews & Newnam, Inc. hereinafter Contractor), whose primary
place of business is located at 2925 Briarpark Drive, Suite 400,
Houston, TX 77042, hereby enter into this Professional Services
Agreement (hereinafter Agreement) effective the ___ day of
_________, 201_ (hereinafter Effective Date). The County and
Contractor (collectively the parties to this Agreement or the
parties) agree as follows:
1. OVERVIEW
Contractor has been requested by the County to perform
professional engineering services related to Hog Creek Drainage
Improvements Preliminary Engineering Analysis.
2. SERVICES
Contractor agrees to perform services for the County in
accordance with the Countys instructions and, in particular,
the instructions of _______________ and/or legal counsel for the
Hays County Commissioners Court; and in conformance with the
descriptions, definitions, terms, and conditions of this
Agreement.
The Scope of Services shall be limited to those
services and terms attached hereto as Exhibit A, and any
subsections of Exhibit A, if as and when they are attached
hereto and signed by the parties (collectively the Work). If
the parties to this Agreement amend the Work required under this
Agreement (by adding or removing specific services and/or terms
enumerated in Exhibits A and/or C), the Compensation cited
in Section 5 of this Agreement may also be amended to conform
with the change in Scope of Services, as agreed by the parties.
3. ADDITIONAL TERMS
Additional Terms and Obligations of the parties to this
Agreement, if any, are stated in Exhibit C, attached hereto.
4. DURATION
The parties agree that the Work shall be completed Ninety Days
(90) days after commencement date. (hereinafter the Completion
Date). In the event that Contractor is unable to complete the
Work by the Completion Date, Contractor shall request an
extension of the Completion Date in writing no later than
fifteen (15) business days prior to the Completion Date.
The

117
County may grant extensions of the Completion Date for

reasonable extension requests and shall do so in writing.
all
5. COMPENSATION
Contractor will be compensated for the Work on an hourly-charge
basis, the terms of which are cited in Contractors rate
schedule, which is attached hereto as Exhibit B. Despite any
reference to Contractors rate schedule, which shall be used to
calculate monthly invoice amounts under this Agreement or a
change in the Scope of Services (i.e. Amendment), the parties
agree that the County shall pay Contractor a total fee not to
exceed Fifty-two Thousand, Seven Hundred and Forty dollars
($52,740 USD) for the Work under this Agreement.
6. PAYMENT
Contractor shall invoice the County for the Work performed under
this Agreement on a monthly basis, beginning at the end of the
first full month following the Effective Date.
The County
agrees to promptly pay all invoices by sending payment to
Contractors address stated in Section 8, below.
The County
shall owe Contractor an additional one percent (1%) per month on
any unpaid balance, beginning at the end of the first full month
following the Countys receipt of said invoice(s) and accruing
monthly thereafter.
7. NOTICE OF COMPLETION
Upon completion of the Work, Contractor shall send a Notice of
Completion to the County in writing, and the County shall have
the option to inspect the Work (or the product thereof) before
it is considered complete under this Agreement.
If the County
is satisfied that the Work under this Agreement is complete, the
County shall send Contractor an Acceptance of Completion in
writing.
If, after inspection, the County does not agree that
the Work is complete or believes that the Work is of deficient
quality, the County shall send Contractor a Deficiency Letter,
stating the specific aspects of the Work that are incomplete
and/or deficient.
If, after ten (10) business days from the
Countys receipt of Contractors Notice of Completion, the
County does not send Contractor either an Acceptance of
Completion or a Deficiency Letter, the Work under this Agreement
shall be considered complete.
8. NOTICE (GENERAL)
All notices issued by Contractor under
Agreement shall be provided in writing
County, Attn: County Judge, 111 E. San
Marcos, Texas 78666; fax 512-392-6500;

118
or regarding this
to the County at: Hays
Antonio, Suite 300 San
[email protected]
All notices issued by the County under or regarding this

Agreement shall be provided in writing to Contractor at its
primary place of business.
Notices from one party to another under this Section may be made
by U.S. Mail, parcel post, Facsimile, or Electronic Mail, sent
to the designated contact at any of the designated addresses
cited above.
9. INSURANCE
Contractor agrees that, during the performance of all terms and
conditions of this Agreement, from the Effective Date until the
Countys acceptance of Contractors Notice of Completion or
until this Agreement is otherwise considered completed as a
matter of law, Contractor shall maintain Commercial General
Liability insurance that meets or exceeds the industry standard
for professional services providers in Contractors field of
employment and for the type of services that are being performed
by Contractor under this Agreement.
10. MUTUAL INDEMNITY
Contractor agrees, to the fullest extent permitted by law, to
indemnify and hold harmless the County, its officers, directors
and employees against all damages, liabilities or costs,
including reasonable attorneys' fees and defense costs, to the
extent caused by Contractors negligent performance of the Work
under this Agreement and that of its subcontractors or anyone
for whom the Consultant is responsible or legally liable.
The County agrees, to the fullest extent permitted by law, to
indemnify and hold harmless Contractor, its officers, directors,
employees and subcontractors against all damages, liabilities or
costs, including reasonable attorneys' fees and defense costs,
to the extent caused by the County's negligent acts in
connection with this Agreement.
Neither the County nor Contractor shall be obligated to
indemnify the other party in any manner whatsoever for the other
party's negligence.
11. COMPLIANCE WITH LAWS
Each party agrees to comply with all laws, regulations, rules,
and ordinances applicable to this Agreement and/or applicable to
the parties performing the terms and conditions of this
Agreement.
12. SURVIVAL
Notwithstanding any termination of this Agreement, the following

119
Sections, and the terms and conditions contained therein, shall

remain in effect: 3, 5, 8, 10, 12, 14, 15, 16, 17, 18, 20, 21
and 22.
13. FORCE MAJEURE
Either of the parties to this Agreement shall be excused from
any delays and/or failures in the performance of the terms and
conditions of this agreement, to the extent that such delays
and/or failures result from causes beyond the delaying/failing
partys reasonable control, including but not limited to Acts of
God, Forces of Nature, Civil Riot or Unrest, and Governmental
Action that was unforeseeable by all parties at the time of the
execution of this Agreement. Any delaying/failing party shall,
with all reasonable diligence, attempt to remedy the cause of
delay and/or failure and shall recommence all remaining duties
under this Agreement within a reasonable time of such remedy.
14. SEVERABILITY
If any Section or provision of this Agreement is held to be
invalid or void, the other Sections and provisions of this
Agreement shall remain in full force and effect to the greatest
extent as is possible, and all remaining Sections or provisions
of this Agreement shall be construed so that they are as
consistent with the parties intents as possible.
15. MULTIPLE COUNTERPARTS
This Agreement may be executed in several counterparts, all of
which taken together shall constitute one single Agreement
between the parties.
16. SECTION HEADINGS, EXHIBITS
The Section and Subsection headings of this Agreement, as well
as Section 1, Entitled Overview, shall not enter in the
interpretation of the terms and conditions contained herein, as
those portions of the Agreement are included merely for
organization and ease of review.
The Exhibit(s) that may be
referred to herein and may be attached hereto, are incorporated
herein to the same extent as if fully set forth herein.
17. WAIVER BY PARTY
Unless otherwise provided in writing by the waiving party, a
waiver by either of the parties to this Agreement of any
covenant, term, condition, agreement, right, or duty that arises
under this Agreement shall be considered a one-time waiver and
shall not be construed to be a waiver of any succeeding breach
thereof or any other covenant, term, condition, agreement,
right, or duty that arises under this Agreement.

120
18. GOVERNING LAW AND VENUE

THIS AGREEMENT SHALL BE GOVERNED BY AND CONSTRUED IN ACCORDANCE
WITH THE LAWS OF THE STATE OF TEXAS.
Any lawsuit, claim, or
action, whether in law or in equity, arising from this Agreement
will be brought in Hays County, Texas.
19. ASSIGNMENT
Neither party to this Agreement may assign it duties, interests,
rights, benefits and/or obligations under this Agreement, in
whole or in part, without the other partys prior written
consent thereto.
20. BINDING EFFECT
Subject to any provisions hereof restricting assignment, this
Agreement shall be binding upon and shall inure to the benefit
of the parties hereto, and their respective successors,
permitted assigns, heirs, executors, and/or administrators.
21. ENTIRE AGREEMENT; AMENDMENT
This Agreement (including any and all Exhibits attached hereto)
constitutes the entire agreement between the parties hereto with
respect to the subject matter hereof.
Any amendments to this
Agreement must be made in writing and signed by the parties to
this Agreement prior to the performance of any terms or
conditions contained in said amendments.
22. WORK PRODUCT
Any and all product, whether in the form of calculations,
letters, findings, opinions, or the like, shall be the property
of Hays County during and after performance of the Work.
Contractor shall have a right to retain a copy of all Work
product for record-keeping purposes.
23. TERMINATION BY COUNTY
This Agreement may be terminated by Hays County, for any reason
whatsoever, by providing thirty (30) days written notice to
Contractor. Any approved services provided under this Agreement
up to the date of termination may be invoiced by Contractor
after the termination date, and payment of said invoice shall
not be unreasonably withheld by the County.
Signatures by the parties to

Agreement follow on the next page.

121
this
Professional
Services
122
EXHIBIT A
Scope of Work
Purpose:
Hays County has requested that LAN conduct a preliminary drainage analysis to determine the
feasibility of the design and construction of a large regional detention pond to mitigate the
potential for structural flooding along Hog Creek within and adjacent to the City of Woodcreek.
Due to the anticipated size of the pond, it is expected that the proposed structure will be
classified and regulated as a Dam thus triggering TCEQ regulatory design and maintenance
guidelines. The purpose of this project will be to determine the preliminary hydrologic and
hydraulic sizing of the dam, potential permitting associated with construction, potential for state
and federal grant funding opportunities, and recommendations for moving forward with design.
Scope of Work:
1. Project Management
a. General project management will be ongoing through the period of the contract
and include items such as participation in the development of a Project
Management Plan, developing and updating the project schedule, preparing
contract correspondence, transmitting deliverables, documenting the quality
control process, and other project oversight activities.
b. Working meetings with County staff shall be held to discuss study related issues,
review the progress of the work effort, or to address issues which may arise. The
Engineer shall prepare and deliver meeting minutes to the County within five (5)
working days after each meeting. Monthly meetings with County Staff are
anticipated, in addition to as-needed conference calls for the duration of the
project. A total of six (3) meetings is anticipated.
c. Quality Control Plan - LAN prepares Project Work Plans for all projects. As part
of this, a detailed Quality Control Plan will be established that will outline how all
QA/QC procedures will be completed during project execution. At a minimum,
this will include scheduled reviews of all deliverables, detailed project scheduling,
and assigned Quality managers assigned to the various tasks.
2. Data Collection
a. Document Collection - LAN will collect, review and organize the relevant
information related to storm water in the Hog Creek region. This will include but
not be limited to LiDAR information, existing conditions FEMA models, most
current USACE/GBRA studies & models, and other relevant GIS information.
b. Site visits will be performed to visually inspect specific problem areas and
drainage features identified in the initial review and data collection. LAN will
document the site visit with field observation reports and organized photos.
c. Field Survey - It is not anticipated that detailed field survey will be necessary for
this preliminary analysis. If determined it is needed it will be considered
additional services outside of this agreement.
3. Hydrologic Analysis
a. Utilizing the USACE/GBRA hydrologic model (HEC-HMS), confirm and update
basin parameters to be site specific for the proposed analysis.
b. Utilizing the updated USACE/GBRA hydrologic model, compute flow rates for a
range of flood frequencies including the 10%, 4%, 2%, and 1 % events.

123
c. Utilizing the updated USACE/GBRA hydrologic models compute flow rates for
the Probable Maximum Flood (PMF).
d. Simulate proposed regional detention pond (dam) to preliminarily size spillways,
embankment, and inundation limits to meet TCEQ Dam Safety regulations.
4. Hydraulic Analysis
a. Build HEC-RAS model for Hog Creek utilizing HEC-HMS peak flowrates for
existing conditions.
b. Utilize HEC-RAS model to simulate proposed conditions (with pond) utilizing
peak flowrates from proposed HEC-HMS model.
c. Utilize HEC-RAS models to compute flood profiles for a range of flood
frequencies including the 10%, 4%, 2%, and 1% events for both existing and
proposed conditions.
d. Assess potential structures to be removed from 1% flood event.
e. Evaluate and minimize upstream and downstream impacts in proposed conditions.
f. Evaluate and maximize potential for flood reduction to Cypress Creek in proposed
conditions.
5. Dam Constructability Review
LAN will conduct preliminary assessments to determine what will be required to ensure
that the proposed construction will comply will all relevant regulatory agencies as well as
other potential engineering and land acquisition design requirements. Each of the
following anticipated requirements will be documented in the Preliminary Engineering
Report:
a. TCEQ Dam Safety Requirements
b. Geotechnical Engineering Requirements
c. Environmental Impacts Assessment
i. Texas Parks & Wildlife Requirements
ii. USACE ordinary high water mark regulations
d. FEMA Requirements
e. Potential Right-of-Way Assessment
6. Preliminary Engineering Report
a. Meet with County staff to discuss results preliminary engineering analysis.
b. Develop flood mitigation options for the 1% flood event that will satisfy all TCEQ
dam requirements (passing 75% PMF).
c. Documentation of Dam Constructability Review.
d. Prepare opinion of probable cost for preliminary dam design.
e. Quantify benefits based on preliminary proposed design.
f. Recommendations on potential for federal or state funding based on the
benefit/cost analysis.
g. Develop report that summarizes H&H analysis results, costs, impacts, benefits,
potential funding sources, and final recommendations as to next steps on the
potential flood mitigation project.
Deliverables:
1. Hydrologic models and hydraulic models
2. Preliminary Engineering Report that details the methodologies, assumptions, and results
of the analysis, as well as recommendations and next steps based on project feasibility.

124
EXHIBIT B
Fee Schedule
Task
Task 1: Project Management
Task 2: Data Collection
Task 3: Hydrologic Analysis
Task 4: Hydraulic Analysis
Task 5: Dam Constructability Review
Task 6: Preliminary Engineering Report
TOTAL
Total Budget
$6,540
$3,200
$6,140
$11,440
$13,760
$11,660
$52,740
Rate Schedule
Rate Category
Project Principal
Project Manager
Senior Engineer
Project Engineer
Graduate Engineer
QA/QC Manager
CADD/GIS
Administrative
Hourly Rate
$260.00
$200.00
$180.00
$15000
$120.00
$175.00
$105.00
$75.00

125
-- EXHIBIT C -Additional Terms to the Services provided by Contractor, if any,

are as follows:
A. Consultant represents that it will perform its services under
the Agreement in conformance with the care and skill ordinarily
exercised by similar members of the profession providing similar
services, practicing under similar conditions at the same time
and in the same or similar locality.
B. Consultant is not responsible for supervising, directing,
controlling, or otherwise being in charge of the construction
activities, means, or methods at the project site; or
supervising, directing, controlling, or otherwise being in
charge of the actual work of the Constructon Contractor, its
sub-contractors, or other materialmen or service providers not
engaged by Consultant.
C. Consultants opinions of probable total project costs and/or
construction costs, if any, provided as part of the services
under the Agreement are made on the basis of Consultants
knowledge, experience and qualifications and represent
Consultants judgment as an experienced professional engineer,
architect and/or scientist, as the case may be. Consultant does
not guarantee that proposals, bids, or actual total project
costs or total construction costs will not vary from the
opinions provided by Consultant.
D.______________________________________________________________
________________________________________________________________
E.______________________________________________________________
________________________________________________________________
F.______________________________________________________________
________________________________________________________________
G.______________________________________________________________
________________________________________________________________
H.______________________________________________________________
________________________________________________________________
I.______________________________________________________________
________________________________________________________________

126
J.______________________________________________________________
________________________________________________________________
K.______________________________________________________________
________________________________________________________________
L.______________________________________________________________
________________________________________________________________

127
EXHIBIT D
Project
Schedule
for
Professional Services
Task
Task 1: Project Management
Task 2: Data Collection
Task 3: Hydrologic Analysis
Task 4: Hydraulic Analysis
Task 5: Dam Constructability Review
Task 6: Preliminary Engineering Report
the
Performance
Duration
(Days)
90
10
15
15
30
45

128
of
Consultants
Start
Finish
July 1
July 1
July 15
July 20
July 15
Aug 15
Sep 30
July 11
July 30
Aug 5
Aug 15
Sep 30
129
130

Tuesdays at 9:00 AM
AGENDA ITEM
SUB-526 Breakwater Subdivision (21 Lots). Discussion and possible action to approve final plat.
ITEM TYPE
MEETING DATE
ACTION-SUBDIVISIONS
June 21, 2016
AMOUNT REQUIRED
LINE ITEM NUMBER
AUDITOR USE ONLY

AUDITOR COMMENTS:
N/A
AUDITOR REVIEW:
REQUESTED BY
HAIRELL
N/A
SPONSOR
CO-SPONSOR
WHISENANT
N/A
SUMMARY
The proposed Breakwater Subdivision is a 21 lot subdivision located off of Rim Rock Trail in Precinct 4. This
proposed subdivision spans across both Hays and Travis County. Only 2.575 acres, which will be 4 lots, will be
within Hays County.
25B38109764
The subdivision will be served by the West Travis County Public Utility Agency. Wastewater service will be
provided by individual on-site sewage facilities.
26B5481039
All the roads being constructed in Breakwater Subdivision will be solely within and maintained by Travis County
27B583196
131
132
133
134

Tuesdays at 9:00 AM
AGENDA ITEM
Discussion and possible action to consider a variance from Section 10 C-1 of the Hays County Rules for On-Site
Sewage Facilities and grant a development authorization to Ronald Hunka, owner of portions of lots 19 & 20 in the
Big Country, Section 1 Subdivision.
ITEM TYPE
MEETING DATE
ACTION-SUBDIVISIONS
June 21, 2016
AMOUNT REQUIRED
LINE ITEM NUMBER
AUDITOR USE ONLY

AUDITOR COMMENTS:
N/A
AUDITOR REVIEW:
REQUESTED BY
HAIRELL
N/A
SPONSOR
CO-SPONSOR
WHISENANT
N/A
SUMMARY
Mr. Hunka is the owner of portion of lots 19 & 20 in the Big Country Section 1 Subdivision in Precinct 4. The house
and original septic system was built on the two portions of lots in 1978, but did not have the requisite plat revision
needed.
25B38109764
He has applied for a permit to construct an On-Site Sewage Facility to replace the existing failing system. Hays
County Regulations do not allow staff to issue any permits on parcels not in compliance with platting requirements,
however Mr. Hunka has requested a variance from Section 10 C-1 of the Hays County Rules for On-Site Sewage
Facilities which will allow him to replace his failing OSSF.
26B5481039
The property owner has been made aware of the plat requirement, and the two lots will be re-platted to meet Hays
County rules.
27B583196
135

Tuesdays at 9:00 AM
AGENDA ITEM
Discussion and possible action approve the appointment of Donnie Torres as Reserve Deputy Constable in
Precinct 3 to fill a vacant Reserve Deputy Constable position.
ITEM TYPE
MEETING DATE
ACTION-MISCELLANEOUS
June 21, 2016
AMOUNT REQUIRED
LINE ITEM NUMBER
AUDITOR USE ONLY

AUDITOR COMMENTS:
N/A
AUDITOR REVIEW:
N/A
REQUESTED BY
SPONSOR
CO-SPONSOR
Constable Ayers
CONLEY
N/A
SUMMARY
This is a non-paid Reserve position

25B170398
136

Tuesdays at 9:00 AM
AGENDA ITEM
Executive Session pursuant to Sections 551.071 and 551.072 of the Texas Government Code: consultation with
counsel and deliberation regarding the purchase, exchange or value of Right of Way along proposed FM110 in Pct
1. Possible action to follow in open court.
ITEM TYPE
MEETING DATE
EXECUTIVE SESSION
June 21, 2016
AMOUNT REQUIRED
LINE ITEM NUMBER
AUDITOR USE ONLY

AUDITOR COMMENTS:
N/A
AUDITOR REVIEW:
N/A
REQUESTED BY
SPONSOR
CO-SPONSOR
Kennedy
INGALSBE
N/A
SUMMARY
Summary to be provided in Executive Session.

25B170398
137

Tuesdays at 9:00 AM
AGENDA ITEM
Executive Session pursuant to Sections 551.071 of the Texas Government Code: consultation with counsel
regarding ongoing or prospective litigation involving Hays County.
ITEM TYPE
MEETING DATE
AMOUNT REQUIRED
EXECUTIVE SESSION
June 21, 2016
TBD
LINE ITEM NUMBER
AUDITOR USE ONLY

AUDITOR COMMENTS:
N/A
AUDITOR REVIEW:
N/A
REQUESTED BY
SPONSOR
CO-SPONSOR
COBB
COBB
N/A
SUMMARY

26B5380174
138

Tuesdays at 9:00 AM
AGENDA ITEM
Executive Session pursuant to Sections 551.071 of the Texas Government Code: consultation with counsel
regarding the Collective Bargaining Agreement between Hays County and the Hays County Law Enforcement
Association. Possible action to follow in open court.
ITEM TYPE
MEETING DATE
AMOUNT REQUIRED
EXECUTIVE SESSION
June 21, 2016
TBD
LINE ITEM NUMBER
AUDITOR USE ONLY

AUDITOR COMMENTS:
N/A
AUDITOR REVIEW:
N/A
REQUESTED BY
SPONSOR
CO-SPONSOR
COBB
COBB
N/A
SUMMARY

26B5380174
139

Tuesdays at 9:00 AM
AGENDA ITEM
Executive Session pursuant to Sections 551.071 and 551.072 of the Texas Government Code: consultation with
counsel and deliberation regarding the purchase, exchange or value of Right of Way along proposed FM1626 in Pct
2. Possible action to follow in open court, including but not limited to consideration of a resolution determining the
necessity and authorizing the use of the Countys power of eminent domain to acquire approximately 0.960 acres in
fee simple and 0.032 acres for a temporary construction easement from property located at 1480 S. FM 1626
owned by Jerry V. Kahlbau and which is required for the construction of the proposed FM 1626 roadway
improvements.
ITEM TYPE
MEETING DATE
AMOUNT REQUIRED
EXECUTIVE SESSION
June 21, 2016
TBD
LINE ITEM NUMBER
AUDITOR USE ONLY

AUDITOR COMMENTS:
N/A
AUDITOR REVIEW:
N/A
REQUESTED BY
SPONSOR
CO-SPONSOR
JONES
JONES
N/A
SUMMARY

26B5380174
140

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Commissioners Court June 21, 2016

NOTICE OF A MEETING OF THE

Approve payments of county invoices. HERZOG

STANDING AGENDA ITEMS

Posted by 5:00 o'clock P.M. on the 17th day of June, 2016

COMMISSIONERS COURT, HAYS COUNTY, TEXAS

CLERK OF THE COURT

AGENDA ITEM REQUEST FORM

Approve payment of County invoices.

June 21, 2016

LINE ITEM NUMBER

AUDITOR USE ONLY

PURCHASING GUIDELINES FOLLOWED:

AGENDA ITEM REQUEST FORM

Approve Commissioner Court Minutes of June 7, 2016.

June 21, 2016

LINE ITEM NUMBER

AUDITOR USE ONLY

PURCHASING GUIDELINES FOLLOWED:

HAYS COUNTY COMMISSIONERS' COURT MINUTES

AND THE FOLLOWING PROCEEDINGS WERE HAD, THAT IS:

ADOPT A PROCLAMATION DECLARING JUNE 2016 AS JUNETEENTH MONTH IN

ADOPT A PROCLAMATION DECLARING JUNE 15, 2016 AS ELDER ABUSE

A motion was made by Commissioner Ingalsbe, seconded by Commissioner Whisenant to adopt a

APPROVE PAYMENTS OF COUNTY INVOICES

A motion was made by Commissioner Ingalsbe, seconded by Commissioner Whisenant to approve

APPROVE COMMISSIONERS COURT MINUTES OF MAY 31, 2016

A motion was made by Commissioner Ingalsbe, seconded by Commissioner Whisenant to approve

A motion was made by Commissioner Ingalsbe, seconded by Commissioner Whisenant to accept

AUTHORIZE THE COUNTY JUDGE TO ACCEPT A GRANT AWARD FROM THE

HAYS COUNTY COMMISSIONERS' COURT MINUTES

APPROVE UTILITY PERMITS

A motion was made by Commissioner Ingalsbe, seconded by Commissioner Whisenant to approve

APPROVE SPECIFICATIONS FOR IFB 2016-B06 REGULATORY WARNING &

A motion was made by Commissioner Whisenant, seconded by Commissioner Ingalsbe to approve

APPROVE A TRANSFER REQUEST OF TWO VEHICLES FROM THE SHERIFF'S

AUTHORIZE COMMERCIAL OSSF PERMIT AT 131 COACHMAN DRIVE, SAN

AUTHORIZE COMMERCIAL OSSF PERMIT AT 211 DARDEN HILL, DRIFTWOOD,

APPROVE BID AWARD FOR IFB TO TOTAL DEMOLITION/A-1 DEMOLITION,

HAYS COUNTY COMMISSIONERS' COURT MINUTES

AUTHORIZE THE COUNTY JUDGE TO SIGN A GRANT ADJUSTMENT NOTICE

ACCEPT BOND NO.76122809 FOR STREET AND DRAINAGE IMPROVEMENTS

NAME A PRIVATE ROAD LOCATED AT 1240 ELDER HILL ROAD AS BRONCO

A motion was made by Commissioner Whisenant, seconded by Commissioner Ingalsbe to name a

CLARIFY AND ADOPT A PROCEDURE FOR ESTABLISHING A LIST OF APPROVED

A motion was made by Commissioner Ingalsbe, seconded by Commissioner Conley to adopt a

AUTHORIZE THE COUNTY JUDGE TO EXECUTE A RESOLUTION AND SUBMIT A

HAYS COUNTY COMMISSIONERS' COURT MINUTES

EXECUTIVE SESSION PURSUANT TO SECTIONS 551.071 OF THE TEXAS

I, LIZ Q. GONZALEZ, COUNTY CLERK and EXOFFICIO CLERK OF THE COMMISSIONERS

LIZ Q GONZALEZ, COUNTY CLERK AND EXOFFICIO

AGENDA ITEM REQUEST FORM

June 21, 2016

LINE ITEM NUMBER

AUDITOR USE ONLY

See attached budget amendment

AGENDA ITEM REQUEST FORM

June 21, 2016