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Formal Letter

This document provides guidelines for writing a formal letter, including: 1. Address your letter on the left side and include a horizontal line separating the address from the recipient's address below. 2. Include the recipient's address, underlining the postcode and town. 3. Write the date on the right side along with the recipient's address, spelling out the month in capital letters. 4. Address the recipient by name or title in the salutation and underline the subject heading directly below.

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Vasantha Mallar
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451 views2 pages

Formal Letter

This document provides guidelines for writing a formal letter, including: 1. Address your letter on the left side and include a horizontal line separating the address from the recipient's address below. 2. Include the recipient's address, underlining the postcode and town. 3. Write the date on the right side along with the recipient's address, spelling out the month in capital letters. 4. Address the recipient by name or title in the salutation and underline the subject heading directly below.

Uploaded by

Vasantha Mallar
Copyright
© Attribution Non-Commercial (BY-NC)
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as DOCX, PDF, TXT or read online on Scribd
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Formal Letter

Guidelines for Writing a Formal Letter: Your address should appear on the left-hand corner. 2. A horizontal line across the page separates your address from the recipients address. 3. Address of the person to whom you are writing The recipients address should be below your address. The postcode and name of the town should be underlined. 4. Date The date is written on the right along the same line as the last line of the recipients address. The month should be spelt out (i.e. it should be in words, not numbers). It must be written in full (do not use abbreviations such as Sept) and in capital letters. 5. Salutation/Greeting If you know the name of the recipient, then do use his surname (Dear Mr Tan) If you do not know the name of the person to whom you are writing, then use Dear Sir or Madam 6. Subject heading The subject heading gives the reader an idea what the letter is about. Write the subject heading directly below the salutation and it should be underlined 7. The body of the letter The body of the letter refers to the contents of your letter. It should be divided into short and clear paragraphs. All paragraphs should be numbered except for the first and last paragraphs. a. In the first paragraph, you should state the reason for writing (whether it is to inform, to complain, to invite etc). b. From the second paragraph onwards, you should include information that is deemed necessary, depending on what you are writing about. The number of paragraphs depends on what you are writing. c. In the last paragraph, state what you expect from the recipient. This is usually in the form of an action or response. It is a common practice to end a formal letter with phrases such as I look forward to hearing from you or I hope prompt action will be taken to solve this problem. A note of thanks is usually included Remember to organise the information in a clear and logical manner. Also, do not write lengthy paragraphs.

8. Ending You can end the letter by writing Yours faithfully. In practice, we usually use Yours sincerely, if we know the recipient but for exam purposes I would advise you to use only Yours faithfully. 9. Signature Do not forget to sign the letter and write your name below it in capital letters with in brackets.

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