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Sponsored Programs Administration
Office of Sponsored Programs
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Contract and Grant Administration
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Award Closeout

The closeout of a restricted (RC) or unrestricted (RG) sponsored program award finalizes the MSU project account and closes it in the university financial system. The process is initiated by CGA after the project period end date. The CGA group responsible for the closeout of your account is dependent on whether sponsor funds were received by submitting invoices or if funding was drawn from a payment system, also known as letter of credit (LOC).

Information regarding the process of closing an RC or RG account, including the tasks and responsibilities required of CGA, department administrators and principal investigators, is included in the below links.

Please click on a section below for more information.

Sponsored Program Final Cost Deadline Guidance

The Sponsored Program Final Cost Deadline is intended to assist the PI and their department administration in timely processing of final expenses.

RC Account Closeout Process

The closeout process for RC accounts begins with the review of the account and preparation and submission of the final financial report.

RG Account Closeout Process

The closeout procedure for RG accounts is determined by whether or not the account is a general research account or a single purpose account.

Record Retention

Information regarding the record retention of both RC and RG accounts, and guidelines on university procedure for records destruction.

Closeout Documents

Information regarding internal and external documents used for closing accounts. Required closeout documents vary based on the sponsor, but this list contains common forms used by CGA.

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