Most users with a work or school Google Account have access to Gemini Apps. Feature availability and how your data is handled depends on your Workspace license.
In the help center, you will find important notifications and tips about info that differs depending on whether work or school users have access to Gemini Advanced or enterprise-grade data protections. Learn how to check your level of access and data protections below.
Check if you have Gemini Advanced & what data protections you have
Check if you have access to Gemini AdvancedGemini Advanced is only available with certain Google Workspace licenses. To check if you have access to Gemini Advanced with your work or school account:
- Go to gemini.google.com.
- Make sure you’re signed into your work or school account.
- On the homepage, check the upper left .
- If you find the Gemini logo, without Advanced mentioned, you do not have access to Gemini Advanced.
- If you find the Gemini Advanced logo, you have access to Gemini Advanced.
Tips:
- Learn more about Google Workspace add-ons that include Gemini Advanced.
- If you don’t have access to Gemini Advanced, your Google Workspace administrator would need to upgrade your license to enable access.
Enterprise-grade data protections are available with most, but not all, Google Workspace licenses. To check if you have enterprise-grade data protections with your work or school account:
- Go to gemini.google.com.
- Make sure you’re signed into your work or school account.
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On the homepage, check the prompt box for the shield icon
.
- If you find the shield icon
- If you don’t find the shield icon
Access & requirements for work or school users
Important: To use Gemini Apps with a work account, you must be 18 or over.
How you can access Gemini Apps with your work account, and if you have enterprise-grade data protections while using Gemini Apps, depends on the Google Workspace license that your account has.
Compare instead: Gemini Apps for users with a school Google Account
| Users with enterprise-grade data protections and Gemini Advanced |
Users with enterprise-grade data protections and without Gemini Advanced |
Users without enterprise-grade data protections or Gemini Advanced | |
|---|---|---|---|
| User Requirements | |||
| Plan or license requirement | Gemini for Google Workspace user license | Workspace Business, Enterprise, or Frontline plan | A Google Workspace administrator must enable Gemini Apps as an additional service |
| Access to Gemini Apps | |||
| Gemini web app | Yes | Yes | Yes |
| Gemini mobile apps | No | No | Yes |
| Model access | Current model for Gemini Advanced | Current model available for Gemini Apps | Current model available for Gemini Apps |
| Gemini Advanced features | Yes | No | No |
| Extensions | Yes (Learn more about available extensions) | No | |
| Supported countries & languages |
|
|
Languages and countries where the Gemini web app or Gemini mobile app is available |
| Terms of Service & data handling | |||
| Use terms of service | Google Workspace Terms | ||
| Data protections & how your data may be used |
|
|
Your chats in gemini.google.com may be reviewed by human reviewers and used to improve Google's products, services, and machine-learning technologies. |
Tip: If you’re a Google Workspace administrator, learn how to enable access to Gemini Apps and Gemini Advanced for Workspace users.
Activity for users with a work or school Google Account
Manage & delete Gemini Apps activity
For users with a work or school Google Account and access to Gemini Apps, Gemini Apps Activity is on and can’t be turned off and you can’t delete your Gemini Apps activity.
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Your Gemini Apps Activity only includes activity from the Gemini web app gemini.google.com. When you delete your chats with Gemini for Workspace inside a Workspace app, this does not delete any information that is saved to your Gemini Apps Activity.
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If you’ve used the Gemini web app with your work or school account previously and had Gemini Apps Activity turned off, your Gemini Apps Activity will be turned on. The first time you sign in after May 9, 2024, your Gemini Apps Activity will be turned on and your conversation history will be retained for 18 months.
- If Gemini Apps indicate that your history is off, refresh your web page.
Important: For work users who have access to Gemini Apps as an additional service, while Gemini Apps Activity is on, Google collects your Gemini Apps conversations and other information you provide to improve and develop Google products and services and machine-learning technologies. Learn more.
Find your Gemini Apps activity
- On your computer, go to gemini.google.com.
- Click Activity
.
- You can also go to myactivity.google.com/product/gemini.