Important: Use caution when sharing your calendar and choose what others can access. Anyone with full access permissions to your calendar will be able to:
- respond to invitations
- create and edit events
- share your calendar with others
- receive emails about changes to your calendar
- delete your calendar
Tip: If your account is managed through work or school, your account’s admin may have limited or turned off sharing outside of the organization. To learn more, contact your admin.
Share your calendar
You can share any calendar you created, and you can set different access permissions for each calendar. Learn how to create a new calendar.
Share a calendar with specific people
- On your computer, open Google Calendar. You can’t share calendars from the Google Calendar app.
- On the left, find the “My calendars†section. To expand it, click the Down arrow
.
- Hover over the calendar you want to share, and click More
Settings and sharing.
- Under “Share with specific people or groups,†click Add people and groups.
- Add a person’s or Google group’s email address. Use the drop-down menu to adjust their permission settings. Learn more about access permissions.
- Click Send.
- The recipient will need to click the emailed link to add the calendar to their list. Learn how to add someone else’s calendar.
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Settings and sharing.Tip: To share a calendar that you don’t own, you need to ask the owner to give you “Make changes and manage sharing†permission.
Share a calendar with the public
- On your computer, open Google Calendar. You can’t share calendars from the Google Calendar app.
- On the left, find the “My calendars†section. To expand it, click the Down arrow
- Hover over the calendar you want to share, and click More
- Under “Access permissions for events,†select Make available to public.
- Next to “Make available to public,†choose the level of access you want to give in the drop-down menu. Learn more about access permissions.
Tip: The only way to let people who don’t have Google Calendar find your calendar is to make it public. Learn more about sharing publicly.
Share a calendar with everyone in your organization
If you use Google Calendar through your work, school, or other organization, you can make your calendar available to everyone in your organization under “Access permissions for events.†Learn more about access permissions.
How this setting works
- People in your organization can find your calendar.
- People outside your organization won’t be able to find your calendar.
- If you invite someone outside your organization to a meeting, they can find information about the meeting.
- When you share your Calendar with everyone in your organization, you can choose between "See only free/busy (hide details)" or "See all event details."
Control access to your calendar & individual events
Understand permission settings for shared calendars|
Access permission |
What others can do |
|
See only free/busy (hide details) |
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See all event details |
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Make changes to events |
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Make changes & manage sharing |
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Tips
- If your account is managed through work or school, your account’s admin may have limited or turned off permission settings. To learn more, contact your admin.
- Events from Gmail that have the “Only me†visibility setting aren’t visible to anyone you’ve shared your calendar with, even people with “Make changes†access, unless you change the sharing settings for the event or the default setting for events from Gmail. Learn more about events from Gmail.
“Access permissions for events†& “Share with specific people or groups†settings
In your shared calendar’s settings, you can set general “Access permissions for events†and “Share with specific people or groups" permissions. Between both, the broader permission is applied to specific people.
For example, if you make a calendar available to the public and select “See all event details,†and then you share the calendar with a specific person and select “See only free/busy,†that person will still be able to find all your event details.
Turn off calendar sharing
- On your computer, open Google Calendar.
- On the left, find the “My calendars" section. To expand it, you may need to click the Down arrow
- Hover over the calendar you want to unshare, and click More
- To stop sharing publicly: Under “Access permissions for events,†turn off "Make available to public."
- To stop sharing with your organization: Under “Access permissions for events,†turn off "Make available for {company name}."
- To stop sharing with specific people or groups: Under “Share with specific people or groups,†next to the person or groups you want to remove, click Remove
.
Tip: If you share multiple calendars, repeat these steps for any other calendars you want to stop sharing.
Fix problems with sharing
Person you shared a calendar with can’t find your calendar- Check that you added the correct email address.
- Make sure they click the link in the email they received. They should check their Spam folder if they can’t find it.
- Remove the person from the calendar’s sharing settings and then add them back.
- Check if your account is managed through work or school. Your account’s admin may have limited or turned off sharing outside of the organization. Learn how to find your admin.