Assign Gemini for Google Workspace licenses
After you add Gemini for Google Workspace to your account, you need to assign licenses to users.
Before you begin
- A user's preferred language affects Gemini for Google Workspace availability:
- All Gemini for Google Workspace features are available to users who have set their language to English. Additionally, Gemini in Gmail and Google Docs now accepts Spanish and Portuguese prompts and will respond in those languages.
- Gemini in Gmail and Google Docs is also available to users who have set their language to Spanish or Portuguese. However, they can't use Gemini in Sheets, Slides, and Meet.
- Gemini for Google Workspace is unavailable to users under age 18. Don't assign licenses to these users.
- It may take up to 24 hours for a user’s license to be assigned.
Option 1: Assign licenses to individual users
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Sign in with an administrator account to the Google Admin console.
If you aren’t using an administrator account, you can’t access the Admin console.
- Check the box next to each user you want to assign a license.
- At the top, click Assign licenses, and select the Gemini edition you purchased.
- Click Assign.
Option 2: Assign licenses to all users in a CSV file
Before you begin: Create a CSV (comma-separated values) file with the full email address of each user you want to assign a license. Add one address per line.
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Sign in with an administrator account to the Google Admin console.
If you aren’t using an administrator account, you can’t access the Admin console.
- Check the box next to each user you want to assign a license.
- At the top, click Bulk update users.
- Click Attach CSV File.
- Select the file and click Upload.
Option 3: Assign licenses to all users in an organizational unit
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Sign in with an administrator account to the Google Admin console.
If you aren’t using an administrator account, you can’t access the Admin console.
- Check the box next to each user you want to assign a license.
- On the left, select the organization you want to assign licenses to. You can also search for an organization in the search field.
- Check the box next to Name.
- At the top, click Assign licenses, and select the Gemini edition you purchased.
- Click Assign.
Assigning licenses to an organization only gives users in that organization a license. Users in suborganizations aren't assigned a license.
Note: You can also automatically assign licenses to new users in your organization.
Manage Gemini for Google Workspace licenses
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Sign in with an administrator account to the Google Admin console.
If you aren’t using an administrator account, you can’t access the Admin console.
- Click Add a filter
Licenses assigned
-
Sign in with an administrator account to the Google Admin console.
If you aren’t using an administrator account, you can’t access the Admin console.
- To remove Gemini for Google Workspace licenses from individual users:
- Check the box next to each user.
- At the top, click More
- Select the Gemini edition you purchased.
- Click Remove.
- If you want to remove Gemini for Google Workspace licenses from all users in an organizational unit:
- At the left, click Users from select organizational units and select the organizational unit.
- At the top, click More
- Select the Gemini edition you purchased.
- Click Remove.
Manage user access to the Gemini app
As a core service
The Gemini app as a core service with enterprise-grade data protections is available with most Google Workspace editions:
Workspace editions with Gemini app
- Business Starter
- Essentials
- Enterprise Essentials
- Enterprise Essentials Plus
- Frontline Starter
- Frontline Standard
- Nonprofits
Workspace editions with Gemini Advanced
- Business Standard
- Business Plus
- Enterprise Standard
- Enterprise Plus
Users who access the Gemini app through one of these editions are subject to the Google Workspace Terms of Service or your offline Workspace agreement, as applicable. Their chats and uploaded files won't be reviewed by human reviewers or otherwise used to improve generative AI models.
Gemini Advanced includes everything in the Gemini app with enterprise-grade data protections as well as priority access to new features and access to Google’s most capable AI models. See comparison below for more detail.
As an additional Google Service
Users without a qualifying Google Workspace edition are subject to the Google Terms of Service and the Gemini Apps Privacy Notice when they use the Gemini app. Their chats may be reviewed by human reviewers and used to improve Google’s products, services, and machine-learning technologies. Tell these users to avoid entering confidential or sensitive information when using the Gemini app.
Learn how to control access to the Gemini app.
