Important Deadlines
Note: All deadlines are as of 11:59 pm AoE.
Attendee Housing
May 1, 2018 – Hotel reservations open
October 12, 2018 – Last day to make hotel reservations
October 12, 2018 – Last day to cancel hotel reservations with no penalty
October 13–November 2, 2018 – Late requests will be accommodated, if possible
72 hours (3 days) prior to scheduled arrival – Last chance to make any changes
Attendee Registration
July 18, 2018 – Registration opens
October 14, 2018 – Early registration closes
November 9, 2018 – Late registration closes
November 10, 2018 – Onsite registration begins
Exhibitor Housing and Function Space
January 2, 2018 – Requests open for early-assignment exhibitor room blocks
January 2, 2018 – Requests open for hotel meeting room and function space for exhibitors
January 26, 2018 – Requests close for early-assignment exhibitor room blocks
January 26, 2018 – Requests close for hotel meeting room and function space for exhibitors
February 19–March 2, 2018 – Exhibitors receive hotel meeting room and function space allocations
March 19–30, 2018 – Exhibitors receive room block allocations
September 14, 2018 – Occupancy lists due for exhibitor housing blocks
Applications
Early Career Program
February 15, 2018 – Applications open
August 7, 2018 – Applications close
August 31, 2018 – Notifications sent
HPC for Undergraduates
February 15, 2018 – Applications open
July 13, 2018 – Applications close
August 31, 2018 – Notifications sent
Student Cluster Competition
February 15, 2018 – Applications open
April 27, 2018 – Applications close
May 14, 2018 – Notifications sent
Student Volunteers
February 15, 2018 – Applications open
June 15, 2018 – Applications close
July 15, 2018 – Notifications sent
SCinet Diversity Program: WINS
March 1, 2018 – Applications Open
March 31, 2018 – Applications Close
May, 2018 – Notifications Sent
Submissions
Awards
March 15, 2018 – ACM SIGHPC/Intel Fellowships in Computational & Data Science submissions open
April 15, 2018 – ACM Gordon Bell Prize submissions close
April 16, 2018 – Test of Time Award submissions close
April 30, 2018 – ACM SIGHPC/Intel Fellowships in Computational & Data Science submissions close
May 1, 2018 – ACM/IEEE-CS George Michael Memorial HPC Fellowship submissions close
July 1, 2018 – ACM/IEEE-CS Ken Kennedy Award nominations deadline
July 1, 2018 – IEEE-CS Seymour Cray Computer Engineering Award nominations deadline
July 1, 2018 – IEEE-CS Sidney Fernbach Memorial Award nominations deadline
July 31, 2018 – ACM SIGHPC/Intel Fellowships in Computational & Data Science notifications sent
August 15, 2018 – IEEE-CS TCHPC Award for Excellence for Early Career Researchers in HPC nominations deadline
September 15, 2018 – IEEE-CS TCHPC Award for Excellence for Early Career Researchers in HPC notifications sent
Birds of a Feather
March 1, 2018 – Submissions open
August 7, 2018 – Submissions close
August 31, 2018 – Notifications sent
Doctoral Showcase
February 15, 2018 – Submissions open
August 8, 2018 – Submissions close
September 7, 2018 – Notifications sent
Emerging Technologies Showcase
February 15, 2018 – Submissions open
July 31, 2018 – Submissions close
August 31, 2018 – Notifications sent
Exhibitor Forum
February 15, 2018 – Submissions open
August 3, 2018 – Submissions close
August 31, 2018 – Notifications sent
HPC Impact Showcase
June 6, 2018 – Submissions open
July 21, 2018 – Submissions close
August 31, 2018 – Notifications sent
Panels
February 15, 2018 – Submissions open
April 23, 2018 – Submissions close
June 15, 2018 – Notifications sent
Papers
March 1, 2018 – Submissions open
March 19, 2018 – Abstracts submissions deadline
March 28, 2018 – Full paper deadline (NO EXTENSIONS)
May 14, 2018 – Reviews sent
May 30, 2018 – Resubmissions deadline
June 15, 2018 – Notifications sent
July 13, 2018 – Major revision deadline
August 10, 2018 – Major revision notifications
August 15, 2018 – Final paper deadline
Posters
February 15, 2018 – Submissions open
August 7, 2018 – Submissions close
September 5, 2018 – Notifications sent
Scientific Visualization & Data Analytics Showcase
February 15, 2018 – Submissions open
August 7, 2018 – Submissions close
September 15, 2018 – Notifications sent
SCinet
May 11, 2018 – SCinet Network Research Exhibition (NRE) submissions open
June 1, 2018 – SCinet WAN circuit requirements deadline
June 1, 2018 – SCinet NRE preliminary abstracts due
July 13, 2018 – SCinet Connection Request System (CRS) open (for exhibit booths)
August 3, 2018 – SCinet NRE network requirements due
September 12, 2018 – INDIS submissions deadline
September 21, 2018 – INDIS notifications sent
October 5, 2018 – SCinet CRS late fees imposed
October 12, 2018 – SCinet CRS requests accepted on best-effort basis
October 26, 2018 – SCinet NRE final publishable submissions due
November 2, 2018 – SCinet CRS cancellation/refund deadline
February 1, 2019 – SCinet NRE research results and findings due
SCinet Diversity Program: WINS
March 1, 2018 – Applications Open
March 31, 2018 – Applications Close
May, 2018 – Notifications Sent
Tutorials
February 15, 2018 – Submissions open
April 16, 2018 – Submissions close (No extensions)
June 8, 2018 – Notifications sent
Workshops
January 1, 2018 – Submissions open
February 14, 2018 – Submissions close
March 20, 2018 – Notifications sent