Presentation group # 9
Members:
1. Kamran Ahmad(Roll # 32)
2. Uzair Khalid(Roll #38)
3. Abdullah Safdar(Roll #39)
4. M. Ifham Raza (Roll # 40)
5. M Ahsan Akhtar(Roll #36)
6. M Nadeem(Roll # 35)
MATERIAL GATHERING &
MATERIAL ORGANIZATION
STRATEGIES
WHAT IS MATERIAL GATHERING?
Gathering materials for an effective speech includes skillfully
drawing from:
One's own knowledge, and knowing how to find needed
information from Library resources, Internet resources &
Conducting research interviews.
There are four main steps of material gathering:
Using your own knowledge and experience.
Doing library research.
Doing Internet research.
Interviewing.
1. Using Your Own Knowledge and Experience:
What one knows and has experienced personally is a
prime source for speech topics because we are naturally
inclined to speak better about that with which we are
familiar. Information from oneself can also give an effective
personal touch as a supporting detail.
2. Searching the Internet:
Use Search Aids (search engines, metasearch engines and
virtual libraries), Keyword Searches, Subject Searches,
Bookmarks, and Specialized Research (government,
reference, news and multicultural resources).
3. Doing Library Research:
Librarians: These professionals can help locate sources of information, and
specific information – and can save valuable research time.
Newspapers: Databases are available for national and international newspapers.
Reference Works: These are encyclopedias (general and special), yearbooks,
dictionaries, quotation books, biographical aids, atlases, and gazetteers
(geographical dictionary).
4. Interviewing:
Before: Define the purpose of the interview, decide whom to
interview, arrange the interview, decide whether to record the
interview, and prepare questions.
During: Dress appropriately and be on time, repeat the purpose
of the interview, set up the recorder (if using one), keep the
interview on track, listen carefully, and stay within the time
period.
After: Review notes as soon as possible and transcribe them
Strategies for Clearing Organizing Your Materials:
Clearing your clutter and organizing your materials can be a great way to
make your home and practice manageable, comfortable, and efficient.
What’s more, it makes your space look more attractive and you won’t waste
time locating the needed materials. Here are a number of strategies that
have helped me organize my space:
Use well labeled, color coded filing cabinets, storage carts, colorful
boxes and even old pill bottles to organize materials.
Once a year go through your materials and clear the clutter. Give away or
get rid of outdated books, technology, and other resources that you are
not using.
Shred and recycle old student files and outdated materials.
Place loose materials and printouts into well labeled and color-coded
binders.
Make sure you have enough shelving to accommodate all your books
and binders.
Organize your technology by placing apps and files into labeled
folders.
Schedule a weekly time to clear your workspace and your computer’s
desktop.
Other things include for organization
material:
Organising the presentation material may include:
Blue Sky Thinking (the ideas).
Selecting the main points.
Deciding whether to illustrate.
Introduction and conclusion
Blue Sky Thinking (The Ideas)
Blue Sky Thinking is an open minded thinking .
It means thinking with no limits.
Blue sky thinking refers to Brainstorming.
Brainstorming
Technique used for generating a large number of ideas in a short period of time.
Select Your Main Points
The presentation should be divided into three sections:
1. Introduction (beginning)
Tell the audience in the introduction what your subject is and how you have organised the
presentation (by stating the key elements).
2. Main Content (middle)
Then tell them the details of the key elements and/or messages (by expanding and qualifying
the key points in more detail and providing supporting evidence).
3. Conclusion (end)
Then tell the audience what you have just told them (by summarising the key points,
concluding with the main subject again).
Work on the main content first.
From your notes decide on the most important things that need to be said. If you have
too much material, be selective.
As a guide:
3 key points are sufficient for a 15 minute presentation.
6 key points are sufficient for a 30 minute presentation.
8 key points are sufficient for a 45 minute presentation.
Decide Whether to Illustrate:
Most talks benefit from real-life situations or hypothetical examples to bring them to
life.
If the presentation is short and informal it is probably not necessary to use any visual
aids. Use visual illustrations if anything requires expanding, clarifying or simplifying.
Illustrations of any type should be relevant and fully explained. Bear in mind that a
talk will last longer if visual aids are used.
PowerPoint or other presentation software is often used to support a presentation,
although care needs to be taken to ensure that this technology aids the presentation
and does not detract from the main essence of your talk. Do not use visual aids or
PowerPoint just for the sake of it, there is nothing more distracting than pointless
PowerPoint animations in a presentation.
Introduction and Conclusion:
The introduction should give a preview of what you are going to say and should gain
the attention of the listeners with a statement of purpose. Make it clear whether you
wish to accept questions as they arise during the presentation, thereby breaking your
flow and risk being side-tracked, or will invite questions at the end.
The conclusion should repeat the main points but this time try to use different words
and summarise the main point and argument. End decisively, so that no-one is in any
doubt that your presentation is finished. This is also the time to ask the audience
whether they have any questions.
