OFFICE
ORGANIZATION
AND
WHAT IS
ORGANIZAT
ION?
WHAT IS
ORGANIZATION?
Organization – a group of people
who are co-operating under the
direction of leadership for the
accomplishment of a common end.
--- Ralph C. Davis
WHAT IS
ORGANIZATION?
Organization – is the arrangement of
functions deemed necessary for the
attainment of the objective and is
an indication of the authority and
the
responsibility assigned to an
individual charged with the
execution of their respective
functions.
WHAT IS
ORGANIZATION?
Organization – is one of fundamental
functions of management. It is
necessary to give a practical shape
to the work to be performed to meet
that objective. In organization , we
divide the work , and prepare a
structural plan.
CHARACTERIS
TICS OF AN
ORGANIZATIO
N
CHARACTERISTICS OF
ORGANIZATION?
1.It is a group of individual which may
be small or large.
2.The group in the organization works
under the direction of executive
leadership.
3.It is a function of arrangement.
CHARACTERISTICS OF
ORGANIZATION?
4. It consists of some direction authority
that controls the collective efforts of
the group.
5. It refers to a structure of duties and
responsibilities.
6. It is established to accomplish a
common objective.
CHARACTERISTICS OF
ORGANIZATION?
7. It cannot be static for simple reason
that an organization which is
effective today may not be
satisfactory tomorrow. It needs
periodic changes and modifications
according to current needs and
situations in terms of objective ,
jobs and personnel.
IMPORTANC
E OF
ORGANIZAT
ION
“A one-man business will have no difficulty about co-coordinating
the efforts of the buying, selling and other management functions
of the business. However, when the business starts to grow,
separate departments are created for buying. Sales, accounting,
administration, etc., the need for organization grow with it”.
With the growing complexities of a large-scale organization, the
need and importance of organization have grown substantially.
IMPORTANCE OF
ORGANIZATION
The importance of organization
can also be judged from the
fact that a
good organization is now
regarded as the foundation of
sound management.
IMPORTANCE OF
ORGANIZATION
1. Increase efficiency and
productivity
Well-organized offices can
streamline workflows, reduce
waste, and minimize
distractions, leading to
increased productivity and
output.
IMPORTANCE OF
ORGANIZATION
2. Improve employee morale
A positive and supportive
work environment can boost
employee satisfaction,
motivation, and engagement.
IMPORTANCE OF
ORGANIZATION
3. Enhance customer service
Efficient office operations can
result in faster response
times, better communication,
and overall improved
customer experiences.
IMPORTANCE OF
ORGANIZATION
4. Reduce costs
Effective resource
management, cost control,
and waste reduction can help
organizations save money.
STEPS IN
ORGANIZING
THE STRUCTURE
OF AN
ENTERPRISE
STEPS IN ORGANIZING THE
STRUCTURE OF THE
ENTERPRISE
1. Knowledge of objectives
1. While organization is important bear in
mind the objective or target of
organization or department. The
objective must be determined, keeping
in view the environmental situation.
They must be clear, precise, complete,
and free from ambiguity or confusion.
STEPS IN ORGANIZING THE
STRUCTURE OF THE
ENTERPRISE
2. Division of work into activities
involves breaking down large tasks into
smaller, more manageable components. This
process, often referred to as work
specialization or job specialization.
For instance, the total work involved of a
manufacturing enterprise may be divided into
production, finance, personnel, marketing and such
other activities.
STEPS IN ORGANIZING THE
STRUCTURE OF THE
ENTERPRISE
3. Grouping the activities
The next step is to group the various activities
into practical units based on similarities and
importance, and to indicate the person who
would do the work.
For instance, purchasing, marchining, assembling may
be placed under manufacturing while recruiting,
training job grading, compensation may be placed
under personnel.
STEPS IN ORGANIZING THE
STRUCTURE OF THE
ENTERPRISE
4. Defining and assigning activities
to jobs
Jobs must be clearly defined and the
activities related to them must clearly
identified and assigned. This will help the
management to fix the authority and
responsibility of the employees concerned.
PRINCIPLES
OF
ORGANIZAT
ION
PRINCIPLES OF ORGANIZATION
1. Principle of Objective
The objective of an enterprise
should be clearly laid down. Within
the enterprise, there should be
unity and uniformity in the policies
and objectives of different
departments.
STEPS IN ORGANIZING THE
STRUCTURE OF THE
ENTERPRISE
2. Principle of Inter-related
function
refers to the various departments or
units that work together to achieve the
organization's overall goals.
Organizations no longer have mutually
exclusive functions, but rather
integrated functions; modern
organizations are moving away from a
traditional hierarchical structure where
STEPS IN ORGANIZING THE
STRUCTURE OF THE
ENTERPRISE
3. Principle of Definition
The duties, responsibilities,
authority and relations of everyone
in the organizational structure
should be clearly and completely
defined, preferably in writing.
STEPS IN ORGANIZING THE
STRUCTURE OF THE
ENTERPRISE
4. Principle of Work Assignmment
the work assignment for each
individual in the organization
should be taken into consideration
the special strength and talents of
the individual. This means that an
individual should be given an
assignment commensurate with his
or her ability and interests.
STEPS IN ORGANIZING THE
STRUCTURE OF THE
ENTERPRISE
5. Principle of Ultimate
Responsibility
The responsibility of a higher
authority for the acts of his
subordinate is absolute; the
responsibility to his workers to do a
given job, and the worker commits
a mistake, the supervisor is the one
accountable to his superiors.
STEPS IN ORGANIZING THE
STRUCTURE OF THE
ENTERPRISE
6. Principle of Flexibility
Organizations should be
adaptable to changing
circumstances and able to
adjust their structures,
processes, and strategies as
needed.
STEPS IN ORGANIZING THE
STRUCTURE OF THE
ENTERPRISE
7. Principle of Division of Work
Breaking down large tasks into
smaller, more manageable
components to improve
efficiency and productivity.
STEPS IN ORGANIZING THE
STRUCTURE OF THE
ENTERPRISE
8. Principle of Discipline
Enforcing rules, regulations,
and procedures to maintain
order, discipline, and
consistency within the
organization.
STEPS IN ORGANIZING THE
STRUCTURE OF THE
ENTERPRISE
9. Principle of Continuity of
Operations
Ensuring that the organization
can continue to function
effectively and efficiently, even
in the face of disruptions or
challenges.
STEPS IN ORGANIZING THE
STRUCTURE OF THE
ENTERPRISE
10. Principle of Employee
Participation
Involving employees in
decision-making processes and
encouraging their input and
ideas.
FORMAL
and
INFORMAL
ORGANIZAT
WHAT IS FORMAL
ORGANIZATION?
Formal Organization – is one in
which position, responsibility,
authority and accountability at
each level is clearly defined. It is
bound by the rules , systems ,
producers and methods as
laid down by the top management
from time to time.
WHAT IS FORMAL
ORGANIZATION?
Formal Organization – is
systematically planned and is
based on the principle of the
delegation of authority and the
principle of responsibilities .It
makes use of organization charts
and attempts to maintain a
balance among the various types
COMPONENTS OF
FORMAL ORGANIZATION
a. The work - which is
divisionalised;
b. Persons - who are assigned to
perform the divisionalised jobs;
c. The environment -under which
the work is done; and
d. The relationships -among
persons or work units.
WHAT IS INFORMAL
ORGANIZATION?
Informal Organization – always exists
together with a formal organization
in every enterprise. In an
organization, people evolve informal
groups among
themselves which are bound together
by common social, technological work
or
other interests. Such groups make up
an informal organization.
WHAT IS INFORMAL
ORGANIZATION?
Informal Organization – are the
unofficial, unwritten relationships
and interactions that occur within
a company. It's like the company's
social network.
